2-ITB 25-061 Required Documents.pdf

This is an Invitation to Bid (ITB) issued by the Galveston County Purchasing Department for Vacuum Services for the Road & Bridge Department in Galveston County, Texas. The solicitation (ITB 25-061) seeks a vendor to provide vacuum services to remove oily waste, water, grit, and debris from the County's wash racks, oil water separators, and secondary fuel containment areas. The bid is scheduled to be opened on September 26, 2025 at 2:00 PM CST, with bid submissions due by that time. The contract term is one (1) year with options for two (2) additional one-year extensions. Bidders are strongly encouraged to submit proposals electronically through Galveston County's e-Procurement Portal, though "walk-in" and mailed submissions are still allowed.

The bid includes detailed pricing schedules for services at multiple locations, including Dickinson, Crystal Beach, Santa Fe, La Marque, and Texas City. The pricing structure covers removal of bulk used oil, used oil filters, oily debris, and vacuum removal of oily waste water from oil/water separators at each site. No bid surety, performance bond, or payment bond is required for this solicitation. The County will evaluate bids based on a "Lowest and Best" criteria, which considers associated direct and indirect costs including transport, maintenance, life cycle, warranties, and customer service after sale. Insurance requirements are specified, including commercial general liability and workers' compensation coverage. The contract will be awarded to the vendor submitting the lowest and best bid that meets the specifications outlined in the solicitation.