CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 548055

DETROIT SAFE ACCESS TO TRANSIT

UPDATE TO NON-MOTORIZED TRANSPORTATION PLAN AND

COMPREHENSIVE SAFETY ACTION PLAN

Buyer: Pamela L. Crump

PRE-PROPOSAL

CONFERENCE

July 20, 2026 2:30 PM EST Microsoft Teams Meeting ID: 293 249 978 401 837 Passcode: NR68iC28

Dial in by phone +1 469-998-6602 Phone conference ID: 825 797 278#

All questions must be submitted online in the Supplier Portal as indicated in Section 3.3 of this RFP.

In the Supplier Portal as specified in Section 4.5 of this RFP.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above. Late and/or emailed proposals will not be accepted.

TABLE OF CONTENTS

Section 1. Project Summary and Background

PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Department of Public Works (DPW) requests proposals from qualified Respondents to render certain technical or professional services ("Services"), as set forth in this RFP, associated with the Detroit Safe Access to Transit (DSAT) program. Services will include updating both Detroit’s Non-Motorized Transportation Plan (NMTP) and Comprehensive Safety Action Plan (CSAP).

BACKGROUND/DESCRIPTION OF ENVIRONMENT

Traffic safety is an increasing area of concern around the U.S. and within the City of Detroit (City). In 2017, the City of Detroit’s traffic fatality rate per 100,000 people was 15.3, the third highest nationally among major cities. In 2020, the traffic fatality rate increased to 28.71, an 88% increase, far exceeding the national average. Detroit’s history as the Motor City and center of automotive manufacturing influenced its historical prioritization of auto-oriented infrastructure, but after a period of population loss, the City now possesses an overbuilt road network, comprised of wide and many-laned roads that encourage speeding and reckless driving. Detroit has also struggled with sustained disinvestment, with 57% of people living in areas designated as Historically Disadvantaged Communities (HDCs) and 35% living below the poverty level, the largest share in any major US city. However, the City’s emergence from bankruptcy has coincided with strong investments from the private and public sector, as well as an increased interest in addressing the traffic safety crisis and designing streets not just for cars, but for all road users. Complete Streets interventions are particularly important in a Detroit context, where 35% of residents do not have access to a car, and where residents have historically faced additional socioeconomic and racial barriers to equitable transportation access.

The City responded to its concerning traffic safety trends in 2022 by creating its Streets for People (SFP) plan and CSAP, which collectively outline a path to reach the City’s safety goals. The City then sought funding from the Federal Safe Streets and Roads for All (SS4A) discretionary program, established by the Bipartisan Infrastructure Law, and was awarded grants in both 2022 and 2023. The 2022 award, named Safe Streets for Detroit (SS4D), is already underway with an implementation timeline of 2024-2029. The SFP plan and CSAP greatly influenced the interventions identified by the City throughout the SS4D program. The City’s 2023 award, Detroit Safe Access to Transit, will initiate Phase II of the City’s SS4A program by providing safer access to transit for all Detroiters.

DSAT includes $31 million to implement the federal grant award. A full breakdown of the grant award can be found in Table 1 below. Implementation funds requested through DSAT will improve safety and accessibility at 56 intersections across the City of Detroit, representing City, County, and State jurisdiction intersections served by Detroit Department of Transportation (DDOT) bus service. Additional grant funds will be dedicated to Safer DDOT Drivers, which will facilitate developing and implementing a safer driver training program for DDOT bus drivers. Funding is also allocated for evaluation and ongoing maintenance. Additionally, portions of the grant are reserved to support updates to both Detroit’s NMTP and CSAP, which this RFP will focus on.

Table 1

Planning efforts will continue refining and developing strategies and projects to eliminate serious injury and fatal crashes in Detroit. This also includes funds for outreach and community engagement.

AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for two (2) years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one award as a result of the RFP.

Section 2. Statement of Work

1.

SERVICES TO BE PERFORMED

The scope identified in this RFP will exclusively apply to “Supplemental Planning” to update both:

A. 2006 Non-Motorized Transportation Plan (NMTP):

https://nacto.org/wp-content/uploads/City-of-Detroit-Non-Motorized-Transportation-Plan-2006.pdf B. 2022 Comprehensive Safety Action Plan (CSAP):

https://detroitmi.gov/sites/detroitmi.localhost/files/2022-09/Detroit%20CSAP.pdf

1. Non-Motorized Transportation Plan:

The NMTP will identify priority locations for walking, biking, and other non-motorized pathways to improve quality of life, enhance safety and connectivity, support sustainability, and reduce congestion, emissions, noise, and energy use. Beyond providing safe and visually appealing routes for pedestrians, cyclists, scooter riders, and others, the network will become part of the community fabric. Developing this network system requires a clear understanding of neighborhood contexts (including existing neighborhood framework plans), corridor dynamics, and the diverse needs of non-motorized users, and their interaction with the rest of the transportation network. In Detroit, 34% of residents do not have access to a car, so a strong and well-connected NMTP is crucial to ensuring equitable and reliable mobility options for all. A comprehensive NMTP is an essential step toward achieving the Streets for People vision.

An updated non-motorized network will provide the roadmap to create safer and convenient trips for residents to everyday destinations such as shops, workplaces, and schools. Currently, Detroit lacks a continuous, connected, and well-maintained system of bikeways and walkways. The NMTP will address these gaps while strengthening connections to transit.

2. Comprehensive Safety Action Plan:

The CSAP is a citywide approach to increasing Detroit’s roadway safety, aligned with Detroit’s Safe Streets for All grant commitment and the Streets for People’s “Safety First” value. Through the CSAP, DPW proposes to refine the strategies, actions, and projects to meet our commitment to eliminate serious injury and fatal crashes in Detroit.

The CSAP serves as a detailed plan to tackle the most urgent actions identified by Detroiters through the development of the Streets for People (SFP) plan. The CSAP is an implementation-focused document outlining the specific strategies, countermeasures, and investments needed to achieve a safe city as outlined in the SFP plan. Ongoing updates to the CSAP will align with SFP values and will reflect new data, emerging best practices for safety, evolving technologies, and ongoing community input, while advancing regional commitments such as SEMCOG’s (Southeast Michigan Council of Governments) goal of eliminating fatal and serious injury crashes by 2050 and remaining aligned with the Southeast Michigan Traffic Safety Plan. The CSAP emphasizes a proactive, systems-based framework that recognizes crashes are preventable and requires coordinated action across policies, programs, and evaluation.

ANTICIPATED TIMELINE

Schedule for planned updates:

SCOPE OF SERVICES

The scope identified in this RFP will exclusively apply to updating both the City of Detroit’s Non-Motorized Transportation Plan (NMTP) and Comprehensive Safety Action Plan (CSAP). The Scope of Work to be completed by the Contractor will be broken down into the following tasks:

I. Project Management

The Contractor will organize and hold a kickoff meeting, anticipated to be as early as September 2026, to review the Scope of Services, communicate the project understanding and goals, define roles and responsibilities, and confirm the project schedule. Additionally, the Contractor should anticipate bi-weekly meetings with the City’s project team and key stakeholders to coordinate project activities, review completed and upcoming work, track progress, and make project decisions. This task shall also include coordinating and developing materials for meetings with various project stakeholders including, but not limited to, the Mayor, City Council, additional City departments, and other regulatory agencies. Services will include high-quality project administration, including, but not limited to:

a. Project development, project scoping, prioritization

b. Status updates and check-in meetings

c. GANTT charts detailing project timelines

d. Documenting meeting correspondence

e. Coordination of disciplines and document checking

f. Schedule and budget monitoring

g. Technical oversight and quality control review of materials provided by team members

h. Compliance reporting and responses to requests for information

i. Attending project meetings with internal and external stakeholders through project closeout, including preparation of meeting materials, presentations, and status updates

j. Coordinating and issue final deliverables

Project Management Anticipated Deliverables:

· Kick-off meeting agenda & notes

· Bi-weekly meeting agenda & notes

· Project schedule

· Data request memo(s)

II. Existing Conditions Review, Data Collection, and Analysis

The NMTP and CSAP are not to be developed in isolation, as many other planning efforts impacting non-motorized travel have recently been completed or are underway. For example, recent efforts such as the Joe Louis Greenway Framework Plan, Neighborhood Framework Planning Studies, and the Parks and Recreation Strategic Plan should be incorporated alongside relevant ordinances and resolutions. The Contractor should review and evaluate current local, state, and regional plans and data relevant to the City’s transportation network, assets, policies, programs, and financial components to understand foundational principles of both planning efforts. The NMTP and CSAP should build upon existing City of Detroit planning documents including, but not limited to:

1. Department of Public Works, DPW

a. 2006 Non-Motorized Urban Transportation Master Plan

b. 2022 Comprehensive Safety Action Plan

c. Streets for People Plan

d. Streets for People: Slow Street Wayfinding

e. Southwest Truck Study

f. Downtown Detroit Transportation Study

g. Detroit’s Bicycle Network, (Open Data Portal: Bike Lanes)

h. Detroit’s Slow Streets Network, (Open Data Portal)

i. City of Detroit Strategic Plan for Transportation

2. General Service Department, GSD

a. Joe Louis Greenway Framework Plan and Neighborhood Planning Study

b. 2026 Parks and Recreation Strategic Plan Update

i. Greenways Network (Open Data Portal: Greenways)

c. Parks and Recreation Master Plan

d. Additional Park framework studies such as:

i. Patton, Eliza Howell, Rouge, Rogell, Ohair

3. Planning and Development Department, PDD

a. Neighborhood Framework Plans

b. Plan Detroit Master Plan

c. Zone Detroit

4. Detroit Department of Transportation, DDOT

a. DDOT Reimagined

5. External Regional Plans

a. Great Lakes Way – Proposed Greenway and Blueway Comment by Dolin Diaz: awaiting additional external plans for reference from GSD

b. 2020 SEMCOG Bicycle and Pedestrian Mobility Plan

c. 2023 SEMCOG Southeast Michigan Transportation Safety Plan

Data collection and analysis activities should be both quantitative and qualitative. These may include, but not be limited to, crash analysis, SWOT Analysis (Strengths, Weaknesses, Opportunities, Threats), stakeholder interviews, focus groups, surveys, Angular Choice Analysis, or Space Syntax Analysis. The Contractor should review existing City of Detroit’s Open Data Portal database references and technology accessible by the City (e.g., Miovision, Eco-Counters) to make recommendations about what data sources the City might purchase through this contract to achieve the various initiatives identified in the plan. All data purchases are the responsibility of the applicant and should be included in the budget. The Contractor will procure data, licenses, and/or equipment. Any data used for evaluation purposes within this grant is to be provided to the City of Detroit, whether purchased through this contract/grant, or pre-existing. The Contractor is expected to ingest and process any existing City-owned data provided. During the Existing Conditions Review, Data Collection, and Analysis phase, tasks should include but not be limited to:

a. Existing Conditions Report: A comprehensive document summarizing current infrastructure, usage, and safety issues.

b. Inventory Map & Database: GIS data, maps, and database of existing infrastructure.

i. Non-Motorized Transportation Plan (NMTP) Comment by Pamela Crump: The numbering system is off. Sections I and II are on Pages 6 and 7, and then start over on Page 8. Please advise/correct. Comment by Allycia Lemme: @Dolin Diaz I adjusted the numbering to address Pam’s comment. Can you look it over too?

1. Identifying barriers to non-motorized travel, including infrastructure, land-use, and perceived (e.g., Detroit International Freight Terminal, interstates, factories).

2. Mapping and consolidating infrastructure data such as existing sidewalks, bike lanes, paved shoulders, shared-use paths, trails, and crossing facilities.

3. Reviewing pedestrian and bicycle data such as volume to determine current usage patterns.

ii. Comprehensive Safety Action Plan (CSAP)

1. Conducting an assessment of the progress made in achieving the goals outlined in the 2022 CSAP.

2. Analyzing citywide crash data and roadway use

a) Crash

i. History

ii. Severity

iii. Crash ratio

iv. Others to be recommended by the Contractor

b) Speed

c) Volume

Existing Conditions Review, Data Collection, and Analysis Anticipated Deliverables:

· Existing Conditions Report

· Preparation and presentation of data

III. Community Engagement

The City of Detroit passed a Community Outreach Ordinance (COO) in 2019 that directs how community engagement must be completed for bike lanes, master plans, and streetscapes. Both the NMTP and CSAP update will include extensive outreach to the community, stakeholder organizations including representatives for transit and non-motorized advocacy groups, and neighborhood organizations. The Complete Streets Team will reconvene representatives from departments across the City, along with technical staff from DPW, into a Steering Committee for the CSAP. The Steering Committee will include leadership and staff from the following departments and agencies, among others: Comment by Pamela Crump: Should SEMCOG be a part of the Steering Committee?

· Mayor’s Office

· City Council

· Department of Public Works (DPW)

· Detroit Department of Transportation (DDOT)

· Detroit Health Department (DHD)

· Detroit Police Department (DPD)

· Detroit Public Schools Community District (DPSCD)

· General Services Department (GSD)

· Housing and Revitalization Department (HRD)

· Department of Neighborhoods (DON)

· Municipal Parking Department (MPD)

· Office of Development and Grant (ODG)

· Office of Mobility Innovation (OMI)

· Planning and Development Department (PDD)

· Wayne County Public Services

· Michigan Department of Transportation (MDOT)

· Southeastern Michigan Council of Governments (SEMCOG)

· Office of Highway Safety (OHSP)

The NMTP should be developed for Detroiters, by Detroiters. It is important for the community to have a say to how we should prioritize our planning. A considerable engagement effort is expected in which the Contractor team creatively engages neighborhoods. Engagement should be creative and attract a diverse group of participants. Given the length of this project and the diversity of stakeholders, the city is looking for creative ways to engage people outside the standard public meeting process. The Contractor will work with the City to develop criteria and a strategy for key stakeholder task force group including Steering Committee members and local community leaders. This interdepartmental work group will provide regular feedback and comments to the stakeholder task force group as the NMTP is developed. The Contractor should identify efficiencies to combine engagement for both the NMTP and CSAP.

The Contractor will coordinate with DPW to create meaningful resident and neighborhood engagement, for the development of the NMTP and sharing information about the CSAP, as needed, including but not limited to:

a. Developing a community engagement plan that identifies stakeholders and communities, includes a targeted and comprehensive strategy for engaging a diverse range of stakeholders, outlines a clear timeline of activities, and communicates key design decisions and outcomes that are accessible to the public.

b. Determining public engagement zones to ensure that there are touch points all across the city.

c. Meeting and exceeding the requirements of the City of Detroit Community Outreach Ordinance, as applicable. COO requires an in-person outreach meeting in each district. If in person outreach meetings are not feasible, four weeks of technology aided outreach. COO notices must follow the required templates and be distributed 10 business days in advance.

d. Developing presentation documents and engagement materials which may include maps, fliers, surveys, renderings, posters, charts, graphs, and other documents for both internal use and community engagement activities.

e. Using a variety of engagement methods, platforms, and tools to ensure robust and meaningful feedback including, but not limited to online engagement, in-person meetings, focus groups, flyers, canvassing, social media, paid media, and surveys.

f. Preparing for and attending community meetings in each project area as needed, which may include developing outreach strategies, meeting space reservations, advertising, other direct expenses, presenting, and facilitating discussion.

g. Creating summary memo reports documenting and analyzing community feedback received.

Community Engagement Anticipated Deliverables:

· Community Engagement Strategy

· Community/stakeholder meeting materials

· Community engagement summary memo

· Community Outreach Ordinance Report

· Agenda and Minutes for CSAP Steering Committee Meetings (CSAP only)

IV. Plan Documents and Content Updates

The updated NMTP and CSAP will build upon the existing conditions analysis and will translate data-driven findings into implementable solutions that improve safety, connectivity, and accessibility for all users. They will include the identification and application of proven, evidence-based countermeasures tailored to Detroit context. The plans must provide clear frameworks for implementation that are equitable, scalable, and support both near-term and long-term transformation of the City’s road and non-motorized transportation network.

Specific content updates and considerations for the Contractor are detailed below. In addition, the NMTP and CSAP should be logically organized, well-written, and illustrative. They must clearly communicate contextual information, data, public/stakeholder input, and transportation planning and engineering best practices. This includes a synthesized set of actionable goals, objectives, and strategies that fit with the direction of previous plans and new areas of content development.

Plan Documents Once the final draft plan documents are developed, the City will require the selected Contractor to print and bound copies, along with a PDF interactive file, and final file packages (e.g. InDesign or Word file). The City also requires all electronic files, modeling, mapping data and layouts.

Plan Documents Anticipated Deliverables:

· NMTP and CSAP Draft(s)

· Final NMTP and CSAP

· Final digital interactive PDF

· Final printable PDF

· 100 hard copies

Content Updates I. Non-Motorized Transportation Plan (NMTP) - Update can be achieved through a coordinated network of facilities—such as greenways, bike lane network, and slow streets network—designed to improve safety, accessibility, and seamless connections across the city.

Areas for updates include, but are not limited to updating the:

a. Bike Network: The City of Detroit proudly showcases 175.76 miles and counting of bike lanes. In 2026, the City updated the existing bicycle network and uploaded it publicly to the City’s Open Data Portal (Bike Map 2026). The following updates should be based on recommendations per American Association of State Highway and Transportation Officials (AASHTO) and National Association of City Transportation Officials (NACTO) standards. To ensure the bicycle network meets the needs of riders, updates to the NMTP include, but are not limited to:

i. Developing proposals for a connected bicycle network and recommending locations for future bike lanes (Using data for prioritization locations such as vacancy, and volume numbers).

ii. Identifying routes that will be easy to follow for novice bicyclists, new bicycle commuters, new city residents, and tourists.

iii. Outlining a plan to improve current bike facilities on our most dangerous bike lanes to meet safer, more consistent standards and prioritizing lanes where bike lanes transition between different types of facilities.

iv. Developing a methodology on prioritization strategies: long term/short term bike lanes distributed equitably across all (7) districts.

v. Developing a community engagement framework plan to gather input and ensure future projects reflect community needs for a proposed bike lane network.

vi. Developing a strategy on how the bike network can be incorporated through our resurfacing projects.

vii. Incorporating updates to the Street Design Guide featuring Bike facilities design recommendations and guidelines.

viii. Recognizing the existing inventory of bicycle amenities (e.g., delineators, bike racks, bike counters, scooter parking, and bike lane sweeping/plowing schedules) and establishing an Inventory analysis: a comprehensive maintenance strategy to ensuring their long-term functionality and safety.

Bike Network Anticipated Deliverables:

· Bicycle Amenities Inventory

· Draft Maintenance Strategy

· Bike Network Prioritization Strategy

· Final Bike Network

b. Slow Streets: Detroit’s Slow Street network is a conceptual network of residential streets where the City intends to target traffic calming and signage to help people access key destinations such as parks and schools within neighborhoods. To ensure the Slow Streets network meets the needs of neighborhood/resident's needs, updates to the NMTP include, but are not limited to:

i. Developing a new conceptual network based on community feedback and a set of criteria to determine the appropriate locations.

ii. Identifying key destinations from previous frameworks.

iii. Identifying a set of routes that serve important destinations in need of bicycle access and wayfinding guidance.

iv. Developing a methodology to prioritize slow street locations such as:

1. long term/short term slow streets distributed equitably across all (7) districts.

v. Developing a community engagement framework plan to gather input and ensure future projects reflect community needs for an updated proposed slow street network, which will be incorporated into the larger proposed bike network.

vi. Incorporating Slow Streets network updates into our Complete Streets values and Street Design Guide

vii. Developing a strategic plan on how this network can be incorporated through our Residential Road Resurfacing Program, Speed Hump Program, and Sidewalk program.

viii. Identifying funding opportunities for implementation and fundraising, factoring in the level of traffic calming options mentioned in SFP Detroit Street Design Guide (e.g., signage, chicanes, traffic circles, curb extensions, speed humps).

Ex: Bloomberg’s Asphalt Art Initiative or Project for Public Spaces Community Placemaking Grants.

Slow Streets Anticipated Deliverables:

· Slow Streets Prioritization Strategy

· Final Slow Streets Network

c. Pedestrian Network: Creation of a new section that will cover off-street pedestrian trails. Updates to the NMTP include, but are not limited to:

i. Incorporating all identified pedestrian trails in GSD’s Parks and Recreation Improvement Plan, including: all existing Pedestrian Bridges. (City Providing GIS Network)

ii. Identifying gaps in the pedestrian network including sidewalks infrastructure gaps, and ADA gaps.

iii. Developing a pedestrian prioritization methodology strategy: long term/short term pedestrian improvements distributed equitably across all (7) districts.

iv. Building off the Detroit Street Design Guide, develop guidance on when to prioritize pedestrian infrastructure such as raised crosswalks, intersection crosswalks, RRFBs, medians. (e.g., decision matrix)

Pedestrian Network Anticipated Deliverables:

· Sidewalk Gap Analysis

· Pedestrian Prioritization Strategy

d. Additional updates to the Non-Motorized Transportation Plan include, but are not limited to:

i. Including background references of planned frameworks

ii. Proposed interventions implementation methods.

iii. Recommendations for pedestrian and bicycle amenities, including implementation and funding strategies (e.g., bicycle parking, trash receptacles, benches, counters).

iv. Gap analysis:

1. Infrastructure Gaps:

Segments where essential facilities are absent, including corridors with no dedicated bicycle infrastructure or paved shoulder, missing sidewalks, and lack of ADA-compliant curb ramps. These gaps limit safe and accessible travel for people walking, biking, and using mobility devices.

2. Quality Gaps:

Existing facilities that do not meet current design standards or best practices. This includes substandard bike routes (e.g., insufficient width or protection), inadequate or inconsistent wayfinding signage, and missing or deteriorated delineators that reduce visibility and user comfort.

3. Network Gaps (Continuity):

Locations where facilities exist on only one side of the street, are incomplete on both sides, or lack connection between sides (north and south, east and west) creating breaks in the network. These discontinuities can force users into unsafe conditions, reduce route legibility, and limit overall system connectivity.

v. Destination Overview

vi. Regional Connectivity Summary

vii. Proposed Phasing Plans for Bike Network, Slow Streets Network, and Pedestrian Network

viii. Implementation strategy with cost assumptions for infrastructure and maintenance

ix. Community engagement summary memo

x. Community Outreach Ordinance Report (see template)

xi. Municipal ordinance and policy recommendations

xii. List of potential funding sources

xiii. Evaluation recommendations (e.g., mode share, crash rates)

xiv. Further consideration and study recommendation

II. Comprehensive Safety Action Plan- This update can be achieved through the updating of specific strategies, countermeasures, and investments needed to address the Streets for People’s “Safety First” value. CSAP’s systems-based framework recognizes crashes are preventable and requires coordinated action across policies, programs, and evaluation.

Areas for CSAP updates include, but are not limited to updates to:

a. High Injury Network: The original CSAP identified a High Injury Network (HIN) developed through the SFP plan using crash data from 2014–2018. The HIN was created to identify the most dangerous surface streets (excluding freeways) in Detroit. This CSAP update will refine the HIN by incorporating recent data and analyzing crash trends to better understand current safety challenges. To ensure the HIN reflects the needs of all roadway users, the update will include, but is not limited to, the following:

i. Breaking out the HIN by jurisdiction

ii. Development of an updated Crash Trends Memo

iii. Identification of systemic severe crash countermeasures

iv. Analysis of gaps, barriers, and opportunities

v. Development of comprehensive safety strategies

vi. Identification of systematic safety project types

vii. Updating prioritization criteria

viii. Creation of a pedestrian-specific High Injury Network

ix. Creation of a cyclist-specific High Injury Network

b. Additional updates to the CSAP should include, but not be limited to:

i. Policies and programs updates proposed in the 2022 document

ii. Updating all out-of-date data

iii. Developing an implementation plan

iv. Updating Executive Summary

v. Updating problem definition

vi. Reiteration of Detroit’s Safety Goal and the Safe System’s Approach

vii. Appendices with supporting documentation.

viii. Benchmarks and polices relating to monitoring, time frames, funding possibilities, resource needs, and measures of success for goals, objectives, and strategies.

OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the contract executed and under the rules, regulations, and supervision of the City.

TECHNICAL INFORMATION

N/A

PAYMENT & PERFORMANCE BOND

N/A

Section 3. Proposal Evaluation and Selection Process

2.

MINIMUM QUALIFICATIONS

Proposals will only be accepted from those firms demonstrating a minimum of five (5) years of experience producing the services requested in the RFP for projects of similar scope and size.

Preferred Qualifications

· The successful proposer will also have demonstrated experience in using information gained from community engagement and data collection & analysis to create/update transportation plans. The successful proposer should be familiar with AASHTO and NACTO design guidelines. The successful proposer should also be familiar with traffic safety (e.g. Safe System Approach) and Complete Streets best practices in a manner that acknowledges community context and that are culturally inclusive. Complete Streets is a way of thinking about all the ways our streets build community and benefit people of all ages and abilities. Complete Streets includes everyone, whether they walk, roll, drive, or ride transit. Complete Streets affects how we plan, design, operate, and maintain our streets.

· The successful proposer will demonstrate an ability to coordinate internal and external resources to plan and develop a comprehensive and up-to-date transportation plan.

· The successful proposer will have extensive knowledge with non-motorized networks and paths.

· A strong proposal will demonstrate an ability to confidently seek and incorporate community feedback into a variety of project types and during all project phases.

To achieve these goals, it is imperative that proposals include a strong, multidisciplinary team with demonstrable experience doing complete streets projects in urban areas. The team must be able to articulate how they will work together as a team to provide integrative services, clearly spelling out how this will be achieved while ensuring a high level of Quality Assurance and Quality Control (QA/QC).

The City seeks a combination of a well-organized project management lead who can ensure efficient project delivery over multiple years, while also ensuring a high level of plan development excellence and QA/QC. The Contractor should be supported by project managers with strong plan update/development and Complete Streets experience. The project managers should be supported by a diverse, multi-disciplinary team of experts that can deliver the full Scope of Work described herein. The Contractor should be available to respond to requests for information, as needed. Key staff with technical expertise should be readily available to support the City. The Contractor must be able to coordinate effectively with multiple City departments, external agencies, stakeholder groups, State and County partners, and the public. The level of engagement will vary based on the needs of the program and the cxv support required by the City.

ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit, may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

EVALUATION CRITERIA

Technical Proposals will be evaluated before Cost Proposals are reviewed.

Technical Proposals will be evaluated before Cost Proposals are reviewed.

1. Proposed Work Plan A detailed narrative of the proposed work plan and how the proposer intends to provide the Scope of Services requested in this RFP including a timeline of how and when data and materials will be delivered to the City, communication, and coordination of working with City staff, and methods and approaches to engage the public.

Clarity and completeness of the proposal and creativity and thoroughness in addressing the project scope of work, and the submission of a complete proposal with all elements required by the Request for Proposals.

35 points

2. Past Project Experience List of specific experience in similar citywide master planning indicating proven ability in implementing citywide plans. A list of client references must be provided for similar projects recently completed. The list shall include the firm/agency name, address, telephone number, project title and contact person.

30 points

3. Qualifications and Competence of Team State the full name and address of your firm and, if applicable, the branch office or other subordinate elements that will perform, or assist in performing, the work hereunder. Indicate whether your firm operates as an individual, partnership, or corporation. If a corporation include whether it is licensed in the State of Michigan.

Include the name of executive and professional personnel by skill and qualifications that will be employed to complete the work. Show where these personnel will be physically located during the time they are engaged in the work. Indicate which of these individuals you consider key to the successful completion of the project and how many hours each person will need to complete the project. Identify only individuals who will work on this project by name and title. Resumes and qualifications are required for all proposed project personnel, including all subconsultants.

State history of the firm, in terms of length of existence, types of services provided, etc. Identify the technical details which make the firm uniquely qualified for this work.

25 points

4. Cost Proposal

10 points

EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

The City may also at its discretion, request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received;

2) waive any non-conformity;

3) re-advertise for proposals;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008 Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

An actual or prospective bidder or offeror whose direct economic interest would be affected by the award of a contract or the failure to award a contract has the right to protest any aspect of the solicitation, evaluation, or selection process of a City of Detroit procurement.

A protest by a prospective bidder which challenges the terms of the solicitation itself must be received by the City no later than 4:00 p.m. EST of the business day prior to the date scheduled for the bid closure. Failure to meet this deadline shall result in a protester waiving its ability to challenge the terms of the solicitation.

A protest by a bidder which challenges a contract award must be received no later than 4:00 p.m. EST five (5) business days after the award of a City procurement. Failure to meet this deadline shall result in a protester waiving its ability to challenge the contract award.

All protests must be submitted in writing and received by the required timeframe.

The Chief Procurement Officer (CPO) or as delegated, the Deputy CPO, has the sole authority to respond to, decide and act upon supplier protests.

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

Section 4. Required Proposal Content and Submission Process 3.

ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective respondent’s approach in meeting the requirements of the RFP shall be organized and presented in the prospective respondent’s proposal. The instructions contained in this RFP must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful proposal may be incorporated into any ensuing contract, all prospective respondents are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

REQUIRED PROPOSAL CONTENT AND FORMAT

To be considered responsive, each proposal must, at a minimum, respond to the following RFP sections in their entirety, responses must be uploaded in the Supplier Portal along with the Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of the of RFP#547320:

Required Response Item

Respondent shall provide their Organization Experience and Capacity/Staffing, per the requirements provided in Attachment A.

Respondent shall provide their Proposal Introduction and Solution / Approach per the requirements provided in Attachment B.

Respondent shall provide their Pricing proposal, per the requirements provided in Attachment C.

Respondent shall provide their completed Certificate of Authority, Non-Collusion Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

Respondent will be required to provide their completed Forms, Affidavits, Insurance and Documents, if they are selected as the award winner provided in Attachment D.

Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

REQUIRED COST PROPOSAL

Respondents are requested to make a firm cost proposal to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this RFP, it will be a contract for fees as related to providing all requested services, with a price not to exceed the total price quoted in the proposal. The City of Detroit reserves the right to select proposals from the most responsible Respondents with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

ECONOMY OF PREPARATION

Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of content.

SUBMITTAL INSTRUCTIONS

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Respondent is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Firms shall not distribute their proposals to any other City office or City employee. Proposals received become the property of the City. The City is not responsible for any costs associated with preparation or submission of proposals. All proposals submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review. Proposals received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the proposals in the Supplier Portal. The successful respondent will receive an award letter. Respondents who are not awarded will receive a notification that the award decision has been made.

Support Channels for Technical Difficulties and Questions Visit https://detroitmi.gov/suppliersupport for:

· Guides on how to register in EUNA

· Guides on how to submit a response to the solicitation

· FAQs Contact Bonfire’s technical support in the portal for:

· Technical issues with the e-bidding portal

· Registration problems

· Help submitting responses through the system Contact the City (eprocurement@detroitmi.gov) for:

· General procurement process questions

· City-specific requirements and policies For Solicitation/Project-Specific Questions:

· Submit all solicitation-related questions through the Public Q&A tab in the Bonfire/EUNA Procurement portal. This ensures all vendors receive the same information and maintains transparency in the bidding process. Emails and calls regarding solicitation-specific questions will not receive a response.

Section 5. General Conditions and Requirements for RFP

4.

CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City. No contract shall become effective until the contract has been approved by the required City Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer. Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.