2 OFFICIAL NEW BID Tabulation Sheet Summary 25-26 (1) (3).pdf
PDF 203 KB Posted
- Attached to
- Invitation for Bid: Fresh Fruits and Vegetables
- Solicitation number
- 580OCS-SNS003
- Issued by
- Orange County, North Carolina
About this file
This document is a 2025-2026 Official NCPA New Bid Tabulation Sheet for Orange County Schools, focusing on distributed food services, USDA donated food storage, and farm-to-school delivery. The bid covers multiple lots including supplies, fresh produce, and beverages, with specific requirements for distributors to provide storage and delivery services for USDA brown box and processed food products. The school district requires the selected distributor to sign an annual Food Distribution Storage Contract with NCDA&CS, enter current and planned USDA food inventory, and potentially deliver farm-to-school cases.
The bid tabulation sheet provides a framework for pricing various food and beverage items, with distributors required to enter fixed fees, storage/delivery charges, and line-item prices for different product categories. The document includes provisions for a flat fixed storage/delivery fee per case, with potential additional monthly upcharges for items stored over 181 days. The bid covers multiple lots including Lot 1 (general items), Lot 1A (optional lot), Lot 3 (supplies), Lot 4 (fresh produce), and Lot 6 (beverages), with specific line items for water, juice, and sport drinks in various sizes and packaging.
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Text version
2025-2026 OFFICIAL NCPA NEW BID TABULATION SHEET
SCHOOL DISTRICT NAME: Orange County Schools
DISTRIBUTOR NAME:
REQUIREMENT(S) FOR DISTRIBUTOR: DONATED STORAGE AND/OR FARM TO SCHOOL DELIVERY TO DISTRICT
WAREHOUSE
School District/Co-Op Directions for Distributor Storage/Delivery:
• If Storage and Delivery of USDA Brown Box, Fee for Service Processed products OR Farm to School cases are required, check (X) below AND copy/paste this section on the School District Special Conditions Page to note contract requirement for these services:
1981 USDA Donated Food 30 Farm to School
• Member will provide the NCDA&CS Food Distribution Storage Contract to the awarded Distributor for signatures and approval by NCDA&CS–Food Distribution. Distributor, school district and NCDA are to have signed copies. This contract is an annual requirement of NCDA& CS – Food Distribution.
• The School District must enter USDA current inventory AND planned cases of brown box and processed Fee for Service Donated Foods on the USDA Distributor Storage TAB found in LOT 1 bid spreadsheets. The total number of cases and the cost of storage/delivery will populate on the Recap sheet and is included in the Bottom Line for Lot 1 below.
• If School District requires Farm to School delivery enter estimated annual cases the Distributor is to deliver in the yellow box below.
• Distributor Directions:
DISTRIBUTOR FLAT FIXED FEE FOR USDA DONATED FOOD STORAGE/DELIVERY
• The Flat Fixed Storage/Delivery Fee Per Case entered on the Lot 1 Bid Spreadsheets will calculate the total expense for
Storage/Delivery and will populate the number of cases and the estimated expense for storage/delivery on the Bid Recap sheet. This fee is included in the Bottom Line for Lot 1 below.
• The Distributor may assess an additional monthly upcharge per case for items stored 181+ Days, which is shown on the bid Tabulation Sheet, but not added in the bid bottom line.
• Enter the Additional Monthly Storage Fee Upcharge per case for items stored 181+ Days below:
o $ Additional Upcharge fee for Monthly Storage per case.
FARM TO SCHOOL DELIVERY – Flat Fixed Fee per Case Delivered o $ Delivery Flat Fixed Fee per case X 30 Estimated Annual Cases Distributor will deliver to School District = TOTAL $ * (Fee is used for bidding purposes and entered by the Distributor below on this Bid Tabulation Sheet)
Distributor: Enter LOT totals below as recorded from the bid spreadsheet TOTALS. Totals from each Lot should match the Recap sheet.
LOT 1: BOTTOM LINE BID TOTAL (Includes Lot 1 & USDA Storage/Delivery) $ Lot 1 fixed fee $ LOT 1A: BOTTOM LINE BID TOTAL (optional lot) $ Lot 1A fixed fee $
LOT 3: SUPPLIES - BOTTOM LINE BID TOTAL $
Lot 3 fixed fee $
LOT 4: FRESH PRODUCE - BOTTOM LINE SELECTED ITEMS TOTAL $
Lot 4 fixed fee $ Farm to School (*pull from above) $
FRESH PRODUCE GRAND TOTAL $
2025-2026 OFFICIAL NCPA NEW BID TABULATION SHEET
Distributor: Enter PACK SIZE, FIXED PRICE PER SERVING AND BRAND below as recorded from the bid spreadsheet.
LOT 6: BEVERAGES - LINE ITEM FIXED PRICE
NCPA LINE ITEM &
DESCRIPTION
BRAND
(COLUMN D)
SERVINGS PER CASE
(COLUMN G)
UNIT PRICE
(COLUMN L)
COST PER SERVING
(COLUMN N)
65050, WATER, PURIFIED 20 OZ.
65080, WATER, PURIFIED 16.9
OZ.
65140 – 65152, WATER FLAVORED
65200 – 65205, 100% JUICE, 10 OZ
65320 – 65327, SPORT DRINK, 12 OZ.
65325 – 65326, SPORT DRINK, 20 OZ.
File details come from the government source that posted it. Updated .