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LOCATED IN:

EAST HEMPFIELD TOWNSHIP, WEST HEMPFIELD TOWNSHIP

& EAST PETERSBURG BOROUGH

LANCASTER COUNTY, PENNSYLVANIA

DATE:

March 27, 2026

PROJECT NUMBER:

933-020

PREPARED BY:

ELA GROUP, INC.

4139 Oregon Pike, Suite 202 ● Ephrata, PA 17522

(717) 626-7271 ● Fax (717) 406-1000

Website: www.elagroup.com ● Email: staff@elagroup.com Central PA Office ● State College ● Butler, PA

PROJECT MANUAL

FOR

HEMPFIELD SCHOOL DISTRICT

2026 SITE FACILITIES REPAIRS

http://www.elagroup.com/ mailto:staff@elagroup.com

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PROJECT DIRECTORY

OWNER

Hempfield School District

200 Church Street

Landisville, PA 17538

Ms. Karen Hall, Chief Financial & Operations Officer

P: (717) 898-5601 karen_hall@hempfieldsd.org

Ms. Kim James, Director of Buildings & Grounds

P: (717) 898-5362

M: (717) 371-9061 kim_james@hempfieldsd.org

ENGINEER

ELA Group, Inc.

4139 Oregon Pike, Suite 202

Ephrata, PA 17522

Mr. Hugh Cadzow, Project Manager

P: (717) 626-7271

M: (717) 201-9724 hdcadzow@elasport.com

Mr. Brian Miller, Project Engineer

P: (717) 626-7271

M: (717) 201-7273 bmiller@elagroup.com mailto:karen_hall@hempfieldsd.org mailto:kim_james@hempfieldsd.org mailto:hdcadzow@elasport.com mailto:bmiller@elagroup.com

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SECTION 00010

TABLE OF CONTENTS

DIVISION 0

ADVERTISEMENT FOR BID 00111:1-2

INSTRUCTIONS TO BIDDERS 00200:1-10

BID FORM 00410:1-7

BID BOND 00430:1-2

NON-COLLUSION AFFIDAVIT 00450:1

AGREEMENT BETWEEN OWNER AND CONTRACTOR 00520:1-9

PERFORMANCE BOND 00610:1-3

PAYMENT BOND 00615:1-3

CONTRACTOR’S APPLICATION FOR PAYMENT 00620:1-4

CERTIFICATE OF SUBSTANTIAL COMPLETION 00625:1

GENERAL CONDITIONS 00700:1-65

SUPPLEMENTARY CONDITIONS 00800:1-7

PENNSYLVANIA PREVAILING WAGE ACT 00820:1-3

PREVAILING WAGE – FARMDALE ELEMENTARY SCHOOL 1-7

PREVAILING WAGE – EAST PETERSBURG ELEMENTARY SCHOOL 1-7

PREVAILING WAGE – CENTERVILLE ELEMENTARY SCHOOL 1-7

PREVAILING WAGE – LANDISVILLE INTERMEDITAE & PRIMARY CENTER 1-7

EMPLOYEE REQUIREMENTS 00826:1-3

PUBLIC WORKS EMPLOYMENT VERIFICATION FORM 00836:1

WORK CHANGE DIRECTIVE 00940:1

CHANGE ORDER 00941:1

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FIELD ORDER 00942:1

DIVISION 1 – GENERAL REQUIREMENTS

SPECIAL CONDITIONS 01000:1-4

MEASUREMENT AND PAYMENT 01200:1-8

SUBMITTAL PROCEDURES 01300:1-3

QUALITY CONTROL 01450:1-2

MAINTENANCE AND PROTECTION OF TRAFFIC 01550:1-2

CONTRACT CLOSEOUT 01700:1-3

DIVISION 2 – SITE CONSTRUCTION

SITE PREPARATION 02230:1-4

EROSION AND SEDIMENTATION CONTROL 02370:1-3

UNBOUND PAVEMENT BASE COURSE 02720:1-3

FLEXIBLE PAVEMENT 02740:1-3

PAVING SPECIALTIES 02760:1-2

POURED IN PLACE PLAYGROUND SURFACE 02795:1-5

DIVISION 3 – CONCRETE

CAST-IN-PLACE CONCRETE 03300:1-2

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SECTION 00010

LIST OF DRAWINGS

COVER SHEET 1 OF 10

FARMDALE ELEMENTARY SCHOOL 2-3 OF 10

EAST PETERSBURG ELEMENTARY SCHOOL 4 OF 10

LANDIVILLE INTERMEDIATE CENTER 5-6 OF 10

LANDISVILLE PRIMARY CENTER 7 OF 10

CENTERVILLE ELEMENTARY SCHOOL 8 OF 10

DETAILS 9-10 OF 10

EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

HEMPFIELD SCHOOL DISTRICT

2026 SITE FACILITIES REPAIRS

Sealed proposals for the Hempfield School District 2026 Site Facilities Repairs will be received online via the PennBid Program (https://pennbid.bonfirehub.com) by Hempfield

School District until 2:00 PM, Prevailing Time, on Thursday, April 16, 2026, at which time they will be publicly opened via PennBid. Hempfield School District Board of Directors will act on the Bid at their regularly scheduled Meeting on Tuesday, May 12, 2026.

The Bids must cover all costs for the completion of this project as set forth in the Project

Manual. The principal items of work to be performed under the contract are:

Farmdale Elementary School: asphalt pavement playground surface removal; removal of rubber mulch playground surface; removal of cracked concrete curb edging; installation of concrete curb edging; installation of asphalt pavement playground surface; installation of poured in place playground surface; installation of pavement markings; and other incidental work.

East Petersburg Elementary School: removal of rubber mulch playground surface; removal of one piece of playground equipment; removal of cracked concrete curb edging; installation of concrete curb edging; installation of poured in place playground surface; and other incidental work.

Landisville Intermediate Center: asphalt pavement playground surface removal; removal of rubber mulch playground surface; installation of asphalt pavement playground surface;

installation of poured in place playground surface; installation of pavement markings; and other incidental work.

Landisville Primary Center: asphalt pavement playground surface removal; removal of wood mulch playground surface; removal of concrete curb edging; removal of tree/vegetation;

removal of chain link fence and gates; removal of benches; installation of asphalt pavement playground surface; installation of concrete curb edging; installation of poured in place playground surface; installation of chain link fence and gates; finished grading, topsoil placement and seeding; and other incidental work.

Centerville Elementary School: asphalt playground site preparation for seal coat; hot pour crack sealant application; seal coat asphalt playground surface; installation of pavement markings; and other incidental work.

All documents and solicitation details are available at no cost at the PennBid website

(https://pennbid.bonfirehub.com).

Bid security in an amount not less than 10% of the amount of the bid will be required in the form of a Bid bond made payable to or naming as obligee Hempfield School District, Lancaster County. All bids will remain irrevocable for 60 days after the actual date of bid opening in compliance with Act 317 of 1978 approved November 26, 1978.

Bidders are advised that they must comply with All State anti-kickback regulations pertaining to work associated with this project. You are required to submit an executed anti-collusion statement with the bid.

Laws and regulations applicable to this Contract include the following:

Pennsylvania Prevailing Wage Act (Act No. 442 – Session of 1961)

Public School Code https://pennbid.bonfirehub.com/

EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2

A Performance Bond and Payment Bond, each in an amount equal to 100% of the contract and each with satisfactory corporate surety, will be required to be furnished by the successful bidder at the time stated in the specifications.

A mandatory pre-bid meeting will be held on April 7, 2026, at 2:00 PM at the Hempfield

School District Administration Building (200 Church Street, Landisville, PA 17538).

Hempfield School District hereby reserves the right to waive any defects, errors, omissions, or informalities, in bids received, to reject any and/or all bids submitted and to accept any bid which it may deem to be in the best interests of the School District.

HEMPFIELD SCHOOL DISTRICT

Board of Directors

EJCDC® C-200, Suggested Instructions to Bidders for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

INSTRUCTIONS TO BIDDERS

Page

ARTICLE 1 – Defined Terms

ARTICLE 2 – Copies of Bidding Documents

ARTICLE 3 – Qualifications of Bidders

ARTICLE 4 – Site and Other Areas; Existing Site Conditions; Examination of Site;

Owner’s Safety Program; Other Work at the Site

ARTICLE 5 – Bidder’s Representations and Certifications

ARTICLE 6 – Pre-Bid Conference

ARTICLE 7 – Interpretations and Addenda

ARTICLE 8 – Bid Security

ARTICLE 9 – Contract Times

ARTICLE 10 – Liquidated Damages

ARTICLE 11 – Substitute and “Or-Equal” Items

ARTICLE 12 – Subcontractors, Suppliers, and Others

ARTICLE 13 – Preparation of Bid

ARTICLE 14 – Basis of Bid

ARTICLE 15 – Submittal of Bid

ARTICLE 16 – Modification and Withdrawal of Bid

ARTICLE 17 – Opening of Bids

ARTICLE 18 – Bids to Remain Subject to Acceptance

ARTICLE 19 – Evaluation of Bids and Award of Contract

ARTICLE 20 – Bonds and Insurance

ARTICLE 21 – Signing of Agreement

ARTICLE 22 – Sales and Use Taxes

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office – The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

B. Owner – Hempfield School District, 200 Church Street, Landisville, PA

17538

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents may be obtained at no cost via the

PennBid Program – https://pennbid.bonfirehub.com

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither

Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit with its Bid:

A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments.

B. A written statement that Bidder is authorized to do business in the State where the Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract.

C. Bidder’s state or other contractor license number, if applicable.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

3.05 The Owner will not award any contract to a Bidder that has been disbarred by the Pennsylvania Department of Labor and Industry for noncompliance with the Pennsylvania Prevailing Wage Act (43 P.S. ¶165-1 through 165-17).

3.06 If any of the work is to be accomplished on Right-of-Way of the Pennsylvania Department of Transportation or under PennDOT permit(s), the Owner will

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 not award any contract to a Bidder that has been debarred under Title 67, Chapter 459.3(1).

ARTICLE 4 – SITE AND OTHER AREAS; EXISTING SITE CONDITIONS;

EXAMINATION OF SITE; OWNER’S SAFETY PROGRAM; OTHER WORK AT

THE SITE

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify:

a. Those reports known to Owner of explorations and tests of subsurface conditions at or adjacent to the Site that contain

Technical Data.

b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the

Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the

Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Information and data shown or indicated in the

Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site are set forth in the Contract Documents and are based solely upon information and data reflected on prior design drawings for the site. No “design” PA One Call has been performed for these Construction Drawings.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous

Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in

Paragraph 5.06 of the General Conditions.

4.03 Site Visit and Testing by Bidders

A. Bidder must conduct the required Site visit during normal working hours, and shall not disturb any ongoing operations at the Site. Bidders must coordinate the Site visit with the Owner representative.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site.

D. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

E. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety program exists, it will be noted in the Supplementary Conditions.

4.05 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

4.06 Tax Exempt Status

A. Hempfield School District is a tax-exempt entity. When preparing your bids, please consider that any taxes may be exempt using Hempfield School District’s Tax Exemption Number. A copy of the Hempfield School District tax exempt certificate will be provided at a later date to the Bid awarded Contractor.

ARTICLE 5 – BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

5.01 Express Representation and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representation regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with Bid. Bidder should review these representations and certifications, and assume that Bidder can make the representations and certifications in good faith, before executing and submitting a Bid.

B. If Bidder is awarded the Contract, Bid (as Contractor) will make similar express representations and certifications when it executes the

Agreement.

ARTICLE 6 – PRE-BID CONFERENCE

6.01 A mandatory pre-bid conference will be held at the Hempfield School District Administration Building (200 Church Street, Landisville, PA 17538) on April 7, 2026, at 2:00 PM. qAll Bidders are required to attend.

6.02 Representatives of Owner and Engineer will be present to discuss the Project.

Proposals will not be accepted from Bidders who do not attend the conference. It is the Bidders responsibility to sign in at the pre-bid conference to verify its participation. Bidders must sign in using the name of the organization that will be submitting a Bid. A list of qualified Bidders that attended the pre-bid conference and are eligible to submit a Bid for the Project will be issued in an Addendum.

6.03 Information presented at the pre-bid conference does not alter the Contract Documents. Owner will issue Addenda to make any changes to the Contract Documents that result from discussions at the re-bid conference. Information presented, and statements made at the pre-bid conference will not be binding or legally effective unless incorporated in an Addendum.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.01 Bidder shall submit all questions about the meaning or intent of the Bidding Documents via the “Message/Vendor Discussions” feature in PennBid no later than seven (7) days prior to the date for receipt of bids. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

ARTICLE 8 – BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of ten-percent (10%) of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and 6.02 of the General Conditions. Such Bid bond will be issued in form included in the Bidding Documents.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within seven days after the Bid opening.

ARTICLE 9 – CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be

(a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, for failure to timely attain a

Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the

Effective Date of the Contract.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6

11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 Not applicable to the Bid.

ARTICLE 13 – PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents. Bidders shall also complete the electronic Bid Form within PennBid (“Prepare Your Submission” tab), inclusive of all pricing items and required supporting documents as identified.

13.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation shall be shown. In Pennsylvania, electronic signatures are legally binding. (PA Statute, Title 73, Chapter 41).

13.03 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under signature), accompanied by evidence of authority to sign. The official address of partnership shall be shown. In Pennsylvania, electronic signatures are legally binding. (PA

Statute, Title 73, Chapter 41).

13.04 A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown. In Pennsylvania, electronic signatures are legally binding. (PA Statute, Title 73, Chapter 41).

13.05 A Bid by an individual shall show the Bidder’s name and official address. In Pennsylvania, electronic signatures are legally binding. (PA Statute, Title 73, Chapter 41).

13.06 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown. In Pennsylvania, electronic signatures are legally binding. (PA Statute, Title 73, Chapter 41).

13.07 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.08 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

13.09 The Bid must contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder must covenant in writing that it will obtain such authority and qualification prior to award of the

Contract and submit such covenant if requested. Bidder’s state contractor license number, if any, shall also be provided. (If Bidder is incorporated

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 outside of the Commonwealth of Pennsylvania, Bidder must be registered with the Department of Labor and Industry as a Foreign Corporation authorized to conduct business within the Commonwealth of Pennsylvania.)

Bidder must attach an electronic copy of their authority and qualification to do business in the state of Pennsylvania to their online bid by clicking on the “Bid” tab, clicking on the “browse” button, and then clicking on the authority and qualification file(s). The authority and qualification file(s) will be attached to the bid submission when the “Submit Bid” button is clicked.

ARTICLE 14 – BASIS OF BID

14.01 Lump Sum

A. Bidders shall submit a Bid on a lump sum basis for the entirety of the base Bid and include separate price for each alternate and allowance described in the Contract Documents and as provided for in the Bid section of the PennBid program.

1. The price for each alternate will be the amount added to or deducted from the base Bid if Owner selects the alternate.

2. The price for each allowance will be the amount required to perform said Work identified in the Contract Documents.

a. If these quantities are not utilized in full, a deduct Change Order will be issued at the end of the project based upon the Schedule of Values (Unit Prices).

b. If additional quantities are required above these quantities, an add Change Order will be issued at the end of the project based upon the Schedule of Values (Unit Prices).

14.02 Unit Price

A. Bidders shall submit unit prices for each item listed in the Schedule of

Values (unit price section) of the Bid section in the PennBid program.

B. These unit prices are to be referred to as the basis for any Owner-initiated changes or any changes approved by the Owner. Bidder would have the option to agree or decline to add these changes to their scope of work.

ARTICLE 15 – SUBMITTAL OF BID

15.01 Sealed Bids shall be submitted online via the PennBid Program (https://pennbid.bonfirehub.com).

15.02 Contractors submitting online sealed Bids must compete and submit the following documents electronically:

A. Evidence of authority to do business in the state of the Project.

B. Bid, including Bid Form, Document 00410.

C. Non-Collusion Affidavit, Document 00450

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 8

D. Attach an electronic file containing their required Bid Security, Document 00430. (See Instructions to Bidders, Document 00200, Article 8-Bid

Security).

E. Public Works Employment Verification Form, Document 00836.

F. Answer questions in the Bid (under the “RFI” subtab of the “Bids” tab).

When uploading a Bid Security or other document, the maximum individual file size is 20 MB.

15.03 Upon request by the Owner, the Bidder(s) will submit the below listed documents in original form and signature to the Owner within three (3) business days:

A. Original Bid Security (showing original seal and signature).

B. Financial statement for the most recent fiscal year.

15.04 Bidders are to submit their Bid by the date and time provided in PennBid and the Advertisement.

15.05 To submit a Bid, Bidders must fill out the Bid Form, check the Verification Statement and click the Submit Bid button at the bottom of the Bid form page. When submitted properly, the Bidder will receive an acknowledgment appearing in the middle of the screen saying “Your Bid has been submitted”.

The completed Bid form can be printed or saved to ExcelTM by clicking the icons in the middle of the Bid form page.

15.06 At no time before Bid Opening can anyone other than the preparer see an electronic Bid.

15.07 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

16.01 The Bid can be withdrawn anytime within PennBid prior to the due date.

16.02 The Bid can be modified any time prior to the due date.

16.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if Work is rebid, that Bidder will be disqualified from further bidding on the Work.

16.04 After the commencement of the Bid opening, no Bid may be withdrawn during the period specified for holding of bids as set for the in Paragraph 18 below, except as provided in Pennsylvania Act 4 of 1974, P.L. 9, relating to withdrawal of a Bid in the event of a mistake.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 9

ARTICLE 17 – OPENING OF BIDS

17.01 Bids will be opened electronically via the PennBid Program at the time indicated in the Advertisement or Invitation to Bid. An abstract of the amounts of the base Bids and major alternates and allowances will be made available to Bidders on the PennBid program after the opening of Bids.

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the

Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids.

Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

19.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

19.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive.

19.04 If Owner awards the contract for the Work, such award shall be to the responsible Bidder submitting the lowest responsive Bid.

19.05 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, allowances, unit prices, and other data, as may be requested in the Bid Form and prior to the Notice of Award.

B. For determination of the apparent low Bidder, Bids will be compared on the basis of the total of the Lump Sum Base Bid, which is inclusive of all

Allowances, and the sum of any accepted [ADD/DEDUCT] Alternate(s) by Owner.

19.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

19.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 10

ARTICLE 20 – BONDS AND INSURANCE

20.01 Article 6 of the General Conditions, as may be modified by the

Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance.

20.02 When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

20.03 Article 8, Bid Security, of these instructions, addresses any requirements for providing Bid bonds as part of the biding process.

ARTICLE 21 – SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder shall execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days thereafter, Owner must deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

ARTICLE 22 – SALES AND USE TAXES

22.01 Owner may be exempt from Pennsylvania state sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes shall not be included in the Bid. Refer to Paragraph SC-7.09 of the Supplementary Conditions for additional information.

EJCDC® C-410, Bid Form for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

BID FORM

HEMPFIELD SCHOOL DISTRICT

2026 SITE FACILITIES REPAIRS

Project Number: 933-020

Date: April 16, 2026

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page ii

Page

ARTICLE 1 – Bid Recipient

ARTICLE 2 – Bidder’s Acknowledgements

ARTICLE 3 – Bidder’s Representations

ARTICLE 4 – Bidder’s Certification

ARTICLE 5 – Basis of Bid

ARTICLE 6 – Time of Completion

ARTICLE 7 – Attachments to this Bid

ARTICLE 8 – Defined Terms

ARTICLE 9 – Bid Submittal

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

Hempfield School District c/o Karen Hall, Chief Financial & Operations Officer

200 Church Street Landisville, PA 17538

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

2.02 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda:

Addendum No. Addendum, Date

B. Bidder has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied the reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, with respect to Technical Data in such reports and drawings.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2

E. Bidder has carefully studied all reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings.

F. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site;

information and observations obtained from visits to the Site; the Bidding

Documents; and the Technical Data identified in the Supplementary Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on (a) the cost, progress, and performance of the Work; (b) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, if selected as Contractor; and (c) Bidder’s (Contractor’s) safety precautions and programs.

G. Based on the information and observations referred to in the preceding paragraph, Bidder agrees, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

H. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding

Documents.

I. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding

Documents, and of discrepancies between Site conditions and the Contrat Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

K. The submission of this Bid constitutes an incontrovertible representation by Bidder that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

L. The Contractor will comply with all requirements of the laws and implementing regulations of the Commonwealth of Pennsylvania and the

United States relating to human relations, equal opportunity and non-discrimination in employment, and will pay to workmen employed in the performance of the contract the wages to which they may be entitled.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies the following:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

C. Bidder has not solicited or induced any individual or entity to refrain from bidding.

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01:

1. “Corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process.

2. “Fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner,

(b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition.

3. “Collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels.

4. “Coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the e execution of the Contract.

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the prices provided by Contractor in the PennBid program.

5.02 Bidder acknowledges that (1) the Lump Sum Total Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for the entirety of the Work as identified in the Contract Documents, and (2) the Lump Sum Total Price will be the basis of the lowest apparent Bidder, as described in the Instructions to Bidders (Section 00200, 19.05.B).

5.03 Bidder acknowledges that each Bid Unit Price includes an amount considered by Bidder to be 1) adequate to cover Contractor’s overhead and profit for each separately identified item, and 2) Bid Unit Prices are solely for the purpose of quantifying the cost of any Owner-initiated changes or changes approved by the Owner (and agreed to by the Contractor), and final payment for all unit price Bid items will be based on actual quantities for Owner-initiated or approved changes, determined as provided in the Contract Documents.

5.04 The Bidder acknowledges that he has the “Allowance(s)” included in the Lump Sum Bid Price. The Owner shall receive a reduction in Contract Price for any unused Allowance, pursuant to a deduct Change Order, based on their respective Unit Price(s). Unit Prices will also govern quantities exceeding the Allowance(s).

5.05 Escalator Clause

A. The price paid to the Contractor for Work associated with this project shall be as defined in Section 5.01 of this Bid Form and adjusted per

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

Pennsylvania Department of Transportation Specifications, Publication 408, Section 110.04, Price Adjustment of Asphalt Materials.

Current Index of $ /ton, as of date of Bid

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security;

B. Affidavit of Non-Collusion;

C. Public Works Employment Verification Form;

D. List of Proposed Subcontractors;

E. List of Proposed Suppliers;

F. List of Project References;

G. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids;

H. Contractor’s License No.: __________ or Evidence of Bidder’s ability to obtain a State Contractor’s License and a covenant by Bidder to obtain said license within the time for acceptance of Bids;

I. Completed questions in the Bid (under “RFI” subtab in the “Bids” tab).

J. Other Documents, as required by the Instructions to Bidders and/or

Contract Documents.

ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

ARTICLE 9 – BID SUBMITTAL

BIDDER: [Indicate correct name of bidding entity]

By:

[Signature]

[Printed name]

(If Bidder is a corporation, a limited liability company, a partnership, or a joint venture, attach evidence of authority to sign.)

Attest:

[Signature]

[Printed name]

Title:

Submittal Date:

Address for giving notices:

Telephone

Number:

Fax Number:

Contact Name and e-mail address:

Bidder’s License No.:

(where applicable)

EJCDC® C-430, Bid Bond (Penal Sum Form). Published 2013.

Prepared by the Engineers Joint Contract Documents Committee.

BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name, and Address of Principal Place of Business):

OWNER (Name and Address):

HEMPFIELD SCHOOL DISTRICT, 200 Church Street, Landisville, PA 17538

BID

Bid Due Date: April 16, 2026

Description (2026 Site Facilities Repairs): asphalt pavement playground surface removal; removal of rubber mulch playground surface; removal of wood mulch playground surface; removal of benches; removal of one piece of playground equipment;

removal of cracked concrete curb edging; removal of trees/vegetation; removal of chain link fence and gates; installation of concrete curb edging; installation of asphalt pavement playground surface; installation of poured in place playground surface; installation of concrete fence and gates; asphalt pavement seal coat; hot pour crack application; finished grading, topsoil placement and seeding;

installation of pavement markings; and other incidental work.

BOND

Bond Number:

Date:

Penal sum $

(Words) (Figures) Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

Attest: Attest:

Signature Signature

Title Title

Note: Addresses are to be used for giving any required notice.

Provide execution by any additional parties, such as joint venturers, if necessary.

EJCDC® C-430, Bid Bond (Penal Sum Form). Published 2013.

Prepared by the Engineers Joint Contract Documents Committee.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from the Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after the Bid due date.

7. Any suit or action under…