REQUEST FOR PROPOSAL (RFP)

For

Professional Engineering and Construction Administration Services

To

CONSTRUCT GENERAL AVIATION TERMINAL

BUILDING

At

Franklin County Regional Airport

ISSUE DATE: 9/22/2025

DUE DATE: (Date)

Susquehanna Area Regional Airport Authority Harrisburg International Airport One Terminal Drive, Suite 300

Middletown, PA 17057

ONE TERMINAL DRIVE, SUITE 300

MIDDLETOWN, PA 17057

SECTION 1.00 - INVITATION

SECTION 2.00 – GENERAL INFORMATION

2.01 Definitions

2.02 Introduction

2.03 Background

2.04 Public Records

2.05 RFP Coordinator

2.06 RFP Schedule

2.07 Questions Regarding the RFP

2.08 RFP Amendments

2.09 Submissions

2.10 Terms and Conditions

SECTION 3.00 – SCOPE

3.01 Overview

3.02 Design Elements

3.03 Additional Information

SECTION 4.00 – Requirements

4.01 Submission Requirements

4.02 SBE/DBE/MBE/WBE/Veteran Owned

4.03 Communications

SECTION 5.00 – POST SUBMITTAL EVENTS

5.01 Evaluation of Submissions

5.02 Evaluation Criteria

5.03 Evaluation Process

5.04 Notice of Acceptance

ATTACHMENT 1 – RFP Acknowledgement Form ATTACHMENT 2 – Conceptual Plan and Elevation

SECTION 1.00 – INVITATION

REQUEST FOR PROPOSALS

Professional Engineering and Construction Administration Services

SUSQUEHANNA AREA REGIONAL AIRPORT AUTHORITY

Susquehanna Area Regional Airport Authority (SARAA) is requesting proposals to provide Professional Engineering Services to Construct a General Aviation Terminal Building at Franklin County Regional Airport (N68) until 2:00 PM on October 13, 2026, at which time they shall be opened online and publicly posted via PennBid.

The scope of work includes providing all required engineering, design, bidding and award, and construction administration support services necessary to construct a General Aviation Terminal Building at Franklin County Regional Airport (FCRA), located in Chambersburg, Pennsylvania, which is owned and operated by SARAA.

Copies of the Request for Proposals may be obtained on PennBid ( www.PennBid.net ) at no cost.

Owner reserves the right to reject any and all Proposals, to waive any and all informalities and the right to reject all non-conforming, non-responsive or conditional proposals, in the Owners sole discretion. The Owner assumes no responsibility for proposals not received

SECTION 2.00 – GENERAL INFORMATION

2.01 DEFINITIONS

The following terms and definitions will apply throughout this Request for Submission

“Airport”

“Agreement” refers to or means the Harrisburg International Airport (HIA), Capital City Airport (CXY), Franklin County Regional Airport (FCRA), or Gettysburg Regional Airport (GRA) refers to the agreement executed with the successful Respondent to provide the services solicited pursuant to this RFP

“Authority” refers to the Susquehanna Area Regional Airport Authority, owner and operator of Harrisburg International Airport

“DBE/SBE/WBE/MBE/VETERAN” refers to or means Disadvantaged, Small, Woman Owned, Minority Owned, and Veteran Owned Business Enterprises

“Submission” refers to or means a document submitted by

Respondent(s) to be considered for the Agreement; the overall submission shall include Respondents’ required information (Section 3.05) including Attachment 1.

Submission and Proposal are interchangeable terms.

“Respondent(s)” refers to any company or organization submitting for the services requested in this

RFP

“RFP”

“PennBid”

“Proposal” refers to or means the Request for Proposal

Online bid platform. See www.Pennbid.net refers to or means a document submitted by Respondent(s) to be considered for the Agreement; Proposal and Submission are interchangeable terms.

2.02 INTRODUCTION

The Susquehanna Area Regional Airport Authority, owner and operator of the Franklin County Regional Airport in Chambersburg, Pennsylvania, seek proposals from qualified firms wishing to provide engineering design, bid and award, and construction administration support services required to construct a General Aviation Terminal Building.

2.03 BACKGROUND

The Franklin County Regional Airport has existed in its current location since it was constructed in 1969 by the Borough of Chambersburg. From 1969 to 2004, the Airport was known as Chambersburg Municipal Airport. During this time, Beechcraft Aerospace constructed the Community Hangar (Silver Hangar) and the Mackey building. The Susquehanna Area Regional Airport Authority (SARAA) acquired the Airport in 2004 and the name officially changed to Franklin County Regional Airport. The Airport consists of approximately 95 acres. Key elements and amenities include Runway 6-24, Taxiway A, Taxiway C, a connector taxiway system, navigational aids, automobile parking, support facilities, aircraft tiedowns, and aircraft storage hangars. A master plan update was recently completed based on conditions that existed in the summer of 2022 and is included as an attachment to this RFP.

2.05 RFP COORDINATOR

Louis J. Pirozzi, Deputy Director for Engineering and Planning Susquehanna Area Regional Airport Authority One Terminal Drive, Suite 300 Middletown, PA 17057 Telephone: (717) 948-3900 x 4609) Fax: (717) 948-3516 Email: lpirozzi@saraa.org

2.06 RFP SCHEDULE

The Authority anticipates the following schedule, which is subject to change

Date Time Event

9/22/2026 8:00 AM Issuance of RFP

10/8/2026 5:00 PM

Deadline for Submission of Written Questions to SARAA

10/13/2026 2:00 PM Submissions Due to SARAA

10/23/2026 5:00 PM

Evaluation of RFP Submissions and selection of Short List

TBD Interviews (if necessary)

12/2/2026 8:00 AM Recommendation to SARAA Board

2.07 QUESTIONS REGARDING THE RFP

Requests for clarification or additional information must be made through PennBid. See paragraph 2.06 above for the indicated deadlines.

2.08 RFP AMENDMENTS

All amendments to this RFP will be posted to PennBid. Respondents will be notified electronically through PennBid. If deemed necessary by the Authority, Respondents will be given an opportunity to modify their Submission in the specific areas affected by modifications.

2.09 SUBMISSIONS

All submissions must be submitted through PennBid by the indicated deadline See paragraph

2.06 above for the indicated deadlines.

Respondents accept all the risk of late Submissions regardless of fault. Hard copies, facsimile or other electronically transmitted submissions will not be considered. All Submissions and accompanying documentation become the property of the Authority.

2.10 TERMS AND CONDITIONS

The Authority reserves the right to issue amendments to the RFP at any time. The Authority also reserves the right to cancel or reissue the RFP, to reject any or all Submissions, to waive any irregularities or informalities in the selection process, and to accept or reject any item or combination of items. The Authority reserves the right to request clarification of information from any Respondent or to request supplemental material deemed necessary to assist in the evaluation of the Submission. This RFP does not obligate the Authority to make any award or enter any agreement as the result of any Submissions.

The Authority will not reimburse any Respondent for any of the costs involved in the preparation and submission of responses to this RFP or in the preparation for and attendance at subsequent interviews.

Respondents shall thoroughly examine and be familiar with this RFP. The failure or omission of any Respondent to receive or examine this document shall in no way relieve any Respondent of obligations with respect to this Submission or any subsequent Agreement.

SECTION 3.00 – SCOPE

3.01 OVERVIEW

The Susquehanna Area Regional Airport Authority (SARAA) received a $2.7 Million grant from the Pennsylvania Department of Community and Economic Development’s Keystone Communities Program, which supports projects that promote economic development, strengthen communities, and improve quality of life to construct a new General Aviation Terminal Building.

The conceptual design includes a 70-foot by 50-foot building featuring a central common area surrounded by offices, conference rooms, restrooms, storage rooms, a workroom, and a mechanical room and should be constructed while maintaining full operational capabilities to the greatest extent possible. The building’s exterior is intended to showcase the airfield while maximizing natural light throughout the facility. The design will provide a functional, welcoming environment for airport users while supporting the ongoing operational needs of the General Aviation facility. This concept is attached to the RFP.

3.02 DESIGN ELEMENTS

The design effort will include, but is not limited to the following:

1. Preliminary Design – Includes Survey, NEPA, NPDES, Permitting and preparation/coordination of land development plan submissions.

2. Final Design – Includes full design with all plan sheets and technical specifications required to bid and construct the building at the location indicated on the ALP. Locate all existing utilities. The design should include a new well and potable water treatment system along with a new septic system, as well as a new electric, mechanical, communication and security services. The design should also incorporate a parking area and access to/from Airport Drive. Additional site improvements to be designed include grading, site utilities, erosion and sedimentation control measures during construction, and post construction stormwater management.

3. Preparation of a Construction Safety Phasing Plan

4. Preparation of a sequence of work and bid estimate

5. Construction phase services include oversight of construction activities including, but not limited to, providing a qualified resident project representative, establishing a document control system, monitoring construction progress, implementing a quality assurance program, providing and coordinating acceptance testing, preparing progress reports, verifying quantities, reviewing pay applications, attending inspection meetings and coordinating project close-out activities.

3.03 ADDITIONAL INFORMATION

Conceptual Plan and Elevation View

Master Plan

ALP

SECTION 4.00 – REQUIREMENTS

4.01 SUBMISSION REQUIREMENTS

Submissions should be organized according to the list below and each item shall be limited to twenty (20) pages as indicated below. The submission should provide concise responses satisfying each of the requirements identified under this advertisement. All Submission must be prepared using the following headings and uploaded as a single PDF file to PennBid by the dates indicated.

1. Executive Summary (1-page)

2. Table of Contents (1-page)

3. Description of Firm (1-page)

4. Project Experience (3-pages)

5. Organizational Chart (1-page)

6. Qualifications and Experience of Sub Consultants (2-pages)

7. Resumes of Key Personnel (5-pages)

8. Understanding Project Issues/Challenges (2-page)

9. Technical Approach (3-pages)

10. Proof of Insurance (Not included in page count)

Respondent’s Submission shall include responses to the following items in the following sequence and be submitted via PennBid by the dates indicated. See PennBid for calendar of events:

1. Executive Summary: The executive summary should preface the submission and summarize the response in brief, concise terms.

2. Table of Contents: All contents shall be indexed at the beginning of the Submission and should include page numbers.

3. Description of Firm: Provide a general description of the firm including services offered, number of employees, office location(s), years in business, and any other pertinent information including SBE/MBE/DBE/WBE or Veteran status.

4. Project Experience: Provide overviews for past projects which demonstrate experience and the firm’s ability to undertake the proposed project. All projects included in this section must have been completed within the last 5 years using current employees. For each qualifying project include project name, description, location, client, total contract amount, names of associated key personnel, date completed, and client references (name, position, phone number, email).

5. Organizational Chart: Provide a graphical depiction of the administrative and management structure proposed in response to this advertisement, specifically outlining major responsibilities and areas of expertise, including any sub-consultants. Principals should only be listed if they relate to the project team. Include contact information for primary individuals.

6. Qualifications and experience of sub-consultants: Describe any sub-consultant qualifications, SBE/MBE/DBE/WBE or Veteran status, relevant projects and experience including how prime consultant will manage and assure quality.

7. Resumes: Include resumes for key personnel identified in the organizational chart. Include only individuals that are proposed as active, integral members of the project team. Also include resumes for any key sub-consultants identified in the organizational chart.

8. Understanding of project issues/challenges: Demonstrate firms’ understanding of any project specific issues and challenges related to design and implementation. Consider things like accessibility and staging, impacts to airfield assets and tenants, safety areas, existing infrastructure, funding limitations and impacts to ongoing airport operations.

9. Technical Approach: The technical approach is expected to clearly reflect consultant’s knowledge, expertise, and engineering approach to design and sequence work to minimize daily impacts and maximize safety and efficiency. Additionally, the approach should describe how innovative, sustainable and energy efficient approaches, components, and improvements will be incorporated.

10. Proof of Insurance:

Submit a letter from insurance provider stating provider’s commitment to ensure the Respondent for the types of coverage and at the levels specified in Attachment 2 if awarded a contract in response to this RFP. Respondent shall also submit a copy of their current insurance certificate.

Respondent is expected to examine this RFP carefully, understand the terms and conditions for providing the services listed herein and respond completely.

FAILURE TO COMPLETE AND PROVIDE ANY OF THESE SUBMISSION REQUIREMENTS MAY RESULT

IN THE RESPONDENT’S SUBMISSION BEING DISQUALIFIED FROM CONSIDERATION.

Respondent shall respond to all aspects of the request through PennBid. Direct questions pertaining to the use of PennBid bidding platform directly to PennBid.

All Submissions must be submitted through PennBid by the date and time indicated. See PennBid for a calendar of events and pertinent deadlines. Submissions received prior to the above time and date may be modified prior to the deadline. Any Submission or modification received after this time shall not be considered. It is recommended that Respondents submit early to avoid the possibility of rejection for late arrival. Submissions received outside of PennBid will not be accepted.

All Submissions become the property of the Harrisburg International Airport upon receipt. Any information deemed to be confidential by the Respondent should be clearly noted on the page(s) where confidential information is contained. However, SARAA cannot guarantee that it will not be compelled to disclose all, or part of any information submitted, since information deemed to be confidential by Respondent may not be considered confidential under Pennsylvania law, or pursuant to a Court order.

Any cost or expense incurred by the Respondent that is associated with the preparation of the Submission, the Pre-Submittal conference, if any is held, or during any phase of the selection process, shall be borne solely by the Respondent.

4.02 SBE/DBE/MBE/WBE OR VETERAN OWNED

The Authority is committed to promoting the development of all businesses. All are encouraged to participate in the RFP process, and the Authority agrees to comply with all applicable federal, state and local laws, including the Civil Rights Act of 1964 as amended.

4.03 COMMUNICATION

All communications pertaining to this RFP, or the process, should be directed through PennBid.

Inquiries shall be limited to the contents of and Submissions for this RFP. Inquires will be responded to publicly via PennBid by the dates indicated. Any addendums will be issued via PennBid by the dates indicated. See PennBid for calendar of events and deadlines.

SECTION 5.00 – POST SUBMITTAL EVENTS

5.01 EVALUATION OF SUBMISSIONS

Each timely Submission will be evaluated to determine overall responsiveness and qualifications defined under the RFP. Criteria to be evaluated will include, but not be limited to, the items listed below. The selection committee may select all, some or none, of the Respondents for interviews.

SARAA may also request additional information from Respondents at any time prior to the final approval of a selected Respondent. SARAA reserves the right to select one, or more, or none of the Respondents to provide services. Final approval of a selected Respondent is subject to the action of the SARAA Board of Directors.

5.02 EVALUATION CRITERIA

1. Demonstrates the capability to perform all aspects of the work, including knowledge of the latest technologies, and agency regulations, guidance, policies, and procedures.

2. Demonstrates understanding of the project scope, potential concerns and anticipated challenges.

3. Technical approach for engineering and sequencing improvements during design, bidding and award, and construction administration phases.

4. Incorporation of innovative, sustainable and energy efficient solutions.

5. Past performance at General Aviation airports with projects of similar scope.

6. Quality of key personnel and the individual’s experience with similar projects.

7. SBE/MBE/DBE/WBE or Veteran owned business participation.

8. Responsiveness to RFQ/TP format and instructions.

5.03 EVALUATION PROCESS

Once all submissions are received, the evaluation process will include a number of steps to determine the preferred Respondent. Those steps are described below.

1. Short list – Based upon the responses to the RFP, the selection committee will compile a pre-selection short list of the best-qualified Respondents. The committee will notify those Respondents not qualified for the short-list that they will not be considered.

2. Interviews – Following receipt of Proposals and compilation of a short-list, the selection committee may engage in interviews with each Respondent on the pre-selection short list that timely submits a Proposal. The selection committee may, in its discretion, omit interviews and rely solely on the submitted materials.

3. Ranking and Selection – Based upon the information supplied, and after applying the selection criteria above, the selection committee will rank the Respondents in order of preference and begin negotiating final contract terms with the first-ranked Respondent. If unsuccessful in negotiating mutually acceptable terms with the first-ranked Respondent, the selection committee may move to the second-ranked Respondent and repeat such process until mutually acceptable terms are reached with a Respondent or the selection committee determines that it would be in SARAA’s best interest to either terminate or recommence the process.

4. Approval – If a Respondent is selected, the Respondent will be recommended for approval by the SARAA Board. If approved, a contract will be awarded on the terms negotiated.

5.04 NOTICE OF ACCEPTANCE

Upon the Board Approval, the preferred respondent will be notified by email.

ATTACHMENT 1

Susquehanna Area Regional Airport Authority RFP Acknowledgement Form

Recipients of the Authority’s Request for Proposal for Professional Engineering and Construction Administration Services to construct a General Aviation Terminal Building at the Franklin County Regional Airport should complete this form and upload it to PennBid with the Response.

Contact Name:

Company:

Mailing Address:

Phone Number:

Email: __________________________________________________

ATTACHMENT 2

SARAA INSURANCE REQUIREMENTS

Contractor, at Contractor's sole cost and expense, shall maintain and keep in effect throughout the term of the Agreement:

(a) Insurance on an occurrence basis against claims for personal injury (including death) and property damage arising from occurrences on, in or about the Airport, with broad form contractual liability coverage, under a policy or policies of comprehensive general liability insurance or commercial general liability insurance, with limits of not less than $5,000,000 per occurrence and $5,000,000 annual aggregate for the acts and omissions of Contractor, its subcontractors and their respective employees, officers, partners, agents or invitees. Without limitation of the foregoing, within thirty (30) days after SARAA's request, Contractor shall have such annual aggregate increased to such amount as SARAA may reasonably request by reason of occurrences during any policy year.

(b) Contractor shall obtain and continuously maintain in full force and effect worker's compensation and employer's liability insurance with statutory benefits, voluntary compensation coverage and employer's liability limits of not less than Two Hundred Thousand and 00/100ths Dollars ($200,000.00) each accident, Two Hundred Thousand and 00/100ths Dollars ($200,000.00) each employee for disease, and One Million and 00/100ths Dollars ($1,000,000.00) policy limit for disease.

(c) Contractor shall purchase and maintain during the life of this contract such Comprehensive Automobile Liability Insurance including Employer’s Non-Ownership Liability and Hired Car Liability insurance to protect him and any Subcontractors performing Work covered by this Contract from claims for damages, whether supporting operations by him or anyone directly or indirectly employed by either of them.

Minimum combined single limit for both bodily injury and property damage:

$1,000,000 Bodily Injury (per person) $3,000,000 Bodily Injury (per accident) $3,000,000 Property Damage

(d) The policies of insurance described above, shall name SARAA (and such other parties as SARAA may from time to time specify) as additional named insured(s) as their interests may appear. The policies of the insurance described in (a) shall contain a severability of interests endorsement, and shall state that they are primary over any insurance carried by SARAA or such other parties; however, in lieu of including SARAA and other parties specified by SARAA as named insureds in Contractor's liability insurance policy, Contractor may include them in such policy as additional insureds if Contractor also provides SARAA and any other parties specified by SARAA with a separate policy of insurance having the limits specified in (a) and in which they are the only named insureds, in which case Contractor's policy and such separate policy shall each state that they are primary over any insurance carried by SARAA or such other parties.

(e) Each insurance policy under this Agreement shall provide that it shall not be cancelable without at least thirty (30) days' prior written notice to SARAA and each policy shall be issued by an insurer with a general policy holder's rating of not less than "A-" in the most currently available Best's Key Rating Guide, licensed to do business in the Commonwealth of Pennsylvania.

Forthwith upon the execution of this Agreement, each policy (or a duplicate original thereof) shall be delivered by Contractor to SARAA. At least thirty (30) days before any policy shall expire, Contractor shall deliver to SARAA a replacement policy meeting the foregoing requirements, and at least ten (10) days prior to the date that the premium on any policy shall become due and payable, Contractor shall cause SARAA to be furnished with satisfactory evidence of its payment.

Each policy shall have attached thereto an endorsement to the effect that no act or omission of Contractor shall affect the obligation of the insurer to pay the full amount of any loss sustained.

Each policy shall be in such form as SARAA may from time to time reasonably require.

(f) If Contractor shall fail, refuse or neglect to obtain such insurance or maintain it, or to furnish SARAA with satisfactory evidence that it has done so and satisfactory evidence of payment of the premium of any policy, within the time required as set forth above, SARAA shall have the right, at SARAA's option and without regard to any opportunity to cure provided for elsewhere in this Agreement, to purchase such insurance and to pay the premiums thereon or to pay the premiums on insurance which Contractor should have paid for. All such payments made by SARAA shall be recoverable by SARAA from Contractor on demand.

(g) If Contractor fails to provide and keep in force insurance as aforesaid, SARAA shall not be limited in the proof of any damages which SARAA may claim against Contractor to the amount of the insurance premium or premiums not paid or incurred and which would have been payable upon such insurance, but SARAA shall also be entitled to recover as damages for such breach the uninsured amount of any loss, to the extent of any deficiency in the insurance required by the provisions of this Agreement, and damages, expenses of suit and costs, including without limitation reasonable cancellation fees, suffered or incurred during any period when Contractor shall have failed to provide or keep in force insurance as aforesaid.

(h) Contractor may carry any insurance required by this Paragraph under a blanket policy for the risks and in the amounts required pursuant to this Paragraph, provided that all requirements of this Paragraph shall be complied with in respect of such policy and that such policy shall provide that the coverage thereunder for the Airport and occurrences in, or about the Airport shall not be diminished by occurrences elsewhere.

(i) The Contractor agrees that SARAA shall not be liable for and hereby releases SARAA from

(i) any injury to the Contractor's business or any loss of income therefrom or for damage to any machinery or equipment or other property of the Contractor, or the Contractor's officers, partners, employees, agents, or invitees; (ii) the loss of or damage to any property of the Contractor by theft or otherwise; or (iii) any injury or damage to property resulting from fire, steam, electricity, gas, water, rain or snow, or from the breakage, leakage, obstruction or other defects of pipes, sprinklers, wires, appliances, plumbing, air conditioning or HVAC systems or lighting fixtures, or from any other case whatsoever (whether similar or dissimilar to those above specified), whether the said damage or injury results from conditions arising at the Airport, or from other sources or places, except to the extent directly caused by the SARAA's gross negligence or intentional misconduct.