2-RFP26046 Specifications.pdf

Request for Proposal

RFP 26046

EXCLUSIVE ALCOHOL PROVIDER FOR

BARBER PARK EVENT CENTER

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: April 30, 2026

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

REQUEST FOR PROPOSAL

Exclusive Alcohol Provider for Barber Park Event Center

The Board of Ada County Commissioners will receive and publicly open sealed proposals for RFP 26046 Exclusive Alcohol Provider for Barber Park Event Center.

Submit sealed proposals online to Ada County Procurement at: https://adacounty.bonfirehub.com by no later than 4:00 p.m. local time on May 29, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or email. Proposals will be publicly opened and the names of participating proposers read aloud on June 1, 2026, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse, 200 W. Front Street, Room 3255, Boise, ID 83702. The Board’s opening of the proposals may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA. Information and specifications for same may be downloaded free of charge at: https://adacounty.bonfirehub.com.

The Board of Ada County Commissioners reserves the right to accept or reject any or all proposals.

On May 12, 2026, at 10:00 a.m. local time, there will be a mandatory pre-proposal meeting at the Barber Park Education and Event Center, located at 4049 S Eckert Rd., Boise ID 83716. Please thoroughly review the RFP packet prior to the meeting. All prospective proposers must attend the pre-proposal meeting.

Auxiliary aids or services for persons with disabilities are available upon request. Please contact Ada County Procurement at: (208) 287-7140 to make arrangements.

Rod Beck, Chair

Publish: April 30, 2026 & May 7, 2026 https://adacounty.bonfirehub.com/ https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA i

TABLE OF CONTENTS

LEGAL NOTICE

INTRODUCTION

INTRODUCTION

BACKGROUND

BACKGROUND

INSTRUCTIONS TO PROPOSERS

I RFP GENERAL INSTRUCTIONS

II PRE-PROPOSAL MEETING AND QUESTIONS

III PROPOSAL SUBMISSION

IV PREPARATION OF PROPOSAL

V PROPOSAL INFORMATION

VI QUALIFICATIONS OF PROPOSER

VII CONFIDENTIALITY

VIII PROCESS OF REVIEW AND AWARD

PROPOSAL CONTENT & EVALUATION CRITERIA

I PROPOSAL CONTENT

II PROPOSAL EVALUATION CRITERIA AND PROCESS

PROPSAL RESPONSE COVER SHEET

PROPOSAL RESPONSE COVER SHEET

ADDENDA ACKNOWLEDGEMENT

EXHIBIT A

SCOPE OF WORK

EXHIBIT B

AGREEMENT

EXHIBIT C

PROPOSAL SUBMISSION INSTRUCTIONS

EXHIBIT D

CHECK-OFF LIST FOR PROPOSAL SUBMITTAL

RFP 26046 EXCLUSIVE ALCOHOL PROVIDER FOR BARBER PARK EVENT CENTER –

REQUEST FOR PROPOSAL

Exclusive Alcohol Provider for Barber Park Event Center

OWNER: Ada County Parks & Waterways

PROJECT: Exclusive Alcohol Provider for Barber Park Event Center

INTRODUCTION

Ada County (“County”) is seeking proposals from qualified vendors interested in being the exclusive provider of alcohol at the Barber Park Education and Event Center (“Event Center”) from October 1, 2026 through September 30, 2027, with option for renewal up to four (4) additional years upon mutual agreement.

BACKGROUND

The Barber Park Education and Event Center is managed and operated by Ada County Parks &

Waterways. The Department’s administration building, Boise River float season headquarters, maintenance shop, and various public recreation amenities are also located in Barber Park. A portion of the Department’s annual revenue is derived from rental fees and alcohol sales generated from the Event Center. Since its completion in 2007, the Barber Park Event Center has grown to become one of the most popular and appealing event facilities in the Treasure Valley.

The Event Center currently has 115 events annually on average. Although most of the events are weddings and receptions with requests for alcohol service, the facility welcomes a wide variety of social, professional, educational, community, and personal functions that may or may not request alcohol service. Over the past five years the average number of events requesting alcohol service was approximately 75 events. The goal of the Department is to provide all renters of the facility with excellent service, transparent communication, affordable options, and a memorable experience for all guests.

The selected Vendor will manage and operate beer, wine, and liquor sales for renters of the

Event Center. The successful Proposal will not be determined only upon the highest return to

Ada County, but on other considerations as well, including, but not limited to, experience and management team. Contracts between Ada County and renters require renters to use the exclusive alcohol provider for the Event Center.

The selected Vendor will be required to obtain an alcohol beverage catering permit for each event held at the Event Center. Vendor must pay all required fees for such permits, and shall obtain and continually maintain beer, wine and liquor-by-the-drink licenses to entitle it to obtain alcohol beverage catering permits for the sale of beer, wine and liquor at the Event Center.

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

A. Interested parties may obtain RFP 26046 Exclusive Alcohol Provider for

Barber Park Event Center Request for Proposal package from Ada County Procurement by downloading an electronic copy free of charge at https://adacounty.bonfirehub.com.

B. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on May 29, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals will be publicly opened and the names of participating vendors read aloud on June 1, 2026, at or about 9:00 a.m.

local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho

83702. The Board’s opening of the proposals may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

II. PRE-PROPOSAL MEETING AND QUESTIONS

A. Pre-Proposal Meeting

A mandatory Pre-Proposal Meeting will be held at 10:00 a.m. local time on

May 12, 2026, at Barber Park Education and Event Center, 4049 S. Eckert

Rd., Boise, ID 83716 (meet inside the Event Center). The purpose of this meeting shall be to clarify any questions regarding these specifications. If necessary, following the Pre-Proposal Meeting, a written addendum shall be issued to all Proposers.

B. Questions and Additional Information

1. Neither the County nor any County representative will give verbal answers to any inquiries regarding the meaning of RFP 26046 or provide verbal instructions prior to the submission of proposals. Any verbal statements regarding same by any person, prior to the submission of proposals, shall be unauthoritative.

2. Any explanation of RFP 26046, or requests for exceptions to same, must be requested of Ada County Procurement in writing. If explanations or exceptions to the requirements are deemed necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the Ada County Procurement website at https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor Discussions section of the Bonfire project listing, and received no later than May 15, 2026, at 4:00 p.m. local time. An addendum will be issued on or about May 20, 2026.

3. All addenda issued to proposers, prior to date of receipt of proposals, shall become a part of this RFP 26046, and all proposals are to include the information described in all addenda issued. Each proposal submitted must specifically list all addenda issued.

III. PROPOSAL SUBMISSION

A. Please see Proposal Submission Instructions, Exhibit C, for instructions regarding the electronic submission of proposals. The Proposal Response Cover Sheet must be signed by a company representative authorized to submit a proposal. Note that the Cost Proposal document (BT-48IP) is required to be completed on Bonfire for submission of proposal amounts, in addition to the upload of the Proposal Response Cover Sheet in the RFP. A signed

Proposal Response Cover Sheet must be uploaded electronically as set forth herein.

Failure to do so will render a Proposal non-responsive. Proposers are advised to allow ample time for the transmission of required documents to ensure a timely submission.

B. Submit all required information as outlined in the Proposal Content &

Evaluation Criteria section.

C. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on May 29, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals received after the due date and time will be deemed non-responsive and will not be considered.

D. Proposals received in compliance with RFP 26046 will be publicly opened and the names of participating vendors read aloud on June 1, 2026, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the

County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The

Board’s opening of the proposals may also be viewed via livestream at:

E. Before being uploaded to the Bonfire platform, all proposal forms must be properly completed and signed in ink or contain an electronic signature as defined in Section

28-50-102, Idaho Code. The completed forms shall be without interlineations, alterations, additions, or erasures. If a proposer takes exception to the proposal forms or the contents thereof, those exceptions must be made to Ada County Procurement in writing, in accordance with section II.B, herein. Proposed amounts shall be entered electronically in Bonfire, stated in numerical figures, and shall take into account all work contemplated in Exhibit A, Scope of

Work. Proposers are responsible for ensuring that all figures are accurate.

F. Proposers shall:

1. Carefully examine: Instructions to Proposers, Proposal Forms, Proposal

Submission Instructions, Scope of Work, and all attachments and any addenda issued subsequent thereto;

2. Include in the proposed costs all costs and expenses needed to cover each phase of the project contemplated by the RFP 26046 documents; and

3. Provide full responses to all Proposal Content Requirements as detailed below.

4. Attend the mandatory pre-proposal meeting to be held on May 12, 2026, at

10:00 a.m. local time, at Barber Park Event Center, 4049 S. Eckert Rd., Boise, ID 83716 (meet inside the Event Center).

G. The proposer awarded the agreement will not be allowed any extra compensation by reason of any matter or thing concerning that which such vendor might have been fully informed prior to submitting a proposal.

IV. PREPARATION OF PROPOSAL

A. Proposers are responsible for reading RFP 26046 and complying with the instructions contained in the RFP. Failure to follow the instructions may result in the proposal being non-responsive.

B. Cost of developing proposal. All costs related to the preparation of the proposal and any related activities are the sole responsibility of the proposer. The County assumes no liability for any costs incurred by proposers throughout the entire submittal/selection process.

V. PROPOSAL INFORMATION

A. Equal Opportunity. The County makes every effort to ensure that all proposers are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same information.

B. Insurance Requirements. Proposers should review the required insurance coverage and notice of policy cancellation requirements. Insurance requirements are provided in Exhibit A of the attached agreement in Exhibit B. The selected proposer will be required to provide insurance certificates and endorsements meeting all requirements at the time of notification of conditional award.

C. Taxes. Proposers shall include in their proposals all applicable taxes which are levied by federal, state, or municipal governments upon the goods/services, and the successful consultant shall pay all such taxes and must be able to show evidence of such payment.

D. Rejection of proposals. The Board of Ada County Commissioners reserves the right to reject any or all proposals received. Furthermore, the Board shall have the right to waive any informality or technical defect in proposals received, when in the best interest of the County.

E. No proposal shall be accepted from, or agreement awarded to, any person, firm, or corporation that is in arrears to the County upon a debt or agreement or that is in default, as surety or otherwise, upon any obligation to the County.

VI. QUALIFICATIONS OF PROPOSER

A. Proposers shall be responsible for complying with all applicable provisions of the

Idaho Code as it relates to submittals of this project or provision of the services prior to the execution of any agreement with County.

B. Proposers, prior to the execution of any agreement with County, shall be licensed to do business in the State of Idaho. If unsure if your company is licensed in Idaho please refer to the Idaho Secretary of State.

VII. CONFIDENTIALITY

Data contained in the Proposal and all documentation provided therein becomes property of the County and the data becomes public information. If the Proposer wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101 et seq. All “trade secret” information a Proposer wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked.

Failure to mark such information as “Trade Secret” shall deem such information open to public inspection. Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by Proposer, Proposer agrees, by submitting its Proposal, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Proposer agrees and acknowledges that the Proposal Response Cover Sheet and Cost Proposal (BT-48IP) are disclosable public records. Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the

Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

VIII. PROCESS OF REVIEW AND AWARD

A. After the proposals are opened, Ada County Procurement will review the proposals for compliance with the RFP 26046 Instructions.

B. All proposals that meet the administrative requirements listed in RFP 26046 will be evaluated by the Evaluation Committee (“Committee”). The Committee will be comprised of representatives from departments or offices within the County. The County may use one or more subject matter experts to assist the Committee in the evaluation process. Following the evaluation process, the Committee will rank the proposals using the established Evaluation Criteria listed in the

Proposal Content and Evaluation section of this RFP 26046. A ranked list of proposals and a written recommendation will be made to the Board. Proposers will be supplied with a copy of the recommendation on or about June 5, 2026.

C. Any proposer’s protest of the recommendation must be in writing and received by

Ada County Procurement, Procurement@adacounty.id.gov, no later than 4:00 p.m. local time on

June 8, 2026..

D. The Board will consider the proposals for potential award on June 9, 2026, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West

Front Street, Boise, Idaho 83702. The award meeting may also be viewed via livestream at:

E. The selected Proposer shall be required to enter into a written agreement in the form as shown Exhibit B. Proposers are advised to read the agreement carefully. If proposers have any questions about the required provisions or have requests for exception to provisions in the agreement, those questions and requests must be made in accordance with section II.B. herein, or such requests will be deemed waived.

PROPOSAL CONTENT & EVALUATION CRITERIA

Proposals to this RFP 26046 must be organized as outlined below. Proposals not organized as outlined below, not containing the information specified, or not containing sufficient detail or including unnecessary marketing materials, will receive a lower rating when evaluated. The proposal must address the following areas at a minimum:

I. PROPOSAL CONTENT

A. Proposal Response Cover Sheet. This is to be the first document of the proposal.

It must include the legal name of the proposer, the name of a contact person and title, and contact information. All addenda issued shall be acknowledged by checking the box of the addenda number and inserting the date it was issued. It must be signed by a person authorized to submit a proposal in response to this RFP 26046.

B. Letter of Introduction. Please provide a letter of introduction as the second document of the proposal. Briefly introduce your company, provide the location of the office that will be primarily responsible for the work, and identify the contact person in your organization for correspondence with County. Also, include email and telephone numbers for the contact person. Provide the name of the person legally authorized to sign an agreement for your company.

C. Company History. Provide a brief history of your company. Include the number of offices, location, total number of employees, and type of services that your company performs. Also provide the number of employees that work in the office that will service this contract, broken down into technical, clerical and other. If applicable, please provide information regarding any arbitration and/or litigation in which your firm is currently involved, as well as the dates and resolution of any reorganization or bankruptcy for which you or your company have filed within the past five (5) years.

mailto:Procurement@adacounty.id.gov

D. Unique Qualifications. Please present information concerning your company’s unique qualifications for performing the services required in RFP 26046. Identify staff that is trained or exceptionally knowledgeable in the services required by this RFP.

E. Experience with Comparable Projects. Please provide a summary of your company’s experience in providing the services required in this RFP, in which your company was the prime vendor, within last three (3) years. Detail the locations, types of services performed, and examples or provide links to web-based products (limit the number of examples to between three and five projects). In particular, highlight previous experience with city, county, or other governmental entities.

F. References. Please provide at a minimum three (3) client references (including names, titles, telephone numbers and e-mail addresses) for similar services, as required in this

RFP 26046, that your company has provided in the last five (5) years. By providing such references you agree that neither the County, nor the clients referenced, shall have any liability regarding the provision of such references or the County’s use of such references in making selections under this RFP 26046. Please see Section VII regarding the submission of confidential or proprietary information with respect to information provided about references.

G. Key Personnel. Provide a list of key personnel who have specialized experience and expertise relating to the services required in this RFP. List only those that are likely to actually perform the work described in this RFP. Provide curriculum vitae for each that details their education, experience, and special expertise. Also include the company name and key team members of any subcontractors you anticipate using for this Project.

H. Proposed Approach to Project. Please explain your company’s overall approach to performing the services identified in the Scope of Work attached as Exhibit A and the coordination of activities necessary to provide the products/services as required in this RFP

26046. Please include a copy of your proposed drink menu including pricing.

I. Additional Information. Please provide any other information you believe is applicable to the evaluation of the proposal or your qualifications for providing the proposed services, including any aspects of your services that may distinguish your firm from others.

J. Has your company had any ABC Violations in the past? If so, please give detail as to when and what the circumstance was.

K. Is your company currently involved in arbitration and/or litigation for any reason?

If so, provide a response to this question and explain.

L. Have you or your company ever filed for reorganization or bankruptcy during the past five years? If so, provide dates and resolution.

M. Affirm that your company is willing to enter into an agreement with Ada County.

N. If your company is unable to provide details on any specific item, please state the reason.

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

A. The Evaluation Committee will review all written proposals. The review process may involve requesting clarification of portions of the proposal and/or a request for additional business financial records. From that review process, the Committee will rank the proposals in an order representing the Committee’s evaluation of the proposer’s ability to provide the services required in this RFP, using the established Evaluation Criteria listed below. A list of ranked proposals shall be submitted to the Board for approval and adoption.

B. The Board reserves the right to accept or reject any or all proposals.

C. Evaluation Criteria. The following criteria will be used to evaluate and rank all proposals. Evaluation scoring will be based on a 100-point system as described below.

1. Compliance with the RFP Proposal Contents. Ten (10) points possible.

2. Proposed Approach to the Project to include Drink Menu and Pricing.

Twenty-five (25) points possible.

3. Anticipated Revenue to Ada County. Twenty (20) points possible.

4. Experience, Personnel, and ABC violations (if any). Thirty (30) points possible.

5. References and the Quality of Services Provided. Fifteen (15) points possible.

Evaluation Criteria Rating Weight Score

1 Compliance with RFP Requirements 10% 2

2 Proposed Approach to Project 25% 5

3 Anticipated Revenue to Ada County 20% 4

4 Experience, Personnel, and ABC Violations 30% 6

5 References and Quality of Services 15% 3

(Rating x Weight) = Score (100 total points maximum)

Rating Points:

5.0 – Excellent

4.0 – Good

3.0 – Meets Minimum Expectations

2.0 – Unsatisfactory

1.0 – Poor

0.0 – No Information Provided

D. Presentation and Interview. (Optional and worth 50 points.) If deemed helpful, the Committee may request Proposers to give a presentation of their proposal and answer questions. The Committee is not required to hold presentations or interviews, but may request presentations and/or interviews of the top ranked proposers from the initial evaluation.

Proposers will be ranked on the quality of the presentation and/or interview up to a maximum of

50 additional points. Any points awarded during the presentation and interview phase will be added to the proposer’s existing cumulative points as per the other evaluation criteria described above, increasing the maximum total points to 150.

PROPOSAL RESPONSE COVER SHEET

First Document in Proposal Packet

EXCLUSIVE ALCOHOL PROVIDER FOR

BARBER PARK EVENT CENTER

Name of Proposer:

Address:

Contact Name:

Email:

Phone number(s):

TO: THE BOARD OF COMMISSIONERS OF ADA COUNTY

1. Scope of Work. The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by RFP 26046

Exclusive Alcohol Provider for Barber Park Event Center, including the Instructions to

Proposers, Proposal Response Cover Sheet, and any addenda and exhibits issued and attached thereto (“RFP 26046”), on file in the office of Ada County Procurement located at 200 W. Front

Street, Boise, Idaho 83702, does hereby propose to perform everything required to be performed, and furnish all the labor, materials, equipment, coordination, testing, all necessary tools, expendable equipment, and all utility and transportation services necessary to provide/perform, in a professional manner, the products/services required by RFP 26046, for the amount(s) provided online as part of the Bonfire proposal submittal process.

2. Addenda. Proposer hereby expressly acknowledges receipt of the following addendum

(addenda) to the Agreement Documents:

# 1 Dated ____________

# 2 Dated ____________

# 3 Dated ____________

3. Right to Reject Proposals. In submitting this proposal, it is understood that the right is reserved by Ada County to reject any and all proposals, including any and all options.

4. Compliance with Instructions to Proposers. Proposer has read and understands the

Instructions to Proposers and agrees that the proposal complies with the Instructions.

5. Certification and Signature. This response to RFP 26046 Exclusive Alcohol Provider for Barber Park Event Center is submitted in accordance with all documents and provisions of

RFP 26046. By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the stated agreement requirements and solicitation instructions. As the undersigned, I certify I am authorized to sign and submit this proposal. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued in connection with RFP 26046.

The selected proposer may be requested to provide appropriate documentation that demonstrates the signatory to any agreement with County has authorization to bind the selected consultant.

Before being uploaded to the Bonfire platform, the proposal form must be properly completed and signed in ink or contain an electronic signature as defined in section 28-50-102, Idaho Code.

Signature Date

Printed Name Title

Email Phone

THIS PAGE IS LEFT INTENTIONALLY BLANK

RFP 26046 EXCLUSIVE ALCOHOL PROVIDER FOR BARBER PARK EVENT CENTER–

EXHIBIT A – SCOPE OF WORK

EXHIBIT A

SCOPE OF WORK

I. OVERVIEW:

Ada County’s Barber Park Event Center (“Event Center”), located at 4049 S. Eckert Rd., Boise ID 83716, is home to more than 115 events per year on average. Ada County is interested in Proposals from vendors who are licensed in the State of Idaho to serve liquor, beer and wine for these events that request it.

1. The vendor must have a mobile bar and be set up and serve from a fully stocked bar.

2. The vendor will be issued keys to access the Event Center.

3. The vendor will have access to locked storage for their items within the Event

Center.

4. The vendor will have access to running water and the ice machine.

II. OBJECTIVES / GOALS:

1. Provide excellent, safe, responsible, and professional alcohol service to all clients and always communicate effectively with County staff.

2. Provide alcohol service for approximately 75 events per year in an affordable and professional manner while professionally representing Ada County and generating additional revenue for Ada County Parks & Waterways.

3. Expertise needed - Mobile bar experience, TIPS trained, Idaho State Liquor

License, customer service oriented, and professional staff.

4. Employees should be dressed professionally, be knowledgeable on tending bar, employees are expected to keep a clean workstation and store/secure all bar related items after the event has ended. Employees need to be punctual.

5. Vendor will drive their own insured vehicle to the event center, Vendor will transport the alcohol to the event center, no set up fee will be permitted, timely payments to Ada County.

6. Event staff will review all aspects of the bar service regularly before, during, and after events and client feedback will be solicited.

III. REQUIRED DELIVERABLES / TASKS:

The tasks to be completed under this scope of work are as follows:

1. Tasks and Deliverables required for the project:

RFP 26046 EXCLUSIVE ALCOHOL PROVIDER FOR BARBER PARK EVENT CENTER–

EXHIBIT A – SCOPE OF WORK

a. The vendor will provide Ada County Parks and Waterways with a detailed financial summary for each event and list the County’s percentage portion of revenue for each event.

b. The vendor will respond to all communication with Ada County staff and clients of the Event Center in a timely and effective manner regarding scheduled bar times, staffing, concerns, payments, and any other items pertinent to the operation of the bar for any scheduled event.

c. Occasional meetings will be held to address any questions or concerns.

d. Vendor shall have its employees trained by a third-party vendor that specializes in training the appropriate methods of serving and selling alcohol. No employee shall serve or sell alcohol at the Barber Park Event Center without completing this training.

e. Vendor warrants that it currently has the licenses necessary to provide beer, wine and liquor-by-the-drink sales under catering permits required in title 23 of the

Idaho Code.

EXHIBIT B - AGREEMENT

EXHIBIT B

AGREEMENT

AGREEMENT NO. __________

AGREEMENT FOR THE EXCLUSIVE ALCOHOL PROVIDER AT THE BARBER

PARK EVENTS CENTER

THIS AGREEMENT is entered into this , between Ada

County, a duly formed and existing county pursuant to the laws and Constitution of the State of

Idaho, (hereinafter “County” or “Ada County”), and ___________________________________, (hereinafter “Vendor”).

WITNESSETH

WHEREAS, County owns certain property in Ada County generally referred to as

Barber Park at 4049 S. Eckert Rd., Boise, Idaho, 83716; and

WHEREAS, located at Barber Park is the Barber Park Education and Event Center which can be rented for events throughout the year; and

WHEREAS, Vendor has experience in the operation, maintenance, and management of alcohol concessions; and

WHEREAS, County and Vendor desire to enter into an agreement to manage and operate alcohol services at the Barber Park Education and Event Center.

NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, it is hereby agreed and stipulated by and between the County and the Contractor as follows:

I. VENDOR’S DUTIES

A. AGREEMENT. Vendor agrees to exclusively manage and operate the sale of beer, wine and liquor at the Barber Park Education and Event Center located at 4049 S. Eckert

Rd., Boise, Idaho. The Vendor agrees to provide everything necessary for the operation of these concessions, including, but not limited to, employees, equipment, supplies, small wares, and uniforms. Vendor shall have nonexclusive use of the ice machine located in the Barber Park

Education and Event Center. The Vendor will be responsible for making mutually agreeable arrangements with renters of the Barber Park Education and Event Center regarding what alcohol will be provided, the cost for such service, and the dates and times of service. The payments required herein are to be made by the Vendor to Ada County within ten (10) days after the event, This requirement stands regardless of when payment is received by the Vendor from renter(s) and/or guest(s).

B. REVENUE PAYMENTS. Vendor shall pay Ada County per event based upon the amounts set forth herein:

1. NO HOST: Vendor will pay Ada County the following percentages for alcohol beverage sales (beer, wine and liquor):

i. For gross sales between $0 and $1,000 at an event the Contractor will pay

Ada County ___% of the gross sales.

ii. For gross sales between $1,000 and $2,000 at an event the Contractor will pay Ada County ___% of the gross sales.

iii. For gross sales between $2,000 and $3,000 at an event the Contractor will

iv. For gross sales between $3,000 and $4,000 at an event the Contractor will

v. For gross sales between $4,000 and $5,000 at an event the Contractor will

vi. For gross sales of $5,000 or more at an event the Contractor will pay Ada

County ___% of the gross sales.

2. HOST: For a hosted bar, the Vendor will pay Ada County either: 1) if the host is not charged per drink, Vendor will pay Ada County a flat fee of $300 or 2) if the host is charged per drink, Vendor will pay Ada County the same percentage as outlined in B.1 above.

3. COMBINED NO HOST AND HOST EVENT: Should a renter desire a combination of no host and host services, the Vendor shall pay as follows:

i. For the no host portion of the event as described in B.1. above

ii. For the host portion of the event, if in excess of $50 gross sales, shall be the lesser of either ___% of gross revenue from such host sales or $300.

4. NO SETUP FEE PERMITTED. Vendor shall not charge renters a setup fee, but it may establish a minimum amount to be paid by renter. This minimum amount must be approved by the Ada County Parks and Waterways Director.

C. GROSS SALES AND EVENT DEFINED: “Gross sales” for purposes of this

Agreement shall be defined as gross sales less sales tax. “Event” for purposes of this Agreement shall be defined as a “convention” and “party” as defined in Idaho Code § 23-902(2) and (12).

D. ACCOUNTING REQUIREMENTS: For each event, Vendor shall provide the

Ada County Parks and Waterways Director, or his/her designee, an accounting of how the fees paid to Ada County were calculated for that event. This accounting must be submitted to Ada

County along with the payment within ten (10) days after the event. In addition, Vendor will maintain case and revenue records in accordance with generally accepted accounting principles during the term of this Agreement. The annual accounting period for this Agreement will be

County’s fiscal year (October 1st through September 30th). Within twenty (20) days after the end of each of Vendor’s accounting periods during the fiscal year, Vendor will submit to the Ada

County Parks and Waterways Director an operating statement of the actual sales experienced during the period together with year-to-date information. A final annual statement of sales for the fiscal year ending September 30 will be submitted to Ada County by Vendor no later than

October 31 and a final accounting had thereon.

E. RECORDS: Vendor’s accounts and records may be audited by County at any time within two (2) years after the period to which they relate.

F. TIME OF PAYMENTS. For each interim event, Vendor will pay Ada County within ten (10) days after the conclusion of the event.

G. LICENSES: Vendor shall obtain an alcohol beverage catering permit for each event held at the Barber Park Education and Event Center. Vendor must pay all required fees for such permits. Vendor shall obtain and, for the duration of this Agreement, continually maintain beer, wine and liquor-by-the-drink licenses to entitle it to obtain alcohol beverage catering permits for the sale of beer, wine and liquor at the Barber Park Education and Event Center.

Should the Vendor’s license to sell beer, wine or liquor lapse, be suspended or revoked, this

Agreement shall terminate at the same time of such lapse, suspension or revocation.

H. COMPLIANCE WITH ALL ALCOHOL LAWS: Vendor guarantees that it will at all times comply with all federal, state and local laws regulating the sale, storage and purchase of alcohol. Should the Vendor be charged with a violation of any federal, state or local laws, this Agreement shall terminate upon the filing of such charge.

I. MENUS. Menus and prices will be set by Vendor and approved by the Ada

County Parks and Waterways Director. Ada County will not withhold approval unreasonably.

Menus, with prices, will be submitted to Ada County for approval thirty (30) days prior to implementation.

J. FOOD SERVICE. Vendor may, upon mutual agreement with renter, provide food service for events at the Barber Park Education and Event Center. Vendor is not granted an exclusive right to provide food service at the Barber Park Education and Event Center. Should

Vendor provide food service at an event, the Vendor warrants that it will comply with all federal, state and local health regulations governing such food service.

K. DISPLAY AND SERVING AREAS: Display and serving areas shall be clean, orderly and attractive at all times. Any spillage or soil spots shall be removed promptly from the counter, steam table pans, and general serving area.

L. PROCUREMENT. Vendor shall procure, and pay for, at no expense to the

County, all equipment, supplies, and other items necessary for the operation of the alcohol beverage concession facilities under this Agreement. Preferences shall be given to local suppliers whenever practical.

M. PERSONNEL. Vendor shall maintain appropriate management personnel to oversee its operations at the Barber Park Education and Event Center. Management shall report to the Ada County Parks and Waterways Director or his/her designee in order to maintain communication between the County and the Vendor. County reserves the right to approve management personnel, but such approvals will not be unreasonably withheld by the County.

Vendor shall also provide and pay for such non-supervisory and other personnel as are deemed necessary by Vendor. Vendor agrees that it will outfit all of its employees in proper, mutually acceptable food service uniforms. The County may remove from the Barber Park premises any personnel it deems incompetent, careless, insubordinate, or otherwise objectionable or whose continued presence is deemed by the County to be contrary to the County’s best interests. It is agreed that the Vendor and its employees are not employees of the County, but are independent contractors. Vendor and its employees shall adhere to all Ada County Parks & Waterways rules and regulations.

N. EMPLOYEE TRAINING: Vendor shall have its employees trained by a third-party vendor that specializes in training the appropriate methods of serving and selling alcohol.

No employee shall serve or sell alcohol at the Barber Park Education and Event Center without satisfactorily completing such training.

O. DAMAGE TO FACILITY OR EQUIPMENT. Ada County will repair or replace any damage to the facility or its equipment caused by the Vendor, its agents or employees. Vendor shall reimburse Ada County for the cost of such repairs within thirty (30) days after the repair or replacement.

P. TAXES. Vendor shall pay all sales, excise, and state and local taxes attributable to its operations.

Q. SANITATION. The utmost importance is placed on proper sanitation standards.

The Vendor must comply with all municipal, state, and federal health and sanitation standards as apply to its operations.

1. The Vendor shall be responsible for the total cleanliness and sanitation of the areas under its direct control, including preparation, serving and delivery areas.

Additionally, the Vendor shall be responsible for the cleaning of its operations. The

Vendor shall be required to remove all garbage and waste materials to the dumpsters.

2. The Vendor shall be responsible for costs of all laundry, linen and uniform services.

3. The County reserves the right to inspect all other space under the Vendor’s control at any time with or without notice.

R. SCHEDULING. Vendor shall coordinate scheduling of activities with the

County to avoid any conflict with activities planned by the County.

S. GUARANTEE. Vendor guarantees County that it shall provide all services, programs or activities under this Agreement in accordance with applicable federal, state and local statutes, regulations and requirements. Further, Vendor agrees to indemnify and defend the

County for any loss, expense, or damage of any type experienced by the County as a result of the guarantees given in this section.

T. INSURANCE: Vendor shall obtain insurance as outlined in Exhibit “A”, and such requirements are incorporated herein.

U. INDEMNITY: Vendor shall defend, indemnify, and hold the County, its officers, agents, and employees harmless for all claims, losses, actions, damages, judgments, costs, expenses, and/or injuries to persons or property arising out of or in connection with any activities, acts, or omissions of Vendor, its officers, agents, employees, invitees, and guests. In the event County is alleged to be liable on account of any activities, acts, or omissions of

Vendor, its officers, agents, employees, invitees, and guests, then Vendor shall defend such allegations through counsel chosen by County and Vendor shall bear all costs, fees, and expenses of such defense, including, but not limited to, all attorney fees and expenses, court costs, and expert witness fees and expenses.

II. COUNTY’S DUTIES

A. CONSENT TO SALE OF ALCOHOLIC BEVERAGES. County grants

Vendor an exclusive right to provide alcohol at the Barber Park Education and Event Center.

County hereby consents to the sale of alcoholic beverages pursuant to this Agreement and as otherwise provided herein.

B. UTILITIES AND MAINTENANCE. County will provide such heat, fuel, power, trash removal, extermination services, water and sewer as may be reasonably required for efficient operation of the facilities. County also agrees to furnish building and equipment maintenance for ordinary and reasonable wear and tear on the facilities. County shall provide janitorial services for cleaning all windows, walls, ceilings, fixtures, air ducts and maintain adequate fire extinguishing equipment for the premises. The County shall also provide maintenance personnel and outside maintenance services.

C. CONDITION OF PROPERTY. County shall maintain the Barber Park

Education and Event Center in proper working condition and good repair.

D. ADMISSION TO FACILITY. County agrees to provide free admission to the

Vendor and County may mutually agree upon.

E. EXCLUSIVITY. Without the written consent of the Vendor, the County will not allow the Barber Park Education and Event Center to be used for alcohol beverage sales by any person or entity other than Vendor during the term of this Agreement.

III. MUTUAL DUTIES AND MISCELLANEOUS PROVISIONS

A. TERM AND TERMINATION. This Agreement shall become effective on

October 1, 2026 and shall continue in full force and effect until and through September 30, 2027.

This Agreement may be terminated by either party for any reason upon (30) days notice. This agreement may be renewed for four (4) additional terms upon mutual agreement of the parties.

B. RIGHTS RETAINED BY ADA COUNTY. Vendor is only granted the right to sell and serve alcohol at the Barber Park Education and Event Center when used by renters and only upon mutual agreement between such renters and the Vendor. Ada County reserves the right to rent and use the facility for all other purposes at all times when not otherwise rented.

C. DEFAULT.

1. Vendor shall be in default of this Agreement if Vendor fails to pay to the

County any sum due as specified herein.

2. Except as provided in paragraphs I.G and I.H. above, at any time during the term of this Agreement if either party fails to timely observe or perform any covenant, Agreement, or obligation hereunder, within thirty (30) days following written notice delivered to such party, which notice shall specify the matters then in default, they shall be in default; provided that additional time reasonably required to cure the matters in default shall be allowed, so long as the defaulting party is diligently pursuing all actions required to cure the matters for which a default is claimed under this paragraph.

3. If a default is not cured, the non-defaulting party shall have the right to exercise one or more of the following remedies:

a. An action for specific performance under this Agreement;

b. An action for damages incurred as a result of the default;

c. An action to exercise any other remedy at law or in equity, available to the parties under applicable law;

d. Cancellation of this Agreement or any portion thereof, upon the sole discretion and decision of the non-breaching party.

4. In the event of a default and failure to cure such default as specified herein, the non-defaulting or prevailing party to any litigation shall be entitled to collect from the defaulting or non-prevailing party all costs and expenses, including reasonable attorney’s fees and court costs.

D. FORCE MAJURE. Whenever a period of time is provided in this Agreement for either party to do or perform any act or thing, said party shall not be liable or responsible for any delay due to strikes, lockouts, casualties, acts of God, governmental regulation or control, or other causes beyond the reasonable control of said party, and in any such event, the time for performance shall be extended for the amount of time said party is so delayed.

E. ADDRESSES. Whenever in this Agreement a requirement for notice or other correspondence is provided, such shall be addressed to the various addresses of the parties listed below:

Scott Koberg, Director Vendor

Ada County Parks & Waterways

4049 S. Eckert Rd.

Boise, Idaho 83716

F. CHOICE OF LAW AND VENUE. This Agreement shall be governed by the laws of the State of Idaho with venue for any action arising from this Agreement to be the Fourth

Judicial District, County of Ada, State of Idaho.

G. MERGER. This Agreement constitutes the entire Agreement between the parties and all other agreements are merged herein. This Agreement may be modified only by a written document mutually executed.

H. NON-ASSIGNMENT. This Agreement may not be assigned without a mutual agreement in writing.

I. SEVERANCE. If any provision of this Agreement is found for any reason to be unenforceable, the remainder of the Agreement to the extent allowed, shall remain in full force and effect and shall be binding upon and inure to the benefit of the parties.

J. MODIFICATION. This Agreement may be modified or amended only by a writing duly executed by both parties.

K. PREFORMANCE/WAIVER. The failure of a party to insist upon strict performance or observance of the terms of this Agreement, shall not be a waiver or any breach of any terms or conditions of this Agreement.

L. AUTHORITY. Each individual executing this Agreement on behalf of an entity represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of said entity in accordance with duly adopted organizational documents or

Agreements, and if appropriate, a resolution of the entity, and that this Agreement is binding upon said entity in accordance with its terms.

IN WITNESS WHEREOF, the parties have hereunto executed this Agreement and made it effective as herein above provided.

Board of Ada County Commissioners

By:

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

ATTEST:

Trent Tripple, Ada County Clerk

VENDOR

Name:

Title:

STATE OF )

) ss.

County of Ada )

On this _____ day of _______________, 2026, before me, a notary public, personally appeared ____________, known or identified to me to be the person whose name is subscribed to the within instrument, and acknowledged to me that he/she executed the same on behalf of

Notary Public for the State of _______________

Commission Expires

EXHIBIT A TO EXHIBIT B - INSURANCE

EXHIBIT A

INSURANCE

A. The Vendor, at its sole expense, shall procure and maintain in full force and effect insurance written by an insurance company or companies with AM Best’s rating(s) of A

VIII or better. All insurance companies must be authorized to do business in the state of

Idaho. By requiring insurance herein, Ada County does not represent that coverage and limits are necessarily adequate to protect the Vendor, and such coverage and limits shall not be deemed as a limitation on the Vendor’s liability under the indemnities granted to

Ada County in this contract.

B. Certificates of Insurance evidencing the coverages required herein shall be provided to

Ada County prior to the start date of the project. All certificates must be signed by an authorized representative of the Vendor’s Insurance carrier and must state that the issuing company, its agents, or representatives will endeavor to provide Ada County thirty (30) days written notice prior to any policies being canceled or materially changed. Renewal certificates or binders must be provided to Ada County a minimum of five (5) days prior to the effective date of the renewal. If binders are used, they must be replaced by appropriate insurance certificates no more than thirty (30) days after the effective date.

C. Certificates shall be emailed to:

Ada County Risk Management

200 W. Front Street, Room 2210

Boise, Idaho 83702-7300 risk@adacounty.id.gov

Ada County Procurement

200 W. Front Street

Boise, Idaho 83702-7300 procurement@adacounty.id.gov

D. Certificates must evidence the following minimum coverages:

1. WORKERS’ COMPENSATION insurance meeting the statutory requirements of the State of Idaho.

2. EMPLOYERS’ LIABILITY insurance providing limits of liability in the following amounts:

Bodily Injury by Accident: $100,000 each accident

Bodily Injury by Disease: $500,000 policy limit

Bodily Injury by Disease: $100,000 each employee

3. COMMERCIAL GENERAL LIABILITY insurance providing limits of liability in the following amounts:

General Aggregate: $2,000,000 mailto:risk@adacounty.id.gov mailto:procurement@adacounty.id.gov

EXHIBIT A TO EXHIBIT B - INSURANCE

Product/Completed Operations Aggregate: $2,000,000

Personal & Advertising Injury Liability: $1,000,000

Per Occurrence: $1,000,000

Fire Legal Liability: $ 50,000

The Commercial General Liability (“CGL”) insurance policy shall be written…