2_PD_Safety Glasses_Final (copy).pdf

PURCHASE DESCRIPTION

FOR

PRESCRIPTION SAFETY GLASSES

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform mobile unit as defined in this Purchase Description (PD), except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: Request a mobile unit for the purchase of men’s and women’s prescription safety glasses for government personnel employed at Letterkenny Army Depot (LEAD), Contractor shall provide properly trained personnel to measure and fit each employee. Contractor shall ensure that the prescription safety glasses provided are adjusted for proper form, fit and function. Contractor shall provide repair of damage or broken prescription safety glasses; e.g. broken nose pads, screws and lenses where applicable. All prescription safety glasses shall meet or exceed LEAD-R 385-1, DA 385-10, ANSI/ISEA Z87.1-2020 Standards, DA PAM 40-506, and OSHA Standard 29 CFR 1910.133. Safety eyewear meeting these criteria shall have lens markings on frame and both lens per LEAD- R385-1, ANSI/ISEA Z87.1, and DA PAM 40-506 Chapter 5-4 c. All markings shall be legible and permanent.

Prescription Safety Glasses must be made of polycarbonate except where glass is approved by the safety office.

Permanent side shields are required on all Prescription Safety Glasses. Metal spectacle frames are prohibited in areas where electrical shock or arcing is a hazard. Tinted or Transition lenses require written Safety Office authorization.

In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. The requestor is responsible for ensuring the adequacy of the item(s) for the intended use or purpose of the request prior to submittal for safety review.

1.3 Period of Performance (PoP): The Period of Performance shall be one 12-month Base Period and two (2) 12-month option periods. The Period of Performance reads as follows:

1.3.1 Base Year: 27 September 2024 to 26 September 2025

1.3.2 Option Year One: 27 September 2025 to 26 September 2026

1.3.3 Option Year Two: 27 September 2026 to 26 September 2027

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp. The contractor shall not perform services on these days:

1.4.1.1 New Year’s Day

1.4.1.2 Martin Luther King, Jr.’s Birthday

1.4.1.3 President’s Day

1.4.1.4 Memorial Day

1.4.1.5 Juneteenth

1.4.1.6 Independence Day

1.4.1.7 Labor Day

1.4.1.8 Columbus Day

1.4.1.9 Veteran’s Day

1.4.1.10 Thanksgiving Day

1.4.1.11 Christmas Day

1.4.1.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.2 Place and Performance of Site Visits: The contractor shall operate the mobile unit between the hours of 08:00 A.M. and 2:30 P.M. on Monday through Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at TBD locations, for an estimated one (1) per month for eye exams and one (1) day per month for delivery of glasses. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PD when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available at:

https://www.letterkenny.army.mil/ctrresources/

1.4.1.5 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or Contracting Officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage at: https://www.letterkenny.army.mil/iwatch/

1.4.1.6 Information Awareness: All contractor employees and associated sub-contractor employees with access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter.

1.4.1.7. OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage at:

https://www.letterkenny.army.mil/ctrresources/

1.4.1.8 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.1.9 Special Qualifications: The Contractor personnel who will perform on this contract must be a licensed provider of prescription eyewear.

1.4.10 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer (KO) in accordance with Federal Acquisition Regulations Subpart

42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.11 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.12 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor personnel will be required to obtain necessary badges.

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

2.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PD to include desk space, telephones, computers, and other items necessary to maintain an office environment.

2.2 Equipment: None

2.3 Materials: None

2.4 Services: None

2.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

3.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

3.0.1 Except for those items specifically stated to be Government-Furnished in Paragraph 2.0, the contractor shall furnish everything required to perform the site visit as indicated in Paragraph 1.0.

3.0.2 VEHICLES: The Contractor shall provide mobile unit required to fulfill the requirements of this contract to include vehicle maintenance, travel and operator.

3.0.2.1 All vehicles shall be in operable condition and meet the local, state, and federal safety requirements.

3.0.2.2 Vehicular repairs shall be painted to present a neat appearance and have the Contractor’s name affixed on both sides of the vehicle.

3.0.2.3 Vehicular repairs on base shall be limited to those minor in nature. The Contractor shall clean up and dispose of any spills from Contractor vehicles (hydraulic fluids, gasoline, anti-freeze, diesel fuel from broken hoses or lines).

All spills must be reported to the COR through the KO.

3.0.2.4 All vehicles shall be operated in accordance with base traffic regulations. If radio equipped, radios will comply with base radio frequency regulations and shall be operated in accordance with the base radio frequency regulations.

3.0.2.5 Vehicles shall be maintained in a neat, clean, orderly and sanitary manner.

3.1 STOCK OF SAFETY EYEWEAR: The contractor shall maintain a stock of all eyewear styles in a variety of standard sizes.

3.2 RECORDS OF ISSUED SAFETY EYEWEAR: The contractor shall maintain a written record of safety eyewear issued by the mobile unit and received by the Government. The record shall contain at a minimum, the CLIN, item description to include style, date issued, unit of issue, price per item and total price. A copy of these records shall be furnished to the TPOC, through the KO, quarterly.

3.3 MINI-CATALOGS AND POSTERS: The contractor shall provide, prior to commencement of contract, sufficient copies of a mini-catalog or posters showing the safety eyewear available to depot personnel on this contract with all U.S.A. made eyewear offered, or equivalent, clearly identified.

3.4 ITEMS RETURNED FOR CREDIT: The contractor shall deduct the price of all items(s) returned for credit from the monthly invoice.

3.5 Secret Facility Clearance: The contractor shall possess or be eligible to receive and maintain a SECRET facility clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industry Security Clearance Office.

4.0 Requirements:

4.1 All safety eyewear shall be potential safety eyewear to be provided to the Government. The Government reserves the right to update (add or delete) from the listing as required.

4.2 All safety eyewear provided to the Government must be made in the United States of America, or an approved equivalent from the Technical Point of Contact (TPOC) through the Contacting Officer.

4.3 MANAGEMENT AND PERSONNEL: The contractor shall:

4.3.1 Provide all supervision, management, personnel, equipment and supplies to operate and maintain a mobile facility; to purchase, receive, store, issue and physically handle safety eyewear.

4.3.2 Manage the total work effort associated with the safety eyewear required herein to assure fully adequate and timely delivery. Included in this function will be a full range of management duties including, but not limited to planning, scheduling deliveries and quality of safety eyewear.

4.3.3 Maintain a sufficiently stocked inventory of safety eyewear to accommodate depot requirements. Safety eyewear listed shall be available to the depot during the working hours/days listed in the PD.

4.3.4 Maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

4.3.5 Provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

4.3.6 Ensure that sufficient personnel are available at all times during the mobile visit hours to provide uninterrupted service regardless of other work requirements.

4.3.7 Retain ownership of all safety eyewear until received by the TPOC or an authorized Government representative at LEAD.

4.4 CONTRACTOR IDENTIFICATION: The contractor shall:

4.4.1 Provide a list of contractor employee’s names who shall be designated to provide eyewear mobile visit services to LEAD. This list shall be provided to the TPOC through the KO, at the commencement of work.

4.4.2 Promptly notify the TPOC, through the KO, in writing of any and all changes to the Contractor employee roster. The contractor shall assure that any employees entering LEAD obtain a temporary Government Identification Badge at Badge Office (Building 2 South) and assure the badge is turned in to the point of issue on the day of issue prior to leaving LEAD at the conclusion of each mobile visit.

4.5 LOSSES AND DAMAGES CAUSED BY THE CONTRACTOR: The contractor shall:

4.5.1 Agree to save harmless, the Government, for any claims for damage to property, bodily injury, or death resulting from activities of the contractor, his agents, servants, and employees.

4.5.2 Be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment or grounds caused by the contractor or his employees.

4.5.3 Verbally notify the TPOC and KO immediately following any occurrences. A complete report of the incident shall be submitted in writing within 24 hours of any such damage, loss or injury.

4.6 EMERGENCY 24-HOUR DELIVERY: Emergency delivery shall be provided by the Contactor, when requested verbally by the Technical Point of Contact (TPOC). The contractor shall ship the safety eyewear via: UPS, Federal Express or any other comparable commercial carrier. The shipments of any safety eyewear shall be sent to the address provided at contract award.

4.7 GOVERNMENT LIABILITY: The Government will not be liable for any loss or damage to contractor property including stock or for expense incidental to such loss or damage unless caused by the Government.

4.8 QUALITY OF SAFETY EYEWEAR: Safety eyewear furnished by the contractor shall meet or exceed ANSI Z87.1-2010 Standards and OSHA Standard 29 CFR 1910.133. Safety eyewear meeting these criteria shall have ANSI Z87.1 stamped on the eyewear frame. All markings shall be legible and permanent. Failure to provide safety eyewear of such quality will be cause for rejection and/or return of the safety eyewear.

4.9 COMMERICAL WARRANTY: The contractor agrees that the safety eyewear furnished under this contract shall be covered by the most favorable commercial warranties the manufacturer, contractor and/or his suppliers give to any customer for such safety eyewear, and that the rights and remedies provided are in addition to and do not limit any rights afforded to the Government by any other clause of this contract. When safety eyewear received from the contractor is considered substandard it will be returned to the contractor for exchange or full credit.

4.10 INVOICING: Payment will be made monthly through the Procurement Integrated Enterprise Environment (PIEE), formerly iRAPT/Wide Are Work Flow (WAWF), upon submission of an accurate invoice. Invoices shall be itemized containing: Contract number, delivery order, contract line item number (CLIN) annotating appropriate style, requisition number and quantity for each CLIN with appropriate unit pricing.

5.0 Applicable Publications: Publications applicable to this PD are listed below:

Publication (Chapter / Page) Mandatory or Advisory Website

LEAD-R 385-1 and Safety Bulletins Mandatory Visitor Resources

(army.mil)

385-3 Accident Reporting and Records Advisory

385-13 Prevention of Motor Vehicle Accidents

Advisory

385-27 Safety Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on LEAD

Mandatory Copies may be obtained at LEAD

OSHA Safety and Health Standards 29 CFR 1910.133

Mandatory www.osha.gov

ANSI Z87.1 Mandatory www.osha.gov

a. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified.

b. LEAD’s safety policy and safety program (LEAD-R 385-1 and Safety Bulletins) can be found at https://letterkenny.army.mil/visitors-Information.

c. It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

d. Safety Prescription Glasses will follow LEAD-R 385-1, LEAD Safety Bulletins, ANSI/ISEA Z87.1-2020, DA PAM 40-506, 5-4 c.

e. Contractor/Subcontractor will conduct work on Letterkenny Army Depot in compliance with the most current version of 29 CFR 1910 and 29 CFR 1926 (where applicable). Each contractor/subcontractor will be familiar with the types of work they are expected to perform and each particular phase of the operation and associated hazards. All worksites will be free of recognized hazards (per LEAD-R 385-1 27-2).

i. A list of all hazardous materials will be maintained at all times. All Safety Data Sheets (SDS) will be present and maintained at all worksites. A copy of all SDS’s will be provided to the Safety Office at the beginning of all projects.

f. The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they shall be serving.

g. All LEAD personnel shall wear the appropriate PPE when inside the mobile unit.

h. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR/TOPS. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

i. The contractor shall comply with reporting requirements of 29 CFR Part 1904 and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence. In case of injury/accident, the contractor shall complete an injury/accident investigation report and submit it to the COR/TOPC with a copy to the LEAD Safety Office within 24 hours of the event, regardless of if the event is reported to another Safety Management System (SMS).

j. The Awarding Contracting Office will:

i. Require all suppliers of chemicals to provide current SDSs with each shipment as set forth by the

Federal Acquisition Regulation (FAR), Federal Standard 313V Appendix A, and OSHA 29 CFR 1910.1200.

ii. Ensure all procured HazMat is restricted to products that have been approved for use by the HMAG, to include any HazMat provided with equipment or items purchased (e.g., lubricant grease or engine oil).

iii. Require all contractors to provide a completed AMLD Form 4783 LEAD Contractor Chemical

Checklist and include SDSs for all chemicals to be brought onto the Depot prior to performing work on-site.

k. Requisitioning, Purchasing, or Otherwise acquiring HazMat: All HazMat as defined by LEAD-R 385-1, Safety Bulletin 23-02 shall be approved using an HMAG request prior to being acquired, received, and issued through an IRP.

l. Obtaining Approval to Requisition, Purchase, or Use a New HazMat will follow LEAD-R 385-1, Safety Bulletin 23-02, 10.6.b

m. All safety messages or recalls related to the safe use of products provided by the contractor will be provided to the LEAD POC for the Contract within 5 days of contractor’s awareness of the message or notice.