2-MS-944 2026 Sealcoating.pdf

MS-944 02-01 PROPOSAL & CONTRACT (THIS PROPOSAL INCLUDES

(WHEN EXECUTED) INSTRUCTIONS TO BIDDERS)

A. DEPOSIT OF PROPOSALS.

Bids shall be submitted via PennBID for HONEY BROOK TOWNSHIP

“2026 Sealcoating” Municipality Name and Type for Letting of

July 2, 2026 KRISTY DEISCHER-EDDY

Date Interim Township Manager

Sealed Proposals will be received on or before

11:00 A.M., on July 2, 2026 via PennBID 500 SUPLEE RD

Time Address

Bids will be opened on PennBID and posted approximately HONEY BROOK, PA 19344

11:30 A. M. on the above Bid Due Date. Proposals must be submitted via PennBID.

1. The contractor proposes to furnish and deliver all materials (including Form TR-465 Daily Bituminous Mixture

Certification) and to do and perform all work in the bid for the following project as more specifically set forth in the

Schedule of Prices (Attachment), in accordance with drawings and specifications on file with PennBID

(www.pennbid.bonfirehub.com)as well as the supplements and special requirements contained herein and/or attached hereto and current PennDOT specifications (Publication 408), except (a) volumetric testing of bituminous paving materials is not required (Sec. 409). Bidders need to be prequalified by PennDOT (Sec. 102.01).

2. If designated as the successful bidder, the contractor may begin work on the date specified in the notice to proceed, or as otherwise provided in the special requirements, and will complete all work on or before September 15, 2026. If all work is not completed on time, liquidated damages will be assessed at the rate of $_200.00 per additional calendar day.

3. Accompanying this proposal is a certified check or bid Bond in the amount of 10% of the bid made payable to the municipality as a proposal guarantee which, it is understood, will be forfeited in case the contractor fails to comply with the requirement of the proposal.

B. PROPOSAL OF: _____________________________________________________________________________ Name of Contractor

Address

CONTRACTOR’S CERTIFICATION

It is hereby certified as follows:

1. The only person(s) interested in this proposal as principal(s) is (are): ________________________________

2. None of the above persons are employees of the municipality.

3. This proposal is made without collusion with any other person, firm, or corporation.

4. All plans and specifications referred to above and the site of the work have been examined by the contractor.

The contractor understands that the quantities indicated herein are approximate and are subject to change as may be required; and that all work is payable on the basis of the unit prices listed on the Schedule of Prices (Attachment

1).

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5. The contractor will comply with all requirements of the laws and implementing regulations of the Commonwealth of

Pennsylvania and the United States relating to human relations, equal opportunity and non-discrimination in employment, and will pay to workmen employed in the performance of the contract the wages to which they may be entitled.

6. The contractor will provide the municipality with a 100% performance bond, conditioned upon the faithful performance of the contractor in accordance with the plans, specifications and conditions thereof, and a 100% payment bond conditioned on the prompt payment of all material furnished and labor supplied or performed in the prosecution of the work, in accordance with the Public Work’s Contractors’ Bond Law of 1967; These items shall be submitted within 20 days of notice of award.

7. The contractor, with the bid submission, shall include a dually signed copy of the project specifications, an affidavit accepting the provisions of the Workmen’s Compensation Act of 1915, as amended, an insurance certificate, an anti-collusion affidavit, a public works employment verification form, CDL compliance certificate and proof of PennDOT prequalification.

8. “The parties agree that the relationship between the Contractor and Honey Brook Township is one of independent contractor and not the employer/employee and that the individual employees of the Contractor who will be performing the work pursuant to this contract are not employees of Honey Brook Township. Contractor hereby certifies, represents and warrants to the Township that all persons performing any aspect of the work pursuant to this Contract who are required to have commercial driver’s license are subject to a program for drug and alcohol testing in accordance with the Omnibus

Transportation Employee Testing Act of 1991 and the federal regulations adopted pursuant thereto.”

Contractor

WITNESSED OR ATTESTED BY:

BY:______________________________________

Title (Seal)

Title

SEAL

TO BE EXECUTED ONLY IN THE EVENT THE ABOVE PROPOSAL IS ACCEPTED

ACCEPTED ON:_______________________________________

Date

Municipality

ATTESTED BY:

________________________________________ BY:_______________________________________ Title Title

SEAL

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ATTACHMENT #1

County: Chester Municipality: Honey Brook Township Project No.: 2026 Sealcoating T

H

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P O

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T O

B E

C O

M P

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T E

D

B Y

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A L

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LOCATION OF WORK

Merwood Drive (4367’ x 22’ and 550’ x 26’, total 13,491 SY)

Woodglen Drive (1265’ x 22’, total 3,402 SY)

Plumwood Drive (1138’ x 26’, total 3,617 SY)

Hillview Road (1300’ x 22’ and 50’ radius cul-de-sac, total 4,456 SY)

Talbotville Road (1500’ x 18’, total 3,300 SY Seal Coat ONLY) from 779 Talbotville to Given Road

All ADTs < 1000.

DESCRIPTION OF WORK:

Single seal coat per PennDOT Pub 408, Section 470 and Type II Slurry Seal per PennDOT Pub 408, Section 482

ESCALATOR CLAUSE:

Per Pub. 408 Section 110.04 Current Edition. Bituminous Price Adjustment applies to this contract.

Contractor required to supply Form CS-1-PA when applicable. Bid index is June2026

SCHEDULE OF PRICES

1.Item

No.

2. Approx.

Quantities

3.

Units

4.*Description 5. Unit

Price

6. Total

24,966

24,966

3,300

SY

LS

Single seal coat, in place, per PennDOT Pub 408, Section 470

Type II Slurry Seal per PennDOT Pub 408, Section 482

Talbotville Road – Single seal coat, in place, per PennDOT Pub 408, Section 470 plus oil paved swale

Mix Design

Only

Put

Pricing

On

PennBID

Pricing

Sheet

Only

Put

Pricing

On

PennBID

Pricing

Sheet

*DESCRIPTION

Must include ADT on Wearing surfaces.

USE OF CUTBACK ASPHALT IS PROHIBITED BETWEEN MAY 1st

AND OCTOBER 31st EXCEPT AS NOTED IN BULLETIN NO. 25.

County: Chester Municipality: Honey Brook Township Project No.: 2026 Sealcoating

Attachment 1-A

SPECIFICATIONS AND SPECIAL PROVISIONS TO CONTRACT MS-944

CONTAINS IMPORTANT INFORMATION FOR THE CONTRACTOR(S)

The Prime Contractor(s) and subcontractors must comply with all of the following provisions:

TRAFFIC CONTROL

- Traffic Control and Safety Devices to be provided by the Contractor(s) in compliance with the current MUTCD, PennDOT Publication 212 and Publication 213.

- The Contractor(s) may fully close Talbotville between Morgantown and Given but must allow school bus traffic, emergency vehicles and USPS through. All other roads are not through roads but must be open to local residents, school bus traffic, emergency vehicles and USPS. School starts August 24, 2026.

GENERAL

- Contractor(s) to supply proof of CDL Drug and Alcohol Compliance and completed non-collusion affidavit, public works verification form and Workman’s Compensation affidavit with the bid package.

- Proof of Insurance showing the required coverages as shown herein the bid documents must be submitted with bid to be considered a valid bid

- Contractor(s) shall be PENNDOT prequalified and must supply proof of prequalification for Code F4 Bituminous

Treatments/Seal Coat with the bid package

- Prevailing wages do not apply to this project since it is considered maintenance work

- Work to be completed on or before September 15, 2026. After 9/15/26, liquidated damages apply at $200/day.

- The Contractor(s) shall notify the Municipality and public ten (10) calendar days prior to the start of the project.

- Delivery tickets shall be submitted for all materials.

- Submit Bill of Lading for each shipment of bituminous material per Section 702.1(c) of PENNDOT Spec. Form 408.

- CS-4171 Certificate of Compliance and/or TR-465 Daily Bituminous Mixture Certification is required for all materials.

- Final Completion Certificate & Notice of Completion required

- Where Contract references current PennDOT specifications (Publication 408) or PennDOT Specifications Form 408, the latest version applies.

- Contractor(s) is (are) responsible for defects that occur within one year of applications.

- A 2-year maintenance bond is required (100% first year, 50% second year) covering any and all workmanship or material related defects, as determined by the municipality.

- Municipality will inspect the project.

- Municipality reserves the right to limit work completed.

- Municipality reserves the right to procure material which best suits their requirements after all bids & items are reviewed.

- Municipality reserves the right to make an award on the basis of the aggregate total for all like items on which quotations are received.

- Future award of Contracts will be based on quality of work as determined by the Municipality.

- The successful bidder(s) must provide a 100% Performance Bond and a 100% Payment Bond within 20 days of the award of the contract.

- Certificate of insurance listing Honey Brook Township as the Certificate Holder and HBT and Technicon Enterprises Inc

II as additional insured with coverages as established in the bid documents must be submitted within 20 days of Notice of

Award.

- Honey Brook Township will issue a Notice to Proceed when all executed documents and paperwork have been received.

- No payments will be made until bidder has supplied all required delivery slips, certifications, and maintenance bond.

- Contractor(s) must complete and submit CS-1PA, Price Adjustment of Bituminous Material if applicable.

- Contractor’s equipment may not leave project location until the contracted work has been completed.

- Incidental preparation and clean up required by Contractor. (Project Construction Materials)

- Township is responsible for replacing permanent paving markings.

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County: Chester Municipality: Honey Brook Township Project No.: 2026 Seal Coating

Attachment 1-A

SPECIFICATIONS AND SPECIAL PROVISIONS TO CONTRACT MS-944

CONTAINS IMPORTANT INFORMATION FOR THE CONTRACTOR(S)

SEAL COAT

- Note Talbotville Road will only receive seal coat and not the slurry seal. In addition to the roadway, an approximate 2’ wide paved swale along one side of the roadway shall be hit with the oil, but not stone as part of the Talbotville Road seal coat line item. The 18’ width does not include the 2’ swale.

- The Contractor will provide the Municipality with a PENNDOT Approved Bituminous Seal Coat Design using the methods in Appendix E of Bulletin 27 at least 5 days prior to beginning the work. Bituminous Application Range is 0.20 to 0.50 gallons per square yard and Stone Application Range is 15 to 25 pounds per square yard; actual rate will be determined by the seal coat design, ADT counts will be provided by Municipality, surface category conditions to be provided by Municipality.

- Contractor to place Single Bituminous Seal Coat in conformance with PennDOT Publication 408, Section 470.

Contractor to provide a bill of lading and a signed CS-4171 for each load of bituminous material and delivery tickets and a daily signed CS-4171 for each day’s placement of stone.

- Contractor to place Type II Slurry Seal in conformance with PennDOT Publication 408, Section 482.

-Use of rubber tired roller(s) are required, provide a sufficient number of rollers to roll the width of the stone spread in one pass.

- Oil Samples required from each lot of bituminous material. Samples to be collected by Contractor. Minimum sample frequency (1) one quart AM & PM per day. Collections of samples to be witnessed by Municipality and samples are to be retained by Municipality. Oil samples must be placed in approved type container that is compatible with the oil sample.

-At least (3) three random stone samples are to be collected by the Contractor on the project site. Collection of the samples are to be witnessed by the Municipality and samples are to be retained by the Municipality.

- Contractor to provide all sample containers or sample bags.

- Complete all testing in accordance with PENNDOT Specifications Form 408 Section 401 except Marshall Testing.

- Tack Coat is required per Section 460 / 409 of PennDOT Specifications Form 408 and is incidental to paving.

FRESH OIL SIGNAGE

The Contractor shall be responsible for installing “Fresh Oil Signs” five days in advance of any work and shall only be removed after final completion and sweeping. The Fresh Oil signs shall be placed at each end of the project and at each intersecting roadway which enters the work zone from adjoining side streets.

SWEEPING OF ROADWAYS

The Contractor shall sweep the roads before beginning the seal coat process to remove dirt and debris. Within two weeks after the completion of the seal coat, the Contractor shall sweep the completed seal coat roads with a mechanical type pick-up or vacuum type pick-up sweeper to pick-up sweeper to pick up any excess loose stones. The Contractor may need to repeat the sweeping process if directed by the Municipality. Within 24 hours prior to placement of the Type II Slurry Seal, the Contractor must resweep the roadway surfaces.

My signature signifies that I have read and understand the above conditions and special provisions to this contract, and by being authorized by this company to act as their authorized representative, and on their behalf hereby agree to adhere to any and all of the provisions pertaining to this contract.

Contractor’s Representative Date Municipality’s Representative Date

______________________________________________ _____ HONEY BROOK TOWNSHIP_ _

Company Municipality

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