2-Exhibit A - Scope of Commodity.pdf

DOT-ITB-24-4012-CO

EXHIBIT A – SCOPE OF COMMODITY

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State of Florida Department of Transportation

EXHIBIT A - SCOPE OF COMMODITY

SIX (6) SMART WORK ZONE DEPLOYMENT

FOR

FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT

FOUR

FINANCIAL PROJECT NUMBER: 232917-1-A1-03

http://www.fdot.gov/

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I. PURPOSE

The Florida Department of Transportation (FDOT) District Four is seeking to obtain vendor bids for the purchase of Six (6) Smart Work Zone (SWZ) Trailers of three different package types to be installed within active construction projects within the District limits. Each SWZ Trailer Package must be capable of various applications providing the ability to remotely monitor work zones, collect mobility and safety data, and quickly analyze the data with the ability to send alerts remotely to the Department.

Successful bids will demonstrate the ability to provide all items specified including, but not limited to, the design, construction, procurement, and delivery of completely integrated SWZ Trailer assemblies, equipped with the necessary field devices, communications equipment, solar-power array, mounting hardware, and in-cabinet control equipment necessary for a functional deployment and initial configuration of the trailer assemblies. Activities for the deployment of the SWZ Trailers to the field is not part of this contract; the Vendor is responsible for furnishing a completely integrated trailer assembly and delivery to the Department.

The Department may request the Vendor to provide optional services for the configuration and operation of deployed trailer assemblies, including the programming of business logic, thresholds, and actuated responses for the system, and as-needed management and troubleshooting of the integrated system.

Vendors shall clearly identify proposed trailer assemblies and all field devices, communications equipment, and in-cabinet controller equipment with technical specifications and/or product technical data sheets. Vendors shall provide information concerning any successful implementations of the proposed systems, including date of the installation, client contact information, number of units deployed, system architecture, applications, deployments status, and other pertinent information.

II. SCOPE OF WORK AND DELIVERABLES

A. General Requirements:

1. The Vendor shall identify a single point of contact to support the Department as Project Manager.

2. All completely integrated SWZ Trailers shall be delivered within 150 days following Notice to Proceed (NTP) to the Department at 2300 W. Commercial Blvd., Ft.

Lauderdale, FL 33309. The Vendor shall provide a minimum of ten (10) business days’ advanced notice for the scheduled delivery.

3. The Vendor shall be responsible for the configuration of all or up to SIX (6) SWZ TRAILERS assemblies including integration of all field devices and subcomponents to ensure data flows between subcomponents for a fully functional system. The Vendor shall demonstrate the system is fully functional at the time of delivery and is responsible

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for all necessary modifications or revisions to correct any functionality that is not performing as intended.

4. The Vendor shall coordinate with FDOT District Four networking team to configure the system to communicate within the existing Intelligent Transportation Systems (ITS) wide area network (WAN) using cellular communications technology.

5. The Vendor shall develop a Testing Plan for review and approval by the Department.

The Testing Plan shall clearly identify procedures and pass/fail criteria for testing individual components and system functionality of the complete trailer assembly. The Department will utilize the Testing Plan to validate and accept the successful delivery of trailer assembly prior to payment to the Vendor. Components or assemblies that fail testing shall be repaired or replaced as necessary and re-tested. ‘In the event a single component or complete trailer assembly fails testing two (2) times, the item shall be replaced in its entirety and tested again.

6. The Vendor shall provide necessary training on the setup, deployment, and remote configuration of the SWZ Trailer System, including on-site and/or formalized remote sessions, as necessary.

B. Smart Work Zone (SWZ) Trailer Assembly Requirements:

1. The Vendor shall provide three different SWZ Trailer packages. Each trailer package will have the same base assembly requirements, with the required devices as the differentiator. The Three (3) SWZ Trailer Packages are:

SWZ Trailer Package 1 - All-inclusive SWZ SWZ Trailer Package 2 - SWZ Monitoring SWZ Trailer Package 3 - Base SWZ

I. SWZ Trailer Base Assembly Requirements:

1. The system shall consist of trailer assemblies meeting the requirements of FDOT Standard Specifications for Road and Bridge Construction – Section 990 and 994, FDOT Standard Plans for Road Construction – Index 102, and the Manual on Uniform Traffic Control Devices (MUTCD). Trailer assemblies shall be portable and include a standard two-inch ball hitch for towing operations and shall include an integrated electrical subsystem complete with solar panel array, charge controller unit, battery array, and power panel sized to accommodate the associated field device(s).

2. Each SWZ Trailer Package; trailer assembly shall include a rigidly mounted telescoping mast capable of extending field device attachments a minimum height of eighteen (18) feet above the ground. The telescoping mast shall retract to a maximum height no greater than ten (10) feet above the ground using a manually controlled winch and shall be capable of 360-degree rotation.

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3. The Department shall provide a 4G LTE cellular modem capable of FirstNet broadband communications via a removable subscriber identity module (SIM) card for each trailer assembly. The Department will provide all completely configured SIM cards to the Vendor. The Vendor will be responsible for coordination with the Department to verify that the proposed cellular modem will accept the available SIM cards and confirm the appropriate number of SIM cards a minimum of thirty (30) days prior to delivery.

4. The Vendor shall provide wireless Global Positioning System (GPS) location and remote communication devices capable of providing positional information with an accuracy of three (3) meters or less for each trailer assembly.

5. The Vendor shall provide trailer assembly with solar-panel and battery array capable of powering the system without solar recharge for a minimum of seven

(7) days. The Vendor shall provide detailed calculations verifying the proposed system meets the minimum power requirements. Calculations shall include, at a minimum, nominal, typical, and maximum power draw of the complete system;

solar panel sizing and array; battery sizing and array; and expected performance in days.

6. The Vendor shall provide trailer assembly with one (1) weather, dust, and vandal resistant, lockable equipment enclosure of either aluminum or polycarbonate construction meeting NEMA 3R requirements. Minimum enclosure dimensions shall be 24” (H) X 24” (W) X 10” (D) and shall include a removable back panel for mounting in-cabinet equipment. Ensure all cabling entrances into the equipment enclosure are water-tight with gland fitting cabling connectors, or equivalent.

7. The Vendor shall provide an edge-computing unit capable of sending and receiving data from various field sensors, performing edge-computing analysis on input data with preprogrammed algorithms and business logic, and providing communications to various devices and systems for motorist information, alerts, data, monitoring, and remote management of the system.

The edge-computing unit shall meet the following requirements:

Provides users the ability to remotely configure customizable logic via a web-browser or graphical user interface (GUI).

Provide configurable notification(s) to operations personnel within the Regional Traffic Management Center (RTMC) for events identified by the system.

Edge-computing units shall employ a Linux-based operating system with network interface (e.g., RJ-45) for remote monitoring and programming.

Ensure unit is NTICP 1201, v3 compliant, is capable of being operated and configured by a TCP/IP connection and includes password protection and Hypertext Transfer Protocol Secure (HTTPS) security.

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Unit shall be outdoor rated and complies with the applicable requirements of the NEMA TS-2 2016 standard.

Provide units with a minimum of two (2) analog-in and digital-out GPIO interfaces.

8. The Vendor shall be responsible for providing timely technical support response.

Calls to the Vendor technical support made by the Department or representative(s) shall be returned within 24 hours. The Vendor shall be available and capable of providing remote support within 48 hours to immediately resolve issues or develop a mitigation strategy, including accessing field devices remotely (e.g., VPN).

II. Requirements for SWZ Trailer Package 1 – All-inclusive SWZ:

1. The Vendor shall provide the system configured to operate as a fully integrated system with all equipment on a singular platform, including CCTV cameras, weather sensor, a vehicle detection device, strobes, sirens, central processing units, communication equipment, electrification systems, equipment enclosures, and ancillary hardware.

2. The Vendor shall provide a complete system capable of detecting errant vehicles entering into active work zone areas, including physical encroachment into channelizing devices or into closed portions of roadway. The system shall be capable of alerting construction personnel within the immediate vicinity of the potential danger using an audible alarm and high-intensity strobe lights. The system shall provide the ability to configure event notifications to the Department Traffic Management Center (TMC) operational staff.

3. The Vendor shall provide a complete system capable of detecting pedestrians and construction personnel exiting a dedicated safe work zone area into active lanes of traffic. The system shall be capable of notifying individuals within the immediate vicinity using an audible alarm and high-intensity strobe lights. The system shall provide the ability to configure event notifications to the Department Traffic Management Center (TMC) operational staff.

4. The Vendor shall provide a complete, automated system using edge-computing technology capable of activating real-time warning devices (e.g., high-intensity strobe, warning siren) based on field sensor inputs and customizable business logic to receive field device inputs and trigger the following responses:

Initiate audible siren alert that is easily distinguishable over ambient roadway noise.

Activate white, omni-directional, high-intensity LED strobe light.

5. The Vendor shall provide a minimum of one (1) audible warning siren no less than 125 dB with multiple distinct tones and sirens selectable by the Department.

Siren shall be outdoor rated and UV-resistant.

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6. The Vendor shall provide a minimum of one (1) white omni-directional, high-intensity LED strobe light compliant with the requirements set forth in Society of Automotive Engineers (SAE) J845, Class 2 standard. Strobe shall be outdoor rated and UV-resistant.

7. The Vendor shall provide a minimum of two (2) CCTV cameras with pan-tilt-zoom capabilities and embedded video analytics to detect, classify, and track objects within the roadway and active work area in both directions (e.g., northbound, southbound). CCTV cameras shall meet the following requirements:

CCTV cameras shall meet the requirements of FDOT Standard Specifications for Road and Bridge Construction – Section 996-2.2, latest version.

Vendor shall be responsible for providing all hardware necessary for a complete installation, including mounting brackets and hardware; surge protection device (SPD) to be installed at the device; Power-over Ethernet (POE+) injector w/ AC adaptor power supply; and all other equipment identified by the Vendor.

The Device must be compatible with the edge-computing unit.

8. The Vendor shall provide a minimum of one (1) vehicle detection device with the ability to detect and classify vehicles within the roadway and active work area in both directions (e.g., northbound, southbound).

The vehicle detection device shall meet the following requirements:

Vehicle detection device shall meet the requirements of FDOT Standard Specifications for Road and Bridge Construction – Section 660, latest version.

Vendor shall be responsible for providing all hardware necessary for a complete installation, including mounting brackets and hardware; surge protection device (SPD) to be installed at the device; Power-over Ethernet (POE+) injector w/ AC adaptor power supply; and all other equipment identified by the Vendor.

The Device must be compatible with the edge-computing unit.

9. The Vendor shall provide one (1) weather sensor with the ability to collect, store and transmit the following data: temperature, relative humidity, barometric pressure, precipitation, visibility, and wind. The weather sensor shall meet the following requirements:

The weather sensor device shall meet the requirements of FDOT Developmental Specification – Dev 688.

Vendor shall be responsible for providing all hardware necessary for a complete installation, including mounting brackets and hardware; surge protection device (SPD) to be installed at the device; Power-over Ethernet (POE+) injector w/ AC adaptor power supply; and all other equipment identified by the Vendor.

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The Device must be compatible with the edge-computing unit.

III. Requirements for SWZ Trailer Package 2 –SWZ Monitoring:

1. The Vendor shall provide the system configured to operate as a fully integrated system with all equipment on a singular platform, including CCTV cameras, weather sensor, a vehicle detection device, central processing units, communication equipment, electrification systems, equipment enclosures, and ancillary hardware.

2. The Vendor shall provide a minimum of two (2) CCTV cameras with pan-tilt-zoom capabilities and embedded video analytics to detect, classify, and track objects within the roadway and active work area in both directions (e.g., northbound, southbound). CCTV cameras shall meet the following requirements:

CCTV cameras shall meet the requirements of FDOT Standard Specifications for Road and Bridge Construction – Section 996-2.2, latest version.

Vendor shall be responsible for providing all hardware necessary for a complete installation, including mounting brackets and hardware; surge protection device (SPD) to be installed at the device; Power-over Ethernet (POE+) injector w/ AC adaptor power supply; and all other equipment identified by the Vendor.

The Device must be compatible with the edge-computing unit.

3. The Vendor shall provide a minimum of one (1) vehicle detection device with the ability to detect and classify vehicles within the roadway and active work area in both directions (e.g., northbound, southbound). The vehicle detection device shall meet the following requirements:

Vehicle detection device shall meet the requirements of FDOT Standard Specifications for Road and Bridge Construction – Section 660, latest version.

Vendor shall be responsible for providing all hardware necessary for a complete installation, including mounting brackets and hardware; surge protection device (SPD) to be installed at the device; Power-over Ethernet (POE+) injector w/ AC adaptor power supply; and all other equipment identified by the Vendor.

The Device must be compatible with the edge-computing unit.

4. The Vendor shall provide one (1) weather sensor with the ability to collect, store and transmit the following data: temperature, relative humidity, barometric pressure, precipitation, visibility, and wind.

The weather sensor shall meet the following requirements:

The weather sensor device shall meet the requirements of FDOT Developmental Specification – Dev 688.

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Vendor shall be responsible for providing all hardware necessary for a complete installation, including mounting brackets and hardware; surge protection device (SPD) to be installed at the device; Power-over Ethernet (POE+) injector w/ AC adaptor power supply; and all other equipment identified by the Vendor.

The Device must be compatible with the edge-computing unit.

IV. Requirements For SWZ Trailer Package 3 – Base SWZ

1. The Vendor shall provide the system configured to operate as a fully integrated system with all equipment on a singular platform, including CCTV cameras, a vehicle detection device, central processing units, communication equipment, electrification systems, equipment enclosures, and ancillary hardware.

2. The Vendor shall provide a minimum of two (2) CCTV cameras with pan-tilt-zoom capabilities and embedded video analytics to detect, classify, and track objects within the roadway and active work area in both directions (e.g., northbound, southbound). CCTV cameras shall meet the following requirements:

CCTV cameras shall meet the requirements of FDOT Standard Specifications for Road and Bridge Construction – Section 996-2.2, latest version.

The Vendor shall be responsible for providing all hardware necessary for a complete installation, including mounting brackets and hardware; surge protection device (SPD) to be installed at the device; Power-over Ethernet (POE+) injector w/ AC adaptor power supply; and all other equipment identified by the Vendor.

The Device must be compatible with the edge-computing unit.

3. The Vendor shall provide a minimum of one (1) vehicle detection device with the ability to detect and classify vehicles within the roadway and active work area in both directions (e.g., northbound, southbound).

The vehicle detection device shall meet the following requirements:

Vehicle detection device shall meet the requirements of FDOT Standard Specifications for Road and Bridge Construction – Section 660, latest version.

The Vendor shall be responsible for providing all hardware necessary for a complete installation, including mounting brackets and hardware; surge protection device (SPD) to be installed at the device; Power-over Ethernet (POE+) injector w/ AC adaptor power supply; and all other equipment identified by the Vendor.

The Device must be compatible with the edge-computing unit.

C. Smart Work Zone (SWZ) Trailer Delivery

1. The Vendor shall work with the Department to set up configurations of trailer components prior to delivery.

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2. The Vendor shall deliver SWZ Trailers to FDOT District Four located at 2300 W.

Commercial Blvd., Fort Lauderdale, FL 33309 during regular business hours (Monday through Friday 8:00 a.m. – 5:00 p.m.). Upon delivery, the Department shall conduct a walk through and inspection of the trailer with the Vendor and ITS Maintenance staff.

Vendor shall demonstrate functionality of the trailer at the walk through.

3. If issues are found with the SWZ Trailers during the delivery inspection, the Vendor will address these issues prior to final hand off.

4. If changes are necessary, Vendor shall return to provide necessary requirements or needs to trailer before final hand off.

D. Smart Work Zone (SWZ) Trailer Technical Support (OPTIONAL)

1. The Vendor may be requested to provide optional support services for the continued operation of the trailer. Software support may include:

(a) Maintain the Software and to support all updated, new, replacement, follow on, or next generation operating system Versions and releases.

(b) Provide all maintenance services necessary to keep the Software in good working order and free from defects.

(c) Provide, at no additional cost, all major and minor Enhancements, Versions, Releases, Updates, Upgrades, and other Modifications to the Software, and

(d) Provide all reasonably necessary telephone or written consultation requested in connection with the use of the trailer or its components.

2. Support may be tiered, including the following.

Tier 1, basic help desk resolution and service desk delivery, is characterized as including support for basic customer issues such as solving usage problems and fulfilling service desk requests that need IT involvement.

Tier 2, In-depth technical support, is characterized as experienced and knowledgeable technicians assessing issues and providing solutions for problems that cannot be handled by Tier 1.

Tier 3, expert product, and service support is characterized as the highest technical resources available for problem resolution or new feature creation.

3. Support may be provided from the basic help desk level to expert support services.

4. When services are enacted, responses shall be provided 24 hours a day and 7 days a week within 2 hours. Resolution shall be pursued in an expedited manner recognizing this equipment is used in the safe execution of roadway services.

E. Smart Work Zone (SWZ) Trailer Operational Support (OPTIONAL)

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1. The Vendor may be requested to provide optional services for the remote configuration and operation of the system following physical deployment of trailer assemblies in the field.

The Vendor will be responsible for providing trained personnel knowledgeable in the SWZ system and capable of remote configuration, including the development of intrusion zones and programming of business logic, thresholds, and actuated responses for the system.

Personnel shall be readily available to remotely update the programmed configuration parameters immediately following the deployment or relocation of trailer assemblies during active construction activities, including overnight work, temporary (e.g., daily), and long-term phase deployments.

Programmed configuration changes shall be made no later than one (1) hour after the Vendor has been informed the trailer has been deployed by the Department or on-site representative (e.g., CEI). The Vendor shall also provide personnel capable of remote diagnostics, troubleshooting, and maintenance of the system.

2. This service does not include the setup of MAP messages. It does include ensuring immediate forward functionality and connection to the Department’s TSMO network is provided.

F. FINANCIAL CONSEQUENCES:

Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. Deliverable(s) must be received and accepted in writing by the Contract Manager on the Department’s invoice transmittal forms prior to payment. If the Department determines that the performance of the Vendor is unsatisfactory, the Department shall notify the Vendor of the deficiency to be corrected, which correction shall be made within a timeframe to be specified by the Department. The Vendor shall, within five days after notice from the Department, provide the Department with a corrective action plan describing how the Vendor will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the Department, the Vendor shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the then-current billing period. The retainage shall be withheld until the vendor resolves the deficiency. If the deficiency is subsequently resolved, the Vendor may bill the Department for the retained amount during the next billing period. If the Vendor is unable to resolve the deficiency, the funds retained may be forfeited at the end of the agreement period.

***END OF EXHIBIT A – SCOPE OF COMMODITY***

FINANCIAL PROJECT NUMBER: 232917-1-A1-03