Revised 12/12/2025

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

NOTICE OF INTENT TO SOLE SOURCE

NIS NO. 551583

ORAL HEALTH SERVICES

Buyer: Chris Jones

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE 10/1/2026

SUBMISSION DUE DATE * 10/8/2026 @ 3:00PM EST

All responses must be submitted online in the Supplier Portal. Late or phoned/emailed responses will not be accepted.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above.

Late and/or emailed proposals will not be accepted.

http://www.detroitmi.gov/suppliersupport

1.1. NOTICE

The City of Detroit Office of Contracting and Procurement hereby announces its intent to enter into a sole source contract in accordance with Detroit City Code Sections 17-5-2(g) and 17- 5-154, only one source of supply is available.

1.2. JUSTIFICATION OF SOLE SOURCE PROCUREMENT

This is a unique service for Oral Health Services associated with the Detroit Health Department.

1.3. DESCRIPTION OF PURCHASE

The following dental center services will be provided by Contractor through contact with the City of Detroit:

Dental Center Services to eligible persons within the City's service area (dental services providers may be employees of Contractor or independent contractors). “Dental Center Services” shall mean those types of primary dental services that are typically delivered by a general dental practitioner. By way of example, but not limitation, examples of such primary dental services are: Prevention, treatment and control of oral disease via extraction, restoration, and replacement of teeth; prevention, treatment and control of periodontal disease and dental caries; and other similar services provided in the usual practice of dentistry.

All claims and billing of claims (through an electronic medical records and billing system developed by Contractor) for patients receiving Dental Center Services from Contractor. Fees charged to non- Medicaid patients will be determined according to Contractor’s approved sliding fee schedule.

Collection of fees for services from Michigan Department of Health and Human Services, commercial payers and private pay, and payment of all costs associated with ongoing center operation.

All compensation and benefits for Contractor employees, as well as all supervision of Dental Center Services.

Contractor will maintain all professional liability insurance for employee and providers and general liability insurance.

Persons that meet the following eligibility criteria will be served*:

1. Persons who do not have dental insurance

2. Persons who are covered by Medicaid, MIChild, Healthy Michigan Plan, Healthy Kids or other public assistance programs

3. Persons with commercial insurance

* The above description of an “Eligible Individual'' does not guarantee eligibility to any particular individual. A person who meets the eligibility criteria may not be eligible for Dental Center Services due to noncompliance with Dental Center Services requirements, limited resources, or other reasons.

FEES AND REIMBURSABLE EXPENSES

CONTRACTOR will submit claims and bill for Dental Center Services it provides utilizing its own provider identification number(s) and will be paid directly for such services by the entities it bills. For the periodic Medicaid Public Dental Center Enhanced Reimbursement Rate payments, CONTRACTOR will receive the entire amount of the payments, including both the amount of the federal share and the amount of the state share.

The City will provide an intergovernmental transfer (IGT) of funds to the Michigan Medical Services Ad-ministration, quarterly, or as otherwise determined by the Michigan Medical Services Administration, by the date provided on the Notice of Program Reimbursement, to pay the non-federal share of Medical Public Dental Center Enhanced Reimbursement Rate payments for Dental Center Services provided by CONTRACTOR as a Public Dental Center on behalf of the City of Detroit Health Department (City).

The amount of the intergovernmental transfer of funds to be provided by the City is the non-federal share of the difference between the Medicaid fee screen rate and the average commercial rate for Medicaid-eligible Dental Center Services, as determined by the Michigan Medical Services Administration.

CONTRACTOR will pay the City for Public Health Programs services provided by the City of Detroit Health Department (City). The amount to be paid by CONTRACTOR to the City will be determined quarterly and paid quarterly commencing the fourth (4th) month of center operations, based upon the volume of Dental Center Services provided by CONTRACTOR and Public Health Program services provided by the City. The amount of the quarterly payment for Outreach and other related services as described above will be calculated quarterly and will equal five to ten percent (5% to 10%) of the statewide commercial equivalent of non-Healthy Kids Dental Medicaid billings for that quarter. The amount will vary depending upon the volume of Medicaid services delivered. The amount paid for services rendered under this Contract will not exceed $360,000.00.

Quarterly, the State of Michigan relays information to the Contractor related to claims paid, total average commercial rates, and required intergovernmental transfers (IGT payments) from the City.

These calculations are based on claims paid within the adjustment quarter for dates of service up to six quarters old.

The Contractor notifies the City of their IGT obligation upon receiving from the State of Michigan and outlines the payment deadline. The State of Michigan must receive the payment from the City and all other local health departments before the process can continue. Once all IGT payments have been received, a Community Education and Outreach payment will be issued to the City per the outlined terms.

Upon termination for any purpose, both parties are responsible for performance on the terms of the contract for upwards of six quarters past the termination date due to the underlying funding processes.

The State of Michigan dictates the timing and amount of required payments from the local health departments, based on services provided by the Contractor which would have been provided during the contract period. The percentage amount that is used for the quarterly payment and IGT estimates will be reviewed annually and agreed to by both CONTRACTOR and the health department, beginning one year from commencement of dental services.

Funds generated in excess of costs, in part, will be used to create, administer, and report activity to the City, and to support a sliding fee schedule to support the cost of care for those individuals who qualify by parameters established by CONTRACTOR. Fees to be charged (fee schedule) is not applicable as it relates to this contract. Payments are determined by the process outlined above, there is no set fee.

1.4. INTENDED SOURCE:

VENDOR NAME: My Community Dental Centers VENDOR ADDRESS: 3890 Charlevoix Ave Petoskey, MI 49770

1.5. INTENDED CONTRACT:

TERM: 2 Years TOTAL VALUE: $0.00 (Contractor will be reimbursed by the State of Michigan)

1.6. RESPONSE REQUIREMENTS:

This notice of intent is not a request for competitive proposals. However, any interested party that believes it can meet the requirement described herein may identify themselves and must provide evidence of their capability to fulfill the requirement being requested. Responses must be supported with clear and convincing evidence to clearly be able to provide the services outlined in this notice.

All responses received in writing within seven business days after date of publication of this notice (see deadline above) will be considered by the City of Detroit. A determination by the City of Detroit not to compete this proposed contract based upon responses to this notice is solely within the discretion of the City of Detroit. Information received will be considered solely for determining whether to conduct a competitive procurement.

1.7. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the awardee. Any modification and resulting changes in pricing shall be made by amendment to the contract by the awardee and the City.

1.8. NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

1.9. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

1.10. OFFICE OF INSPECTOR GENERAL

1.10.1. In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

1.10.2. This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

1.10.3. A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the

City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

1.10.4. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any

Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

1.10.5. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public

Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

1.10.6. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

1.10.7. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

1.11. QUESTION DEADLINE

All questions regarding the Notice of Intent shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal.

The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this Notice of Intent or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this notice.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the notice terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.