2-LYCO 105 BID PACKAGE.pdf

COUNTY OF LYCOMING

FINANCIAL MANAGEMENT OFFICE

Heather Lehman, Lycoming County Chief Budget Officer Third Street Plaza ♦ 48 West 3rd Street, Williamsport, PA 17701 Tel: (570) 327-2510 ♦ Fax: (570) 320-8196 ♦ Email: hrhoads@lyco.org

INVITATION TO BID (ITB)

FOR

SEDIMENT DEPOSIT REMOVAL AND BRIDGE

REPAIRS:

COUNTY BRIDGE NO. 105

ISSUE DATE: OCTOBER 23, 2026

DUE DATE: NOVEMBER 11, 2026

TABLE OF CONTENTS

SECTION 1 NOTICE TO BIDDERS................................................................................................................ 1-1

SECTION 2 BID INFORMATION AND INSTRUCTIONS ........................................................................... 2-1

SECTION 3 CONTRACT TERMS AND CONDITIONS ................................................................................ 3-1

SECTION 4 GENERAL TERMS AND CONDITIONS................................................................................... 4-1

SECTION 5 BID SPECIFICATIONS ............................................................................................................... 5-2

SECTION 6 BID PRICE SCHEDULE.............................................................................................................. 6-3

SECTION 7 BID FORM ................................................................................................................................... 7-1

SECTION 8 NON-COLLUSION AFFIDAVIT ................................................................................................ 8-4

SECTION 9 PREVAILING WAGE .................................................................................................................. 9-1

SECTION 10 BID BOND ............................................................................................................................... 10-5

SECTION 11 PERFORMANCE BOND ......................................................................................................... 11-1

SECTION 12 LABOR AND MATERIALS PAYMENT BOND ................................................................... 12-1

SECTION 13 EXCEPTION FORM ................................................................................................................ 13-1

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SECTION 1

NOTICE TO BIDDERS

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Legal Ad Sun Gazette To Be Run: October 23rd & October 26th

NOTICE TO BIDDERS

The County of Lycoming is requesting sealed bids for Sediment Deposit Removal and Bridge Repairs: Lycoming County Bridge No. 105. Bids are due by Wednesday, November 11, 2026, at 5:00 P.M. EST. Bids will be opened on Thursday, November 12, 2026, at 10:00 A.M. EST in the Commissioners’ Meeting Room, Lycoming County Executive Plaza Building.

Bids shall be mailed or delivered to the Lycoming County Controller’s Office, Lycoming County Third Street Plaza, 33 West Third Street, 3rd Floor, Williamsport, PA 17701. Bids must be enclosed in a sealed envelope and marked “ITB for Sediment Deposit Removal and Bridge Repairs: County Bridge No. 105”.

All bids shall remain firm price for 60 days after the date of bid opening. Bids must be accompanied by bid security in the amount of ten percent (10%) of the total amount of the Bid. Bid security shall be released to unsuccessful Bidders within 120 days after the date of bid opening.

Questions regarding this Invitation to Bid shall be submitted via the “Clarifications” feature within PennBid.

Complete bidding documents are available at no cost on PennBid (www.pennbid.net)

Pennsylvania Department of Transportation prequalification is required for the Project. The successful bidder must be prequalified in the work class code S2 for the repair of concrete or steel bridges.

PA prevailing wage rates do apply to this contract.

The Lycoming County Board of Commissioners reserve the right to accept or reject any or all bids, or to accept any part of a bid without accepting the whole thereof, or to accept such bid as they deem to be in the best interest of the County.

COUNTY OF LYCOMING

Scott L. Metzger Marc C. Sortman Mark Mussina

Attest:

Shannon P. Barnes.

Chief Clerk

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SECTION 2

BID INFORMATION

AND

INSTRUCTIONS

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BID INFORMATION AND INSTRUCTIONS

2.1 Definitions

Invitation to Bid (ITB) All documents, whether attached or incorporated by reference, used to solicit competitive sealed bids.

County County shall be synonymous with the Lycoming County Board of Commissioners.

Bidder A firm, individual, or corporation submitting a bid in response to this ITB.

Addendum A written change, addition, alteration, correction or revision to a bid or contract document.

Bid / Proposal The formal response to the ITB.

Contract The agreement that results from this competitive procurement, if any, between the County and the contractor identified.

Contractor / Vendor / Successful Bidder The Bidder(s) that will be awarded a contract pursuant to this solicitation and are responsible performing the service or supplying the good as defined in the contract.

Subcontractor Any person other than an employee of Respondent who performs any services listed in this ITB.

Services The work identified in this ITB as to be performed by contractor under the ensuing contract.

Goods The equipment or items identified in this ITB as to be supplied by contractor under the ensuing contract.

Work The required services and required goods.

2.2 Purpose and Intent of Bid. This Invitation to Bid (ITB) is issued by the Lycoming County Financial Management Office on behalf of the Lycoming County Board of Commissioners. It shall be the purpose and intent of this Invitation to Bid (ITB) to cover the terms and conditions under which a successful Bidder shall be responsible to complete Sediment Deposit Removal and Bridge Repairs: County Bridge No. 105 for the County of Lycoming (hereinafter “County”) through sealed bids.

The County is seeking to identify and select one (1) Bidder to perform the work as listed above. The selected Bidder shall perform work in accordance with the Specifications and the ITB. However, the County reserves the right to award multiple contracts in any combination that best serves the interest of the County.

The Lycoming County Board of Commissioners reserve the right to accept or reject any or all bids, or to accept any part of a bid without accepting the whole thereof, or to accept such bid as they deem to be in the best interest of the County.

2.3 Receipt of Bid Package. Complete bidding documents are available at no cost on PennBid (www.pennbid.net). Bidders who are working from an ITB package obtained from any other source may be working from an incomplete set of documents. The County assumes no responsibility for a bid’s errors, omissions or misinterpretations resulting from a Bidder’s use of an incomplete ITB package.

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2.4 Examination of Bid. Bidders shall carefully examine all documents in the solicitation to obtain knowledge of existing conditions, limitations, and requirements. Failure to examine the documents will not relieve the Bidder of responsibility for same nor will extra payment or change order requests be considered for conditions which could have been determined by examining the solicitation.

Bids will be considered as conclusive evidence of complete examination and understanding of the terms and conditions of the bid documents including the specifications and all requirements thereof of the ITB.

It is understood that submission of a bid indicates full acceptance of the same by the parties submitting the bid. Furthermore, by submitting a bid the Bidder waives the right to claims for additional time or monetary compensation for all work without limit required to complete the contract which could have been obtained by the Bidder through examination of all documents, or raising a question regarding requirements prior to submitting a bid.

2.5 Preparation of Bid. The County shall not be responsible for any costs associated with the preparation or submittal of any bid. All costs are entirely the responsibility of the Bidder.

2.6 Communications. All questions regarding this ITB shall be submitted via the ‘Clarifications” feature of PennBid no later than November 2, 2026, 5:00 P.M. EST. Questions which require a more detailed or complex reply, or require an answer that may affect responses to this ITB or may be prejudicial to other prospective Bidders, will be answered by issuing an addendum.

2.7 Addenda/Amendments to Bid. All changes in connection with this bid will be issued by the Purchasing Department in the form of a written addendum. All addenda will be posted on PennBid (www.pennbid.net) at least seven (7) days prior to the deadline for ITB submissions. It is the Bidder’s responsibility to check the website and ensure they have all applicable addenda prior to bid submission.

Signed acknowledgement of receipt of each addendum must be submitted with the bid.

2.8 Deadline and Opening of Bid. Bids shall be submitted electronically via PennBid no later than Wednesday, November 11, 2026, 5:00 P.M. EST. Bids will be opened publicly at 10:00 A.M., EST, on Thursday, November 12, 2026, in the Commissioners’ Board Room located on the 1st Floor of the Lycoming County Executive Plaza Building. Bid results will be available for viewing on PennBid. The Bidder warrants the bid price(s), terms and conditions stated in his/her bid shall be firm for a period of 60 days from the date of the bid opening.

The Bidder warrants the bid price(s), terms and conditions stated in his/her bid shall be firm for a period of 60 days from the date of the bid opening.

2.9 Important Dates. The following lists important events and deadlines regarding the ITB.

Issue Date: October 23, 2026 Final Date for Written Questions: November 1, 2026 Deadline for Submitting Bids: November 11, 2026 Opening of Bids: November 12, 2026

2.10 Submission of Bid. Bids shall be submitted electronically via PennBid. Forms provided in the bid document are for reference only. Paper submissions and bids delivered by fax or electronic means are not acceptable and will not be considered.

The County may waive minor informalities or irregularities in the bids received where such is merely a matter of form and not substance, and the correction or waiver of which is not prejudicial to other Bidders.

Minor irregularities are defined as those that will not have an adverse effect on the County’s interest and

2-4 will not affect the price of the bid by giving a Bidder an advantage of benefits not enjoyed by other Bidders.

2.11 Public Disclosure. All Bidders should be aware that the County is an agency subject to the Right-to- Know Law. Any documents submitted should be considered as subject to potential public disclosure once the bid is awarded. Bid results will be available for viewing on PennBid

2.12 Bidder’s Certification. By submitting a proposal, the contractor is certifying that it and its Principals and/or subcontractors are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by the State of Pennsylvania or any Federal department or agency.

2.13 Exceptions. A Bid submitted in response to this ITB constitutes a binding offer to comply with all terms, conditions, special conditions, general specifications, and requirements stated in this ITB, except to the extent that a Bidder takes exception to such provisions. To take exception to a provision of this ITB, the Bidder must clearly identify in the BID EXCEPTION FORM: (a) the number and title of each section of this ITB that the Bidder takes exception to; (b) the specific sentence within such section that the Bidder takes exception to; and (c) any alternate provision proposed by the Bidder.

2.14 Evidence of Financial Standing. After the bid opening, Bidders may be required to present suitable evidence of his/her financial standing within three (3) business days after request by the County. This evidence would include an income statement, balance sheet and statement of cash flow accompanied by an auditor’s report attesting to the accuracy of the financial statements.

2.15 Non-Collusion Affidavit. The County requires that a Non-collusion Affidavit be submitted with all bids pursuant to its authority according to the Pennsylvania Antibid-Rigging Act, 62 Pa. C.S.A. §4501 et seq.

This Non-Collusion Affidavit must be executed by the member, officer, or employee of the Bidder who makes the final decision on prices and the amount quoted in the bid.

Bid rigging and other efforts to restrain competition and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the Bidder with responsibilities for the preparation, approval or submission of the bid.

If a bid is submitted by a joint venture, each party to the venture must be identified in the bid documents, and a Non-Collusion Affidavit must be submitted separately on behalf of each party.

The term “complementary bid” as used in the Affidavit has meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or non-competitive bid, and any form of bid submitted for the purpose of giving a false appearance of competition.

Failure to file a Non-Collusion Affidavit in compliance with these instructions may result in disqualification of the bid.

2.16 Bid Bond. Bids must be accompanied by bid security in the form of a Certified Check, Cashier’s Check, or Surety Bond in the amount of TEN PERCENT (10%) of the total amount of the bid. The Bidder’s name and business address is required to be labeled on the check and/or bond for identification purposes.

Any surety bond submitted must be covered with surety of a company authorized to do business in the

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Commonwealth of Pennsylvania. Any Cashier’s Check submitted must be drawn upon a bank authorized to do business in the Commonwealth of Pennsylvania. Surety bonds must be furnished using the form provided herein or a replication of this form by your surety company. Such bid security shall be a guarantee the Bidder will fully and faithfully comply with all of the terms and conditions of the bid and will enter into a formal written contract and is to become the property of the County as just and liquidated damages in the event that the County incurs any losses as a result of the successful Bidder’s failure to execute a written formal contract and to provide the required bonds as required within the ten (10) days after contract award.

The County reserves the right to retain bid securities until the lowest responsible Bidder enters into a contract and provides required bonds and insurance, for a period of 120 days, in accordance with applicable law, including 62 PA.C.S.A. Section 3911.

The bid security submitted by each Bidder will be returned after a contract has been signed.

Bid security shall be payable to the “County of Lycoming”.

Bid security shall be enclosed in a separate envelope marked “Bid Security” within the bid package.

2.17 Use of Bid Forms. The Bid shall be made on the bid forms included in this ITB and all applicable blanks on such forms shall be filled in. A Bidder’s failure to submit proper documentation may result in the

County’s rejection of the bid.

Any and all documents required by the ITB that require a notarization must include the signature and seal of the notary public as required by the state in which the notary is commissioned. For those states that do not require an embossed notary seal, a Notarization Affidavit must be completed and submitted with the bid. Bids and required documentation submitted without the embossed seal and without the Notarization Affidavit, as applicable, may be rejected at the time of bid opening.

For each line item offered, Bidders shall show both the unit price and extended price. In case of a discrepancy between the unit price and extended price, the unit price will be presumed to be correct and the extended price shall be corrected accordingly.

2.18 Modifications/Withdrawal of Bid. Bids may be modified or withdrawn prior to the submittal deadline.

Requests for withdrawals or modifications of bids received after the bid submittal deadline will not be considered except as otherwise provided in the following paragraph. Bidders desiring to modify or withdraw his/her bid, must submit the purpose for modification or withdrawal in writing to the County Chief Procurement Officer prior to the submittal deadline. Bidders may resubmit bids provided it is prior to the scheduled submittal deadline.

After bid opening, the Chief Procurement Officer may allow a Bidder to modify or withdraw its bid without prejudice if clear and convincing evidence supports the existence of a material and substantial error, an unintentional arithmetical error or an unintentional omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid. Requests to modify or withdraw the bid must be made in writing to the Chief Procurement Officer within two (2) business days after opening the bids.

2.19 Evaluation of Bids. Bids will be evaluated in accordance with the required specifications as listed in this ITB. At the County’s discretion, a bid may be eliminated from consideration for failure to comply with any required specification, depending on the nature and extent of non-compliance. In addition to

2-6 meeting mandated specifications, bids will be evaluated for the ability of the Bidder to provide, in the County’s opinion, the best overall solution to meet the County’s objectives

2.20 Rejection or Disqualification of Bids. A bid that is incomplete, obscure, conditioned or contains additions not called for or irregularities of any kind, (including alterations or erasures), which are not initialed, may be rejected as non-conforming.

The County reserves the right to waive a bid’s minor irregularities if rectified by Bidder within three (3) business days of the County’s issuance of a written notice of such irregularities.

The County reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the Bidder.

Issuance of this ITB in no way constitutes a commitment by the County to award a contract. The County reserves the right to accept or reject, in whole or part, all bids submitted and/or cancel this solicitation if it is determined to be in the best interest of the County.

Any Bidder who has demonstrated poor performance during a current or previous Agreement with the County may be considered a non-responsible Bidder and his/her bid may be rejected. The

County reserves the right to exercise this option as is deemed proper and/or necessary.

The Lycoming County Board of Commissioners reserve the right to accept or reject any or all bids, or to accept any part of a bid without accepting the whole thereof, or to accept such bid as they deem to be in the best interest of the County.

2.21 Award of Bid. Award of any bid is contingent upon available budget funds and approval of the Lycoming County Board of Commissioners.

The County will award the contract(s) to the lowest and best responsive, responsible Bidder(s) meeting all terms, conditions, and specifications of the ITB, within 60 days of the opening of the bids. Submitted bids shall remain valid during this 60 day period.

The County reserves the right to award a single contract for the total requirement of the ITB or award multiple contracts on a group or line item basis in any combination that best serves the interest of the County.

The County reserves the right, in its sole and absolute discretion, to accept or reject any and all bids or parts thereof, or to accept such bid as they deem to be in the best interest of the County.

An official letter of acceptance will be forwarded by the County to the successful Bidder after bid selection and prior to contract award.

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SECTION 3

CONTRACT TERMS

CONDITIONS

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3.1 Evidence of Insurance. The successful Bidder, at its expense, shall carry and maintain in full force at all times during the term of the contract, resulting from this ITB, the below insurance. The requirements are applicable to any and all subcontracts and subcontractors performing work under this contract.

Coverage Limits of Liability

Workmen’s Compensation Statutory

General Liability/Property Damage $500,000 each occurrence $1,000,000 aggregate

Personal Injury $500,000 each occurrence $1,000,000 aggregate

Automobile Liability/Property Damage $500,000 each occurrence

Bodily Injury $500,000 each occurrence $1,000,000 aggregate

Prior to commencement of performance of this Agreement, Contractor shall furnish to the County a certificate of insurance evidencing all required coverage in at least the limits required herein, naming the County of Lycoming, its elected officials, agents, and employees as additional insured under the Comprehensive General Liability coverage, and providing that no policies may be cancelled without ten

(10) days advance written notice to the County. Such certificate shall be issued to: County of Lycoming, Attn: Heather Lehman, 48 West Third Street, Williamsport, PA 17701

Said policies shall remain in full force and effect until the expiration of the terms of the contract or until completion of all duties to be performed hereunder by the Contractor, whichever shall occur later.

3.2 Agreement/Contract. Upon acceptance and award of a Bidder’s bid, the contract between the Bidder and the County shall be drafted from (a) the ITB and addenda, (b) the selected bid (response to the ITB by the Bidder) and any attachments thereto, and (c) all written communications between the County and the Bidder concerning the transactions. The contract shall constitute the entire and only agreement and shall supersede all prior negotiations, commitments, understandings, or agreements, whether oral or written.

3.3 Contents of Contract. The entire contents of this proposal shall become a part of the contract.

3.4 Execution of Contract. The successful Bidder must execute a written contract with the County. If the successful Bidder fails or refuses to execute the formal contract within ten (10) days of the date of contract award, the security (Bid Bond) shall be forfeited to and retained by the County as liquidated damages, that award of the contract shall be voided, and all obligations of the County in connection herewith shall be canceled.

3.5 Performance Bond. The successful Bidder, when awarded a contract, shall furnish performance bond guaranteeing that the work will be completed in accordance with the contract documents and within the time specified. The performance bond amount shall be equivalent to ONE HUNDRED (100%) of the total contract amount. The Bidder’s name and business address is required to be labeled on the check and/or bond for identification purposes. Any surety bond submitted must be covered with surety of a company authorized to do business in the Commonwealth of Pennsylvania. Any Cashier’s Check submitted must be drawn upon a bank authorized to do business in the Commonwealth of Pennsylvania.

The performance security shall be in the form of a Certified Check, Cashier’s Check, or Surety Bond.

Surety bonds shall contain language specifying the circumstances or events, which would allow the County to draw against the bond. The Bidder shall pay the entire cost of the performance security. All Bidders are hereby informed that failure to post the required performance security within ten (10)

3-3 business days of Notice of Contract Award is cause for contract termination, in which case the contract award is voided and the Contractor will forfeit its bid bond as liquidated damages.

The performance bond shall be payable to the “County of Lycoming”.

Performance bond submitted by the successful Bidder will be returned after successful completion of contract.

3.6 Labor and Materials Payment Bond. The successful Bidder, when awarded a contract, shall furnish a payment bond. The payment bond amount shall be equivalent to ONE HUNDRED PERCENT (100%) of the total contract amount, the condition of which shall be the full and complete execution and payment of each and all terms and conditions, the specifications, instructions, and other provisions of the contract documents. The Payment Bond shall be payable to the “County of Lycoming”.

Payment Bonds must be issued by Surety Company authorized to do business in the Commonwealth of Pennsylvania. The entire cost of the Payment Bond shall be paid for by the Contractor. All Bidders are hereby informed that failure to post the required performance security within ten (10) business days of Notice of Contract Award is cause for contract termination, in which case the contract award is voided and the Contractor will forfeit its bid bond as liquidated damages.

3.7 Term of Contract. The contract, which results from the award of this ITB, shall commence upon award and terminate on December 31, 2026, for Sediment Deposit Removal (PAYMENT ITEM 3), and Final contract termination on June 4, 2027.

3.8 Option to Extend Contract Period. The contract may be extended at the bid pricing, provided mutual agreement by both parties in written form. This extension will be utilized only to prevent a lapse of contract coverage and only for the time necessary to complete the Work.

3.9 Termination. The County reserves the right, at any time and for its convenience, to terminate the contract in whole or in any separable part by written notice to Contractor. Such notice shall be provided at least thirty (30) days prior to the intended termination date. Contractor shall be compensated for Goods accepted and for Services performed in accordance with the provisions of the contract up to the effective date of termination, less any payments previously made by the County for such Goods or Services, but in no event shall Contractor be entitled to recover loss of profits.

In the event that either the Contractor or the County defaults in the performance of any obligation specified in the contract, the non-defaulting party shall notify the other party in writing and may suspend the contract, in whole or in part, pending remedy of the default. If such default is not remedied within fifteen (15) days from the date of receipt of such notice or if the other party is diligently attempting to cure such default but is unable to cure such default within thirty (30) days from the date of receipt of such notice, then the non-defaulting party shall have the right to terminate the contract immediately by providing written notice of termination to the other party.

3.10 Time of Performance. Notwithstanding any delay in the preparation and execution of the formal contract agreement, the Contractor shall be prepared, upon written notice of bid award, to commence delivery of goods and/or services.

The Contractor shall deliver goods and/or services on the date of commencement as defined above and achieve completion of Sediment Deposit Removal (PAYMENT ITEM 3) on or before December 31, 3-4

2026, and achieve final contract completion on or before June 4, 2027. The Contractor must comply with the time of performance.

3.11 Liquidated Damages. In the case of default by the successful Bidder(s) in failing to supply goods or perform services in conformance with the requirements of the contract resulting from this ITB, the County may, after providing notification, procure the same from other sources and charge such Bidder(s) for any excess cost of damages resulting there from.

If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, or any extension, the Contractor shall, in place of actual damages, pay to the County as fixed, agreed, and liquidated damages, per calendar day for each and every day of delay as liquidated damages nine hundred seventy five dollars ($975.00). The Contractor shall not be charged with liquidated damages when the delay in delivery or performance arises out of causes beyond the control and without the fault or negligence of the Contractor.

This Article shall not operate or bar the County from exercising any other rights or remedies to which it may be entitled to under the Pennsylvania Uniform Commercial Code, Article 2, 13 Pa.C.S.A., Section 2101 et seq.

3.12 Emergency Orders. When applicable, in an emergency situation in which the County requires delivery in less than two (2) days and the Contractor cannot provide the supplies within the emergency delivery period; the County has the option to purchase those supplies from another source with no penalty to either party.

3.13 Amendments/Modifications of Contract. The contract between the County and the Contractor shall not be amended or modified, nor shall any of its terms be waived, except in writing and executed by both parties.

3.14 Subcontracting. The Contractor shall not subcontract any of its obligations under this contract without the County’s prior written consent. In the event the County does consent in writing to a subcontracting arrangement, the Contractor shall be the prime contractor and shall remain fully responsible for performance of all obligations which it is required to perform under this contract.

3.15 Additions or Deductions. The County shall have the right, without invalidating the contract, to make additions to or deductions from the work covered by these specifications and in case such deductions or additions are made, an equitable adjustment of the addition to or deduction in cost shall be made between the County and the Contractor, but must be agreed to in writing.

When the County would require additional or extra goods or services that are not listed as part of the bid package and without invalidating the purchase contract, the Contractor(s) would be required to furnish and deliver the goods and services to the County, at the Contractor’s standard retail price of said items.

This situation would also be in effect for the life of the contract, as listed in the above-mentioned language.

3.16 Extra Work. No extras or additional work will be allowed or paid for unless such extras or additional work are ordered in writing by the Commissioners, and the price fixed and agreed upon before such work is performed.

3.17 Warranty. Unless otherwise specified by the County, the Contractor shall unconditionally guarantee the materials and workmanship on all goods and/or services. If, within the guarantee period any defects

3-5 occur which are due to faulty goods and/or services, the Contractor at his/her expense, shall repair or adjust the condition, or replace the goods and/or services to the complete satisfaction of the County.

These repairs, replacements or adjustments shall be made only at such time as will be the least detrimental to the operations of County business Any goods and/or services or parts thereof repaired, replaced or adjusted, shall also be subject to the terms of this clause to the same extent as the goods and/or services initially delivered. The guarantee will be equal in duration to that listed above and shall run from the date of delivery of the repaired, replaced or adjusted good and/or service.

When a repair, replacement or adjustment is required for goods, all transportation charges and responsibility for the goods while in transit shall be borne by the Contractor. If the Contractor fails or refuses to repair, replace or adjust the goods and/or services, the County may, by contract or otherwise, repair, replace or adjust with similar goods and/or services and charge the Contractor the cost occasioned to the County thereby or make equitable adjustment in the contract price.

3.18 Inspection of Work. Inspection of all work may be made by the County Commissioners, his/her duly appointed representative or other inspector(s) or assistants designated by that representative. The Contractor will be notified as to the name(s) and responsibility of such individual(s). The Contractor must notify the designated representative when all work has been performed in conformity with the requirements of this contract. The designated representative will certify that the Contractor’s work has been performed in conformity with the requirements of this contract.

3.19 Rejection of Work. Services and/or goods received by the County shall not be deemed accepted until the County has had a reasonable opportunity to inspect. Services and/or goods that are discovered to be non-conforming to the agreed upon specifications may be rejected upon initial inspection or at any later time if non-conformity were not reasonably discoverable at the time of initial inspection. Within fifteen

(15) days of receipt of notification of rejection, Contractor shall remedy services and/or goods without expense to the County.

If the Contractor fails, neglects or refuses to do so, the County shall then have the right to obtain such services and/or goods from another source and deduct from any monies due or that may thereafter become due to the Contractor, the difference between the price stated and the actual cost thereof to the County.

If the amount due to the Contractor is insufficient to meet such expenses, the Contractor shall be liable for the excess and the County may proceed against the Contractor through appropriate legal action.

3.20 Pricing. Bidders warrant the bid price(s), terms and conditions stated in his/her bid shall be firm for a period of 60 days from the date of the bid opening. Once an award is made and a contract is in place, prices shall remain firm and fixed for the entire contract period. If your bid includes price increases over the term of the contract, such increases must be clearly indicated in the Bid Price Schedule. All bid prices must include freight.

3.21 Payment. The County will make payment within thirty (30) days of receipt invoice for properly received goods and services after inspection and acceptance of the material and/or work by the County. Advance billings are not allowed. Where partial delivery is made, invoice for such part shall be made upon delivery, and payment made within thirty (30) days under conditions as above. The County offers Contractors the option to enroll in electronic payment via automated clearing house (ACH) to the Contractor’s provided bank account of record.

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SECTION 4

GENERAL TERMS

CONDITIONS

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4.1 Assignment. The Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of its agreements with the County, or its rights, title, or interest herein, or its power to execute such agreement, to any other person, company, or corporation without the previous consent and written approval by the County.

4.2 Compliance With Laws. In the performance of the contract, Contractor shall comply with all applicable laws, ordinances, rules and regulations of governmental authorities and shall further specifically comply with those sections related to Equal Employment Opportunity and Non-Discrimination. Contractor shall minimize pollution and shall strictly comply with all applicable environmental laws and regulations.

Contractor shall give required notices and secure and pay for temporary permits, licenses, and easements required for performance of the contract.

4.3 Governing Law. The contract between the County and the Contractor shall be governed in accordance with the laws of the State of Pennsylvania.

4.4 Ownership of Work Product. The County, its departments, employees, agents or assigns shall have the unrestricted right and authority to reproduce, distribute, and use in whole or in part any submitted report or written materials generated by Contractor pursuant to this project. Employees or agents of the parties shall not divulge, transfer, assign, sell or otherwise convey the other party’s proprietary methodologies (designated in writing by each party as proprietary) in any form to a third party, person or organization except as may be specifically agreed to in writing by the affected party.

4.5 Independent Contractor and Indemnity. The Contractor shall act as an independent contractor and not as an employee of the County. Contractor agrees to indemnify and hold harmless the County, its elected officials, employees and agents from and against any and all liability, damages, claims, suits, liens, and judgments (including reasonable attorney’s fees), of whatever nature, for injuries to or death of any person or persons, or loss of or damage to property, to the extent attributable to the negligent acts of Contractor, its subcontractors or its respective agents, servants, or employees or such parties’ failure to perform in accordance with the provisions of the contract resulting from this ITB.

4.6 Force Majeure. If the County, in its reasonable discretion, determines that the Force Majeure event is likely to delay Contractor’s performance for more than thirty (30) days, the County reserves the right to cancel the agreement between the parties. In that event, neither party shall have any further liability to the other, subject only to the County’s obligation to pay the Contractor for work already completed by the Contractor and the Contractor’s warranty for work already completed.

4.7 Tax Exemption. The County is exempt from all Federal Excise Taxes and Pennsylvania Sales Taxes, as a political subdivision of the Commonwealth of Pennsylvania. The County’s registration number with the Internal Revenue Service is 24-6000733. Net prices shown in the bid shall exclude such Federal and State taxes.

4.8 Steel Products Procurement Act. Should the work under this contract require the use of steel products, Bidders shall use and certify that only steel products produced in the United States are used in the performance of the work. Failure to comply with this requirement is cause for contract termination.

Bidders are required to familiarize themselves with the Steel Products Procurement Act, 73 P.S. 1881, et seq. as it pertains to this requirement.

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SECTION 5

BID SPECIFICATIONS

BID SPECIFICATIONS

FOR

SEDIMENT DEPOSIT REMOVAL AND REPAIRS:

COUNTY BRIDGE NO. 105

Please reference Attachment (A) document on PennBid for Technical Specifications.

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TABLE OF CONTENTS

PROJECT LOCATION MAP .................................................................................................................... 5-3

REFERENCE TO PENNDOT ................................................................................................................... 5-4

Standard Special Provisions:

CONSTRUCTION RESTRICTIONS........................................................................................................ 5-5 CONCRETE WASHOUT ......................................................................................................................... 5-6

Payment Item Special Provisions:

PAYMENT ITEM 1 – MOBILIZATION (JOB OFFICE NOT REQUIRED) .......................................... 5-7 PAYMENT ITEM 2 – CONSTRUCTION ACCESS AND E&S MEASURES ....................................... 5-8 PAYMENT ITEM 3 – SEDIMENT DEPOSIT REMOVAL .................................................................... 5-9

PAYMENT ITEM 4 – MAINTENANCE AND PROTECTION OF TRAFFIC DURING

CONSTRUCTION ............................................................................................. 5-10

PAYMENT ITEM 5 – MILLING OF ASPHALT PAVEMENT SURFACE, VARIABLE DEPTH,

MILLED MATERIAL RETAINED BY CONTRACTOR ................................ 5-11

PAYMENT ITEM 6 – APPROACH PAVEMENT ................................................................................ 5-12 PAYMENT ITEM 7– CONCRETE REPAIRS ....................................................................................... 5-13

PAYMENT ITEM 8 – AESTHETIC COATINGS FOR CONCRETE SURFACES (EPOXY RESIN) 5-14

PAYMENT ITEM 9 – CLEAN AND FLUSH CONCRETE DECK ...................................................... 5-15

PAYMENT ITEM 10 – PROTECTIVE COATING FOR REINFORCED CONCRETE SURFACES

(SUPERSTRUCTURE SURFACES) (100% SILANE) .................................... 5-16 PAYMENT ITEM 11 – REMOVE AND REPLACE SIDEWALK ....................................................... 5-17

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SITE LOCATION MAP

N

BRIDGE LOCATION

T-670 (Railroad Street) over Lycoming Creek BMS No. 41-7222-0670-0105

41° 30’ 12.85” Latitude 076° 57’ 14.75” Longitude

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REFERENCE TO PENNDOT

All materials and workmanship to be in accordance with the Standard Specifications of the Pennsylvania

Department of Transportation, Publication 408 dated 2026, Change No. 1, and Supplements thereto unless otherwise noted or otherwise directed by the Specifications of this Project. Applicable portions of

Publication 408 are indicated by Item Number or the Project Special Provisions. Delete Publication 408, Section 100 and follow the General Conditions as outlined in Section 4 of the project Contract

Documents and Technical Specifications.

Any item not shown on the drawings shall be constructed using Pennsylvania Department of

Transportation Standard Drawings, Roadway Construction, Publication #72M, and Standard Drawings, Bridge Construction, Publication #219M

Where applicable, all materials used shall be in the Pennsylvania Department of Transportation, Bulletin

#15 - Approved Construction Materials.

Supplemental Specifications or standard drawings listed or referred to in this proposal are available for purchase upon request from PennDOT Sales Store, P.O. Box 2730, Harrisburg, Pennsylvania, 17105-

2028.

Construction Specifications (Publication 408), Construction Bulletins and Publications can be found on

The Pennsylvania Department of Transportation’s website:

https://www.penndot.gov/ProjectAndPrograms/Construction

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Provision Name: CONSTRUCTION RESTRICTIONS

Provision Body:

General Construction Restrictions

Submit any alternate work plan a minimum of two weeks prior to the pre-construction conference, for the

Engineer’s review and approval. Submit alternate plans only when a time savings or significant benefit to the

County is included.

Do not store equipment or stockpile material in any wetland or waterway.

Do not park any equipment or vehicles overnight near the stream that would allow oil, gas, hydraulic fluid, or other contaminants to enter the stream.

No fueling or lubrication of equipment is allowed in close proximity of the stream.

Burning of materials is not allowed at the project site.

Locate the demolition and construction staging areas as far as possible from the stream edge.

Once the project is initiated, make every effort to perform continuous construction operations and minimize the length of the project. Continuous operations are defined as providing appropriate active construction staffing and equipment on each workday and providing sufficient material.

Abide by all applicable conditions stipulated in the approved existing General Permit.

Coordinate construction sequencing/scheduling with Keystone Communications. Keystone Communications is contracted to upgrade the Flood Warning System at the bridge adjacent to the near right sidewalk replacement.

Perform concrete truck washing at a location approved by the Representative.

Provide security to prevent vandalism or tracking on unhardened concrete surfaces.

Lycoming Creek is listed in the PA Code Title 25, Part I, Subpart C, Article II, Chapter 93 for water quality standards and has a designated use of HQ-CWF (High Quality - Cold Water Fish) and supports MF

(Migratory Fish). Lycoming Creek has an existing use of EV (Exceptional Value). According to the

Pennsylvania Fish and Boat Commission, Lycoming Creek is listed as an Approved Trout water and supports natural trout reproduction. Lycoming Creek is not listed as a Class A Wild Trout Stream or Wilderness Trout

Stream. There are in-stream construction restrictions for this project between October 1st and April 1st.

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Provision Name: CONCRETE WASHOUT

DESCRIPTION:

This work is the construction of a concrete washout station for the purpose of containing waste cement concrete material and wastewater. Concrete washout stations are incidental to construction.

MATERIAL:

• Compost Filter Sock- Section 867.2

• Heavy Gauge Polyethylene Liner. 10 mil minimum thickness.

CONSTRUCTION:

For any project on which concrete will be poured or otherwise formed on site, a suitable washout facility must be provided for the cleaning of chutes, mixers, and hoppers of the delivery vehicles unless such a facility will be used at the source of the concrete. Under no circumstances may wash water from these vehicles be allowed to enter any surface waters. Make sure that proper signage is provided to drivers so that they are aware of the presence of washout facilities.

Wherever compost sock washouts are used, a suitable impervious plastic sheeting should be placed at the location of the washout. Stake compost socks as recommended by the manufacturer around perimeter of the plastic sheeting so as to form a ring with the ends of the sock located at the upslope corner. Ensure continuous contact of the sock with the plastic sheeting at all locations. Where necessary, socks may be stacked and staked so as to form a triangular cross-section.

Do not place washout facilities within 50 feet of storm drains, open ditches or surface waters. They should be in a convenient location for the trucks, preferably near the place where the concrete is being poured, but far enough from other vehicular traffic to minimize the potential for accidental damage or spills. Wherever possible, they should be located on slopes not exceeding a 2% grade.

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Provision Name:

PAYMENT ITEM 1 – MOBILIZATION (JOB OFFICE NOT REQUIRED)

Provision Body:

In accordance with Section 608 add the following:

A job office is not required for this project.

MEASUREMENT AND PAYMENT: Lump Sum (LS)

Delete item (a) and (b) and add the following:

Payment will be made for the lump sum price bid for “Mobilization” at seventy five percent (75%) of the lump sum amount bid at the beginning of work. The remaining twenty five percent (25%) will be paid to the Contractor at the completion of work as specified after a site inspection by the Representative. The following are also required to be furnished before final payment of this item:

• Certified Payroll Records

• Final DBE/WBE/MBE Payment amounts, if necessary

• Material Slips, as required

• Material Certifications, as required

• Final Work Order documentation and Force Account documentation, if necessary

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PAYMENT ITEM 2 – CONSTRUCTION ACCESS AND E&S MEASURES

This work consists of construction access and all work associated with access to the work site and staging area including, constructing and removing access roads (where required), restoring the site to existing conditions, seeding and mulching and site cleanup. This item includes implementing and maintaining basic erosion and sediment pollution control measures in accordance with the DEP Erosion and Sediment

Pollution Control Best Management Practice (BMP) Manual dated March 31, 2012.

MATERIALS:

• Seeding and Soil Supplements, Formula T, L & B – Section 804.2

• Mulch, Straw – Section 805.2

• Class 4, Type A Geotextile – Section 735

• AASHTO No. 1 Coarse Aggregate – Section 703.2

• Rolled Erosion Control Product – Section 806

• Compost Filter Sock – Section 867

• Rock Construction Entrance with Wash Rack – Section 849.1

CONSTRUCTION:

In accordance with Sections 804.3, 805.3 and as follows:

Access should be constructed with minimal impacts to the existing site conditions. It is anticipated that construction access will be accomplished over the existing ground and construction access via rock construction entrance with wash rack.

Cut all brush and vegetation required to be removed for access and staging flush with the ground. Do not grub brush and/or vegetation.

Upon completion of the work, restore any areas disturbed by the Contractor’s method of operations to the pre-construction conditions to the satisfaction of the Representative. Seed all disturbed areas. Provide

Rolled Erosion Control Product per PennDOT RC-73M on all distributed areas within 100 ft of the HQ stream and for slopes 3:1 or greater.

Remove all excess materials, tools, equipment and rubbish created or used during the Contractor’s method of operations from the project site.

Payment will be made for the lump sum bid price of “Construction Access and E&S Measures” upon completion of this work as specified by a site visit from the engineer. All labor, tools, equipment, materials, disposal of materials and any other costs associated with Construction Access and E&S

Measures is incidental to this item.

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PAYMENT ITEM 3 – SEDIMENT DEPOSIT REMOVAL

This work is the removal of existing sediment deposit in the streambed to the limits shown on the

Contract Drawings and in accordance with PennDOT 408 Section 204.

Approximate Quantities

• Sediment Deposit – 2075 CY

The above quantities are for information only and should be verified in the field by the contractor prior to ordering materials or beginning work.

Remove the existing sediment deposit to the limits shown on the Contract Drawings and as directed by the Representative on site.

Remove sediment deposit with as little stream disturbance as possible. Take to care to keep removal area as dry as possible while work is being completed.

Remove and properly dispose of excavated material outside of the project area.

Do not remove or excavate any material beyond lines indicated in Contract Drawings.

Payment will be made for the lump sum bid price of “Sediment Deposit Removal” upon completion of this work. All removed materials, labor, tools, equipment, materials, and any other costs associated with

Sediment Deposit Removal are incidental to this item.

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PAYMENT ITEM 4 – MAINTENANCE AND PROTECTION OF TRAFFIC DURING

CONSTRUCTION

In accordance with PennDOT Publication 408 Section 901, PennDOT Publication 236 and MUTCD 2023 and as follows:

GENERAL:

MPT utilizing flagging for half-width construction – Keep documentation of such notifications.

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