2-NSG-6221 SOW Hazardous Waste Disposal Srvcs Regulated.pdf

Exhibit H - Statement of Work

Hazardous Waste & Disposal Services Regulated

Document Control # Workflow ID Revision #

NSG-6221 2789805 0

Effective Date: January 27, 2023

Name Title

Originator: Eric Reynolds Engineering Support Specialist

Approver: Huy Nguyen Manager Bus Fleet Engineering

Revision # Description Initials Release # Date

0 Initial Release ER DRE-3819 01/27/2023

DART Operations - Engineering https://legacy-dartnet.dart.org/webapps/workflow/510/default.asp?FindId=2789805

NSG-6221 Hazardous Waste & Disposal Services Regulated Rev# 0

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Table of Contents

1.0 General Information

A. Introduction

B. Background

C. Scope

D. Reference Documentation

E. Definitions / Abbreviations

2.0 Work Requirement

A. Technical Requirements

3.0 Deliverables

A. Contractor Deliverables

B. Documentation

C. DART Furnished Equipment

D. DART Deliverables

4.0 Supporting Information

A. Security

B. Place of Performance

C. Qualifications of Key Personnel

5.0 Verification

6.0 Packaging

Tables Table 1: Location of Facilities

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1.0 General Information

This Statement of Work (SOW) describes the requirements for the pickup and disposal of hazardous waste, regulated disposal services like used oil, reclamation of waste engine coolant, waste paint, absorbents, and the removal of batteries from Dallas Area Rapid Transit’s (DART’s) service facilities.

A. Introduction The contractor is responsible for the pickup and removal of hazardous waste and regulated disposal services. The pickup and removal shall include: oils, oil-soaked rags/filters, reclaimed waste coolant, waste absorbents, paint and other solvents.

Additionally, the contractor shall be responsible for the removal of used batteries from DART’s service facilities and disposing them in accordance with State and Federal regulations.

B. Background DART has seven (7) facilities that need disposal services for the items stated above.

These facilities serve the bus and light-rail vehicle fleets.

C. Scope The purpose of this SOW is to provide the requirements for the disposal services listed above. The locations of the seven (7) facilities are detailed in Table 1.

D. Reference Documentation The Contractor shall be responsible for obtaining the following documents with latest revisions and shall comply therewith.

Agency Standard Number Title of Document

CoD Chapter 19, Article X Liquid Waste

DART NPG-0769 Standard Operating Procedure: Hazardous Communication (HAZCOM) Safety Procedures

DART NPS-0044 Standard Operating Procedure: Hazardous/ Regulated Waste Management

DOT 49 CFR 178.504 Standards for Steel Drums

EPA 29 CFR 1910 Occupational Safety and Health Standards

EPA 40 CFR 261 Identification and Listing of Hazardous Waste

EPA 40 CFR 263 Standards Applicable to Transporters of Hazardous Waste

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Agency Standard Number Title of Document

EPA 40 CFR 264

Standards for Owners and Operators of

Hazardous Waste Treatment, Storage, and Disposal Facilities

EPA 40 CFR 273 Standards for Universal Waste Management

HS 371

Texas Health and Safety Code – Title 5, Subtitle

B, Chapter 371 (Used Oil Collection, Management, and Recycling)

ODC NPG-0769 Standard Operating Procedure, Hazardous Communication (HAZCOM) Safety Procedures

ODC NPG-0773 Standard Operating Procedure, Personal Protective Equipment

ODC NPG-0044 Standard Operating Procedure, Hazardous / Regulated Waste Management

OSHA 29 CFR

1910.106 Flammable and Combustible Liquids

OSHA 29 CFR 1910

Subpart I Personal Protective Equipment

OSHA 29 CFR

1910.133 Eye and Face Protection

OSHA 29 CFR

1910.134 Respiratory Protection

OSHA 29 CFR 1910

1200 Hazardous Communication

TCEQ 30 TAC 328

Texas Administrative Code, Waste Minimization and Recycling, especially Subchapter A (Purpose and General Information), Subchapter D (Used

Oil Filter Management and Recycling), and Subchapter E (Grants Pertaining to the

Collection, Reuse, and Recycling of Used Oil)

TCEQ 30 TAC 334 Texas Administrative Code – Used Oil Recycling

TCEQ 30 TAC 330 Municipal Solid Waste

TCEQ 30 TAC 335 Industrial Solid Waste and Municipal Hazardous Waste

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E. Definitions / Abbreviations

Abbreviation Definition

CFR Code of Federal Regulations

CoD City of Dallas

EPA Environmental Protection Agency

HS (Texas) Health and Safety Code

LRV Light Rail Vehicle

OAT Organic Acid Technology

ODC Operations Document Control

OSHA Occupational Safety and Health Administration

S&I Service and Inspection Facility

Segregated Separated According to Regulated Waste Type

SOP Standard Operating Procedure

TAC Texas Administrative Code

TCEQ Texas Commission on Environmental Quality

1A2 Steel Drum with Removable Lid

2.0 Work Requirement

A. Technical Requirements

1. Licensure The bidder must present an EPA Identification Number with the bid and maintain a City of Dallas (CoD) liquid-waste transport permit for each vehicle used to handle and haul liquid-waste material by the contractor. The contractor shall determine and conform with any other government requirements to perform this service.

a. The Contractor shall provide a pick-up service to remove used Organic Acid Technology (OAT) coolant from the maintenance garages at 4127 Elm Street and 4209 Main Street in Dallas.

b. Regulated waste from the used coolant shall be reclaimed at the Contractor’s facility. It is not necessary for recycled coolant to be returned to DART.

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c. Texas regulation (30 TAC 335.261) allows batteries that could qualify as hazardous waste (including Ni-Cad and Lead-acid batteries) to be shipped as universal waste. Manifesting such batteries as hazardous waste and shipping by permitted hazardous-waste transporter is no longer required.

2. Containers Containers supplied to DART for waste pick up shall be:

a. Fifty-five (55) gallon, 1A2 drums with lids that can be sealed and constructed to guard against possible leaks. Storage containers shall meet the requirements of 29 CFR 1910.106 and 49 CFR 178.504.

b. Stored only at locations approved by the Facility Manager for all disposal services listed.

c. Clearly marked with the words of the item being disposed of (i.e., Used Oil Filters, Hazardous Waste, Waste Absorbent – Petroleum, Waste Absorbent Antifreeze, Batteries) as appropriate per the requirements in EPA 29 CFR 1910.

d. Double-walled to protect against potential leaks.

e. Protected from exposure to sun, rain, hail, and wind damage.

f. Marked with the level of flammability or reactivity.

g. Waste Absorbent Disposal: Two (2) drums, labeled separately for petroleum or antifreeze absorbents, at each of the seven (7) facilities listed on Table 1 of this document.

h. Battery Disposal: Secured on pallets that are constructed to guard against possible leaks.

3. Personal Protection Equipment

The Contractor is responsible for providing personal protection equipment to its employees as outlined in DART’s Standard Operating Procedure (SOP) listed below:

a. 29 CFR 1019, Subpart I (Personal Protective Equipment)

b. NPG-0773

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4. Regulatory Compliance

a. Environmental Conditions

The Contractor shall comply with 40 CFR 262.11 Hazardous waste determination, 30 TAC 335 Industrial Solid waste, and 30 TAC 328 Waste Minimization and Recycling.

b. Process

The Contractor shall dispose of used coolant in a manner that does not present a hazard to waterways or municipal sewer systems.

5. Batteries Packaging and Transport Procedures

a. Batteries containing electrolyte must be packaged with the battery in the upright position to prevent electrolyte leakage through the cell vent.

b. Larger quantities of batteries should be palletized for ease of handling and safety during shipment.

c. Palletized shipments shall be secured with appropriate banding material or stretch wrap.

d. Plywood or chipboard should be placed between batteries that are layered on a pallet.

e. Recheck finished pallets to make sure they are secure and take additional measures to secure if not.

f. Contractor shall pick up the batteries from the facilities listed in Table 1.

3.0 Deliverables

A. Contractor Deliverables

1. The Contractor shall provide a site pick-up service from the facilities listed in Table 1. The contractor shall pick up within three (3) working days of being notified.

a. Contractor shall pick up used fluids, waste materials and absorbents.

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I. The estimated amounts of waste (per month) shall be:

i. Used oil: 5,000 gallons (nominal)

A) Contractor shall not permit the level of used oil in the underground tanks to fall below one-third (1/3) of the capacity to permit required leak testing. The South Oak Cliff facility is exempt from this level requirement.

ii. Used oil filters: 400 (average).

iii. East Dallas Fleet Services Bus Body Shop (4127 Elm Street, Dallas TX. 75226): six hundred and sixty

(660) gallons per month (combined water-based and paint/paint prep waste).

A) Paint and paint solvents and other volatile organic compounds from bus and rail fleets.

B) Water-based (aqueous) waste from the wheel refinishing machine.

C) Dust generated during the wheel powder coat refinishing process.

iv. LRV Fleet Services Body Shop at Central Rail Operations Facility (3021 Oak Lane, Dallas, TX.

75226): fifty-five (55) gallons per month paint and paint prep waste.

b. Contractor shall provide waste filter and absorbent containers in an amount sufficient to contain all the used filters that are likely to accumulate at a facility between waste collections.

c. Contractor shall provide sufficient pallets for batteries that may accumulate at each Operations Facility between pickups.

d. Contractor shall furnish for each load a manifest showing the materials picked up and their locations. A copy of the waste manifest must be left with the facility before the waste leaves the property.

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B. Documentation

1. The Contractor shall provide, upon demand, a manifest showing:

a. The amount of waste coolant collected by date and any reports required by local, state, or Federal authorities governing the activities described herein.

b. Contractor shall furnish a manifest/documentation, including count and content of each load picked up at each Operations Facility.

c. A copy of the manifest/documentation is to remain with the Services Manager or Shift Supervisor prior to Contractor leaving the property.

d. To conform to State Regulation, the batteries must have a Waste Transportation Ticket/Receipt when they leave DART. The Waste Transportation Ticket/Receipt must be signed by both a DART representative and the company representative transporting the batteries. The Waste Transportation Ticket/Receipt must include items from the monthly report in Section 3.B.8 of this document.

e. Copies of the Waste Transportation Ticket/Receipt shall be forwarded to DART’s Senior Manager of the facility from which the material was collected and DART’s Contract Administrator.

f. Any spills on DART property shall be handled and documented in accordance with DART’s Standard Operating Procedure, NPS- 0044, “Hazardous/Regulated Waste Management”. Copies of the spill reports shall be forwarded to the Senior Manager of the facility.

2. To conform to State Regulation, the waste must have a Waste Transportation Ticket/Receipt when it leaves DART. The Waste Transportation Ticket/Receipt must be signed by both a DART representative and the company representative transporting the waste.

3. Copies of the Waste Transportation Ticket/Receipt shall be forwarded to DART’s Senior Manager of the facility from which the material was collected and DART’s Contract Administrator.

4. Any spills caused by the contractor during handling of the waste absorbent shall be cleaned by the contractor, as required by government regulations.

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5. The handling of the waste material and the tracking of the quantities and contents shall comply with DART’s SOP NPS-0044, "Hazardous/Regulated Waste Management."

6. Copies of this report shall be forwarded to:

a. DART’s Senior Manager of shop from where the material was collected,

b. DART's Environmental Compliance Officer,

c. DART’s contract administrator.

7. Spills:

a. Spills on DART property shall be handled and documented in accordance with DART’s SOP NPS-0044 “Hazardous/Regulated Waste Management and NPG-0769 “Hazardous Communication (HAZCOM) Safety Procedures”.

b. Copies of any spill reports shall be forwarded to the Senior Manager of the facility.

8. A monthly report shall be generated to track the following items:

a. Date of transport from DART.

b. Location (Destination of Waste).

c. Type of Material.

d. TCEQ Waste Code (Form code).

e. Quantity.

f. Name of Transport Company.

g. Name of Transport Driver.

h. Vehicle Number(s).

i. Date and Location of Reclamation Facility.

C. DART Furnished Equipment

1. Containers for storing hazardous waste and used oil on site.

2. Dart shall provide the waste collection barrels.

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D. DART Deliverables

1. Dart shall provide only batteries that need disposal.

4.0 Supporting Information

A. Security

1. Reasonable security shall be required of the Contactor to protect DART’s assets from damage and theft.

2. Reasonable steps shall be taken to protect personnel from the hazards associated with handling coolant during performance of this Statement of Work.

B. Place of Performance

1. Refer to Table 1.

2. For waste OAT coolant, all disposal activities shall take place at the Contractor’s place of business.

3. If the Contractor contracts out the work to a third party, at a physical location other than the Contractor’s place of business, that Subcontractor may be audited by DART.

C. Qualifications of Key Personnel

1. Contractor shall ensure that all personnel performing these different disposal services shall be of the appropriate skill level.

5.0 Verification

1. DART reserves the right to audit the records of any load of hazardous material included below to be transported off-site.

a. Used oil and oil filters.

b. Waste absorbents.

c. Batteries.

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2. DART reserves the right to perform background and site visit checks (including contacting other customers who have contracted for similar services) of any bidder.

3. Upon request, the Contractor agrees to provide to DART copies of the reports discussed in Sections 2.0 - 4.0 above.

6.0 Packaging

1. Containers shall meet all local, State, and Federal regulations.

2. Product should be packaged to prevent environmental hazards due to leakage during pick-up, handling, and transportation.

Table 1: Location of Facilities Operating Facility Address

East Dallas Bus Operating Facility 4127 Elm Street Dallas, Texas 75226

East Dallas Central Support Facility 4209 Main Street Dallas, Texas 75226

Northwest Bus Operating Facility 2424 Webb Chapel Extension Dallas, Texas 75220

South Oak Cliff Bus Operating Facility

(SOCBOF)

3422 East Kiest Boulevard Dallas, Texas 75208

Central Rail Operations Facility (CROF) 3021 Oak Lane Dallas, Texas 75226

Northwest Rail Operations Facility

(NWROF)

9717 Abernathy Drive Dallas, Texas 75220

Oak Cliff Fleet Services (OCFS) – Non-Revenue Vehicle (NRV) Shops

1200 East Jefferson Boulevard Dallas, Texas 75203

iv. LRV Fleet Services Body Shop at Central Rail Operations Facility (3021 Oak Lane, Dallas, TX. 75226): fifty-five (55) gallons per month paint and paint prep waste.