2-RFI 400-26 SEC Parks Parks Centralized Irrigation Control Remote Management Technologies.pdf
PDF 117 KB Posted
- Solicitation number
- RFI 400-26 SEC
- Issued by
- Nueces County, Texas
About this file
This is a Request for Information (RFI) issued by the City of Amarillo, Texas, seeking market data and information on centralized irrigation control and remote management technologies for city parks and related facilities. The RFI solicits comprehensive details from irrigation control system manufacturers, vendors, and authorized representatives regarding systems capable of remote monitoring, scheduling, and controlling irrigation controllers, flow meters, valves, and associated field equipment. The RFI was issued on September 10, 2026, and requests information addressing system architecture and infrastructure, communication and connectivity protocols (with preference for cellular communication), controller and field capabilities, flow management and monitoring features, software and mobile applications with cybersecurity protocols, technical support and training requirements, and cost structure details. Respondents are instructed to provide company profiles, product literature and technical specifications, and deployment examples or case studies of similar municipal implementations.
The RFI explicitly states that no specific pricing information should be included in submissions; however, vendors should detail licensing models, recurring costs, proprietary component requirements, and vendor availability through authorized local or regional distributors and certified installers. The City reserves the right to utilize information from any or all respondents in developing future competitive procurement specifications in accordance with Texas state procurement laws and City purchasing policies. The RFI is issued solely for market research and information gathering and does not constitute a formal solicitation, Request for Proposals, or Request for Competitive Sealed Proposals. The issuance does not obligate the City to purchase services or hardware, nor does it guarantee a future procurement process, and the City assumes no liability for costs incurred by respondents in preparing or submitting information.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-RFI 400-26 SEC IT Vendor Technology Assessment.pdf |
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Text version
REQUEST FOR INFORMATION (RFI)
CITY OF AMARILLO, TEXAS Centralized Irrigation Control & Remote Management Technologies
RFI NO.: 400-26 SEC
ISSUANCE DATE: September 10, 2026
PROJECT TITLE: Centralized Smart Irrigation Control & Remote Management System
1. OBJECTIVE & PROJECT OVERVIEW The City of Amarillo ("City") is issuing this Request for Information (RFI) to gather market data and identify commercially available centralized irrigation control and remote management technologies. The City seeks qualified irrigation control system manufacturers, vendors, and authorized representatives to submit information regarding systems capable of remote monitoring, scheduling, and controlling irrigation controllers, flow meters, valves, and related field equipment across City parks and related facilities.
2. SCOPE OF INFORMATION REQUESTED Respondents are requested to provide comprehensive details on their proposed system technologies, covering the following technical and operational categories:
• System Architecture & Infrastructure o System framework, cloud or server hosting capabilities, and central control features.
o Hardware and software compatibility with existing City park irrigation infrastructure.
o Minimum system hardware/software requirements.
• Communication & Connectivity o Supported communication protocols (Cellular, Wi-Fi, Radio). Note: Cellular communication is preferred.
o Communication redundancy options, fail-safes, and offline data synchronization following connection outages.
• Controller & Field Capabilities o Controller and flow-meter monitoring and execution capabilities.
o Remote scheduling, custom programming, and weather-based or Evapotranspiration (ET)-based automated adjustments.
• Flow Management & Monitoring o Real-time water-use monitoring and historical reporting features.
o Automatic leak detection, main-line break isolation, and abnormal flow alarm notifications.
• Software, Mobile, & Security o Web-based platform usability and native mobile application features for field operations.
o Cybersecurity protocols, user permissions management, and Single Sign-On (SSO) integration.
o Software update frequency, deployment methods, and expected technology product life cycle.
• Support, Training, & Warranties o Technical support availability, response times, and escalation paths.
o Installation, commissioning, and staff training requirements.
o Standard hardware and software warranties, along with ongoing maintenance obligations.
• Cost Structure & Vendor Availability
Do not include specific pricing information, only cost structure o Licensing models (e.g., perpetual, annual subscription, software-as-a-service) and recurring costs.
o Identification of any proprietary components or required ongoing service agreements.
o Availability of the technology through multiple authorized local or regional vendors, distributors, and certified installers.
3. SUBMISSION GUIDELINES & RESPONDENT INFORMATION Interested parties are invited to submit responses detailing their system capabilities. Please structure submissions to address the items outlined in Section 2, along with the following organizational context:
1. Company Profile: Company name, primary contact details, authorized representative status, and relevant municipal or public sector experience.
2. Product Literature: Technical spec sheets, architecture diagrams, and system overview documentation.
3. Deployment Examples: Brief examples or case studies of similar municipal deployments.
4. LEGAL DISCLAIMER & NOTICE This RFI is issued solely for market research, information gathering, and the development of future procurement specifications.
• This request does not constitute a formal solicitation, Request for Proposals (RFP), or Request for Competitive Sealed Proposals (RFCSP).
• Issuance of this RFI does not obligate the City of Amarillo to purchase services or hardware, nor does it guarantee a future procurement process.
• The City of Amarillo reserves the right to utilize information received from any or all respondents in formulating subsequent competitive procurement documents in accordance with applicable Texas state procurement laws and City purchasing policies.
• The City is not liable for any costs incurred by respondents in preparing or submitting information in response to this RFI.
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