2-ITN Evaluation Selection Process.pdf
PDF 173 KB Posted
- Attached to
- Food Services
- Solicitation number
- 2026-ITN-0005-SC
- Issued by
- Palm Beach County, Florida
About this file
This is an ITN (Invitation to Negotiate) Evaluation Selection Process document for Florida Atlantic University's Food Services contract opportunity. The University seeks a management services contractor to operate campus dining, catering, and athletics concession operations across its Boca Raton and Jupiter campuses, with potential expansion to other locations. The selected vendor will receive exclusive rights to residential board meal plans, retail dining operations, and athletics concessions, with the exception of catering services at the Eleanor R. Baldwin House (the president's residence), where exclusivity does not apply. The evaluation process will be competitive and governed by University Regulation 6.008 Procurement, utilizing an ITN Evaluation Committee composed of faculty, staff, students, and designated experts. Short-listed companies will be required to submit references of five higher education accounts with enrollment data and board plan information, and may be subject to site visits, management team interviews, and negotiations at the University's discretion. Following negotiations, companies must submit a best and final offer (BAFO) that cannot be withdrawn within ninety days. Award recommendations will be based on written responses, interviews, negotiations, and BAFOs, with award made to the responsive and responsible proposer deemed most advantageous to the University. The recommended awards will be posted on the FAU Bonfire Hub electronic sourcing system for seventy-two hours, excluding weekends and holidays.
The contract structure provides for an initial seven-year term with two renewal options (one seven-year renewal and one six-year renewal), offering substantial long-term partnership potential. The University seeks contractors with established records in higher education dining services, significant financial capacity for investment and commission funding, and sufficient staffing for day-to-day operations plus increased capacity for game days and large campus events. The University reserves the right to cancel the solicitation, skip the short-list process, make partial or no awards, or utilize pre-existing state or cooperative contracts if deemed in its best interest. Confidentiality requirements are strictly enforced; proposers are prohibited from discussing their proposals with University employees except through the designated Procurement Director for clarifications only. All communications regarding the ITN must occur through the electronic Q&A Board, with no oral communications constituting ITN changes. Participating companies are responsible for monitoring the FAU Procurement website and Euna platform for short-list decisions, intent to award notices, and formal award postings.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4-Scope of Work (SOW) Florida Atlantic University Dining Services.pdf | ||
| 3-ITN+Conditions.pdf | ||
| 1-Acknowledgment Of Contract Terms.pdf | ||
| 5-Attachment 1 Food services revenues fy23 to present.xlsx | XLSX spreadsheet |
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Text version
ITN EVALUATION/SELECTION PROCESS
COMPETITIVE ITN PROCESS
The selection process under this ITN shall be a competitive process that shall utilize and be governed by the authority, methodology and guidance established within respective University Regulation, including 6.008 Procurement. Proposals will be evaluated by an ITN Evaluation Committee to determine which responses most closely adhere to the ITN requirements and whose proposals best address the University’s priorities, as stated in the Scope of Work (SOW). The committee members may consist of University Faculty, Staff, Students and designated experts. The short list may be comprised of as few as a single supplier or as many as all suppliers. Those selected for the short list will continue in the evaluation process, which may involve at the University’s sole and absolute discretion site visits, supplier presentations, supplier management team interviews, negotiations, and evaluation of the vendor’s best and final offer.
The determination of the companies selected for the short list with whom negotiations will continue will be based on evaluation of the written response submitted. There will be no opportunity for presentations at this stage. Any response that does not provide complete, accurate, and detailed answers to each question, or which indicates the company prefers to defer providing complete details until a later stage in the process, may be declared non-responsive, and rejected without further evaluation.
The short-listed companies will be required to submit a listing of five (5) of their higher education accounts of which the Committee may choose one for a site visit (if the Committee at its sole and absolute discretion decides to conduct a site visit). The listing of five (5) accounts must include total student enrollment, on campus resident enrollment, number of board plans, and whether board plans are mandatory or non-mandatory. Travel expenses for these visits will be borne by FAU.
The Committee will interview the management team the company is proposing to bring to the FAU account. After negotiations and management team interviews have been completed, companies will be given a deadline for submission of a “best and final” offer (BAFO). BAFOs may not be withdrawn within ninety (90) days of submission and suppliers will not be allowed to make further adjustments to their offer, except to respond to requests for clarification from the Committee. The recommendation of the Evaluation Committee will be based upon the initial written response, interviews (if any), negotiations (if any), and best and final offers.
The University reserves the right, in its sole and absolute discretion, to skip the short list process, to award this ITN in full or in part, or make no award at all, or cancel or modify this ITN at anytime. (Note:
Florida Atlantic University reserves the right to cancel this solicitation and acquire the products and services contained within via a pre-existing agreement, such as State of Florida Contract, Cooperative Contract, etc. if it is determined to be in the best interest of the University.)
The University also reserves the right to award to another responsive and responsible Proposer of this ITN in the event of supplier default, non-performance, non-compliance or similar issues affecting the University at any time throughout the development agreement and any renewal period.
Award shall be based upon a responsible Proposer whose proposal is responsive to the ITN, demonstrates a clear understanding of the priorities, and demonstrates the capabilities to perform satisfactorily based on service and price matters. FAU reserves the right in its sole and absolute discretion to select the proposal deemed to be in the best interests of the University.
Confidentiality: From the date of issuance of this ITN, until an award is made, the supplier must not make available or discuss its proposal, or any part thereof, with any employee or agent of the University, unless permitted by the Procurement Director, in writing, for purposes of clarification only, as set forth herein. Any individual associated with the company participating in this ITN who contacts any other university employee and/or Evaluation Committee member regarding any aspect of this ITN, who attempts to discuss the ITN with any representative of FAU other than the person designated as the sole point of contact, whether such contact be in person, telephone, or through electronic or written correspondence, may be determined to have violated the terms and conditions of this solicitation. If that determination is made, any proposal received from such an individual OR their company may be rejected as non-responsive and not subject to evaluation. If there are any changes or additions at any time in the process, participating companies will be notified via an amendment to the ITN.
Questions regarding the ITN document and/or process should be submitted in the Q&A Board section of this electronic sourcing system. No oral communications shall be considered as a change to the ITN. All postings referred to in this ITN will be posted electronically on the Purchasing website: https://www.fau.edu/procurement/bid-info/ for notification of upcoming public meetings and on FAU's online bidding platform Euna website: https://fau.bonfirehub.com/portal/?tab=openOpportunities for Shortlist and Intent to Award decisions. At all times it shall remain the responsibility of the company participating in the ITN to check the website for postings of short lists, and award decisions. No further notice will be given.
AWARD
Contract award shall be made to the responsive and responsible Proposer(s), whose proposal is determined to be the most advantageous to the University. No other factors or criteria shall be used in the evaluation.
POSTING OF RECOMMENDED AWARDS
The official bid/proposal recommended award(s) shall be submitted through the Procurement Department and posted on the electronic sourcing system, Euna website: https://fau.bonfirehub.com/portal/?
tab=openOpportunities, for review and will remain posted for a period of seventy-two (72) hours, excluding weekends and holidays.
Failure to timely file a protest or failure to timely deliver the required bond or other security in accordance with the Board of Governor’s Regulations 18.002 and 18.003 and FAU Regulation 6.008 shall constitute a waiver of protest proceedings.
https://www.fau.edu/procurement/bid-info/ https://www.fau.edu/procurement/bid-info/ https://fau.bonfirehub.com/portal/?tab=openOpportunities https://fau.bonfirehub.com/portal/?tab=openOpportunities https://fau.bonfirehub.com/portal/?tab=openOpportunities
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