2-RFP26014 Specifications.pdf

Request for Proposal

RFP 26014

ADA COUNTY LANDFILL SCRUBBER MEDIA

PURCHASE FY26

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: November 14, 2025

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

REQUEST FOR PROPOSAL

Ada County Landfill Scrubber Media Purchase FY26

The Board of Ada County Commissioners will receive and publicly open, sealed and clearly marked proposals for RFP 26014 Ada County Landfill Scrubber Media Purchase FY26.

Sealed proposals are to be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on December 8, 2025. All proposals will be electronically date and time stamped as they are submitted.

Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

Proposals will be publicly opened and the names of participating vendors read aloud on December 9, 2025, on or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The proposal opening may also be viewed at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA. Information and specifications for same may be downloaded free of charge at https://adacounty.bonfirehub.com. The Board of Ada County Commissioners reserves the right to accept or reject any or all proposals.

Auxiliary aids or services for persons with disabilities are available upon request. Please contact Ada County Procurement at (208) 287-7140 to make arrangements.

Rod Beck, Chair

Publish: November 14, 2025 & November 21, 2025 https://adacounty.bonfirehub.com/ https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA i

TABLE OF CONTENTS

INTRODUCTION

INTRODUCTION

BACKGROUND

BACKGROUND

INSTRUCTIONS TO PROPOSERS

I RFP GENERAL INSTRUCTIONS

II QUESTIONS AND ADDITIONAL INFORMATION

III PROPOSAL SUBMISSION

IV PREPARATION OF PROPOSAL

V PROPOSAL INFORMATION

VI PROCESS OF REVIEW AND AWARD

PROPOSAL CONTENT & EVALUATION CRITERIA

I PROPOSAL CONTENT

II PROPOSAL EVALUATION CRITERIA AND PROCESS

PROPSAL RESPONSE COVER SHEET

PROPOSAL RESPONSE COVER SHEET

ADDENDA ACKNOWLEDGEMENT

EXHIBIT A

SCOPE OF WORK

EXHIBIT B

PURCHASE ORDER TERMS AND CONDITIONS

EXHIBIT C

PROPOSAL SUBMISSION INSTRUCTIONS

EXHIBIT D

INSURANCE

CHECK-OFF LIST FOR PROPOSAL SUBMITTAL

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 1

REQUEST FOR PROPOSAL

OWNER: Ada County

PROJECT MANAGER: Dylan Potter, Ada County Solid Waste Management

PROJECT: Landfill Scrubber Media Purchase FY26

ADDRESS: 10300 N Seamans Gulch Rd, Boise, ID 83714

INTRODUCTION

Ada County (“County”) is seeking proposals from qualified vendors for the supply of scrubber media (“Media”) to scrub hydrogen sulfide (H₂S) from the landfill gas (LFG) stream at the Ada County Landfill (“Landfill”). This treatment is necessary to comply with the County's Title V air permit, ensuring the LFG meets regulatory requirements before being flared. The Media will be used in the Landfill’s existing scrubber tanks, which are designed to reduce H₂S concentrations to below 600 ppm, with a target of consistently achieving below 500 ppm. The County expects to receive proposals that offer a cost-effective, efficient solution to reduce H₂S by at least 95%, with Media that does not require water addition.

BACKGROUND

Ada County owns and operates the Ada County Landfill, which serves a large population within the county and accepts waste from various municipalities and entities. The landfill generates landfill gas (LFG) which consists of methane (CH4), carbon dioxide (CO2), nitrogen (N2), and oxygen (O2), as well as hydrogen sulfide (H₂S), which must be scrubbed to meet the County's compliance obligations.

The County owns six (6) scrubber tanks, each capable of holding 1,385 cubic feet of media.

Typically, two to three scrubber tanks are used simultaneously to treat the LFG stream, ensuring that H₂S concentrations remain below the required threshold before flaring. H₂S concentrations in the LFG range from 650 to 1,000 ppm, and the flow rate fluctuates between 1,000 and 3,500 standard cubic feet per minute (SCFM).

The County bypasses a portion of the untreated LFG from the tanks so that when the scrubbed and bypassed LFG streams blend prior to flaring, the H2S concentration is below the regulatory threshold of 600 ppm. County aims for a concentration of under 500 ppm as a safety measure to ensure compliance and minimalize environmental impacts.

Currently, the County is looking to fill four (4) empty scrubber tanks with a reliable media solution that will efficiently reduce H₂S concentrations, without the need for adding additional water, and minimizing operational downtime. The selected media must meet the County’s performance, cost, RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 2 and delivery requirements, with the ultimate goal of enhancing the efficiency of the H₂S scrubbing process at the Landfill.

INSTRUCTIONS TO PROPOSERS

I. RFP GENERAL INSTRUCTIONS

Interested parties may obtain RFP 26014 Ada County Landfill Scrubber Media Purchase FY26 Request for Proposal package from Ada County Procurement by downloading an electronic copy free of charge at https://adacounty.bonfirehub.com.

II. QUESTIONS AND ADDITIONAL INFORMATION

A. Neither the County nor any County representative will give verbal answers to any inquiries regarding the meaning of RFP 26014 or provide verbal instructions prior to the submission of proposals. Any verbal statements regarding same by any person, prior to the submission of proposals, shall be unauthoritative.

B. Any explanation of RFP 26014, or requests for exceptions to same, must be requested of Ada County Procurement in writing. If explanations or exceptions to the requirements are deemed necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the Ada County Procurement website at https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor Discussions section of the Bonfire project listing, and received no later than November 28, 2025, at 4:00 p.m. local time. An addendum will be issued on or about December 2, 2025.

C. All addenda issued to proposers, prior to date of receipt of proposals, shall become a part of this RFP 26014, and all proposals are to include the information described in all addenda issued. Each proposal submitted must specifically list all addenda issued.

III. PROPOSAL SUBMISSION

A. Please see Proposal Submission Instructions, Exhibit C, for instructions regarding the electronic submission of proposals. The Proposal Response Cover Sheet must be signed by a company representative authorized to submit a proposal. Note that the Cost Proposal document (BT-58KM) is required to be completed electronically in Bonfire for submission of proposal amounts, in addition to the upload of the Proposal Response Cover Sheet in the RFP. A signed Proposal Response Cover Sheet must be uploaded electronically as set forth herein. Failure to do so will render a Proposal non-responsive. Proposers are advised to allow ample time for the transmission of required documents to ensure a timely submission.

B. Submit all required information as outlined in the Proposal Content & Evaluation

Criteria section.

C. Submit sealed proposals online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on December 8, 2025. All https://adacounty.bonfirehub.com/

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 3

proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Proposals received after the due date and time will be deemed non-responsive and will not be considered.

D. Proposals received in compliance with RFP 26014 will be publicly opened and the names of submitting proposers read aloud on December 9, 2025, at or about 9:00 a.m. local time in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The Board’s opening of the proposals may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

E. Before being uploaded to the Bonfire platform, all proposal forms must be properly completed and signed in ink or contain an electronic signature as defined in Section 28-50-102, Idaho Code. The completed forms shall be without interlineations, alterations, additions, or erasures. If a proposer takes exception to the proposal forms or the contents thereof, those exceptions must be made to Ada County Procurement in writing, in accordance with section II., herein. Proposed amounts shall be entered electronically in Bonfire, stated in numerical figures, and shall take into account all work contemplated in Exhibit A, Scope of Work. Proposers are responsible for ensuring that all figures are accurate.

F. Proposers shall:

1. Carefully examine: Instructions to Proposers, Proposal Forms, Proposal Submission Instructions, Scope of Work, and all attachments and any addenda issued subsequent thereto;

2. Include in the proposed costs all costs and expenses needed to provide the

Media FOB to the Landfill as contemplated by the RFP 26014 documents;

and

3. Provide full responses to all Proposal Content Requirements as detailed below.

G. The proposer awarded the purchase order will not be allowed any extra compensation by reason of any matter or thing concerning that which such vendor might have been fully informed prior to submitting a proposal.

IV. PREPARATION OF PROPOSAL

A. Proposers are responsible for reading RFP 26014 and complying with the instructions contained in the RFP. Failure to follow the instructions may result in the proposal being non-responsive.

B. Cost of developing proposal. All costs related to the preparation of the proposal and any related activities are the sole responsibility of the proposer. The County assumes no liability for any costs incurred by proposers throughout the entire submittal/selection process.

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 4

C. Data contained in the Proposal and all documentation provided therein becomes property of the County and the data becomes public information. If the Proposer wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101 et seq. All “trade secret” information a Proposer wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked.

Failure to mark such information as “Trade Secret” shall deem such information open to public inspection. Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by Proposer, Proposer agrees, by submitting its Proposal, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Proposer agrees and acknowledges that the Proposal Response Cover Sheet and Cost Proposal (BT-58KM) are disclosable public records. Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

V. PROPOSAL INFORMATION

A. Equal Opportunity. The County makes every effort to ensure that all proposers are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same information.

B. Insurance Requirements. Proposers should review the required insurance coverage and notice of policy cancellation requirements. Insurance requirements are provided as part of Exhibit D, the attached Ada County Procurement Purchase Order Terms for Goods. The selected proposer will be required to provide insurance certificates and endorsements meeting all requirements at the time of notification of conditional award.

C. Taxes. Proposers shall include in their proposals all applicable taxes which are levied by federal, state, or municipal governments upon the goods/services, and the successful Vendor shall pay all such taxes and must be able to show evidence of such payment.

D. Rejection of proposals. The Board of Ada County Commissioners reserves the right to reject any or all proposals received. Furthermore, the Board shall have the right to waive any informality or technical defect in proposals received, when in the best interest of the County.

E. No proposal shall be accepted from, or agreement awarded to, any person, firm, or corporation that is in arrears to the County upon a debt or agreement or that is in default, as surety or otherwise, upon any obligation to the County.

F. Proposers shall be responsible for complying with all applicable provisions of the

Idaho Code as it relates to submittals of this project.

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 5

G. The selected vendor shall be responsible for complying with all applicable provisions of the Idaho Code in supplying the Media.

VI. PROCESS OF REVIEW AND AWARD

A. After the proposals are opened, Ada County Procurement will review the proposals for compliance with the RFP 26014 Instructions.

B. All proposals that meet the administrative requirements listed in RFP 26014 will be evaluated by the Evaluation Committee (“Committee”). The Committee will be comprised of representatives from departments or offices within the County. The County may use one or more subject matter experts to assist the Committee in the evaluation process. Following the evaluation process, the Committee will rank the proposals using the established Evaluation Criteria listed in the Proposal Content and Evaluation section of this RFP 26014. A ranked list of proposals and a written recommendation will be made to the Board. Proposers will be supplied with a copy of the recommendation on or about December 16, 2025.

C. Any proposer’s protest of the recommendation must be in writing and received by Ada County Procurement, Procurement@adacounty.id.gov, no later than 4:00 p.m. local time on December 19, 2025.

D. The Board will consider the proposals for potential award on December 23, 2025, at or about 9:00 a.m. local time in in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 West Front Street, Boise, Idaho 83702. The award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

E. The selected Proposer shall be required to comply with the attached Ada County Procurement Purchase Order Terms for Goods as shown in Exhibit B. Proposers are advised to read the terms carefully. If proposers have any questions about the terms, those questions must be made in accordance with section II. herein, or such requests will be deemed waived.

PROPOSAL CONTENT & EVALUATION CRITERIA

Proposals to this RFP 26014 must be organized as outlined below. Proposals not organized as outlined below, not containing the information specified, or not containing sufficient detail or including unnecessary marketing materials, will receive a lower rating when evaluated. The proposal must address the following areas at a minimum:

I. PROPOSAL CONTENT

A. Proposal Response Cover Sheet. This is to be the first document of the proposal.

It must include the legal name of the proposer, the name of a contact person and title, and contact information. All addenda issued shall be acknowledged by checking the box of the addenda number and inserting the date it was issued. It must be signed by a person authorized to submit a proposal in response to this RFP 26014.

mailto:Procurement@adacounty.id.gov

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 6

B. Subcontractors. If applicable, identify any and all outside vendors to be used by proposer to provide the Media identified in the proposal.

C. Letter of Introduction. Please provide a letter of introduction as the second document of the proposal. Briefly introduce your company, provide the location of the office that will be primarily responsible for providing the Media, and identify the contact person in your organization for correspondence with County. Also, include email and telephone numbers for the contact person.

D. Company History. Provide a brief history of your company. If applicable, please provide information regarding any arbitration and/or litigation in which your firm is currently involved, as well as the dates and resolution of any reorganization or bankruptcy for which you or your company have filed within the past five (5) years.

E. Experience with Comparable Projects. Please provide a summary of your company’s experience in providing the Media required in this RFP within last three (3) years.

Detail the locations and examples (limit the number of examples to between three and five projects).

F. References. Please provide at a minimum three (3) client references (including names, titles, telephone numbers and e-mail addresses), that your company has provided the Media to in the last five (5) years. By providing such references you agree that neither the County, nor the clients referenced, shall have any liability regarding the provision of such references or the County’s use of such references in making selections under this RFP 26014. Please see Section IV.C regarding the submission of confidential or proprietary information with respect to information provided about references.

G. Cost. Provide the cost of the Media to fill four (4) tanks as well as shipping FOB to the Landfill into Bonfire in Cost Proposal (BT-58KM).

H. Media Technical Performance Specifications. Please explain your company’s Media performance metrics as outlined in the Scope of Work attached as Exhibit A.

I. Additional Information. Please provide any other information you believe is applicable to the evaluation of the proposal or your qualifications for providing the Media, including any aspects of your Media that may distinguish your Media from others.

J. If your company is unable to provide details on any specific item, please state the reason.

II. PROPOSAL EVALUATION CRITERIA AND PROCESS

A. The Evaluation Committee will review all written proposals. The review process may involve requesting clarification of portions of the proposal and/or a request for additional business financial records. From that review process, the Committee will rank the proposals in an

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 7

order representing the Committee’s evaluation of the proposer’s ability to provide the services required in this RFP, using the established Evaluation Criteria listed below. A list of ranked proposals shall be submitted to the Board for approval and adoption.

B. The Board reserves the right to accept or reject any or all proposals.

C. Evaluation Criteria. The following criteria will be used to evaluate and rank all proposals. Evaluation scoring will be based on a 100-point system as described below.

1. Compliance with the RFP Proposal Requirements. Ten (10) points possible.

2. Media Technical Performance Specifications. Thirty (30) points possible.

3. Experience and References in supplying the Media as required in RFP 26014. Twenty (20) points possible.

4. Anticipated Costs for the supplying the Media. Forty (40) points possible.

Evaluation Criteria Rating Weight Score 1 Compliance with RFP Requirements 10% 2 2 Media Technical Performance Specifications 30% 6 3 Experience and References 20% 4 4 Cost 40% 8

(Rating x Weight) = Score (100 total points maximum)

Rating Points:

5.0 – Excellent

4.0 – Good

3.0 – Meets Minimum Expectations

2.0 – Unsatisfactory

1.0 – Poor

0.0 – No Information Provided

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 8

First Document in Proposal Packet

PROPOSAL RESPONSE COVER SHEET

Name of Proposer:

Address:

Contact Name:

Email:

Phone number(s):

TO: THE BOARD OF COMMISSIONERS OF ADA COUNTY

1. Scope of Work. The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by RFP 26014 Ada County Landfill Scrubber Media Purchase FY26, including the Instructions to Proposers, Proposal Response Cover Sheet, and any addenda and exhibits issued and attached thereto (“RFP 26014”), on file in the office of Ada County Procurement located at 200 W. Front Street, Boise, Idaho 83702, does hereby propose to perform everything required to be performed, and furnish all the labor, materials, equipment, coordination, testing, all necessary tools, expendable equipment, and all utility and transportation services necessary to provide/perform, in a professional manner, the products/services required by RFP 26014, for the amount(s) provided online as part of the Bonfire proposal submittal process.

2. Addenda. Proposer hereby expressly acknowledges receipt of the following addendum (addenda) to the Agreement Documents:

# 1 Dated ____________ # 2 Dated ____________ # 3 Dated ____________

3. Right to Reject Proposals. In submitting this proposal, it is understood that the right is reserved by Ada County to reject any and all proposals, including any and all options.

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 9

4. Compliance with Instructions to Proposers. Proposer has read and understands the Instructions to Proposers and agrees that the proposal complies with the Instructions.

5. Certification and Signature. This response to RFP 26014 Ada County Landfill Scrubber Media Purchase FY26 is submitted in accordance with all documents and provisions of RFP 26014. By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the stated purchase order requirements and solicitation instructions. As the undersigned, I certify I am authorized to sign and submit this proposal. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued in connection with RFP 26014.

Before being uploaded to the Bonfire platform, the proposal form must be properly completed and signed in ink or contain an electronic signature as defined in section 28-50-102, Idaho Code.

Signature Date

Printed Name Title

Email Phone

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – PAGE 10

SUBCONTRACTORS

The Proposer certifies that the following subcontracting firms or businesses will be awarded subcontracts for portions of the project services in the event the Proposer is awarded the Contract.

Proposer may use additional sheets to provide this information, if required.

SUBCONTRACTORS

1. _______________________________ _________________________________

Subcontractor: Address Line 1

Discipline Address Line 2

2. _______________________________ _________________________________

Subcontractor: Address Line 1

3. _______________________________ _________________________________

4. _______________________________ _________________________________

RFP 24033 ADA COUNTY JAIL RFID INMATE TRACKING SYSTEM – EXHIBIT A

EXHIBIT A

SCOPE OF WORK

Ada County (“County”) seeks to procure media for removal of hydrogen sulfide (H₂S) from the landfill gas (LFG) stream at the Ada County Landfill. H₂S removal is required to maintain compliance with the County’s Title V air permit. The County currently operates six (6) scrubber tanks, each with a capacity of 1,385 cubic feet of media.

I. OVERVIEW:

The LFG stream composition ranges from 35–45% methane (CH₄), 27–37% carbon dioxide (CO₂), 10–35% nitrogen (N₂), 1.5–4.5% oxygen (O₂), and 650–1000 ppm H₂S, at a flow rate of 1,000– 3,500 SCFM. The County operates two to three scrubber tanks at a time, blending scrubbed and bypassed gas to maintain a post-blend H₂S concentration below 600 ppm (typically below 500 ppm).

The goal of this procurement is to obtain high-efficiency, low-maintenance H₂S scrubber media that achieves at least 95% H₂S removal without the need for water addition, ensuring consistent compliance with regulatory limits and operational reliability.

II. OBJECTIVES / GOALS:

High-Level Objectives:

• Supply and deliver dry H₂S scrubber media capable of achieving ≥95% H₂S reduction at tank outlets.

• Maintain compliance with Title V air permit requirements through effective H2S scrubbing of the LFG.

• Optimize operational uptime and reduce maintenance needs.

Goals:

• Achieve consistent outlet H₂S concentration reduction.

• Ensure efficient and reliable gas treatment across varying LFG flow rates and compositions.

• Minimize replacement frequency and lifecycle cost.

Expertise Needed:

• Vendors with demonstrated experience in landfill gas treatment and H₂S removal technologies.

• Proven technical and performance data supporting proposed media specifications.

Expectations / Outcomes:

• Media performance validated through verifiable documentation and field references.

• Complete delivery of materials (media and components) within 30 days of purchase order issue.

• Media capable of operation without external water addition or special conditioning.

Technical Performance Questions and Documentation:

• Media Performance:

o Provide documented test results or performance studies showing the H₂S removal efficiency and the pounds of H2S sequestered per pound of media?

• Media Durability:

o How long will the media maintain its viability if sitting unused in a tank?

o At how close to the maximum loading capacity will an increase in breakthrough begin to occur at the outlet?

• Handling and Safety:

o Are there any specific safety precautions for handling the media during installation and maintenance?

o How does it interact with other chemicals in the landfill gas stream?

• Operational Considerations:

o How does the media perform in varying environmental conditions (e.g., temperature fluctuations, humidity, or other factors present in landfill gas)?

o Describe the degree of difficulty and necessary equipment needed to remove the media from the tanks once it is spent. Does it harden or stay loose once saturated with H2S?

Acceptance:

• Acceptance shall occur after County verification of delivery and product specifications.

III. REQUIRED DELIVERABLES/TASKS:

The tasks to be completed under this scope of work are as follows:

Tasks and Deliverables Required for the Project:

• Product Delivery: Supply sufficient media to fill four (4) scrubber tanks (approx. 1,385

cu. ft. per tank).

• Components: Include necessary netting, filter pads, and other installation accessories.

• Documentation:

o Safety Data Sheet (SDS) o Technical Data Sheet (TDS) o Verified performance study or testing documentation o Media density (lbs./cu. ft.)

o Total pounds per tank o H₂S loading capacity (lbs. H₂S/lb. media) o List of existing installations using the proposed media

• Support: Provide guidance for installation and media handling; County will unload.

Delivery Information:

• Delivery – Within 30 calendar days of purchase order issuance – FOB Landfill

• Address - 10300 N Seamans Gulch Rd, Boise, ID 83714

• Hours of Operation:

o Monday – Friday: 7:00 am – 6:00 pm o Saturday: 8:00 am – 6:00 pm

• Media shall be packaged and labeled per industry standards and delivered in waterproof packaging.

• Inspection and Acceptance – Within 5 business days of delivery o County reserves the right to inspect materials upon delivery for conformance with proposal specifications.

Existing Tank Information:

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 –

EXHIBIT B

EXHIBIT B

Purchase Order Terms and Conditions

Ada County Procurement Purchase Order Terms for Goods

Revised 7/1/2024

1. DEFINITIONS: The following terms shall have the meaning stated herein: ”Purchase Order” shall mean the Ada County Purchase Order for the Goods to be procured, any attachment related to the Purchase Order and the Ada County Procurement Purchase Order Terms for Goods,;

“County” shall mean Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho,; “Goods” shall have the meaning described in the U.C.C; “Seller” shall mean the supplier named on the front of the Purchase Order, including its agents, sales personnel, shipping and receiving personnel, and other employees acting on its behalf; “U.C.C.” shall mean Idaho Code, Title 28, Chapter 2, as it may amended from time to time.

2. TERMINATION: The County may terminate the Purchase order when the Seller has been provided written notice of default or non-compliance and has failed to cure the default or non-compliance within thirty (30) calendar days. If the Purchase order is terminated for default or non-compliance, the Seller will be responsible for any costs incurred by the County to replace the Goods, including but not limited to procurement of replacement Goods. The County, upon termination for default or non-compliance, reserves the right to take any legal action it may deem necessary including, without limitation, offset of damages against payment due.

3. MODIFICATIONS/ALTERATIONS:

a. Writing required: Any proposed modifications or alterations to the terms of the Agreement shall be ineffective and void unless agreed to in a writing duly executed by the parties.

b. Board signature required: Any modifications or alterations of the terms of the Purchase Order shall be ineffective and void unless approved by the Board of Ada County Commissioners at an open meeting.

c. Non-conforming amendments rejected: Any proposed modifications or alterations of the Purchase Order not complying with the above conditions shall be null and void, including but not limited to any software “click-through” dialogue boxes, "shrink-wrap" terms, or any other standard-form terms or conditions which might be contained, presented, or found within any software program(s) or within any packaging, whether in electronic or hardcopy format, even if “accepted,” received, or otherwise acknowledged by any County user/administrator.

d. Rejection of limitations or exclusions of default warranties or remedies: Ada County rejects all terms in any writing from the Seller that limit or disclaim any warranty provided by U.C.C. Additionally, Ada County rejects all terms in any writing from the Seller that limit or exclude remedies available to a buyer under U.C.C

4. CONFORMING GOODS: The Goods shall conform in all respects with the County’s solicitation documents. In the event of nonconformity, and without limitation upon any other remedy, the County shall have no financial obligation in regard to the non-conforming Goods. The Seller shall pay all costs for removal of non-conforming Goods from County premises.

5. DIFFERENCE IN TERMS AND CONDITIONS: In the event Seller’s proposal is referenced as part of the Purchase Order, the Ada County Procurement Purchase Order Terms for Goods shall control in the case of a conflict.

6. TAXES: Ada County is generally exempt from payment of Idaho state sales and use taxes. If the Seller is required to pay any taxes incurred as a result of doing business with The County, it shall be the sole responsibility of the Seller to pay the taxes.

7. WARRANTIES:

a. Warranty. Goods to be procured hereunder are warranted to be of merchantable quality, free of defects of material, design, or workmanship, and suitable for ordinary use as is more fully described in the U.C.C.

b. Warranty of title. Seller warrants that it has title to the Goods to be procured, and that the title to the Goods is free of all liens and encumbrances.

c. Save harmless. Seller agrees to protect, save harmless, and indemnify Ada County from all damages, claims, demands and/or judgments for actual or alleged breach of warranty, negligence, insufficiency or illegality of design, manufacture, fabrication, assembly, processing, labeling, or infringement of patent or copyright, arising out of the purchase, resale, or other use of the Goods to be procured hereunder. Seller shall defend Ada County from all suits, whether at law or in equity, alleging damages, claims, demands and/or judgments for actual or alleged breach of warranty, negligence, insufficiency or illegality of design, manufacture, fabrication, assembly, processing, labeling, or infringement of patent or copyright, arising from the purchase, resale, or other use of the Goods to be procured hereunder. Defense shall be provided by counsel chosen by Ada County, and Seller shall bear all costs, fees, and expenses of such defense, including, but not limited to, attorney’s fees and expenses, court costs, and expert witness fees and expenses.

8. SELLER RESPONSIBILITY: The Seller assumes full and sole responsibility for all tasks related to the purchase and delivery of all Goods included in the Purchase Order, whether or not the Seller is the actual manufacturer or producer of such Goods. Further, the Seller will be the sole point of contact regarding the Purchase Order, including payment of charges resulting from the use or purchase of Goods selected.

9. COMMODITY STATUS: It is understood and agreed that any Goods offered or shipped shall be new and in first class condition, and that all containers for the Goods shall be new and suitable for storage or shipment, unless otherwise indicated by the County in the specifications.

Demonstrators; or previously rented, refurbished, or reconditioned items are not considered “new” except as specifically provided in this section.

The warranty shall include replacement, repair, and any labor for the period of time required by other specifications or for the standard manufacturer or vendor warranty, whichever is longer.

10. SHIPPING, DELIVERY, AND INSTALLATION: All orders will be shipped directly to the ordering departments at the location specified, on an F.O.B. Destination Freight Prepaid and Allowed basis with all transportation, unloading, uncrating, drayage, and all other associated delivery and handling charges incidental to and associated with completion of the Purchase Order paid by the Seller. If installation is required, pricing shall include all charges associated with a complete installation at the location specified.

11. RISK OF LOSS: Risk of loss and responsibility and liability for loss or damage will remain with Seller until final inspection and acceptance by County. Responsibility will pass to the County, except as to the latent defects, fraud and Seller’s warranty obligations, upon completion of inspection and acceptance. Such loss, injury or destruction occurring at the risk of seller shall not release the Seller from any obligation under the Purchase Order.

12. ASSIGNMENTS: Seller shall not assign the Purchase Order, any order, or any interest herein without prior written approval of the County.

Assignment of the Purchase Order without approval shall, at the option of the County, cause immediate termination of the Purchase Order so assigned. All rights of action, for any breach of such Purchase Order assignment are reserved to the County.

13. GOVERNMENT REGULATIONS: Seller guarantees that all Goods meet or exceed the requirements and guidelines established by the

Occupational Safety and Health Act, Consumer Product Safety Council, Environmental Protection agency, or other regulatory agencies.

14. SAFETY INFORMATION: All Goods regulated by the William-Steiger Occupational Safety and Health Act of 1970, proposed and/or used in the performance of the Purchase Order, must conform to the standards required by that act. Seller must furnish all Safety Data Sheets (SDS) for any regulated Goods at the time of delivery.

15. USE OF THE COUNTY NAME: Seller agrees that it will not, prior to, in the course of, or after performance under the Purchase Order use the County’s name in any advertising or promotional media as a customer or client of Seller without the prior written consent of the County.

16. PAYMENT TERMS: Ada County will normally pay properly submitted vendor invoices within thirty (30) days of receipt providing Goods have been delivered, installed (if required), and accepted as specified.

17. FORCE MAJEURE: Neither party shall be liable or deemed to be in default for any Force Majeure delay in shipment or performance occasioned by unforeseeable causes beyond the control and without the fault or negligence of the parties, including, but not restricted to, acts of God or the public enemy, fires, floods, epidemics, quarantine, restrictions, strikes, freight embargoes, unusually severe weather, provided that in all cases the Seller shall notify the County promptly in writing of any cause for delay and the County concurs that the delay was beyond the control and without the fault or negligence of the Seller.

18. GOVERNING LAW: The Purchase Order shall be construed in accordance with, and governed by the laws of the State of Idaho. Any action to enforce the provisions of the Purchase Order shall be brought in Fourth District Court in Ada County, Idaho.

19. ENTIRE AGREEMENT: The Purchase Order shall constitute the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all previous bids, proposals, or quotations, both oral and written, discussions, representations, commitments, course of dealing, and all other communications between the parties.

20. SEVERABILITY: In the event any provision or section of the Purchase Order is found unconscionable, the remaining provisions shall nevertheless be enforceable and shall be carried into effect.

21. DEBARMENT: By submitting this bid/proposal, the bidder/proposer warrants and certifies that he is eligible to submit a bid/proposal because he is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal or State agency.

22. Certification Regarding Anti-Boycott of Israel: Pursuant to Idaho Code section 67-2346, if this purchase order is one hundred thousand dollars ($100,000) or more and/or seller employs ten (10) or more persons, Seller certifies that it is not currently engaged in, and will not for the duration of the Purchase Order engage in, a boycott of goods or services from Israel or territories under its control.

23. Certification Regarding Prohibition on Contracting with Companies Owned or Operated by the Chinese Government: Pursuant to Idaho Code section 67-2359, Seller certifies that it is not currently owned or operated by the government of China and will not for the duration of the Purchase Order be owned or operated by the government of China.

24. CERTIFICATION REGARDING ANTI-BOYCOTT OF CERTAIN SECTORS:

Pursuant to Idaho Code section 67-2347A, if this Agreement is for one hundred thousand dollars ($100,000) or more and if Seller employs ten (10) or more persons full-time, Seller certifies that it is not currently engaged in and will not, for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company: (1) engages in or supports the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture; or (2) engages in or supports the manufacture, distribution, sale, or use of firearms.

EXHIBIT C

EXHIBIT C

PROPOSAL SUBMISSION INSTRUCTIONS

PLEASE READ CAREFULLY:

Sealed Proposals are to be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on December 8, 2025. All Proposals will be electronically date and time stamped as they are submitted.

Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

Important Notes:

• Logging in and/or uploading your file(s) does not mean your proposal is submitted. Proposers must successfully upload all the file(s) and MUST click the submit button before the closing time of 4:00 p.m. local time.

• You will receive an email confirmation receipt with a unique confirmation number once you have submitted your proposal. This receipt will confirm that you have successfully submitted your proposal.

• Each submitted item of requested information will only be visible to Ada County upon its opening of proposals on December 9, 2025, at 9:00 am, local time.

• If the Requested Information is listed as required, you will not be able to complete your Proposal submission until the requirement is met.

• Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please plan accordingly!

• Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

• Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled.

• Mac users: When a BidTable is required for Proposal submission, in order for it to be formatted correctly you will need to download Microsoft Excel.

The BidTables will not work with another Spreadsheet tool.

• Emails received from Bonfire do not have attachments; click the View Opportunity link and login to Bonfire to view attachments under the Messages section, then click Vendor Discussions. You can then download the message attachment.

Need Help? Please contact Bonfire directly at Support.bonfire@eunasolutions.com for technical questions or issues related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub.

mailto:Support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub

RFP 26014 Ada County Landfill Scrubber Media Purchase FY26 – EXHIBIT D

EXHIBIT D

INSURANCE

A. The Seller at its sole expense, shall procure and maintain in full force and effect insurance written by an insurance company or companies with AM Best’s rating(s) of A VIII or better. All insurance companies must be authorized to do business in the state of Idaho. By requiring insurance herein, Ada County does not represent that coverage and limits are necessarily adequate to protect the Seller, and such coverage and limits shall not be deemed as a limitation on the Seller’s liability under the indemnities granted to Ada County in this contract.

B. Certificates of Insurance evidencing the coverages required herein shall be provided to Ada County prior to the start date of the project. All certificates must be signed by an authorized representative of the Seller’s Insurance carrier. Renewal certificates or binders must be provided to Ada County a minimum of five (5) days prior to the effective date of the renewal. If binders are used, they must be replaced by appropriate insurance certificates no more than thirty (30) days after the effective date.

C. Certificates shall be emailed to:

Ada County Operations opsinsurance@adacounty.id.gov Risk Management risk@adacounty.id.gov Procurement procurement@adacounty.id.gov

D. Certificates must evidence the following minimum coverages:

1. WORKERS’ COMPENSATION insurance meeting the statutory requirements of the State of Idaho.

2. EMPLOYERS’ LIABILITY insurance providing limits of liability in the following amounts:

Bodily Injury by Accident: $100,000 each accident Bodily Injury by Disease: $500,000 policy limit Bodily Injury by Disease: $100,000 each employee

3. COMMERCIAL GENERAL LIABILITY insurance providing limits of liability in the following amounts:

General Aggregate: $2,000,000 Product/Completed Operations Aggregate: $2,000,000 Personal & Advertising Injury Liability: $1,000,000 Per Occurrence: $1,000,000 Fire Legal Liability: $ 50,000 mailto:opsinsurance@adacounty.id.gov mailto:risk@adacounty.id.gov mailto:procurement@adacounty.id.gov

EXHIBIT D

The Commercial General Liability (“CGL”) insurance policy shall be written on an “Occurrence” form and shall cover liability arising from premises, operations, independent contractors, products, completed operations, personal injury, advertising injury, and liability assumed under an insured contract (including tort liability of another assumed in a contract). Ada County and its elected officials, agents, employees, successors and assigns shall be included as Additional Insureds under the CGL using ISO endorsement CG 20 10. The Additional Insured endorsement CG 20 10, or its equivalent, must be provided with the certificate of insurance.

4. BUSINESS AUTOMOBILE LIABILITY insurance providing bodily injury and property damage liability coverage for not less than $1,000,000 each accident limit.

Business Automobile Liability insurance shall be written on a standard ISO policy form, or an equivalent form, providing coverage for liability arising out of owned, hired, or non-owned vehicles in connection with this agreement.

RFP 26014 ADA COUNTY LANDFILL SCRUBBER MEDIA PURCHASE FY26 – CHECK-

OFF LIST

CHECK-OFF LIST FOR PROPOSAL SUBMITTAL

RFP 26014

Ada County Landfill Scrubber Media Purchase FY26

The completed Proposal Response Cover Sheet must be the first document in packet uploaded to Bonfire.

Acknowledgment of all Addenda on the Proposal Response Cover Sheet.

Upload proposal and proposal content requirements as per the Instructions to Proposers (e.g. letter of introduction, company history, etc.) into Bonfire.

Completed Cost Proposal (BT-58KM) entered electronically into Bonfire.

Proposals must be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on December 8, 2025.

Non-compliance of submittal requirements as detailed in the Instructions to Proposers may deem your Proposal non-responsive. The right is reserved by the Board of Ada County Commissioners to accept or reject any or all Proposals.

Verify that the following has been done before submitting your proposal:

https://adacounty.bonfirehub.com/