Request for Proposal

RFP 26020

ADA COUNTY MULTI-HAZARD MITIGATION

PLAN 2027 UPDATE CONSULTANT

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: December 15, 2025

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner i

TABLE OF CONTENTS

INTRODUCTION

INTRODUCTION

BACKGROUND

BACKGROUND

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

II. QUESTIONS AND ADDITIONAL INFORMATION

III. PROPOSAL SUBMISSION

IV. PREPARATION OF PROPOSAL

V. PROPOSAL INFORMATION

VI. QUALIFICATIONS OF PROPOSER

VII. CONFIDENTIALITY

VIII. PROCESS OF REVIEW AND AWARD

PROPOSAL CONTENT & EVALUATION CRITERIA

I. PROPOSAL CONTENT

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

PROPSAL RESPONSE COVER SHEET

PROPOSAL RESPONSE COVER SHEET

ADDENDA ACKNOWLEDGEMENT

BYRD ANTI-LOBBYING CERTIFICATE

EXHIBIT A

SCOPE OF WORK

EXHIBIT B

AGREEMENT

EXHIBIT C

PROPOSAL SUBMISSION INSTRUCTIONS

CHECK-OFF LIST FOR PROPOSAL SUBMITTAL

RFP 26020 ADA COUNTY MULTI-HAZARD MITIGATION PLAN 2027 UPDATE

CONSULTANT – PAGE 1

REQUEST FOR PROPOSAL

Ada County Multi-Hazard Mitigation Plan 2027 Update Consultant

OWNER: Ada County Emergency Management and Community Resilience

(EMCR)

PROJECT: Ada County Multi-Hazard Mitigation Plan 2027 Update Consultant

INTRODUCTION

Ada County (“County”) is seeking the submission of proposals for the purpose of selecting a qualified consultant (“Consultant”) to facilitate a required update of its Multi-Hazard Mitigation Plan (MHMP) and to assist in integrating the updated MHMP with other hazard mitigation plans and programs in place (the “Project”). As part of its duties, the Consultant will assist in identifying and analyzing the benefits and costs of potential mitigation projects. The Consultant must have proven specialized professional expertise in the field of hazard mitigation planning and application, as well as familiarity with County planning areas and its specific risk exposures. The Consultant will work closely with Ada County Emergency Management and Community Resilience (EMCR) Staff to accomplish its required tasks. The Project is anticipated to start in January of 2026 and conclude no later than August of 2027. The amount of funding available for a contract with Consultant is limited to no more than $90,000. It is anticipated that payments to Consultant will be made in periodic installments, with an initial installment made upon contract signing, and subsequent payments tied to work phase completion; see Exhibit B Consulting Services Agreement for more details. The County appreciates your interest and participation in this process.

BACKGROUND

In 2011, County expanded its jurisdictional partnership base and completed a total reformatting and update of its current MHMP. This MHMP was then updated in 2016 and 2022. The 2022 MHMP can be viewed at https://adacounty.id.gov/accem/Mitigation. The MHMP addresses seven natural hazards and dam failure. The Ada County Mitigation Partnership (“Partnership”) has remained intact and has been guided by a Steering Committee (“Committee”) that has shown the commitment to continue this risk reduction effort. As part of this effort, the Partnership believes that improvements in the MHMP can be made to further enhance risk reduction efforts within the planning area. The Partnership is committed to making these enhancements through the MHMP update process.

The County and its Partnership have established the following four primary objectives for the scope of work to be performed by the Consultant:

1. Update the MHMP in accordance with the requirements of 44 CFR § 201.6. (This federal regulation requires the update of approved plans on a five-year cycle.)

https://adacounty.id.gov/accem/Mitigation

CONSULTANT – PAGE 2

2. Enhance the MHMP to better support the Partnership’s hazard mitigation efforts through

FEMA Hazard Mitigation grant programs.

3. Integrate the updated MHMP with other plans in effect within the planning area that can impact or initiate hazard mitigation actions through multiple Federal programs such as: the Community Rating System (CRS), Fire Assistance Grants, Hazard Mitigation Grant Program (HMGP) and the Flood Mitigation Assistance Grant program (FMA). Key to this objective will be formatting the updated MHMP in accordance with all of the various program requirements, including the State of Idaho’s modified plan crosswalk that qualifies the MHMP as a Community Wildfire Protection Plan (CWPP).

4. Document specific potential projects and provide basic cost benefit analysis for the projects. The identified projects will mitigate losses that could occur during the types of hazards identified in the MHMP.

This Project is being funded by federal monies available to the County through the State Homeland Security Program. Specifically, the Project is being supported, in whole or in part, by federal award numbers EMW-2023-SS-00078, EMW-2024-SS-05016, and EMW-2025-SS-05086 awarded to the State of Idaho by the Federal Emergency Management Agency and the U.S.

Department of Homeland Security and, in turn, subrecipient award numbers 23SHSP040, 24SHSP001, and SHSP25SH0100 to the County through the Idaho Office of Emergency Management. Payment of Consultant under an awarded contract will be subject to the County’s continued access to sufficient funds under the State Homeland Security Program.

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

A. Interested parties may obtain RFP 26020 Ada County Multi-Hazard Mitigation Plan 2027 Update Consultant Request for Proposal package from Ada County Procurement by downloading an electronic copy free of charge at https://adacounty.bonfirehub.com.

B. Proposals for the Project must be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on January 6, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. A review of proposals received and a recommendation to award will be compiled and submitted to the Board of Ada County Commissioners, at the Board of County Commissioners Open Business Meeting on January 20, 2026, at or about 10:00 a.m. local time. Ada County reserves the right to reject any or all proposals.

II. QUESTIONS AND ADDITIONAL INFORMATION

A. Neither the County nor any County representative will give verbal answers to any inquiries regarding the meaning of this RFP 26020 or provide verbal instructions prior to the https://adacounty.bonfirehub.com/

CONSULTANT – PAGE 3

submission of proposals. Any verbal statements regarding same by any person, prior to the submission of proposals, shall be unauthoritative.

B. Any explanation of RFP 26020, or requests for exceptions to same, must be requested of Ada County Procurement in writing. If explanations or exceptions to the requirements are deemed necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the Ada County Procurement website at https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor Discussions section of the Bonfire project listing, and received no later than December 19, 2025, at 4:00 p.m. local time. An addendum will be issued on or about December 23, 2025.

C. All addenda issued to proposers, prior to date of receipt of proposals, shall become a part of this RFP 26020, and all proposals are to include the information described in all addenda issued. Each proposal submitted must specifically list all addenda issued.

III. PROPOSAL SUBMISSION

A. Please see Proposal Submission Instructions, Exhibit C, for instructions regarding the electronic submission of proposals. The Proposal Response Cover Sheet must be signed by a company representative authorized to submit a proposal. Note that the Total Proposal Amount is required to be completed in the Requested Information field on Bonfire, in addition to the upload of the Proposal Response Cover Sheet in the RFP. A signed Proposal Response Cover Sheet must be uploaded electronically as set forth herein. Failure to do so will render a Proposal non-responsive. Proposers are advised to allow ample time for the transmission of required documents to ensure a timely submission.

B. Submit all required information as outlined in the Proposal Content & Evaluation

Criteria section.

C. Submit proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on January 6, 2026. All proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals received after the due date and time will be deemed non-responsive and will not be considered.

D. Proposals received in compliance with RFP 26020 will be opened by Ada County Procurement on January 7, 2026, and information from proposals received in compliance with these Instructions will be compiled for consideration by the County Evaluation Committee, which will make recommendation to the Board of Ada County Commissioners regarding award.

E. Before being uploaded to the Bonfire platform, all proposal forms must be properly completed and signed in ink or contain an electronic signature as defined in Section 28-50-102, Idaho Code. The completed forms shall be without interlineations, alterations, additions, or erasures. If a proposer takes exception to the proposal forms or the contents thereof, those exceptions must be made to Ada County Procurement in writing, in accordance with section II.

herein. Proposed amounts shall be entered electronically in Bonfire, stated in numerical figures, CONSULTANT – PAGE 4 and shall take into account all work contemplated in Exhibit A, Scope of Work. Proposers are responsible for ensuring that all figures are accurate.

F. Proposers shall:

1. Carefully examine: Instructions to Proposers, Proposal Forms, Proposal Submission Instructions, Scope of Work, and all attachments and any addenda issued subsequent thereto;

2. Include in the proposed costs all costs and expenses needed to cover each phase of the project contemplated by the RFP 26020 documents; and

3. Provide full responses to all Proposal Content Requirements as detailed below.

G. The proposer awarded the agreement will not be allowed any extra compensation by reason of any matter or thing concerning that which such vendor might have been fully informed prior to submitting a proposal.

IV. PREPARATION OF PROPOSAL

A. Proposers are responsible for reading RFP 26020 and complying with the instructions contained in the RFP. Failure to follow the instructions may result in the proposal being non-responsive.

B. Cost of developing proposal. All costs related to the preparation of the proposal and any related activities are the sole responsibility of the proposer. The County assumes no liability for any costs incurred by proposers throughout the entire submittal/selection process.

V. PROPOSAL INFORMATION

A. Equal Opportunity. The County makes every effort to ensure that all proposers are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same information.

B. Insurance Requirements. Proposers should review the required insurance coverage and notice of policy cancellation requirements. Insurance requirements are provided in Attachment B to the form of Agreement provided herein. The selected proposer will be required to provide insurance certificates and endorsements meeting all requirements at the time of notification of conditional award.

C. Taxes. Proposers shall include in their proposals all applicable taxes which are levied by federal, state, or municipal governments upon the goods/services, and the successful consultant shall pay all such taxes and must be able to show evidence of such payment.

CONSULTANT – PAGE 5

D. Rejection of Proposals. The Board of Ada County Commissioners reserves the right to reject any or all proposals received. Furthermore, the Board shall have the right to waive any informality or technical defect in proposals received, when in the best interest of the County.

E. Disqualification. No proposal shall be accepted from, or agreement awarded to, any person, firm, or corporation that is in arrears to the County upon a debt or agreement or that is in default, as surety or otherwise, upon any obligation to the County.

F. Federal Funding. Federal funding is being utilized for this Project. As part of this RFP, and in satisfaction of all relevant federal law, proposers agree to be subject to all applicable federal laws, regulations and terms and conditions of the federal award. Proposers will be required to comply with the Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352, and to sign and submit the provided Byrd Anti-Lobbying Amendment compliance certification as part of their proposal submissions. In addition, please refer to Attachment C to the form of Agreement included herein for additional information regarding such federal, grant-related requirements.

VI. QUALIFICATIONS OF PROPOSER

A. Proposers shall be responsible for complying with all applicable provisions of the

Idaho Code as it relates to submittals of this project or provision of the services prior to the execution of any agreement with County.

B. Proposers, prior to the execution of any agreement with County, shall be licensed to do business in the State of Idaho. If unsure if your company is licensed in Idaho, please refer to the Idaho Secretary of State.

C. By submitting a proposal, proposers certify that neither it nor its principals and subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Project by any governmental department or agency.

Proposers listed under the above categories on the www.sam.gov website (formerly the Excluded Parties List System) will not be accepted and will be deemed “non-responsive.”

D. Proposers must possess the ability to perform successfully under the terms and conditions of this RFP. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.

E. Proposers must obtain a Unique Entity Identification Number (UEI) and be registered with www.SAM.gov prior to the execution of the contract. As of April 4, 2022, SAM.gov no longer utilizes the DUNS Number. Instead, entities must use the Unique Entity ID generated by SAM.gov.

• The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity bySAM.gov.

• Entity registration, searching, and data entry in SAM.gov now requires use of the new Unique Entity ID.

• Existing registered entities can find their Unique Entity ID by following the steps here.

http://www.sam.gov/ https://sam.gov/ https://www.fsd.gov/gsafsd_sp/en/how-can-i-view-my-unique-entity-id-or-entity-registration-record?id=kb_article_view&sysparm_article=KB0041254

CONSULTANT – PAGE 6

New entities can get their Unique Entity ID at SAM.gov and complete an entity registration.

Please note that the required registration for new entities can take several weeks to be processed.

VII. CONFIDENTIALITY

Data contained in the Proposal and all documentation provided therein becomes property of the County and the data becomes public information. If the Proposer wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101 et seq. All “trade secret” information a Proposer wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked. Failure to mark such information as “Trade Secret” shall deem such information open to public inspection.

Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by Proposer, Proposer agrees, by submitting its Proposal, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Proposer agrees and acknowledges that the Proposal Response Cover Sheet and Total Proposal Amount are disclosable public records.

Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

VIII. PROCESS OF REVIEW AND AWARD

A. After the proposals are opened, Ada County Procurement will review the proposals for compliance with the RFP 26020 Instructions.

B. All proposals that meet the administrative requirements listed in RFP 26020 will be evaluated by the Evaluation Committee (“Committee”). The Committee will be comprised of representatives from EMCR as well as The Ada County Mitigation Partnership. The County may use one or more subject matter experts to assist the Committee in the evaluation process. Following the evaluation process, the Committee will rank the proposals using the established Evaluation Criteria listed in the Proposal Content and Evaluation section of this RFP 26020. A ranked list of proposals and a written recommendation will be made to the Board. Proposers will be supplied with a copy of the recommendation on or about January 15, 2026.

C. Any proposer’s protest of the recommendation must be in writing and received by Ada County Procurement, Procurement@adacounty.id.gov, no later than 4:00 p.m. local time on January 19, 2026.

D. The Board will consider the proposals for potential award on January 20, 2026, at or about 10:00 a.m. local time in in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West mailto:Procurement@adacounty.id.gov

CONSULTANT – PAGE 7

Front Street, Boise, Idaho 83702. The award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

E. The selected Proposer shall be required to enter into a written agreement in the form as shown Exhibit B. Proposers are advised to read the agreement carefully. If proposers have any questions about the required provisions or have requests for exception to provisions in the agreement, those questions and requests must be made in accordance with section II.

herein, or such requests will be deemed waived.

PROPOSAL CONTENT & EVALUATION CRITERIA

Proposals to this RFP 26020 must be organized as outlined below. Proposals not organized as outlined below, not containing the information specified, or not containing sufficient detail or including unnecessary marketing materials, will receive a lower rating when evaluated. The proposal must address the following areas at a minimum:

I. PROPOSAL CONTENT

A. Proposal Response Cover Sheet. This is to be the first document of the proposal.

It must include the legal name of the proposer, the name of a contact person and title, and contact information. All addenda issued shall be acknowledged by checking the box of the addenda number and inserting the date it was issued. It must be signed by a person authorized to submit a proposal in response to this RFP 26020.

B. Subcontractors. Identify any and all outside consultants or firms to be used by proposer to provide the consulting services identified in the proposal.

C. Letter of Introduction. Please provide a letter of introduction as the second document of the proposal. Briefly introduce your company, provide the location of the office that will be primarily responsible for the work, and identify the contact person in your organization for correspondence with County. Also, include email and telephone numbers for the contact person.

Provide the name of the person legally authorized to sign an agreement for your company.

D. Company History. Provide a brief history of your company. Include the number of offices, location, total number of employees, and type of services that your company performs.

Also provide the number of employees that work in the office that will service this contract, broken down into technical, clerical and other. If applicable, please provide information regarding any arbitration and/or litigation in which your firm is currently involved, as well as the dates and resolution of any reorganization or bankruptcy for which you or your company have filed within the past five (5) years.

E. Unique Qualifications. Please present information concerning your company’s unique qualifications for performing the services required in RFP 26020. Identify staff that is trained or exceptionally knowledgeable in the services required by this RFP.

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

CONSULTANT – PAGE 8

F. Experience with Comparable Projects. Please provide a summary of your company’s experience in providing the services required in this RFP, in which your company was the prime consultant, within last three (3) years. Detail the locations, types of services performed, and examples or provide links to web-based products (limit the number of examples to between three and five projects). In particular, highlight previous experience with city, county, or other governmental entities.

G. References. Please provide at a minimum three (3) client references (including names, titles, telephone numbers and e-mail addresses) for similar services, as required in this RFP 26020, that your company has provided in the last five (5) years. By providing such references you agree that neither the County, nor the clients referenced, shall have any liability regarding the provision of such references or the County’s use of such references in making selections under this RFP 26020. Please see Section VII regarding the submission of confidential or proprietary information with respect to information provided about references.

H. Key Personnel. Provide a list of key personnel who have specialized experience and expertise relating to the services required in this RFP. List only those that are likely to actually perform the work described in this RFP. Provide curriculum vitae for each that details their education, experience, and special expertise. Also include the company name and key team members of any subcontractors you anticipate using for this Project.

I. Proposed Approach to Project. Please explain your company’s overall approach to performing the services identified in the Scope of Work attached as Exhibit A and the coordination of activities necessary to provide the products/services as required in this RFP 26020.

J. Cost. Please provide a fixed price fee proposal (Total Proposal Amount) for performance of the Project tasks and services.

K. Additional Information. Please provide any other information you believe is applicable to the evaluation of the proposal or your qualifications for providing the proposed services, including any aspects of your services that may distinguish your firm from others.

L. Affirm that your company is willing to enter into an agreement with Ada County as set forth in the attachments to this RFP.

M. If your company is unable to provide details on any specific item, please state the reason.

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

A. The Evaluation Committee will review all written proposals. The review process may involve requesting clarification of portions of the proposal and/or a request for additional business financial records. From that review process, the Committee will rank the proposals in an order representing the Committee’s evaluation of the proposer’s ability to provide the services required in this RFP, using the established Evaluation Criteria listed below. A list of ranked proposals shall be submitted to the Board for approval and adoption.

CONSULTANT – PAGE 9

B. The Board reserves the right to accept or reject any or all proposals.

C. Evaluation Criteria. The following criteria will be used to evaluate and rank all proposals. Evaluation scoring will be based on a 100-point system as described below.

1. Compliance with the RFP Proposal Requirements. Ten (10) points possible.

2. Approach to the Project. Thirty (30) points possible.

3. Experience in providing the services required, particularly with city and county governmental entities. Twenty (20) points possible.

4. References and the quality of service provided for similar services as required in RFP 26020. Ten (10) points possible.

5. Anticipated Costs for the project. Thirty (30) points possible.

Evaluation Criteria Rating Weight Score 1 Compliance with RFP Requirements 10% 2 2 Approach to Project 30% 6 3 Experience 20% 4 4 References 10% 2 5 Cost 30% 6

(Rating x Weight) = Score (100 total points maximum)

Rating Points:

5.0 – Excellent

4.0 – Good

3.0 – Meets Minimum Expectations

2.0 – Unsatisfactory

1.0 – Poor

0.0 – No Information Provided

D. Presentation and Interview. (Optional and worth 50 points.) If deemed helpful, the Committee may request Proposers to give a presentation of their proposal and answer questions.

The Committee is not required to hold presentations or interviews but may request presentations and/or interviews of the top ranked proposers from the initial evaluation. Proposers will be ranked on the quality of the presentation and/or interview up to a maximum of 50 additional points. Any points awarded during the presentation and interview phase will be added to the proposer’s existing cumulative points as per the other evaluation criteria described above, increasing the maximum total points to 150.

CONSULTANT – PAGE 10

First Document in Proposal Packet

PROPOSAL RESPONSE COVER SHEET

Ada County Multi-Hazard Mitigation Plan 2027 Update Consultant

Name of Proposer:

Unique Entity ID

(UEI): _______________________________________________________

Address:

Contact Name:

Email:

Phone number(s):

TO: THE BOARD OF COMMISSIONERS OF ADA COUNTY

1. Scope of Work. The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by RFP 26020 Ada County Multi-Hazard Mitigation Plan 2027 Update Consultant, including the Instructions to Proposers, Proposal Response Cover Sheet, and any addenda and exhibits issued and attached thereto (“RFP 26020”), on file in the office of Ada County Procurement located at 200 W. Front Street, Boise, Idaho 83702, does hereby propose to perform everything required to be performed, and furnish all the labor, materials, equipment, coordination, testing, all necessary tools, expendable equipment, and all utility and transportation services necessary to provide/perform, in a professional manner, the products/services required by RFP 26020, for the amount(s) provided online as part of the Bonfire proposal submittal process.

2. Addenda. Proposer hereby expressly acknowledges receipt of the following addendum (addenda) to the Agreement Documents:

# 1 Dated ____________ # 2 Dated ____________ # 3 Dated ____________

CONSULTANT – PAGE 11

3. Right to Reject Proposals. In submitting this proposal, it is understood that the right is reserved by Ada County to reject any and all proposals, including any and all options.

4. Compliance with Instructions to Proposers. Proposer has read and understands the Instructions to Proposers and agrees that the proposal complies with the Instructions.

5. Certification and Signature. This response to RFP 26020 Ada County Multi-Hazard Mitigation Plan 2027 Update Consultant is submitted in accordance with all documents and provisions of RFP 26020. By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the stated agreement requirements and solicitation instructions. As the undersigned, I certify I am authorized to sign and submit this proposal. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued in connection with RFP 26020.

The selected proposer may be requested to provide appropriate documentation that demonstrates the signatory to any agreement with County has authorization to bind the selected consultant.

Before being uploaded to the Bonfire platform, the proposal form must be properly completed and signed in ink or contain an electronic signature as defined in section 28-50-102, Idaho Code.

Signature Date

Printed Name Title

Email Phone

CONSULTANT – PAGE 12

SUBCONTRACTORS

The Proposer certifies that the following subcontracting firms or businesses will be awarded subcontracts for portions of the project services in the event the Proposer is awarded the Contract.

Proposer may use additional sheets to provide this information, if required.

SUBCONTRACTORS

1. _______________________________ _________________________________

Subcontractor: Address Line 1

Discipline Address Line 2

2. _______________________________ _________________________________

Subcontractor: Address Line 1

3. _______________________________ _________________________________

4. _______________________________ _________________________________

CONSULTANT – PAGE 13

BYRD ANTI-LOBBYING AMENDMENT COMPLIANCE AND CERTIFICATION

(FEDERAL GRANT FUNDS)

For all orders above the limit prescribed in 2 CFR Part 200, Appendix II, Paragraph (I) (currently $100,000), the Offeror must complete and sign the following:

The following certification and disclosure regarding payments to influence certain federal transactions are made per the provisions contained in 2 CFR §200.327; 2 CFR Part 200, Appendix II; and 31 U.S.C. § 1352, the “Byrd Anti-Lobbying Amendment.”

The offeror, by signing its offer, hereby certifies to the best of his or her knowledge and belief that:

No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement;

If any funds other than Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, the offeror shall complete and submit, with its offer, OMB standard form LLL, Disclosure of Lobbying Activities, to the contracting officer; and

He or she will include the language of this certification in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $100,000 shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by section 1352, title 31, United States Code. Any person making an expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.

SIGNATURE:

COMPANY NAME:

DATE:

CONSULTANT – EXHIBIT A – SCOPE OF WORK

EXHIBIT A

SCOPE OF WORK

Ada County Update to Multi-Jurisdictional Natural Hazards Mitigation Plan

The Ada County Multi-Hazard Mitigation Plan directly addresses seven natural hazards and dam failure. It also examines the threats of civil disturbance, terrorism and cyber disruption. Since 2011, the mitigation planning partnership has included around twenty (20) local governments participating in each plan update. The planning process is guided by a Steering Committee that has shown the commitment to leading the risk reduction effort. As part of this effort, the Ada County Mitigation Partnership believes improvements in this plan can further enhance risk reduction efforts within the planning area. The partnership is committed to making these enhancements through the plan update process.

Ada County and its planning partners have established four primary objectives for the following scope of work.

1. The first objective is to update the plan in accordance with the requirements of 44 CFR §

201.6. This federal regulation requires the update of approved plans on a five-year cycle.

2. The second objective is to enhance the plan to better support the Planning Partnership’s hazard mitigation efforts through FEMA Hazard Mitigation grant programs.

3. The third objective is to integrate the updated plan with other plans in effect within the planning area that can impact or initiate hazard mitigation actions through multiple Federal programs such as: the Community Rating System (CRS) and the Flood Mitigation Assistance Grant program (FMA). Key to this objective will be formatting the updated plan in accordance with all of the various program requirements. This includes meeting all the requirements established by the Idaho Department of Lands for the plan to additionally serve as a County Wildfire Protection Plan.

4. The fourth objective is to document specific potential projects and provide basic cost benefit analysis for the projects. The identified projects will mitigate the losses that could occur during the types of hazards identified in the plan.

The scope of work the Planning Partnership proposes for this effort is as follows:

Phase 1: Organize and Review During the initial development of the Ada County Multi-Hazard Mitigation Plan (MHMP), a Steering Committee made up of key stakeholders within the planning area will reconvene to oversee the plan’s development. The committee may choose to expand or alter its membership during this phase. The committee shall provide oversight of the plan update process. A key component of Phase 1 will be to reach out to local governments within the planning area not currently covered by a local Hazard Mitigation plan, or that currently have plans that may benefit from this update effort. A principal performance measure of this phase will be the review of the existing plan by the Steering Committee and planning staff to identify those portions of the plan that warrant updating or plan enhancement. This committee will meet periodically throughout the plan update process.

The tasks to be completed under this phase are as follows:

1.1 Solicitation of a Planning Consultant

Ada County Emergency Management and Community Resilience (EMCR) will follow county solicitation procedures in this RFP 26020 to hire a planning consultant to facilitate this plan update scope of work. The contract consultant will assume the responsibility as the lead project planner for this effort. This consultant shall have proven expertise in the field of hazard mitigation planning and application as well as familiarity with Ada County planning area and its risk exposure.

1.2 Define the Partnership

The MHMP team, composed of EMCR staff and the consultant, will identify local governments within the planning area not currently covered by a local hazard mitigation plan as well as other jurisdictions that may benefit from this update process. This will include special purpose districts.

These jurisdictions will be invited to a kick-off meeting that will be held with the entire partnership to explain the plan update process. Those agencies that wish to participate will be given the opportunity to join this effort. Each new partner will be asked to provide a formal commitment to this effort and will be apprised of the planning partner expectations.

1.3 Review Steering Committee Composition

The MHMP team will look at the current membership of the committee and identify any new potential candidates to participate on the Steering Committee. These candidates will include planning partners, residents and other stakeholders within the planning area. These candidates will be solicited for their interest in being involved in the process. The Steering Committee will lead this update effort. They will be responsible for making key decisions such as goals, objectives for the plan, outreach strategies and will act as spokespersons for the planning effort. This Steering Committee will meet on an as needed basis throughout the plan update process and provide direction to the lead project planner.

1.4 Plan Review

The Steering Committee and the MHMP team will review the entire plan to identify all portions of the plan that (a) need updated due to changes in applicability; or (b) need to be enhanced due to the existence of new data, technology or tools. Also reviewed under this phase will be the recommendations of each progress report that has been completed during the initial plan performance period. Key areas of focus for this review shall be the: risk and vulnerability assessment, goals and objectives, the Mitigation action plan, the plan maintenance section and an overall review of the plan’s performance. The performance review will strive to answer the following questions:

1.4.a. What initiatives were completed during the performance period?

1.4.b. What initiatives were not completed?

1.4.c. Why were those initiatives not completed?

1.4.d. Have the capabilities changed within the planning area since the development of the initial plan?

1.4.e. Are there new actions that need to be considered?

1.4.f. Are these actions consistent with the goals and objectives of the plan?

1.5 Coordination with other Agencies

The MHMP team will coordinate with other agencies that are involved in or can impact hazard mitigation actions identified in the plan. At a minimum, this will include Idaho Office of Emergency Management (IOEM), Idaho Department of Water Resources (IDWR), U.S. Army Corps of Engineers (USACE), local Fire Agencies/Districts, FEMA Region X and any neighboring counties that are working on their plan updates simultaneously with this project. The MHMP team will coordinate with these other on-going planning efforts in order to promote consistent regional hazard mitigation.

1.6 Recommend/Initiate Changes

Once the review has been completed, it is anticipated that some of the identified changes will require action from the Steering Committee. For example, if a goal or objective was found to not be applicable to what the plan was striving to achieve based on the performance review, a new goal or objective will need to be identified using standardized goal setting techniques. Also, the entire updated action plan shall be reviewed and approved by the Steering Committee prior to inclusion into the updated plan.

Phase 2: Update the Risk Assessment This will be the most involved phase of the plan update process. FEMA planning guidance indicates that comprehensive updates to the risk assessment portion of Local Hazard Mitigation Plans will be required if there have been new technical data pertaining to a hazard developed by a creditable source since the plan’s initial development. This will be especially true with regards to FEMA’s Map Modernization Initiative. D-FIRMS produced by FEMA impact this planning area;

it is anticipated that FEMA will require updates to flood hazard risk assessments utilizing this data.

The County will propose to complete a comprehensive update to the risk assessment component of the existing plan using FEMA’s HAZUS 7.1 risk assessment planning tool. The planning partnership feels that a comprehensive update of this portion of the plan is needed to better support the identification, prioritization and funding of mitigation activities listed in the plan. The Planning Partnership feels that the current risk assessment does not provide adequate data to gauge cost-effectiveness of potential projects and thus eliminates the potential for planning partners to be successful in the competitive grant arena. In light of this fact, the following tasks will be completed under this phase:

2.1 HAZUS 7.1 Analysis

The MHMP Team will set up a HAZUS 7.1 model for the planning area and run a Level 2 analysis of the flood, earthquake and dam failure hazards. This model will be populated with updated GIS data provided by Ada County and its planning partners. Outputs from this task will include:

2.1.a. Maps that illustrate extent and location of hazard areas.

2.1.b. Review of past occurrences since the completion of the prior plan.

2.1.c. The types and numbers of existing and future buildings, infrastructure, and critical facilities located in the identified hazard areas for each scenario event.

2.1.d. Loss estimates for each scenario event for all residential, commercial and industrial buildings within each hazard area.

2.1.e. An analysis of identified vulnerable critical facilities for each scenario event.

2.1.f. An analysis of the estimated debris generated from each scenario event 2.1.g. A land use analysis for each scenario event that includes a look at land with potential for future development (i.e. buildable lands analysis).

2.2 Update Risk Assessment for Non-HAZUS Hazards

The MHMP team will update the risk assessment for the non-HAZUS hazards (landslide, severe weather, volcanic ash-fall and wildfire) modeling the outputs generated by HAZUS. This will be a GIS exercise utilizing damage functions based on national models or can be regionally correlated.

All base mapping components from the original plan will be updated with current data. This task will require coordination with agencies and institutions currently involved in mapping and data collection efforts taking place within the planning area.

Phase 3: Engage the Public Under this phase, the MHMP team and Steering Committee will continue to implement the on-going public involvement strategy identified in the plan. Depending upon the number of changes or enhancements recommended by the Steering Committee, this public involvement strategy may be enhanced to seek the public’s input/support for changed actions. Since this scope of work proposes significant updates to the risk assessment, this phase has assumed it will be necessary to hold a minimum of three (3) public meetings. There will be two (2) public meetings to share the findings of the revised risk assessment, and one (1) public meeting to present the draft plan. The tasks to be completed under this phase are as follows:

3.1 Public Meetings

Public engagement has been consistent since the last update through the county website. As part of this plan update, starting in Phase 2 and continuing through Phase 4, information about the plan update will be provided to the public. At a minimum, three (3) public meetings will be held at times and places to be determined by the planning team. The first two public meetings will be held to share the findings of the updated risk assessment with the public. At these meetings, revised maps and revised damage assessments will be shared with the public and their opinions in possible actions will be solicited. At the third public meeting, the final draft plan will be presented to the public for their review and comment.

3.2 Press Releases and Public Notices

The MHMP team will post public notices and press releases for all public meetings and Steering Committee meetings. Steering Committee meetings will be advertised and open to the public.

3.3 Website

The County will post Steering Committee meeting notes and key deliverables of the plan update on a County sponsored website. The draft plan will be available on the website for at least a two-week period to allow the public to review and comment.

Phase 4: Assemble the Updated Plan Under this phase, the MHMP team will assemble the updated plan utilizing all updated or enhanced data generated during this update process. It is anticipated that the current format of the plan will be maintained but enhanced in light of the proposed changes to the risk assessment portion of the plan. As stated in the introduction to this scope of work, one of the objectives the Planning Partnership has for this update effort is to integrate all planning documents that support or initiate hazard mitigation actions, into one (1) planning document that will meet multiple program requirements (DMA, CRS, FMA).

Key elements to be addressed by this plan layout include:

A. The plan shall describe the process used to review and analyze each section of the plan. If the planning team or advisory committee found that some sections of the plan warranted an update, and others did not, the process the team undertook to make that determination shall be documented in the plan.

B. The plan will provide a discussion on how the public was kept apprised of the plan’s actions during the initial performance period.

C. The plan shall describe the need for changes to the risk assessment and what changes were made in comparison to the previous plan. This would include any changes to exposure or probability of occurrence due to the occurrence of events during the performance period.

D. The plan shall illustrate any changes to risk exposure due to successful mitigation projects, changes in land use due to annexation, or new development.

E. The plan shall illustrate any changes to the action plan and include explanation of why/or why not actions were changed.

F. The plan shall identify the completed, deleted, or deferred actions or activities from the previously approved plan as a benchmark for progress. Further, the updated plan shall include in its evaluation and prioritization any new mitigation actions identified since the previous plan.

G. The plan shall include an analysis of the prior plan’s schedule for monitoring, evaluating and updating the plan worked, and make any recommendations for changes to the plan maintenance process.

The tasks to be completed under this phase are as follows:

4.1 Author the Updated Plan Text

The draft updated plan will be authored and assembled by the MHMP team. Coordinating with the Steering Committee, the MHMP team will format the plan layout to meet the objectives established for the update process.

4.2 Jurisdictional Annex Workshops

As with the last plan update, a series of workshops will be held for the planning partners to instruct them on how to complete their Jurisdictional Annex templates. These workshops will be a three-hour format. Two (2) workshops will be held at a date, time and location to be determined by the Steering Committee. One session will be tailored to municipal partners, while the second will be tailored to special district partners. Attendance to these workshops will be mandatory as defined under the planning partner expectations.

4.3 Technical Edit/Format

Once the initial draft has been developed, the draft plan will be submitted for a technical/format edit to prepare the final draft plan that will be presented to the public for their review and comment and provided to Idaho Office of Emergency Management Mitigation Branch and FEMA Region X for pre-adoption review and comment.

4.4 Plan Review Crosswalk

Once the final draft plan has been prepared, and all public and Steering committee comments have been incorporated into the final draft, a FEMA plan review crosswalk will be completed to illustrate the plans compliance with 44 CFR § 201.6 requirements. Additionally, a plan review crosswalk will be completed for the CRS program to illustrate the plan’s compliance with CRS requirements. Finally, a crosswalk from the Idaho Department of Lands will be completed to ensure the plan contains all of the elements necessary to act as a County Wildfire Protection Plan.

Once all three crosswalks are complete, draft plans will be forwarded along with the completed crosswalks to Idaho Office of Emergency Management and the Insurance Services Office (FEMA’s CRS contractor) with a request for their “pre-adoption” review and approval.

Phase 5: Plan Adoption Once the Planning Partnership has received confirmation of pre-adoption approval from both the State and FEMA, the MHMP team will invoke its standard adoption process. All participating planning partners will be notified of the “adoption window.” Each planning partner will be provided with a model resolution and be given instructions for adoption. The MHMP team will track the adoption status of each partner and forward proof of adoption documentation to the State and FEMA regional office once the updated plan is adopted by all planning partners.

CONSULTANT – EXHIBIT B

EXHIBIT B

AGREEMENT NO. ________

CONSULTING SERVICES AGREEMENT BETWEEN ADA COUNTY AND

CONSULTANT FOR DEVELOPMENT OF THE 2027 UPDATE TO THE ADA

COUNTY MULTI-HAZARD MITIGATION PLAN

THIS CONSULTING SERVICES AGREEMENT (“Agreement”) is made and entered into on this _____ day of _________________, 2026 (“Effective Date”), by and between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho, (“County”) and __________________________________ (“Consultant”). County and Consultant may be collectively referred to herein as “Parties,” and individually as “Party.”

This Consulting Services Agreement is for the 2027 Update to the Ada County Multi-Hazard Mitigation Plan for use by Ada County Emergency Management, consistent with Ada County RFP 26020 Ada County Multi-Hazard Mitigation Plan 2027 Update Consultant (the “Project”).

WITNESSETH:

WHEREAS, the County is authorized and required by Idaho Code § 46-1009, through its disaster preparedness agency, to facilitate the cooperation and protection of the County in the…