2-RFB-RC-2025-102 Workstations Carpet.pdf

PAGE: 1

COUNTY OF ROCKLAND - DGS-PURCHASING

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

SPECIFIED OR APPROVED EQUAL

BID NUMBER: RFB-RC-2025-102

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

ELECTRONIC BID SUBMISSION ENCOURAGED

Proposals may be submitted electronically through the County’s BONFIRE BID Submission Portal. Please refer to the instructions titled: Electronic Bid Submission Instructions for Suppliers

BIDDER’S NAME: __________________________________________________________________________________________

PHYSICAL ADDRESS: _______________________________________________________________________________________ Bidders must list a physical address

MAILING ADDRESS : _______________________________________________________________________________________

(P.O. BOX NUMBER, IF APPLICABLE)

Bids for the above referenced bid number and title will be received until 3:00 PM on September 18, 2025, via electronic bid submission through the BONFIRE Portal or at the Rockland County Purchasing Department, at the above address and at that time all bids will be publicly opened and read. Specifications and bid forms may be downloaded at: https://rocklandgov.bonfirehub.com/portal and/or www.bidnetdirect.com. Please make note that the United States Postal Service does not deliver directly to this facility, however, other overnight couriers DO deliver directly to our facility. It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt. LATE BIDS will NOT be considered

TERMS: ONE TIME BUY

DELIVERY: 50 Sanatorium Road Pomona N.Y. 10970 Bldg. A 4th Floor

Prices are to be quoted F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED with deliveries to be made inside building to:

IMPORTANT NOTICE – Bid Distribution:

The County of Rockland officially distributes bidding documents from the Purchasing Division Office or through the

Empire State Purchasing Group's Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies. Only those vendors who obtain bidding documents from either the

Purchasing Division Office or the Regional Bid Notification System are guaranteed to receive addendum information, if such information is issued. Appendix A (Revised 10/2018)– General Terms and Conditions for all Purchasing Division

Contracts is a separate attachment. Bidders shall download, read, and acknowledge acceptance of Appendix A on the proposal page.

If you have obtained this document from a source other than the Rockland County Purchasing Division or the

Empire State Regional Bid Notification System, it is recommended that you obtain an official copy.

NOTE:

The proposal of each bidder shall contain the certification to non-collusive bidding as set forth in section 103-d of the

General Municipal Law included in the specifications. This requirement must be strictly complied with. Filing of

Affidavit of Disclosure is mandatory when submitting your bid for this project.

The undersigned reserves the right to reject any and all proposals and to accept any proposal or proposals as submitted, or as modified, which in the opinion of the undersigned will be in the best interests of the County of Rockland.

DATED: 8/14/25 COUNTY OF ROCKLAND

POMONA, NY

BY: PAUL J. BRENNAN, FNIGP, CPPO

DIRECTOR OF PURCHASING

PLEASE MAKE COPY OF BID FOR YOUR RECORDS

https://rocklandgov.bonfirehub.com/portal/?tab=openOpportunities http://www.bidnetdirect.com/

PAGE: 2

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

BIDDER’S CHECK LIST

Your response to our above referenced bid may be considered unresponsive and may be rejected if the following forms are not included at the time of the bid opening.

FORMS

STATEMENT OF REQUIRED DISCLOSURES, REPRESENTATIONS AND

CERTIFICATIONS

Experience / References form

Equipment form

Valid NYS Worker’s Compensation and Disability Certificates or Attestation of

Exemption

Signed Bid Acknowledgment Form

BID DEPOSIT

BID SECURITY

If required, each bid shall be accompanied by a certified check made payable to the County of Rockland in the amount indicated below. In lieu of such check, the bidder may furnish a bid bond in the same amount and having as surety thereon a surety company licensed to do business in the State of New York and approved by the County Attorney. Checks or bid bonds of all formal bidders will be returned after an award has been made.

The amount of the bid deposit required for this bid is:

$500.00 5% of Total Bid Waived Other: _____________ The Contractor shall furnish a performance bond in a sum equal to { }% of the annual contract, renewable annually for the term of the contract.

Performance Bond is required Performance Bond is NOT required.

INSURANCE INFORMATION

The County of Rockland requires a current insurance certificate, with the County of

Rockland listed as additional insured, to be on file in the Purchasing Department.

You will be given five (5) business days from notice of award to supply this form or the award will be rescinded.

OTHER INFORMATION/REQUIREMENTS

Prevailing Wages Article 8 Article 9

Pre-Bid Meeting – See detailed Instructions under the Specification Section

Fabric samples may be requested upon award. Specifications pages denoting “COMPLY

OR ALTERNATIVE SPECIFICATION” are required with the bid.

PAGE: 3

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

Electronic Bid Submission Instructions for Suppliers

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Specifications pages denoting

COMPLY or

ALTERNATE

Specifications

File Type: PDF

(.pdf) Multiple Required

If bidding alternate product copies of brochures, specifications, are required

File Type: PDF

(.pdf) Multiple Optional

Statement of

Disclosures

File Type: PDF

(.pdf) 1 Required

Certificate of

Experience

File Type: PDF

(.pdf) 1 Required

FURNITURE,

WORKSTATIONS

& CARPET AS

SPECIFIED,

(ERGO FLEX) AS

SPECIFIED OR

BidTable:

Excel (.xlsx) 1 Required

You will need to fill out the provided

Response

Template for this BidTable.

PAGE: 4

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

Name Type # Files Requirement Instructions

APPROVED

EQUAL (BT-

49HR)

The Response

Template can be downloaded from the project listing on the Bonfire portal.

Valid NYS Wkm's

Compensation and NYS

Disability

Certificates or

Attestation of

Exemption

File Type: PDF

(.pdf) 1 Optional

Valid Certificate of Liability

Insurance (see sample certificate which identifies the coverage and limits required as well as sample language to name the County of

Rockland as additionally insured)

File Type: PDF

(.pdf) 1 Optional

PAGE: 5

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 20596

Workstations:

SPARC, RISC,

etc., For Use With

CAD and CAM, etc., Environmentally

Certified Products

NIGP 36010

Carpets and Rugs:

Cotton, Synthetic, Wool, etc.

NIGP 36011

Carpet and Rug

Mills (Inactive, effective January

1, 2016)

NIGP 42518

Data Processing

Office Furniture, Wood, (See Item

87 For Not Storage

Cabinets)

NIGP 42548

Furniture, Office, Custom Made

NIGP 72518

Emergency

Radio/Telephone

Systems (911

Dispatch, etc.)

Including

Accessories

PAGE: 6

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

Commodity Set Commodity Code Title Description

(EFFECTIVE 3-1-

07 THIS CLASS-

ITEM

INACTIVATED

FOR NEW USE,

REFER TO 838-

45)

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested BidTables:

The BidTable Response Templates can be obtained at https://rocklandgov.bonfirehub.com/opportunities/197660.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://rocklandgov.bonfirehub.com/opportunities/197660

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 18, 2025 3:00

PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before

Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

PAGE: 7

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Rockland County uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us

PAGE: 8

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

RECEIPT CONFIRMATION FORM

PLEASE COMPLETE AND RETURN THIS CONFIRMATION FORM

WITHIN 5 WORKING DAYS OF RECEIVING BID PACKAGE TO:

PAUL J. BRENNAN, FNIGP, CPPO

Director of Purchasing, Department of General Services County of Rockland Sanatorium Road, Bldg. A, Pomona, NY 10970 Tele. (845) 364-3820 Fax : (845) 364-3809 Email : Purchasing@co.rockland.ny.us

Failure to return this form may result in no further communication or addenda regarding this Bid.

Company Name: ________________________________________________________________________

Address: ______________________________________________________________________________

City: _____________________________________________ State: ___________ Zip Code: ________

Contact Person: _________________________________________________________________________

Phone Number: ______________________________EXT:_____ Fax Number: ______________________

Email: _____________________________________

I have received a copy of the above noted BID.

______ We will be submitting a Bid

______ We will NOT be submitting a Bid – (please indicate reason)

Signature:______________________________________________________________________________

Title:__________________________________________________________________________________

If a bidders meeting has been arranged for this Bid, please indicate if you plan to attend: Yes / No rectconf.frm

PAGE: 9

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

PURCHASES BY NON-PROFIT AGENCIES

As per Rockland County Procurement Policy, Non-Profit Agencies approved to participate in New York State’s

Contract Extension Program are authorized to make purchases through the resulting contract(s).

1. The County of Rockland shall make all contract award information available to nonprofit agencies through our website: www.rcpurchasing.com

2. Any Rockland County nonprofit agency will issue purchase orders directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchase orders; and shall accept sole responsibility for any payment due.

3. All purchases shall be subject to audit and inspection by the other non-profit agency for which the purchase was made.

4. All Bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any Rockland County non-profit agency authorized to use New York State’s contracts, if called upon to do so. A listing of approved Rockland County non-profit agencies is available on the Purchasing Division’s website at www.rcpurchasing.com. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

5. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities, or delivery points shall be resolved between the successful bidder and the political subdivisions or Rockland County nonprofit agencies.

PAGE: 10

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

SPECIFICATIONS

A Virtual Pre-Bid via Microsoft Teams will be hosted on Tuesday 8/26/2025 at 11:00 a.m. - To

Participate select the link below.

Microsoft Teams Meeting Link:

1) SPECIFICATIONS

a) INTENT

The intent of this Request for Bid (RFB) is to search for a qualified vendor who is interested in and capable of supplying Workstation Furniture, Ergo-Flex and Carpet as specified or Approved Equal to the new Rockland County Real-Time Crime Center located at 50 Sanatorium Road Pomona ,NY 10970.

Units must be compatible with Avtec Scout consoles already acquired. This solicitation is to supply and install the furniture and carpet as listed in the specification’s matrix.

b) REQUIREMENTS

i) Prices shall remain firm until project is completed.

ii) Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the County.

iii) All systems’ furniture must be standard, new equipment and must meet the OSHA provisions.

iv) Unless otherwise authorized, installations for products or services ordered by the County, in result of an award of this bid, shall be performed during normal working hours. Monday - Friday from 8AM

- 4PM.

v) In compliance with recent revisions to NYS Prevailing Wage Regulation, the NYS Department of

Labor requires all contractors and subcontractors to file Certified Payrolls with each and every invoice requesting payment to the County Department that utilized the services of the contractor.

Filing of the required Certified Payrolls is a condition of payment. No payment will be made to the contractor without receipt of the required Certified Payroll.

vi) vendor be an authorized dealer and/or installer to provide the entire product(s) line for the manufacturer he is bidding on.

vii) All prices are to be F.O.B. destination. Any freight/delivery charges are to be included.

viii) Taxes and freight charges:

Meeting ID: 272 501 320 836 5 Passcode: 3ue7cB9i https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2I3OTk0MTgtMzJkMS00ZTY0LThlNmQtNjRlZDk4NjViMGEx%40thread.v2/0?context=%7b%22Tid%22%3a%2223b7091d-d4a1-4811-acff-f31110db3743%22%2c%22Oid%22%3a%22fe377cd2-b696-4160-8a1a-22110403413b%22%7d velezst Typewriter

CLICK HERE TO JOIN MEETING

PAGE: 11

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

(1) The prices bid shall be the total cost the County will pay for this project including Sales, Use, or other taxes, and all other charges.

(2) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid.

ix) All prices quoted shall be in United States dollars.

x) Price shall include any and all payment incentives available to the County.

xi) Bidders are advised that in the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.

c) WARRANTY Bidder expressly warrants that all goods and services to be furnished pursuant to any contract arising from the Bid will conform to the descriptions and specifications contained herein and in supplier catalogs, product brochures and other representations, depictions or models, and will be free from defects, of merchantable quality, good material and workmanship. Bidder expressly warrants that all goods and services to be furnished pursuant to such award will be fit and sufficient for the purpose(s) intended. This warranty shall survive any inspections, delivery, acceptance or payment by the County.

Bidder warrants that all work and services furnished hereunder shall be guaranteed for the Original

Equipment Manufacturer from the date of acceptance by the County as indicated on the Cost/Price page.

d) BID RESPONSES Description of the Furniture and Carpet: Bid response must include a preliminary description of the proposed furniture along with the COMPLY/ALTERNATE matrix included in the specifications. The description must specify how the proposed furniture will meet or exceed the requirements of the County and shall explain any advantages that this proposed equipment would have over other furniture. The furniture matrix below shall be completed and included in bid response. The description must include any disadvantages or limitations that the County should be aware of. The response shall also describe all product warranties provided by Bidder.

e) DELIVERY SCHEDULE: The bid response must include the intended delivery schedule if different than that specified.

f) ESTIMATED QUANTITIES

a) The Section- 1 furniture workstations quantities are estimated and provided for evaluation purposes. The County reserves the right to order quantities above those specified at the prices bid.

b) The Section 2 – Carpet quantities are estimated and provided are for evaluation purposes.

The County reserves the right to order quantities above those specified at the prices bid.

PAGE: 12

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

g) BRAND NAME

(a) The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition.

h) APPROVED EQUALS

(a) If the bidder is bidding an approved equal, he must first provide references showing locations the County of Rockland can visit of the exact make and model intended to be supplied. If bidding an alternate or approved equal, two copies of brochures, specifications, and any other pertinent information must be sent with bid.

(b) In the event that an alternate is bid, the County of Rockland reserves the right to request a demonstration of the specific model bid and that it 100% can be implemented with the current system. Failure to furnish the demonstration will render the bid, for that item, as non-responsive.

(c) Any units not conforming to these specifications may be rejected, and it will be the responsibility of the manufacturer to conform to the requirements unless exceptions have been specifically cited by the bidder and acceptance made on the basis of the exceptions.

Each bidder is required to respond to every requirement in this specification with the appropriate explanation of equipment when specified and supply all requested information with bids.

(d) The County of Rockland will make the final determination on whether the equipment is considered an approved equal.

i) DELIVERY, ACCEPTANCE AND PAYMENT

(a) DELIVERY: Delivery of the furniture and carpet shall be completed within the number of days indicated elsewhere in these specifications. Furniture not delivered within this time frame may be canceled or, at the County of Rockland’s option, an extension may be granted, whichever is in the County’s best interest.

(b) If furniture is canceled for non-delivery, the needed furniture may be purchased elsewhere, and the vendor may be charged full increase, if any, in cost and handling.

(c) STATEMENT OF INTENT: It is the intent of the County of Rockland that the furniture is delivered in full compliance with the specification.

(d) ACCEPTANCE INSPECTION: All furniture and carpet ordered with this request will be subject to acceptance inspection upon receipt. Acceptance inspection will not take more than five working days. The vendor will be notified within this time frame of any units not delivered in full compliance with the Specifications. If furniture is canceled for non-

PAGE: 13

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies acceptance, the needed furniture may be purchased elsewhere, and the vendor may be charged full increase, if any, in cost and handling.

(e) Invoices will be submitted to the County of Rockland Finance Department upon Final

Acceptance of furniture delivered. Final Acceptance to be determined by the Authorized

Representative of the County of Rockland.

(f) This bid is comprised of two sections. Section 1 will be to supply new furniture and installation as specified. Section 2 – will be for a Carpeting and installation.

(g) All parts not specifically mentioned, which are necessary for the unit to be complete and ready for operation, or which are normally furnished as standard equipment, shall be furnished by the vendor. All components shall conform in strength, quality and workmanship to the accepted standards of the industry.

j) INSTRUCTION MANUALS

(a) Simultaneously with delivery, the contractor(s) shall furnish to the authorized user a complete instruction manual for the product and for each component supplied, if appropriate.

The manual shall include complete instructions for unpacking, inspecting, installing, adjusting, aligning, together with layout and interconnection diagrams, complete parts lists, manufacturer's catalog numbers, and ordering information, if applicable.

k) SPACE PLANNING

a) Space Planning: vendors receiving an award under this solicitation shall assist with space planning of work/office areas. There will be no additional charge for this service.

b) The finished design and layout (floor plan) shall include complete materials and components listing and become the property of the County of Rockland

c) No order shall be placed without a Purchase Order issued by the Purchasing Department and where applicable an approved floor plan. The floor plan must be approved by the authorized representative of the ordering department

l) PRICELISTS/DISCOUNTS

(a) A copy of the current Manufacturers’ Price list and/or Nationally Offered Vendor Catalog and Price List or approved equal items shall be provided within five (5) days of request or a website provided. Once awarded a contract, the percentage discount offered to authorized users may, at the contractor's option, be increased based on individual orders. Discounts may be greater, but in no instance, shall they be lower than the discount awarded. If the contractor

PAGE: 14

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies is offering a single discount structure, the same discount is applied to all purchases made from the contractor's price list on any ancillary items required.

m) USE OF PREMISES

(a) On or about the premises and adjacent areas, the Contractor shall ensure that all apparatus, storage of materials, and activities of workmen be confined to the limits indicated by law, ordinances, permits and the direction of the authorized County of Rockland representative, and shall not encumber or permit the premises or adjacent areas to be encumbered with such materials or apparatus. The work site shall be kept in an orderly and safe fashion so as not to interfere with the progress of the work or the work of any other Contractor. The

Contractor shall be responsible for repairing and replacing anything damaged by his operations, within fifteen (15) days after notification by the authorized County of Rockland representative that damage has occurred. It will be the responsibility of the Contractor to report, to the authorized County of Rockland representative, any damages found prior to any work at this site.

n) CLEAN UP

a) The Contractor shall at all times keep the premises and adjacent areas free from accumulations of waste material or rubbish. At the completion of the work, he/she shall remove, from and about the premises, including adjacent areas, all rubbish, tools and surplus materials used for work and shall have the area

“Broom Clean” and ready for use. In case of a dispute, County of Rockland may remove rubbish and clean up, and then may charge the Contractor either by deduction of amounts unpaid to the Contractor, or by other means as determined to be fair and equitable by the authorized County of Rockland

o) AWARD-

(a) Bid will be awarded to the lowest responsible bidder by section or in whole to the bidder who meets the stated requirements in each section.

(b) The vendor shall supply, with their bid, documentation from the Manufacturer certifying authorization to sell and or install their product.

PAGE: 15

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

To view the Real-Time Crime Center, please contact Chief Adam Feuer at 845-364-8914

FURNITURE REQUIREMENTS – SPECIFICATIONS MATRIX STARTS ON THE NEXT FEW

PAGES AND MUST BE INCLUDED WITH YOUR BID

PAGE: 16

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

BIDDER TO NOTE COMPLY OR LIST

ALTERNATE SPECIFICATIONS

MINIMUM SPECIFICATIONS –

ERGO -Flex System

Panel System grade 3 Fabric

12343-1-DS 29-48inch -87.5

Panel trim Black

Upper and lower Tiles Grade 3 Color -TBD

Part # 12343

Pole, cable 96 inch Black

Quantity (10)

Part # 14145-BLK

Pole Cable Kit Trim Top and Bottom-Black

Part # 15335

Adjustable Table Surface- Corner-Dual Surface -90L x

90R Cable Management included

Quantity (5)

Part # 14377-3D

L5 Table Base

Part # 15702

Monitor Arm Single-Adjustable-Silver Kit

Part # 15711

Monitor Mount 3- Roller vision -corner-Dual Surface

90Lx 90R Part # 16674 std VESA Mount (4 needed)

Part # 16744

Cable Display Port, Male/Male 25Ft Black

Quantity (25)

Part # 14349

Data dock 2- Keyboard Snap-in Cable Organizer

Includes (8) USB Ports

(2) RJ45 Port

Part # 16130-8

Power bar Grounding R56, 6 Outlet 25Ft Black

Straight plug Includes Mounting Clips Quantity (5)

PAGE: 17

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

BIDDER TO NOTE COMPLY OR LIST

ALTERNATE SPECIFICATIONS

Part # 17052

Grounding Kir XYBIX Install R56 Compliant

Part # 17069

Power Bar Grounding R56 10 Outlet 15FT Orange

Sticker Includes Mounting Clips

Quantity(5)

Part #17050

Power Bar Grounding R56 10 Outlet 15FT Black

Sticker Includes Mounting Clips

Quantity(5)

Part #17051

Grounding Kie Install tool

Quantity (1)

Part # 17005

Axys Control System with fan

Includes:

16707AXS- HEAT

16709AXS-TASK LIGHTS

16711AXS-FOOTWELL LIGHTING

16712-DOWNBIAS LIGHTING

16713AXS-ARC LIGHTING

Part # 16709

Acrylic Cleaning kit

Part #15560

Shelf under Surface with power,1ac outlet USB

Charge, 1USB-C Charge, Metal-Black

Part #16909

Return Work Surface-18Wx 36D

Part # 12033-D

Cable Bridge, Corner Left

Quantity (3)

Part# 17030

Cable Bridge, Right

Quantity (2)

Part # 17031

PAGE: 18

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

BIDDER TO NOTE COMPLY OR LIST

ALTERNATE SPECIFICATIONS

CPU cabinet -ERGO-ACCESS tach Tower

18W x 48H Left Access

Part #15220-3D

CPU cabinet -ERGO-ACCESS tach Tower

18W x 48H Right Access

CPU cabinet -ERGO-ACCESS tach Tower

18W x 48H Back Access

Draw Pedestal ,Fixed-Single 18W 6-6-12

Drawers 18W 22D

Part # 11352-D

Installation of all of Above

PAGE: 19

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

BIDDER TO NOTE COMPLY OR LIST

ALTERNATE SPECIFICATIONS

CARPET TILES

Carpet Tiles 24x24 (48sq ft) per box

Total square ft 1584 sq ft

Quantity (33bx)

Part # 16437

Carpet Tile Conductive Release Adhesive

(4Gallons) Quantity 2

Part # 16416

4 Inch Cove Base-TBD

Quantity (201)

Part # 16559

4Inch Vinyl Cove Base Outside Corber-TBD

Part# 17080

Base Cove Adhesive (covers 75 sq ft)

Quantity (3)

Part # 16390

Cooper Ground Strip, Carpet Tiles installed on concrete

Part# 16419

Floor Transition Carpet to Resilient, Black 12”

Part # 16388

Carpet Install Tools

Part#16805

U-Notch Trowel for Carpet Installation

Part # 16797

Installation of all of Above at current Prevailing Wage

PAGE: 20

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

INSURANCE: THE BID NUMBER IS TO APPEAR ON ALL INSURANCE CERTIFICATES

INDEPENDENT CONTRACTOR: The CORPORATION / CONTRACTOR/ AGENCY / CONSULTANT, is an independent contractor and covenants and agrees that it, its agents, servants and/or employees, will neither hold itself/themselves out as, nor claim to be an employee, servant or agent of the COUNTY, and that it, its agents and employees will not make claim, demand or application to or for any right or privilege applicable to an officer or employee of the COUNTY including, but not limited to, Worker’s Compensation coverage, unemployment insurance benefits, Social Security Coverage or retirement membership or credit.

ROCKLAND COUNTY’S INSURANCE REQUIREMENTS:

GENERAL LIABILITY: Prior to commencing work, the CONTRACTOR or CONSULTANT shall, at its/his/her own cost and expense, procure and maintain insurance to cover his/her/its work, services, employees, agents and servants under the terms of the contract or purchase order which shall include, but not be limited to the coverage that is selected on the attached matrix. Insurance must be obtained from insurance companies licensed in the State of New York, carrying a Best’s financial rating of A or better. Upon failure to furnish, deliver and maintain such insurance, the agreement, contract award or purchase order may be declared suspended, discontinued or terminated or canceled. If at any time any of the policies required herein shall be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the CONTRACTOR OR CONSULTANT shall upon notice to that effect from the County, promptly obtain a new policy and submit same with a certificate for approval by the County.

Forced Placed Insurance. If CONTRACTOR OR CONSULTANT does NOT provide the County of Rockland with evidence of the insurance coverage required by this Agreement, the County may purchase insurance (at Contractor’s or Consultant’s sole expense) to protect the County’s interests. This insurance may, but need not, protect Contractor’s or Consultant’s interest. If the County purchases insurance under this Section, Contractor or Consultant will be responsible for the cost of that insurance, including interest and any other charges the County may impose in connection with the placement of the insurance, until the effective date of the cancellation or expiration of the insurance. The cost of insurance under this Section may be more than the cost of insurance that Contractor or Consultant may be able to obtain on its own.

In relation to purchases that are not a result of a County Bid, RFP or Contract; Vendors who cannot provide the coverage limits on the attached matrix may provide the County with an ACORD Certificate detailing the coverage limits they currently have in place and the County will review such certificates on a case-by-case basis to determine if sufficient coverage is in place in relation to the perceived risks associated with the proposed purchase.

COVERAGES – (SEE ATTACHED MATRIX)

An ACORD Certificate of Insurance will confirm that the required policies have been issued to the named insured; for the policy period indicated. The ACORD Certificate is to be provided to the County of Rockland within five (5) business days of notice of contract award or of notice of intent to issue a Purchase Order. Please NOTE: the Certificate of Insurance must be updated to give the County of Rockland immediate notice of the following:

1. Dilution of the limits of insurance shown on the Certificate of Insurance by more than 20% as a result of the payment of claims or expenses;

2. The downgrading of any insurer listed on the Certificate of Insurance by AM Best to less than an “A” rating;

3. The receipt, from any listed insurer, of a notice of cancellation before the expiration date thereof or non-renewal will be delivered in accordance with the policy provisions;

4. The receipt, from any listed insurer, of any failure of the named insured to comply with an insurance policy term or condition.

All Certificates of Insurance must be updated at least annually to remain valid.

PAGE: 21

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

The ACORD Certificate of Insurance shall contain a Description of Operations and include any exclusions or special provisions added by endorsement that in any way restrict coverage. The Contract Number and/or Purchase Order Number and the name of the department requiring the insurance should be stated under the description. The description shall also contain a statement to the effect that “The following are named as Additional Insured’s under General Liability and (if required) Automobile Liability, Excess Umbrella Liability, and Professional Liability (if applicable) on a primary basis, and on the broadest form available through the listed insurers with respect to this Contract or Purchase Order: The County of Rockland, its employees, elected officials and affiliated municipal entities. The signing authorized representative warrants that the insurance carrier(s) have been informed of and accepted the County of Rockland as an additional insured.

WORKERS COMPENSATION REQUIREMENTS UNDER WORKERS’ COMPENSATION LAW §57: The Vendor shall procure, pay for, and maintain during the entire term of the contract such insurance as will protect both the owner and the vendor from claims under worker’s compensation acts and amendments thereto and from any other claims for property damage and for personal injury including death, which may arise from operations under this contract, whether such operations by the Vendor or by any other party directly or indirectly employed by the Vendor. Vendors shall provide copies of the required certificate to the County of Rockland within five (5) business days of notice of contract award or of notice of intent to issue a Purchase Order.

To comply with coverage provisions of the Workers’ Compensation Law (“WCL”), businesses must:

A. Be legally exempt from obtaining workers’ compensation insurance coverage; or B. Obtain such coverage from insurance carriers; or C. Be a Board-approved self-insured employer or participate in an authorized group self-insurance plan.

The Contractor must prove that they are in compliance with §57of the Workers Compensation Law (WCL) by providing ONE of the following forms indicating that they are:

• Insured Form C-105.2 or U-26.3 – (All private insurance carriers and their licensed insurance agents are authorized to use the Form C-105.2 as their Certificate of NYS Worker’s Comp Insurance. The State Insurance Fund uses the U-26.3 form as its Certificate of Workers Compensation Insurance). Upon obtaining a permit, license or contract from a government agency Employers must obtain this form from their private insurance carrier. Carriers and their licensed agents may contact the Board's Bureau of Compliance to obtain this form.

• Self-Insured Form SI-12 – Certificate of Worker’s Compensation Self-Insurance or Form GSI-105.2 Certificate of Participation in Worker’s Compensation Group Self-Insurance). Upon obtaining a permit, license or contract from a government agency. Board-approved self-insurers must obtain this form from Board's Self-Insurance Office.

• Exempt Form CE-200 – Certificate of Attestation of Exemption from NYS Worker’s Compensation Insurance) (Effective 12/1/08) Applicants for permits, licenses or contracts from State, county or municipal agencies in New York State that are not required to carry NYS workers' compensation and/or disability benefits insurance coverage.

These exemption forms can ONLY be used to attest to a government entity that an applicant requesting a permit, license or contract from that government entity is not required to carry NYS workers' compensation and/or disability benefits insurance.

The Vendor will send the appropriate forms to the Purchasing Division within five (5) business days of notification of contract award. All correspondence shall contain the Solicitation Number and Title.

mailto:Certificates@wcb.ny.gov?subject=Obtaining%20a%20C-105.2%20Certificate

PAGE: 22

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

DISABILITY BENEFITS REQUIREMENTS UNDER WORKERS’ COMPENSATION LAW §220(8):

To comply with coverage provisions of the WCL regarding disability benefits, businesses may:

A. Be legally exempt from obtaining disability benefits insurance coverage; or B. Obtain such coverage from insurance carriers; or C. Be a Board-approved self-insured employer.

The Vendor must prove that they are in compliance with Section 220(8) of the Workers Compensation Law (WCL) by providing ONE of the following forms indicating that they are:

• Insured Form DB-120.1 – Certificate of Disability Benefits Insurance (the businesses insurance carrier will send this form to the County upon request.

• Self-Insured Form DB-155 – Certificate of Disability Benefits Self-Insurance (the business calls the Board’s Self- Insurance Office at 518-402-0247).

• Exempt Form CE-200 – Certificate of Attestation of Exemption from NYS Worker’s Compensation and/or Disability Benefits Coverage.

The Vendor will send the appropriate forms to the Purchasing Division within five (5) business days of notification of contract award. All correspondence shall contain the Solicitation Number and Title.

Please note that ACORD forms are NOT acceptable proof of New York State Workers Compensation or Disability benefits insurance coverage.

NY State Department of Labor requirements for Workmen’s Compensation and Disability forms. Online address:

http://www.wcb.ny.gov

EMPLOYERS LIABILITY with minimum statutory requirements

All policies of the Contractor or Consultant shall be endorsed to contain the following clauses:

(a) Insurers shall have no right to recovery or subrogation against the County of Rockland (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance.

(b) The clause "other insurance provisions" in a policy in which the County of Rockland is named as an insured, shall not apply to the County of Rockland.

All contractual insurance requirements in any contract between the Contractor or Consultant and the

County shall contain the following clauses:

(a) The insurance companies issuing the policy or policies shall have no recourse against the County of

Rockland (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

(b) Any and all deductibles in the above-described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Contractor or Consultant.

SEE FOLLOWING PAGE FOR INSURANCE COVERAGE MATRIX

http://www.wcb.ny.gov/content/main/forms/AllForms.jsp

PAGE: 23

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

VENDOR CLASSIFICATION

CHECK APPROPRIATE BOX

(cont’d on next page)

Commodities Delivered by

Vendor

Commodities Delivered by

Common Carrier

Purchase or Lease of Equipment and/or Maintenance and repair of equipment

Lease / Use of

Facilities or Ground / Prop to

Others W/out Liquor

Lease / Use of Facilities or Ground for Filming

Maintenance & Repair of Buildings & Property

Type of Insurance

A Commercial General Liability (CGL) Each Occurrence

(1)

General Liability $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

Personal & Adv Injury $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

Med. Expense Any One Person $5,000 $5,000 $5,000 $5,000 $5,000 $5,000

Damage to Rented Premises $50,000 $50,000 $50,000 $50,000 $50,000 $50,000

General Aggregate $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000

Products-Comp / Op Aggregate $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000

B Auto Liability – Incl Bl and PD

(AL)

(2) (2) (2) (2)

Combined Single Limit per accident

Any Auto $1,000,000 $1,000,000 $1,000,000 $1,000,000

Or

All Owned $1,000,000 $1,000,000 $1,000,000 $1,000,000

All Hired $1,000,000 $1,000,000 $1,000,000 $1,000,000

All Non-Owned $1,000,000 $1,000,000 $1,000,000 $1,000,000

C Excess / Umbrella Liability

Each Occurrence XXXXX XXXXX $1,000,000 $1,000,000 $10,000,000 $5,000,000

Aggregate XXXXX XXXXX $1,000,000 $1,000,000 $10,000,000 $5,000,000

D Workers Compensation and Employers Liability

(3) (3) (3) (3) (3) (3)

Each Employee Statutory Statutory Statutory Statutory Statutory Statutory

Each Accident Statutory Statutory Statutory Statutory Statutory Statutory

E Disability Benefits (3) (3) (3) (3) (3) (3)

Each Employee Statutory Statutory Statutory Statutory Statutory Statutory

F Other-Professional Liability or errors and Omissions or Malpractice

Per Claim

Opt Owners and Contractors Protection

Each Occurrence

Aggregate

3rd Party Property Damage $1,000,000

* All Other Insurance as Required by Law

Rockland County to be named as Additional Insured on these coverage’s

GL-AL GL-AL GL-AL-

EXCESS

GL-AL-

EXCESS

GL-AL-

EXCESS

Cont’d on next page

(1) The per occurrence and Aggregate limits for specified coverage should apply on a per location or per project basis.

PAGE: 24

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: FURNITURE, WORKSTATIONS &

CARPET AS SPECIFIED, (ERGO FLEX) AS

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies

(2) Automobile Liability Coverage is required IF an automobile is used in the execution of their contract. A vendor using a third party for shipment or transport does not require Automobile Liability Insurance.

(3) An ACORD form is NOT acceptable proof of NYS Workers Compensation (WC) or Disability Benefits (DBL) Insurance coverage. For WC, secure form C-105.2 or U-26.3. For DBL, secure form DB.120.

Workers Compensation/Employers Liability, and NYS Disability are not required of: a) a business that is owned by one individual, is not a corporation, and does not have any other employees, b) a self-employed individual, c) an out of state employer with no NYS employees. IN EACH CASE, the employer must file Form CE-200, Certificate of Attestation of Exemption, with the NYS Workers Compensation Board certifying that they are not required to obtain NYS specific Workers Compensation Insurance or NYS statutory Disability Benefits.

(3a) For vendors of commodities that have no locations or employees in the State of New York, and the commodities are going to be shipped from out of State to our location via common carrier evidence of Workers Compensation and Disability or the New York Attestation are not required. If the vendor does have locations in New York State and the particular product is manufactured or shipped from out of State, we should still get evidence of New York State Workers Compensation and Statutory Disability.

(4) A consultant is someone who gives expert or professional advice. Consultants are ordinarily hired on an independent contractor basis. Therefore, the County is not liable to others for the acts or omissions of the consultant. A consultant is an individual who possesses special knowledge or skills and provides that expertise the County for a fee. Consultants help find and implement solutions to a wide variety of problems, including those related to business, marketing, manufacturing, strategy, organization structure, environmental compliance, health and safety, technology, and communications. Some consultants are self-employed, independent contractors who offer specialized skills in a certain field; other consultants work for large consulting firms, that offer expertise in a wide range of business areas; and still other consultants hail from academia. Specialists in various professional fields that work with the general public and have greater than average expertise in particular areas, for example lawyers, doctors, pharmacists and insurance agents, require additional coverage for someone who is injured as a result of their negligent acts or omissions. Therefore, Professional Liability Insurance is required if commercially available for your profession.

SAMPLE ACORD CERTIFICATES: Sample ACORD…