2-IFB4354- Roof Replacement - Ellis Porter Poolhouse.pdf

CITY OF JEFFERSON

OFFICE OF THE PURCHASING AGENT

REQUEST FOR BIDS

Bid No. IFB4354

Subject: Roof Replacement – Ellis Porter Riverside Pool house Building

Type of Roof: EPDM Rubber Roof

Closing Date: Bids must be received no later than 1:30 p.m. on January 15, 2026. Bids should be submitted electronically through Bonfire. Hard-copy bids will also be accepted at the following address with the bid number and subject indicated on the envelope:

Office of the Purchasing Agent City of Jefferson 320 E McCarty St Jefferson City, MO 65101

Bids will be publicly opened at 1:30 p.m. on January 15, 2026 in the City Council Chambers.

Prebid: Prebid conference will be held on January 06, 2026 at 10 A.M. at Ellis Porter

Riverside Pool, 320 Ellis Porter Drive, Jefferson City, MO.

Buyer: Megan Stephenson, Purchasing Agent

(573) 634-6324 or mstephenson@jeffersoncitymo.gov mailto:mstephenson@jeffersoncitymo.gov

INDEX

Section I General Bidder Information 3

Section II Supplemental Bidder Information 9

Section III Prevailing Wage 10

Section IV Summary of Work 11

Section V Construction Facilities & Utilities 12

Section VI Hoist Equipment 12

Section VII Contract Closeout 13

Section VIII Roof Specifications 14

Section IX Attachments 18 Attachment A – Sample Contract 19 Attachment B – Prevailing Wage - Cole County 25

Section X Bid Packet 29

SECTION I

GENERAL BIDDER INFORMATION

1.01 Project Owner/Title

A. Project Owner: Parks, Recreation and Forestry Department, herein referred to as City

Project Title: Roof Replacement – Ellis Porter Riverside Pool House Building

B. Facility: Ellis Porter Riverside Pool, 320 Ellis Porter Dr, Jefferson City, MO

1.02 Scope of Work

A. Work to be completed under this contract includes the furnishing of all technical personnel, labor, materials and equipment required to perform the work included in the project entitled “Roof Replacement – Ellis Porter Riverside Pool House Building” in accordance with the specifications herein.

B. The proposed work for this project will include the furnishing of all material, labor, and equipment to remove the current roof, properly dispose of materials and replace the roof as specified herein.

1.03 Inspection of Specifications, and Site of Work

A. It is the sole responsibility of the bidder to view the location and conditions in which the work will be completed. It is the responsibility of the successful bidder to make their own measurements and determine a materials list and become fully informed of the extent and character of the work required.

B. No consideration will be granted for any misunderstanding of the materials to be furnished or the work to be done it being understood that the submission of a bid is an agreement to all conditions referred to in the contract documents including those indicated on the drawings and specifications.

C. Examine all surfaces for inadequate anchorage, foreign material, moisture, unevenness, or other conditions which could prevent the best quality and longevity of roofing, flashing, and accessory components. Notify the City of all deficiencies.

D. Do not proceed with the work until all deficiencies have been corrected to the satisfaction of the City and the roofing system manufacturer.

1.04 Interpretation of Contract Documents

A. If the bidder has any questions which arise concerning the true meaning or intent of the specifications or any part thereof, which affect the cost, quality, quantity, or character of the project, he shall request in writing, at least four (4) days prior to the date fixed for the bid opening, that an interpretation be made and an addendum be issued by the City, which shall then be delivered to all bidders to whom specifications have been issued. All addenda issued shall become part of the contract documents. Failure to have requested an addendum covering any questions affecting the interpretation of the specifications shall not relieve the Contractor from delivering the completed project in accordance with the intent of the specifications to provide a workable project.

1.05 Qualifications of Bidders

A. The City may make such investigations as deemed necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by the bidder or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

1.06 Equivalent Material

A. Wherever definite reference is made in these specifications to the use of any particular material or equipment, it is to be understood that any equivalent material or equipment may be used which will perform adequately the duties imposed by the general design, subject to the approval of the City.

1.07 Bid Security

A. Each bid must be accompanied by a certified check or bid bond made payable to the City of Jefferson for five percent (5%) of the amount of the bid. Bid securities will be returned after award of the contract except to the successful bidder.

B. Should the successful bidder fail or refuse to execute the bond and the contract required within seven (7) days after he has received notice of acceptance of his bid, he shall forfeit to the City as liquidated damages for such failure or refusal, the security deposited with his bid.

1.08 Work Completion Requirements

A. Work must be completed prior to May 15, due to summer activities.

1.09 Preparation and Submission of Bids

A. Bids must be made upon the prescribed forms included in Section X – Bid Packet in this document with the exception of the Pricing Form. If submitting through Bonfire, use the electronic pricing form that is in Bonfire. Only hard-copy sealed bids or bids submitted via Bonfire will be considered. Bids submitted in other formats may be rejected as irregular.

B. Bidders must complete the Pricing Form.

C. Extensions of quantities and unit prices shall be carried out to the penny.

D. The price submitted for each item of the work shall include all costs of whatever nature involved in its construction, complete in place, as described in the specifications.

E. All contractors must submit with their submittals, the anticipated start date and the estimated number of days needed to complete the work. Work must be completed no later than May 15, 2026.

F. Section 144.062 RSMo provides that the City's sales tax exemption may be used for the purchase of goods and materials for this project. The contract for the project will authorize and direct the Contractor to utilize the City's sales tax exemption in the purchase of goods and materials for the project. Missouri Project Exemption Certificate and the City’s Missouri Tax Exemption letter will be furnished to the successful contractor. This provision shall apply to only those purchases totaling over $500 from an individual supplier.

All sales taxes on those items which do not qualify for the use of the City's sales tax exemption and for which sales tax might lawfully be assessed against the City are to be paid by the Contractor from the monies obtained in satisfaction of the Contract. It being understood by the bidder, which the bid prices submitted for those items shall include the cost of such taxes.

G. Bidders shall provide detailed specifications of all materials proposed. The awarded bidder shall provide samples along with color samples to the City prior to ordering.

H. Bidders must submit on the Contractor’s Qualifications/References form in the Bid

Packet, information demonstrating successful completion of commercial roofing jobs similar to this project.

I. Bids submitted in hard-copy format shall be submitted in a sealed envelope with the bid number and title (Bid IFB4454 – Roof Replacement – Ellis Porter Riverside Pool House Building) on the outside of the envelope.

J. Bids may be submitted either electronically through Bonfire or may be submitted hard-copy to the following address no later than 1:30 p.m. on January 15, 2026.

City of Jefferson Purchasing Division 320 E McCarty St Jefferson City, MO 65101

1.10 Approximate Quantities

A. In cases where any part or all of the bidding is to be received on a unit price basis, the quantities stated in the bid will not be used in establishing final payment due the successful Contractor. The quantities stated on which unit prices are so invited are approximate only and each bidder shall make his own estimate from the specifications of the quantities required on each item and calculate his unit price bid for each item accordingly. Bids will be compared on the basis of number of units stated in the bid. Such estimated quantities, while made from the best information available, are approximate only. Payment of the Contract will be based on actual number of units installed on the complete work.

1.11 Lump Sum Items

A. Payment for each lump sum item shall be at the lump sum bid for the item, complete in place, and shall include the costs of all labor, materials, tools and equipment to construct the item as described herein.

1.12 Pre-Bid Meeting

A. A prebid meeting will be held on January 06, 2026 at 10 A.M. at Ellis Porter Riverside

Pool, 320 Ellis Porter Drive, Jeferson City, MO.

1.13 Substitutions

A. To obtain approval to use unspecified products, bidders shall submit written request with their bid response. Requests shall clearly describe product for which approval is asked, including all data necessary to demonstrate acceptability. It shall be the sole decision of the City in determining if a product is equal to the established specification.

1.14 Performance and Materialman’s Bonds

A. The successful contractor shall provide a bond to the City before work is commenced, and no later than ten (10) working days after the execution of this contract, guaranteeing the Contractor’s performance of the work bid for, the payment of amounts due to all suppliers of labor and materials, the payment of insurance premiums for workers compensation insurance and all other insurance called for under this contract, and the payment of the prevailing wage rate to all workmen if required by this contract, said bond to be in a form approved by the City, and to be given by such company or companies as may be acceptable to the City in its sole and absolute discretion. The amount of the bond shall be equal to the Contractor’s bid.

1.15 Insurance

A. The contractor shall obtain and maintain throughout the term of the contract all insurance as specified in the sample contract, Attachment A.

1.16 Subcontractor Listing

A. The general contractor shall submit the names of all principal subcontractors, if any, with the bid. Subcontractors shall be pre-approved by the City before commencement of any work on the project. Certificates of Insurance shall be submitted in compliance with the sample contract for any subcontractors who have been approved by the City for work on this project.

1.17 Evaluation and Award

A. Bids will be evaluated and awarded to the lowest and best bid meeting the needs of the City. Bids will be evaluated based on the following criteria:

Cost 60 points Experience and Staff Qualifications 20 points Completion Date 5 points

Materials and Method 15 points

B. In making the award, the bid which is in the best interest of the City will be awarded.

1.18 Withdrawal of Bids

A. If a bidder wishes to withdraw their bid, they may do so before the time fixed for the opening, without prejudice. No bidder may withdraw their bid for a period of ninety (90) days after the scheduled closing time for the receipt of bids.

1.19 Right to Reject Bids

A. The City reserves the right to reject any or all bids, to waive any informality in the bids received, or to accept the bid or bids that in its judgement will be in the best interests of the City.

1.20 Disqualifications

A. The City reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practice upon the part of the bidder.

1.21 Award of Contract

A. Upon acceptance of bid, the Contractor shall enter into a contract for this work as outlined by the City. See Attachment A, Sample Contract.

B. If, within seven (7) days after receipt of notice of acceptance of his bid, the successful bidder or bidders shall refuse or neglect to execute the Contract and to furnish the required Performance and Payment Bonds and Insurance, properly signed by the Contractor and the Surety and Sureties satisfactory to the City as hereinafter provided, the bidder or bidders shall be deemed to be in default and shall forfeit the deposit.

C. Notice to Proceed

A written notice to begin work will be given to the Contractor by the City within ten (10) days after the Contract is approved and permits have been obtained by the Contractor.

The time for completion of the project will begin to run on the date established in this notice.

1.22 Performance and Payment Bond

A. A Performance and Payment Bond in an amount equivalent to one hundred percent (100%) of the Contract price must be furnished and executed by the successful bidder or bidders.

The issuing Surety shall be a corporate Surety Company or companies of recognized standing licensed to do business in the State of Missouri and acceptable to the City.

1.23 Indemnification and Insurance

A. The Bidder agrees to indemnify and hold harmless the City from all claims and suits for loss of or damage to property, including loss of all judgments recovered therefore, and from all expense in defending said claims, or suits, including court costs, attorney fees and other expense caused by any act or omission of the Contractor and/or his subcontractors, their respective agents, servants or employees.

The Bidder shall be required to provide the City with a Certificate of Insurance outlining the coverage provided.

1.24 Bid Security Returned to Successful Bidder

A. Upon the execution of the Contract and approval of Bond, the Bid Security will be returned to the bidder unless the same shall have been presented for collection prior to such time, in which case the amount of the deposit will be refunded by the City.

1.25 Nondiscrimination in Employment

A. Contracts for work under this bid will obligate the Contractor and subcontractors not to discriminate in employment practices.

1.26 Contract Period

A. The work under this request shall be completed no later than May 15, 2026.

1.27 Liquidated Damages

A. Liquidated damages shall be assessed at the rate of Two Hundred Dollars ($200.00) per calendar day until the work is complete, should the project not be completed within the contract time.

1.28 Power of Attorney

A. Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

1.29 Question Period

A. All questions concerning the project must be submitted four days (January 11, 2026) prior to the bid opening. Answers to the submitted questions, minutes from the Pre-Bid Meeting, and other relevant information or corrections will then be issued as an addendum to this agreement.

1.30 Changes to Bid Documents

A. Changes to contract documents prior to bidding will be by addendum issued by the City.

SECTION II

SUPPLEMENTAL BIDDER INFORMATION

2.01 General

This section is intended to clarify and supplement the General Conditions of the contract and specific duties set forth herein and are not meant to constitute an exclusive list of requirements but are intended to complement requirements of the General Bidder Information section.

Work under this document shall include furnishing of all materials, labor, equipment, tools, protection and incidental items necessary to complete in an acceptable manner and ready for use each portion of the work described in this document.

2.04 Standards

The quality of workmanship, clearance, protection of workers, etc., shall be governed by applicable laws, ordinance and regulations of authorities having jurisdiction as well as applicable sections of standards as set up by the following organizations:

• American Institute of Steel Construction (AISC)

• American National Standards Institute (ANSI)

• American Society of Heating Refrigeration & Air Conditioning Engineers (ASHRE)

• American Society of Mechanical Engineers (ASME)

• American Society for Testing and Materials (ASTM)

• Institute of Electrical & Electronic Engineers (IEEE)

• National Electrical Safety Code (NEC)

• National Electrical Manufacturer's Assoc. (NEMA)

• National Electrical Safety Code (NESC)

• National Fire Protection Association (NFPA)

• Occupational Safety and Health Administration (OSHA)

2.02 Alternate Material

These contract documents may contain items of material for which a certain manufacturer or type is specifically designated. Contractor’s bid shall be based on furnishing only that specified type or manufacturer for that item of material. Consideration will be given to the manufacturer’s material items only if included in the contractor’s original bid as an alternate to the specification together with the corresponding increase or decrease in the contractor’s base price.

The City reserves the right to accept or reject any such alternate items or material which may be offered. Approval or rejection of such items of material will be given within a reasonable period of time after award of the contract and submittal of necessary details.

2.03 Permits

The contractor shall be responsible for obtaining all permits, including any necessary for moving equipment over the City or County streets or State highways.

The contractor shall comply with all laws, ordinances, rules and regulations of governmental authorities affecting the conduct of the proposed work. Before the completion of the contract, the contractor shall furnish to the City any and all certificates of approval resulting from required inspections.

2.04 Labor Conditions

Contractor shall comply with and shall cooperate with the City in enforcing jobsite conditions which directly affect the performance of work including but not limited to starting and quitting time, smoking regulations, check-in and check-out procedures, job safety regulations and daily cleanup.

2.05 Superintendent

The contractor shall keep on the work at all times during its progress, a competent superintendent and any necessary assistants.

The contractor shall employ craft foremen who have passed a qualified foreman’s training program when such training is offered by the foreman’s respective craft. Contractor shall provide certificates of completion of said training to the construction supervisor before the foreman starts on the job.

2.06 Performance Requirements

The work shall be performed by contractor at the times stated and in accordance with the provisions of these contract documents.

The contractor shall ensure all work is performed by installers and supervisors who are trained and approved by the manufacturer.

All overtime worked at the discretion of the contractor must be approved in writing by the City and all costs will accrue to contractor’s account. The City reserves the right to require contractor to perform overtime work at City’s written direction.

2.07 Work Limitations

Care must be exercised at all times to maintain safe clearance and safe working practices, both for equipment and personnel, in order to avoid injury or service interruption. All job personnel must be made thoroughly acquainted with hazards involved. It shall be the contractor’s responsibility, working with the construction supervisor, to make this condition clear to all contractors’ personnel.

SECTION III

PREVAILING WAGE

3.01 Prevailing Wage Law

A. Prevailing Wage Law applies should the project cost exceed $75,000. It is estimated that Prevailing Wage will not apply to this project due to its cost.

B Should the bid for the project specified herein exceed $75,000.00, the principal contractor and all subcontractors shall pay not less than the prevailing wage hourly rate for each craft or type of workman required to execute this contract as determined by the Department of

Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 through 290.340 inclusive of the Revised Statutes of Missouri, 1994 as amended. Should this bid exceed $75,000.00 Annual Wage Order 32 for Cole County may be located at:

https://laborwebapps.mo.gov/DLS/PrevailingWage/AWO/AWO32/32_WO026.pdf.

C. Should the bid for the project specified herein exceed $75,000.00, all labor utilized in the completion of this project shall be paid a wage of no less than the prevailing hourly rate of wage for work of a similar character in this locality as established by the Department of Labor and Industrial Relations of the State of Missouri, as established by the Federal employment Standards of the Department of Labor. Contractor acknowledges that contractor knows the prevailing hourly rate of wages from the contents of the Wage Determination (Attachment B) in which the rate of wages is set forth. Contractor further agrees that he will keep an accurate record showing the names and occupations of all workmen employed in connection with the work to be performed under the terms of this contract. A copy of the record shall be delivered to the City each week. In accordance with Section 290.250 RSMo, Contractor shall forfeit to the City, One Hundred Dollars ($100.00) for each workman employed, for each calendar day or portion thereof that the workman is paid less than the stipulated rates for any work done under this contract, by contractor or any subcontractor under contractor.

SECTION IV

SUMMARY OF WORK

4.01 Scope

A. Type of Contract – Lump Sum

B. Description - Work included in the contract for this project consists of furnishing all labor, materials, services, equipment, and appliances required in conjunction with or properly incidental to the work, as shown and described in specifications entitled Roof Replacement – Ellis Porter Riverside Pool House Building. All work shall be performed in conformance with specifications, addenda thereto, and any change orders that may be issued.

C. Current Condition of the Roofs – Roof has leaks and needs new roof.

D. Contractor’s Duties

1. Except as specifically noted, provide and pay for (a) labor, materials and equipment, (b) tools, construction equipment, and machinery, (c) water, heat and utilities required for construction, (d) other facilities and services necessary for proper execution and completion of work.

2. Secure and pay, as necessary, for the proper execution and completion of work, at time or receipt of bids, (a) permits, (b) government fees, (c) licenses.

3. Give required notices.

4. Comply with codes, ordinance, rules/regulations, orders and other legal https://laborwebapps.mo.gov/DLS/PrevailingWage/AWO/AWO32/32_WO026.pdf requirements of public authorities which bear upon performance of work.

5. Enforce strict discipline and good order among employees. Do not employ (a) unfit persons, or (b) persons not skilled in assigned task.

4.02 Contractor Use of Premises

A. The contractor shall note that the building could be occupied and in use at all times during this work. Normal JC Parks operations, will continue on a daily basis. No materials, equipment, or personnel shall block the building access at any time during this work.

THE CONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO

PROTECT OCCUPANTS AND PEDESTRIANS AT ALL TIMES.

B. Any damage to existing property shall be repaired prior to final acceptance.

SECTION V

CONSTRUCTION FACILITIES AND UTILITIES

5.01 Latrines

A. Contractor shall provide latrines for use of his employees unless provisions are made with the City prior to starting work. Restrooms in the facility should be available.

5.02 Security

A. Access to the roof surfaces will be limited to designated representative of City, workmen and representatives of contractor, and representatives of material manufacturer providing bond. Any individuals requesting permission to visit project site other than those mentioned shall request permission from Park’s staff.

5.03 Pedestrians

A. Contractor will note that the facility may be occupied during construction. All trucks and vehicles shall be parked and loaded in identified areas agreed upon during preconstruction conference. Contractor will take special note that pedestrians may be present at this location and will caution all workmen to use the utmost care during construction.

5.04 Storage of Materials

A. Staff at JC Parks will work with the contractor to provide space for staging equipment and materials.

SECTION VI

HOIST EQUIPMENT

6.01 Hoist Equipment

A. Roof top hoisting equipment shall be properly assembled and maintained. Only employees of the contractor that are thoroughly familiar with hoisting equipment shall operate such equipment. All such equipment shall be erected and supported so that it will not damage the existing deck or new roofing.

B. In the event the contractor uses a crane, the contractor shall submit Certificates of Insurance as required from the crane company prior to the erection of any crane. The contractor shall also submit a brief history of the crane company, outlining the type of equipment and history this company has had in working on similar projects. The City has the option to reject the use of any crane company that does not appear to be adequately staffed or equipped to work on this project.

SECTION VII

CONTRACT CLOSEOUT

7.01 Cleaning

A. The contractor shall thoroughly clean the contractor’s access areas of all trash, debris, dust, dirt, etc., upon completion of the contract. The contractor shall clean any stains on perimeter walls resulting from the contractor’s work. Perimeter walls shall be cleaned to the satisfaction of the City of Jefferson. Replace any damaged landscaped areas surrounding the perimeter of the project to the complete satisfaction of the City.

B. To ensure maximum safety, sanitation, and a reasonable neat appearance at all times, cleanup of all materials and debris, if any, left over from the existing roof removal and the new roof construction at the close of each day, haul away material and debris from the site and dispose of, at contractor’s expense, at an approved dump site.

7.02. Warranties

A. Contractor’s Guarantee - Upon completion of project, submit to the Office of the

Purchasing Agent, a guarantee on the roofing contractor’s business letterhead. The guarantee shall contain the following:

(Contractor’s letterhead)

Re: Roof Replacement, Location

The roof work which has just been completed is guaranteed for a period of twenty (20) years from the date of completion and final acceptance. The contractor also agrees to perform an inspection, with Owner’s representative, no later than three (3) months prior to the expiration of this guarantee. All deficiencies noted at this inspection, or any other time during the guarantee period, will be repaired by the contractor at no cost to the Owner.

The warranties to be assignable without charge if the intended use of the building remains similar and consistent with its usage at the commencement of the warranty. The contractor warrants that all work performed under this contract conforms to the contract requirements and is free from any defective material or workmanship performed by the contractor. Under this warranty, the contractor shall remedy, at his own expense, any such failure. Failure shall be defined as water leakage at any point within the building through the roofing system, its associated flashings, and sheet metal work. Failure shall also be defined as blistering, splitting, bitumen drippage, buckles or wrinkles, or slippage of the new roof membrane. The contractor will be required to make temporary repairs within forty-eight (48) hours of notice of roof failure. Upon completion of temporary repairs, the

Contractor will repair the area of the roof affected by the failure to the original condition within a period of seven (7) days.

By:

Officer in Corporation

Corporate Seal Notarized

SECTION VIII

ROOF SPECIFICATIONS

8.01 Product Delivery, Storage and Handling

A. Contractor shall store materials in accordance with material manufacturers’ recommendations.

B. All water sensitive products shall be always protected from the elements.

C. Material shall be labeled for ready identification. Labels shall include name of manufacturer and name and number of the product.

D. The contractor shall store only the material on the roof surface that can be used in one (1) day.

E. The material stored on the roof surface shall be scattered over the roof deck to avoid damage to the structural roof system. Concentrated loads of high magnitude will not be permitted on the roof.

F. The contractor shall use extreme care in transporting materials across the roof surface.

The contractor may have to make temporary repairs to damaged areas of the existing roof where workmen have damaged areas of the existing roof transporting materials.

G. The contractor shall furnish all required storage enclosures and safeguards.

8.02 Environmental Requirements

A. Weather Limitations: Contractor shall proceed with installation only when existing and forecasted weather conditions permit assembly of roofing materials to be performed according to manufacturers’ written instructions and warranty requirements.

Contractor shall keep the building interior protected at all times from the elements.

8.03 Coordination

A. The contractor shall coordinate sizes and locations of roof curbs, equipment supports, and roof penetrations with actual equipment provided.

B. The contractor shall coordinate roof installation with rain drainage work, flashing, trim, constructions of soffits, and other adjoining work to provide a leak-proof, secure, and noncorrosive installation.

8.04 Project Conditions

A. Apply each part of the roofing system only when surfaces are clean and dry.

B. Cover walls and other surfaces in the vicinity of hoisting apparatus (when used) with heavy canvas or other suitable protective material. Any damage caused shall be repaired to match the original materials and appearance at no cost to the Owner.

C. Conduct operations to leave deck exposed for the minimum period of time. Protect the work area as required to prevent water infiltration or environmental damage to building interior.

D. Material shall be neatly stored, elevated, and protected from damage due to wetness or freezing.

E. Maintain all site equipment in good working order.

F. Maintain one copy of manufacturers' application instructions at the Project site.

G. Weather Conditions:

1. Proceed with work only when existing and forecasted weather conditions will permit work to be performed as recommended by manufacturer.

2. When application conditions might limit the effectiveness of the sealing strip, such as in cool weather or in areas subject to high winds or blowing dust, shingle adherence shall be ensured through manual sealing.

3. Keep the building interior protected at all times from the elements.

H. Protection

1. Protect installed products from foot traffic until completion of the project.

2. Any roof areas that are not completed by the end of the workday are to be protected from moisture and contaminants.

I. Workmanship Warranty

1. Bids shall include contractor’s full coverage warranty (100%) against defects in labor for two years, from the date of completion of the project.

8.05 Products

A. Materials – Provide adhesives, sealants, premolded and field fabricated flashings, fasteners, and other related components manufactured or recommended by the selected system manufacturer

B. Acceptable Roofing System Manufacturers and Systems – Fully adhered minimum .060 in (60mil) EPDM membrane.

1. Carlisle SynTec Systems – Design “A”

2. Firestone Building Products Co - Rubbergard

3. Approved Equal

8.06 Roof Insulation

A. Contractor shall select a brand acceptable to the roofing system manufacturer

B. Materials:

1. Rigid, closed-cell, polyisocyanurate insulation

2. Minimum thermal resistance “R” per inch: 6.0

3. Minimum compressive strength: 20 psi

C. Tapered to provide minimum thickness and slopes.

8.07 Insulation Fasteners

A. Adhesive or mechanical fasteners as recommended by the system manufacturer.

8.08 Metal Flashings

A. Counterflashing: Mill finish aluminum roll formed reglet and counterflashing as recommended by system manufacturer. Provide metal wedge inserts in wall counterflashings.

Counterflashing is required over all termination bars.

1. Snap-Lock by Metal-Era

B. Fascia: Kynar 500 Finish galvanized steel. Face dimension of, and in configuration, as recommended by the system manufacturer. Factory Mutual 1-90 approved.

1. Anchor-Title by Metal Era

8.09 Other Materials

A. Wood Nailers: Pressure Treated

B. Ancillary Components: Systems manufacturer’s standard anccessory items.

8.10 EPDM Elastomeric Membrane Roof Specifications

A. UL Class A fire rated single-ply EPDM fully adhered membrane roofing and flashing system as specified herein.

B. Remove existing EPDM roof system and metal flashing down to the original built up gravel roof.

C. Remove and replace existing fascia board.

D. Mechanically fasten a new ½” HD Coverboard over the original gravel roof.

E. Install a new .060 mil EPDM roof system, approximately 3,325 square feet.

F. Flash all pipes, curbs, and penetrations per manufacturer’s requirements.

G. Install new prefinished 24-guage edge metal around the perimeter.

H. Tarp roof during inclement weather.

8.11 Installation

A. Install vapor barrier over all roof surfaces and sidewalls as recommended by the roofing system manufacturer.

B. Install the roof insulation with end joints staggered at midpoint in each layer. Offset all joints between layers a minimum of six inches.

1. Install adhesive adhered insulation or mechanical fasteners per system manufacturer’s recommendations.

2. At penetration, cut and fit insulation tightly to penetration.

3. At roof drains, taper insulation to provide sump.

C. Insall the roofing and flashing system and all accessory items in accordance with the system manufacturer’s printed instructions.

D. Install all field seams using the system manufacturer’s seam tape, primers, and cleaners, and in accordance with the system manufacturers’ recommendations. Minimum seam lap shall be 3”.

E. Install walkway pads in accordance with system manufacturer’s instructions.

8.12 Contractor Requirements

A. Contractor shall be approved or franchised by the roofing system manufacturer and shall have a minimum of three years’ experience installing the selected system.

8.13 Warranty

A. Roof shall be warranted for a wind speed (maximum peak gusts) of 90 mph..

B. 20-year “No Dollar Limit” complete system Roofing System Manufacturer’s Warranty:

1. The manufacturer warrants to the Owner that, subject to the provisions of this document, the manufacturer will, at its own expense, make or cause to be made, all repairs necessary to maintain the roofing system in a watertight condition during the twenty-year period following the date of Substantial Completion of the roofing system.

a. System includes:

1) Vapor Barrier

2) Insulation

3) Membrane

4) Flashings

5) Fasteners and adhesives

6) Sheet metal components

SECTION IX

ATTACHMENTS

ATTACHMENT A – Sample Contract ATTACHMENT B – Prevailing Wage–Cole County

Attachment A – Sample Contract

CITY OF JEFFERSON

CONTRACT FOR CONSTRUCTION SERVICES

THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the Parks and Recreation Commission of the City of Jefferson, Missouri, a municipal corporation of the State of Missouri, hereinafter referred to as “City”, and , hereinafter referred to as “Contractor”.

WITNESSETH:

THAT WHEREAS, Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies for the following City improvements:

Roof replacement at Ellis Porter Riverside Pool House Building, 320 Ellis Porter Drive, Jefferson City, MO.

NOW THEREFORE, the parties to this contract agree to the following:

1. Scope of Services.

Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for roof and gutter replacement at Ellis Porter Riverside Pool, 320 Ellis Porter Dr, Jefferson City, MO, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail.

2. Payment.

The City hereby agrees to pay Contractor the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City of Jefferson’s Parks and Recreation Department, and in accordance with the rates and/or amounts stated in the bid of Contractor dated , which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. The total amount of this contract shall not exceed ($ ).

3. Manner and Time for Completion.

Contractor agrees with the City to furnish all supervision, labor, tools, equipment, materials and supplies necessary to perform, and to perform said work at Contractor’s own expense in accordance with the contract documents and any applicable City ordinances and state and federal laws by May 15, 2026.

4. Prevailing Wages.

If the bid price is $75,000 or higher, prevailing wage will apply to public works projects. To the extent that the work performed by Contractor is subject to prevailing wage law, Contractor shall pay a wage of no less than the “prevailing hourly rate of wages” for work of a similar character in this locality, as established by Department of Labor and Industrial Relations of the State of Missouri, and as established by the Federal Employment Standards of the Department of Labor. Contractor acknowledges that Contractor knows the prevailing hourly rate of wages for this project because Contractor has obtained the prevailing hourly rate of wages from the contents of Annual Wage Order No. 32, Section 026 in which the rate of wages is set forth.

Contractor further agrees that Contractor will keep an accurate record showing the names and occupations of all workers employed in connection with the work to be performed under the terms of this contract. The record shall show the actual wages paid to the workers in connection with the work to be performed under the terms of this contract. A copy of the record shall be delivered to the Purchasing Agent each week. In accordance with Section 290.250, RSMo, Contractor shall forfeit to the City One Hundred Dollars ($100.00) for each worker employed, for each calendar day or portion thereof that the worker is paid less than the stipulated rates for any work done under this contract, by Contractor or any subcontractor under the Contractor.

5. Insurance.

Contractor shall procure and maintain at its own expense during the life of this contract:

A. Workmen's Compensation Insurance for all of its employees to be engaged in work under this contract.

B. Contractor's Public Liability Insurance in an amount not less than $3,500,000 for all claims arising out of a single occurrence and $500,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, and Contractor’s Property Damage Insurance in an amount not less than $3,500,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence.

C. Automobile Liability Insurance in an amount not less than $3,500,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence.

D. Owner’s Protective Liability Insurance. The Contractor shall also obtain at its own expense and deliver to the City an Owner’s Protective Liability Insurance Policy naming the City and the City as the insured, in an amount not less than $3,500,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workmen’s Compensation Law, Chapter 287, RSMo. No policy will be accepted which excludes liability for damage to underground structures or by reason of blasting, explosion or collapse. Such policy shall not be required if the City of Jefferson is endorsed as an additional insured under the policies described in Sub-paragraphs B and C above and such are not subject to cancellation or modification without thirty (30) days’ notice to the City.

E. Subcontracts. In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Sub-paragraphs A, B, and C hereof and in like amounts.

F. Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs B and C hereof shall provide adequate protection for Contractor and its subcontracts, respectively, against damage claims which may arise from operations under this contract, whether such operations be by the insured or by anyone directly or indirectly employed by it, and also against any special hazards which may be encountered in the performance of this contract.

NOTE: Paragraph F is construed to require the procurement of Contractor’s protective insurance (or contingent public liability and contingent property damage policies) by a general contractor whose subcontractor has employees working on the project, unless the general public liability and property damage policy (or rider attached thereto) of the general contractor provides adequate protection against claims arising from operations by anyone directly or indirectly employed by Contractor.

6. Contractor's Responsibility for Subcontractors.

It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract.

Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors.

7. Liquidated Damages.

The City may deduct Two Hundred Dollars ($200.00) from any amount otherwise due under this contract for every day Contractor fails or refuses to prosecute the work, or any separable part thereof, with such diligence as will ensure the completion by the time above specified, or any extension thereof, or fails to complete the work by such time, as long as the City does not terminate the right of Contractor to proceed. It is further provided that Contractor shall not be charged with liquidated damages because of delays in the completion of the work due to unforeseeable causes beyond Contractor's control and without fault or negligence on Contractor’s part or the part of its agents.

8. Termination.

The City reserves the right to terminate this contract by giving at least five (5) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City should Contractor be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of its creditors, or if a receiver should be appointed for Contractor or for any of its property, or if Contractor should persistently or repeatedly refuse or fail to supply enough properly skilled workmen or proper material, or if Contractor should refuse or fail to make prompt payment to any person supplying labor or materials for the work under the contract, or persistently disregard instructions of the City or fail to observe or perform any provisions of the contract.

9. City's Right to Proceed.

In the event this contract is terminated pursuant to Paragraph 8, then the City may take over the work and prosecute the same to completion, by contract or otherwise, and Contractor and its sureties shall be liable to the City for any costs over the amount of this contract thereby occasioned by the City. In any such case the City may take possession of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to, and not in limitation of, the rights of the City under any other provisions of the contract, city ordinances, and state and federal laws.

10. Indemnity.

To the fullest extent permitted by law, the Contractor will defend, indemnify, and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph.

11. Payment for Labor and Materials.

Contractor agrees and binds itself to pay for all labor done and for all the materials used in the construction of the work to be completed pursuant to this contract.

12. Supplies.

Contractor is hereby authorized and directed to utilize the City’s sales tax exemption in the purchase of goods and materials for the project as set out in Section 144.062, RSMo 1986 as amended.

13. Performance and Materialman’s Bonds Required.

Contractor shall provide a bond to the City before work is commenced, and no later than ten (10) days after the execution of this contract, guaranteeing the Contractor's performance of the work bid for, the payment of amounts due to all suppliers of labor and materials, the payment of insurance premiums for workers compensation insurance and all other insurance called for under this contract, and the payment of the prevailing wage rate to all workmen as required by this contract, said bond to be in a form approved by the City, and to be given by such company or companies as may be acceptable to the City in its sole and absolute discretion. The amount of the bond shall be equal to the Contractor’s bid.

14. Knowledge of Local Conditions.

Contractor hereby warrants that it has examined the location of the proposed work and the attached specifications and has fully considered such local conditions in making its bid herein.

15. Severability.

If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged.

16. Governing Law.

The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorneys’ fees and expenses incurred in such action.

17. Contract Documents.

The contract documents shall consist of the following:

a. This Contract d. Notice to Bidders

b. Addenda e. Signed Copy of Bid

c. Information for Bidders f. Drawing and/or Sketches

This contract and the other documents enumerated in this paragraph, form the contract between the parties.

These documents are as fully a part of the contract as if attached hereto or repeated herein.

18. Complete Understanding, Merger.

Parties agree that this document, including those documents described in the section entitled “Contract Documents”, represent the full and complete understanding of the parties. This contract includes only those goods and services specifically set out. This contract supersedes all prior contracts and understandings between the Contractor and the City.

19. Authorship and Enforcement.

Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that either party shall seek to enforce the terms of this contract through litigation, the prevailing party in such action shall be entitled to receive, in addition to any other relief, its reasonable attorneys’ fees, expenses and costs.

20. Amendments.

This contract may not be modified, changed or altered by any oral promise or statement by whosoever made;

nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized.

21. Waiver of Breach.

Failure to insist upon strict compliance with any of the terms, covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions…