2-PCA - BidBook.pdf

BID BOOK

LNAA-CIP-26-001

PASSENGER BOARDING BRIDGE (PBB) PRE-

CONDITIONED AIR UNITS (PCA)

ALL ENCLOSED FORMS MUST BE COMPLETED

AND SUBMITTED WITH THE BID PROPOSAL

LEHIGH-NORTHAMPTON AIRPORT AUTHORITY

LEHIGH VALLEY INTERNATIONAL AIRPORT

PBB PRE-CONDITIONED AIR UNITS

LNAA-CIP-26-001

BID BOOK

APRIL 27, 2026

BID BOOK BID FORMS – BF.2

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PBB PRE-CONDITIONED AIR UNITS

LNAA-CIP-26-001

BID BOOK

BID BOOK BID FORMS – BF.3

Contents

Signature to Bids.......................................................................................... BF.5-BF.8 Affirmation Regarding Collusion................................................................................BF.9 Affirmation Regarding Bribery Convictions..............................................................BF.10 Contractor’s Certification of Eligibility........................................................................BF.11 Contractor’s Qualification Statement & Certification..............................................BF.12

PBB PRE-CONDITIONED AIR UNITS

LNAA-CIP-26-001

BID BOOK

BID BOOK BID FORMS – BF.4

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BID BOOK

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SIGNATURE TO BIDS

NOTE: Bidders shall use this page as a cover page when submitting his/her bid.

Each bid must show the full business address and telephone number of the Bidder and be signed by the person legally authorized to sign contracts. All correspondence concerning the bid and contract, including Notice of Award, copy of contract and purchase order, will be provided via electronic correspondence to the authorized individual shown on the bid forms, in the absence of written instructions from the Bidder to the contrary. Bids by partnerships must be signed in the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and designation of the person signing, who shall also state the names of the individuals composing the partnership. Bids by corporations must be signed with the name of the corporation, followed by the signature and designation of the officer having authority to sign. When requested, satisfactory evidence of authority of the officer signing on behalf of the corporation shall be furnished. Anyone signing the bid as agent shall file satisfactory evidence of his/her authority to do so.

All documents, materials, or data developed as a result of this contract are the Authority’s property. The Authority has the right to use and reproduce any documents, materials, and data, including confidential information, used in or developed as a result of this contract. The Authority may use this information for its own purposes or use it for reporting to Federal agencies. The Bidder warrants that it has title to or right of use of all documents, materials, or data used or developed in connection with this contract. The Bidder must keep confidential all documents, materials, and data prepared or developed by the Bidder or supplied by the Authority. All erasures and/or changes shall be initialed by the individual making modifications to the proposal.

BIDDER MUST SIGN ALL PAGES WITHIN THE BID BOOK TO BE SUPPLIED AT TIME

OF BID AND UPLOADED TO PENNBID. FAILUE TO PROVIDE THESE DOCUMENTS

CAN RESULT IN A NON-RESPONSIVE BID.

By signing where indicated on these forms, Bidder does hereby attest that he/she has fully read and understands the general conditions and instructions, specifications, and any other bid documents herein contained, and will furnish and deliver all labor and materials in accordance with the specifications for the price as listed on the proposal form.

Bidder acknowledges receipt of Addenda by initialing the following:

Addendum No. 1 Addendum No. 2 Addendum No. 3

Addendum No. 4 Addendum No. 5 Addendum No. 6

(This form must be completed and submitted with the Bid Proposal.)

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BIDDER INFORMATION

Company Name*:

Contact Name:

Title:

Address:

E-Mail Address:

*Insert corporation, partnership or individual as applicable.

Gentlemen/Ladies:

The Bidder, in compliance with the Request for Proposals has examined the plans and specifications with related documents and the size of the proposed work, and being familiar with all of the conditions surrounding the proposed work including the availability of materials and labor, hereby proposes to furnish all labor, materials, equipment, plant and services, and to execute project in accordance with the Contract Documents and Addenda within the time set forth therein, and at the total sum base bid stated below. These prices are to cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is a part.

1. TOTAL SUM BASE BID:

To furnish labor, materials, equipment, plant and services necessary to properly complete the work required under the TOTAL SUM BASE BID, based on the unit prices set forth in the required Schedule of Values (attached by reference) in strict accordance with the aforesaid documents. Any add or deduct alternatives should only be shown on the Schedule of Values and not included in the total sum below.

Dollars $

(Written) (Figures) (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words will govern.)

It is understood that the bid price will be firm for a time period of one hundred twenty (120) calendar days from the bid opening date and that if the undersigned is notified of acceptance of this proposal within this time period, the firm shall complete the total work as defined in Section GI-1.05.10 based on the total contract award) from the date of "Notice of Award" for project and to complete the work in accordance with the provisions of the Contract Documents.

PBB PRE-CONDITIONED AIR UNITS

LNAA-CIP-26-001

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2. SUBCONTRACTORS:

A. All Bidders shall submit their list of subcontractors list as part of their bid packet.

B. No change or deviation from this list shall be allowed except as determined by the Owner or the Owner's Representative.

3. AWARD: Award of the bid can be made by the Owner to the responsive, responsible low bidder based on the scoring criteria.

4. BIDDER'S STATE OF PENNSYLVANIA REGISTRATION NUMBER:

Firm License No. Date Issued Place of Issuance

Federal Employer Identification Number (FEIN) or Social Security No. if no FEIN

Bid Security Bonds shall be attached to this proposal in the amount of 10% of the TOTAL SUM BASE BID.

Originals will be provided by the awarded bidder upon notice of award.

If no bid has been accepted within one hundred twenty (120) calendar days after the bid opening, then any bond may be returned upon demand of the bidder.

Upon receipt of written notice of the acceptance of this bid, bidder will execute the formal contract within ten (10) calendar days. The Bid Security attached, in the sum of:

Dollars $

(Written) (Figures) is to become the property of the Owner in the event the Contract and Bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

Failure to properly and completely fill in all blanks may be cause for rejection of this proposal. All alternates and unit prices called for in the Contract Documents must be submitted herewith.

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BID BOOK

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I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE

PENALTIES OF PERJURY THAT THE CONTENTS OF THE AFFIDAVITS

AND BID SUBMISSION DOCUMENTS ARE TRUE AND CORRECT TO THE

BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF AND THAT

I AM THE DULY AUTHORIZED REPRESENTATIVE OF THE BELOW

BUSINESS AND THAT I POSSESS THE LEGAL AUTHORITY TO MAKE

THE AFFIDAVITS ON BEHALF OF MYSELF AND THE BUSINESS FOR

WHICH I AM ACTING.

BY:

(Signature of Authorized Representative and Affiant)

(Name & Title Printed)

(Business Address)

(Phone Number) (Fax Number)

(Federal Employer Identification Number)

(SEAL) If bid is by corporation.

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AFFIRMATION REGARDING COLLUSION

I AFFIRM THAT:

Neither I nor, to the best of my knowledge, information, and belief, the below stated business has:

Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying bid or offer that is being submitted;

(a) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid price or price proposal of the Bidder or Offeror or of any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the accompanying bid or offer is submitted.

That the information above is true and complete to the best of my knowledge.

Printed Name and Title

Signature Date

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AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM:

Neither I nor, to the best of my knowledge, information, and belief, the below business (as is defined in Section 16-101 (b) of the State Finance and Procurement Article of the Annotated Code of Pennsylvania), or any of its officers, directors, partners, or any of its employees directly involved in obtaining or performing contracts with public bodies (as is defined in Section 16-101(f) of the State Finance and Procurement Article of the Annotated Code of Pennsylvania), has been convicted of, or has had probation before judgment imposed Pursuant to Criminal Procedure Article, Section 6-220 of the Annotated Code of Pennsylvania, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Pennsylvania law, or of the law of any other State or federal law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business).

Bidder’s Company/Firm:

Address:

Authorized Signature:

Name & Title Printed:

Telephone & Fax Number: /

E-Mail Address:

Date:

Federal Employer’s Identification No.:

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CONTRACTOR'S CERTIFICATION OF ELIGIBILITY

The bidder/offeror certifies, by submission of this proposal or acceptance of this contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

The bidder/offers or further agrees by submitting this proposal that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the bidder/offer/contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation/proposal.

That the information above is true and complete to the best of my knowledge.

Printed Name and Title

Signature Date

NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

The full names and residences of all persons interested in this proposal as principals are as follows:

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CONTRACTOR’S QUALIFICATION STATEMENT & CERTIFICATION

SECTION I – APPLICANT INFORMATION

Company Name*:

Contact Name:

Title:

Address:

E-Mail Address:

*Insert corporation, partnership or individual as applicable.

Project Name: PASSENGER BOARDING BRIDGE (PBB) PRE-CONDITIONED AIR UNITS (PCA)

Project Number: LNAA-CIP-26-001

As a condition of bidding for contracts with the Lehigh-Northampton Airport Authority and performing the above referenced work, all contractors are required to execute this qualification statement and certification. Bids will be considered non-responsive if this qualification statement is not provided at time of bid opening or has not been fully executed. This qualification statement must be completed by a representative of the business who has legal authorization to sign contracts and has adequate knowledge to address the matters specified herein. By executing this qualification statement, the contractor is acknowledging each qualification standard and any and all qualification requirements identified in Section GP-1.05 and certifies the business currently complies with such requirements necessary for the project.

SECTION II – ESSENTIAL REQUIREMENTS FOR QUALIFICATION

1) Company is licensed to do business in Pennsylvania for the above referenced contract.

YES NO

2) Company has a current workers’ compensation insurance policy as required by the Labor Code.

YES NO

3) Has your license for doing business been revoked at any time in the last five (5) years?

YES NO

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4) Has a surety firm been notified of a potential claim, completed a contract on your behalf, or paid for completion due to default or termination by the project owner within the last ten (10) years?

5) At the time of submitting this pre-qualification form, is your firm ineligible to bid on or be awarded any local, state or federal public works contract, or perform as a subcontractor on any such public works contract?

6) At any time during the last ten (10) years, has your firm or any of its owners or officers been convicted of a crime involving the awarding of a contract of a government, or the bidding or performance of a government contract?

7) Was your firm in bankruptcy at any time during the last five (5) years?

(This form must be completed and submitted with the Proposal.)

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SECTION III – REQUIRED EXPERIENCE FOR QUALIFICATION

In the space below, please list three (3) references your company has performed relevant and applicable work for in the past five (5) years. Provide the name of the company, contact phone number, and type of work performed. Company names and references must be current and verifiable.

1.) Reference

Company:

Phone Number:

Scope of Work:

2.) Reference

3.) Reference

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SECTION IV – REQUIRED PROJECT SPECIFIC EXPERIENCE FOR QUALIFICATION

1. Do your units comply with applicable IATA AHM guidelines

2. Is the unit compliant with ICAO standards and Lehigh-Northampton Airport Authority requirements?

3. Does the system meet relevant ASHRAW standards for HVAC performance?

4. Is the unit certified to applicable electrical and safety standards (UL/CE/OSHA as required)?

5. Can you provide proof of compliance of technical specifications and required qualifications upon request?

6. Can routine maintenance be performed without specialized tools or factory intervention?

7. Do you guarantee spare parts availability for at least 5 years?

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SECTION V – SUBCONTRACTOR LISTING (IF APPLICABLE)

1. Subcontractor

Contact Person:

2. Subcontractor

3. Subcontractor

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I, the undersigned, certify and declare that I have read all the foregoing answers to this qualification questionnaire and know their contents. The matters stated in the questionnaire answers are true of my own knowledge and belief, except as to those matters stated on information and belief, and as to those matters I believe to be true. I declare under penalty or perjury under the laws of the Commonwealth of Pennsylvania, that the foregoing is correct.

SIGNATURES

Date Submitter’s Signature

Title

Name of Organization Represented

The above submitter being duly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be misleading.

Date Notary Public Signature

Commission Expiration