2-MS-963 2026 materials bid specs - PennBid.xls

XLS spreadsheet 254 KB Posted Mar 23, 2026

Attached to: 2026 Road Materials
Solicitation number: Not on record
Issued by: Lehigh County, Pennsylvania

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Written by GovTribe AI · Mar 27, 2026

This is a proposal and contract form for materials procurement issued by Heidelberg Township, a Second Class Municipality in Lehigh County, Pennsylvania. The Township seeks sealed electronic bids for road materials to be submitted via PennBid at https://pennbid.bonfirehub.com by 3:00 PM on April 15, 2026, at which time bids will be opened and read. The materials requested include Superpave asphalt in three grades (9.5mm wearing course at 2,000 tons, 19.0mm binder course at 3,500 tons, and 25mm wearing course at 500 tons), various stone aggregates (AASHTO #1, #8, and #57 stone; PennDOT 2A and 2RC stone; and PennDOT Type 2 anti-skid stone), R6 riprap (500 tons), and high-performance cold patch (100 tons). All materials must comply with current Pennsylvania Department of Transportation Specifications (Pub. 408), and suppliers must be prequalified by PennDOT per Section 102.01. The contract will expire one year from the date of award or by April 16, 2027. No site visits or bidders' conferences are mentioned in the documents.

Bidders must submit proposals on forms furnished by the Township and must include either a certified check or bid bond equal to 10% of the total bid amount, payable to Heidelberg Township, to serve as a proposal guarantee. The successful bidder must execute a performance bond with corporate surety approved by the Township in the amount of 100% of the contract value within ten days of award. All bituminous materials will be purchased by weight or converted gallons at 60°F, and suppliers must complete Form TR-465, "Daily Bituminous Mixture Certification." Bidders must provide unit prices for materials on three delivery bases: FOB Plant, Delivered at Job Site, and Delivered as Directed to the Township's Paver. An escalator clause applying PennDOT Pub 408 Section 110 will be used if the contract contains sufficient quantities of asphalt cement for bituminous price adjustment, with the Base Bid Price Index calculated using the month in which the proposal was first advertised. The Township reserves the right to make awards on individual items or on the aggregate total for all like items and may reject any or all proposals at its discretion.

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File	Type	Posted
1-Escalator Clause.docx	DOCX document	Mar 23, 2026
3-2026 Road Materials Bid - PennBid.docx	DOCX document	Mar 23, 2026

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Proposal & Contract Pg 1

MS-963 (02-01)
				PROPOSAL AND CONTRACT FOR
				EQUIPMENT AND/OR MATERIALS ONLY *			(THIS PROPOSAL INCLUDES
							INSTRUCTIONS TO BIDDERS)
				INSTRUCTIONS ON PAGE 3
A. DEPOSIT OF PROPOSALS.
1.	All Bid proposals shall be submitted elctronically				Heidelberg Township, Second Class 610-767-9297 x1
	via PennBid at https://pennbid.bonfirehub.com				MUNICIPALITY (NAME & TYPE) TELEPHONE NO.
	4/15/26		."
.	DATE				Dawn Didra
						SECRETARY
	Sealed Proposals will be received on or before
	3:00pm		, on the above Opening Date.		6272 Route 309, Suite A
	TIME				New Tropoli, PA 18066
					ADDRESS
	Bids will be opened and read at approximately
	3:00pm		, on the above Opening Date.		PROPOSALS MUST BE submitted electroncally
	TIME				via PennBid at https://pennbid.bonfirehub.com
2.	Supplier of materials agrees to furnish and deliver those items for which prices have been indicated on the Schedule of Prices (Attachment 1) in accordance with the current PennDOT Specifications (Pub. 408), except bidders need to be prequalified by PennDOT (Sec. 102.01). It is understood that: (1) Bituminous materials will be purchased weight or converted gallons at 60 F. (2) Supplier must finish Form TR-465, "Daily Bituminous Mixture Certification." (3) The Municipality reserves the right to make an award on the basis of quotations received for any item or on the basis of the aggregate total for all like items on which quotations are received.
3.	Contract shall expire in one year from Date of Award or by					April 16, 2027
						(DATE)
B. CONTRACTOR'S CERTIFICATION
	Proposal of
			(NAME OF CONTRACTOR)
	(ADDRESS)
1.	It is hereby certified as follows:
	a.	The only person (s) having an interest in this proposal is (are) [include owners of leased equipment]:
	b.	None of the above persons are employees of the municipality.
	c.	This proposal is made without collusion with any other person, firm or corporation.
	d.	All specifications referred to above have been examined by the suppliers. The supplier understands that the
		quantities indicated herein are approximate and are subject to change as may be required; and that all work
		is payable on the basis of the unit prices listed on the Schedule of Prices (Attachment 1).
2.	Accompanying this proposal is a certified check or bid bond in the amount of 10% of total bid							made
	payable to the municipality, as a proposal guarantee which, it is understood, will be forfeited in case the supplier
	fails to comply with the requirements of the proposal.
3.	Name(s) of source(s) of supply of bituminous materials.
						* For Contract Projects, use MS-944.
-1-

Proposal & Contract Pg 2

MS-963
4.	The supplier will comply with all requirements of the laws and implementing regulations of the Commonwealth
	of Pennsylvania and of the United States relating to human relations, equal opportunity and non-discrimination
	in employment, and will pay to workmen employed in the performance of the contract the wages to which they
	may be entitled and, when required by law, not less than the applicable prevailing wage.
5.	The supplier will provide the municipality with a performance bond, conditioned upon the faithful performance
	of the contract. The bond should be in the amount of		100%	of the total contract amount.
	WITNESS OR ATTESTED BY:
			SUPPLIER
		BY:
	TITLE:		TITLE:
TO BE EXECUTED ONLY IN THE EVENT THE ABOVE PROPOSAL IS ACCEPTED
ACCEPTED ON:
	ATTESTED BY:
			DATE
			Heidelberg Township, Lehigh County
	TITLE Dawn Didra, Secretary		MUNICIPALITY
		BY:
	(SEAL)		TITLE: Jonathan Jakum, Chair, Board of Supervisors
			TITLE: David Fink, Vice-Chair, Board of Supervisors
	TOTAL AMOUNT OF CONTRACT:		TITLE: Matthew Schneider, Board of Supervisors
	$
	ITEMS INCLUDED IN CONTRACT:
-2-

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Schedule of Pricing Pg 3

MS-963
SCHEDULE OF PRICES
FOR EQUIPMENT AND / OR MATERIALS
EQUIPMENT Type, Make, Model, Specifications:			N/A
Delivery Date:			F.O.B.
			PRICE	$
		OUTRIGHT PURCHASE (-) Trade in		$
			Net	$
		RENTAL WITH PURCHASE OPTION ( Rental to be applied to purchase price.)
		Rental:		per
					( Hour, day, week, month, etc.)
			PRICE	$
			(-) Trade-in	$
			Net	$
PROPOSAL AND CONTRACT INSTRUCTIONS
1.	The proposal must be typewritten or printed on forms supplied by Heidelberg Township.
2.	If more than one proposal on any project is submitted by any individual, firm or partnership,
	corporation or association under the same or different names, only one lowest proposal will be
	considered.
3.	Proposals shall be sealed and clearly marked on the outside of the envelope "BID FOR MATERIALS".
4.	Part A of page 1 is to be completed by the municipality. Part B of page 1 is to be completed
	by the supplier.
5.	The successful bidder shall within ten (10) days after award, enter into a contract with the Township.
	Contract to be accompanied by a Performance Bond with corporate surety approved by the
	Township in the amount of One Hundred Percent (100%) of each successful bid to guarantee
	delivery of said product.
6.	Bids must be accompanied by a Certified Check or Bid Bond payable to Heidelberg Township
	in the amount of Ten (10%) of the total bid amount, to be retained by the Township if the
	successful bidder fails to enter into contracts with the Township within ten (10) days after
	award of the bid contracts.
7.	Contractor awarded the bid shall receive an approved copy of the contract.
8.	Each bid shall be irrevocable for a period of sixty (60) days from the date of opening.
	The Township reserves the right to reject any or all bids and to waive technicalities and
	informalities in the best interest of the Township.
			- 3 -

Schedule of Pricing Pg 4

MS-963
				ATTACHMENT #1
SCHEDULE OF PRICES - MATERIALS						BIDDER NAME:
1	2	3*	4**	5	6	A	7	8	8***	C
Item No.	Approx. Quantity	Unit	Description	Remarks and/or Delivery Dates	Unit Price FOB Plant	Total (2 x 6)	Unit Price Delivered at Job Site	Total (2 x 7)	Unit Price Delivered as Directed	Total (2 x 8)
1	2,000	Tons	Superpave 9.5mm,	FOB Plant and
			PG 64-22, Wearing	FOB Delivered as
			Course, 0.0 to 0.3	Directed to the
			million ESAL, SRL-L	Township's Paver
2	3,500	Tons	Superpave 19.0mm,	FOB Plant and
			PG 64-22, Binder	FOB Delivered as
			Course, 0.0 to 0.3	Directed to the
			million ESAL, SRL-L	Township's Paver
3	500	Tons	Superpave 25mm,	FOB Plant and
			PG 64-22, Wearing	FOB Delivered as
			Course, 0.0 to 0.3	Directed to the
			million ESAL, SRL-L	Township's Paver
4	500	Tons	R6 Riprap	FOB Plant and
			PG 64-22, Wearing	FOB Delivered to
				Township Garage
			ACT 57 Participation: ______
			Location of Source:_____________________________
			Mileage one way to Township Garage:______________
			Escalator clause:If this contract contains sufficient quantities of asphalt cement for the PennDOT bituminous price
			adjustment to apply. PennDOT Pub 408 Section 110 will apply. The Base Bid Price Index (IB) will be calculated
			using the month in which the proposeal was first advertised. Complete form CS-1PA Price Adjustment of
			Bituminous Materials if applicable.
*Gallons-Tons-Feet-etc.			**Includes Class-Size-Diameter
Use of Cutback Asphalt is Prohibited Between May 1st and October 31st Except as Noted in Bulletin No. 25.						All Columns Must Be Completed Unless Otherwise Indicated.
					4

Schedule of Pricing Pg 4 (2)

MS-963
				ATTACHMENT #1
SCHEDULE OF PRICES - MATERIALS						BIDDER NAME:
1	2	3*	4**	5	6	A	7	8	8***	C
Item No.	Approx. Quantity	Unit	Description	Remarks and/or Delivery Dates	Unit Price FOB Plant	Total (2 x 6)	Unit Price Delivered at Job Site	Total (2 x 7)	Unit Price Delivered as Directed	Total (2 x 8)
5	100	Tons	AASHTO #1 Stone	FOB Plant and
				FOB Delivered to
				Township Garage
6	1,800	Tons	AASHTO #8 Stone	FOB Plant and
			with 1.0% Loss by	FOB Delivered to
			Wash	Township Garage
7	500	Tons	AASHTO #57 Stone	FOB Plant and
			with 2.0% Loss by	FOB Delivered to
			Wash	Township Garage
			ACT 57 Participation: ______
			Location of Source:_____________________________
			Mileage one way to Township Garage:______________
*Gallons-Tons-Feet-etc.			**Includes Class-Size-Diameter
Use of Cutback Asphalt is Prohibited Between May 1st and October 31st Except as Noted in Bulletin No. 25.						All Columns Must Be Completed Unless Otherwise Indicated.
					5

Schedule of Pricing Pg 4 (3)

MS-963
				ATTACHMENT #1
SCHEDULE OF PRICES - MATERIALS						BIDDER NAME:
1	2	3*	4**	5	6	A	7	8	8***	C
Item No.	Approx. Quantity	Unit	Description	Remarks and/or Delivery Dates	Unit Price FOB Plant	Total (2 x 6)	Unit Price Delivered at Job Site	Total (2 x 7)	Unit Price Delivered as Directed	Total (2 x 8)
8	800	Tons	PennDOT 2A Stone	FOB Plant and
				FOB Delivered to
				Township Garage
9	500	Tons	PennDOT 2RC	FOB Plant and
				FOB Delivered to
				Township Garage
10	400	Tons	PennDOT Type 2	FOB Plant and
			Anti Skid	FOB Delivered to
				Township Garage
11	100	Tons	High Performance	FOB Plant and
			Cold Patch	Delivered
			ACT 57 Participation: ______
			Location of Source:_____________________________
			Mileage one way to Township Garage:______________
*Gallons-Tons-Feet-etc.			**Includes Class-Size-Diameter
Use of Cutback Asphalt is Prohibited Between May 1st and October 31st Except as Noted in Bulletin No. 25.						All Columns Must Be Completed Unless Otherwise Indicated.
					6

Performance Bond Pg 5

MS-963 (02-01)								Attachment # 2
PERFORMANCE BOND
					(With Corporate Surety)
		KNOW ALL MEN BY THESE PRESENTS, That we,
as Principal and
a corporation incorporated under the laws of the State of
as Surety, are held and firmly bound unto
in the full and just sum of
( $			) dollars lawful money of the United States of America, to be paid to the above
Municipality or its assigns, to which payment well and truly to be made, we bind ourselves, our heirs, executors
administrators, successors and assigns, jointly and severally, firmly by these presents.
		WHEREAS, the above bounden Principal has entered into a contract with the above Municipality, bearing
even date herewith, for the undertaking of certain obligations as therein set forth,
		NOW, THEREFORE, the condition of this obligation is such that if the above bounden Principal, as
Contractor, shall in all respects comply with and faithfully perform the terms and conditions of said contract, including
the Specifications and conditions referred to and made a part thereof, and such alterations as may be made in said
Specifications as therein set forth, then this Obligation shall be void, but otherwise the same shall be and remain in full
force, virtue and effect.
		It is further provided that any alteration which may be made in the terms of the contract or its specifications
with the express approval to the Municipality or the Principal to the other, shall not in any way release the Principal
and the Surety or either or any of them, their heirs, executors, administrators, successors or assigns from their
liability hereunder, notice to the Surety of any such alteration or forbearance being hereby waived.
		IN WITNESS WHEREOF, the said Principal and Surety have duly executed this Bond under Seal, pursuant
to due and legal action authorizing the same to be done on								.
							( DATE OF BOND )
				Attest / Witness
							CONTRACTOR
						BY
	TITLE:						TITLE:
				Attest / Witness
							SURETY COMPANY
	TITLE:						TITLE:
						- 7 -

PLACE SEAL HERE

MBD00040E4F.bin

File details come from the government source that posted it. Updated Mar 27, 2026.