2. Statement of Need.pdf

140th Wing

Statement of Need 140th Wing Intrusion Detection System (IDS)

Bldg. 909 & Bldg. 1641 Training Bay

17 July 2020 Buckley Air Force Base

Colorado

1. Description of Service:

Base Bid: A Honeywell Vindicator certified contractor will provide all necessary supervision, labor, travel, materials, tools, accessories, and all other items to safely install, program, and test a complete and usable Vindicator Access Control and Alarm System.

The facilities requiring this install are Building 909 and Building 1641 Training Bay D.

The system will comply with Air Force standards set forth in the certifications standards in AFI 31-101, Integrated Defense, as supplemented by Air Force Space Command (AFSPC) and related safety and security publications, these spaces do not need to meet ICD-705 standards. The period of performance for this contract is 180 days from issuance.

Bid Option: Upgrade three existing turnstile systems to meet the requirements in paragraph 2.

2. System Requirements:

2.1. Base Bid: Automated Entry Control System/Intrusion Detection System

(AECS/IDS): Design, procure, install, program and test the necessary components to provide a complete security system for Building 909 and AECS install(add two input modules to existing V5 panel) tying new alarm points into current system for Building 1641 on Buckley AFB. The installed system must integrate with the Vindicator V5 CCDE (Win 7 platform/Software loaded is: Windows 7 professional SP1/Microsoft SQL Server 2012 R2/Microsoft SQL Server 2008 R2/Vindicator Control Console VCC2 V1.2.1.4 SP2/Vindicator Secure Achieve Workstation SAW2 V1.4.2.9 SP2/Vindicator Badge Manager VBM3 V2.0.26.7 SP2/current vindicator headend IDS V5 version release:3.2 REL 23 dec 7 2017) operated by the host unit (460 Security Forces) located in Building 1028 Base Defense Operations Center (BDOC). Conversion of the current automated access control system, and all necessary programming for integration into the 460th SFS Vindicator. The automated entry control system must be integrated with the 460th SFS BDOC Vindicator ACS Central Manager system located in Bldg. 1028. The system shall meet the USAF Authority to Operate (ATO) for the latest compatible version of Vindicator.

2.1.1. All Intrusion detection equipment (IDE), panel enclosures, power supply enclosures, cable terminal boxes, cabinets, conduit, and junction boxes (equipment that terminates, splices, and groups interior or exterior IDS input or that could allow tampering, spoofing, bypassing or other system sabotage) must have tamper protection.

2.1.2. Each panel must have an appropriate uninterrupted power supply module with battery backup. Battery backup power will provide a minimum of eight hours of emergency power in the event of a power failure.

2.1.3. All data transmission lines shall have Class I line supervision.

2.1.4. The spaces in section 3 are currently operational. Contractor must coordinate with the owner/user in order to minimize the disruption of operations due to having a non- functional IDS during the install.

2.1.5. Provide door modification kits for access control including but not limited to magnetic or electrified locking mechanisms.

2.1.6. Doors identified as emergency exits that require access control will be able to bypass the security system in case of an emergency.

2.1.7. Request for exit sensors or buttons will be provided, installed, and programmed for modified doors.

2.1.8. Applicable Spaces: The following spaces will be included in this project.

Contractors shall provide itemized pricing for each space as well as the overall project. See attached floor-plan for layout of the building for IDS and AECS requirements

2.1.8.1. Building 909 exterior entrances (As indicated on Page 8)

2.1.8.2. Building 909 Three Turnstiles (AECS)

2.1.8.3. Building 909 Room 106 (AECS)

2.1.8.4. Building 909 Room 109 (AECS)

2.1.8.5. Building 909 Room 113 (AECS)

2.1.8.6. Building 909 Room 110 Magazine (IDS: Volumetric/duress & AECS)

2.1.8.7. Building 909 Room 121 (IDS & AECS)

2.1.8.8. Building 1641 Training Bay D (AECS)

2.2. Bid Option: Turnstiles: Replace three exterior turnstiles to Building 909 to conform with the following specifications.

2.2.1. Fabricate frames from metal and finish to match fence framework.

2.2.2. Frames assembled by welding or watertight galvanized steel rigid fittings.

2.2.3. Mechanism: All steel with two ratchets each 1.25” thick hardened steel. Two locking pawls also 1.25” thick hardened steel. Two fully sealed solenoids (not open frame) with 620% of required retraction force. Mechanical latching for maintenance of unlocked state.

2.2.4. Arms: Steel tubing, wall thickness of 0.105” and 1.31” O.D hot dip galvanized.

2.2.5. Arm Ends: Spun closed under heat and pressure, for a smooth safe finish. No plastic caps on arms shall be accepted.

2.2.6. Heel Guards on Bottom Arms of Rotor: “U” shaped sheet steel channels surrounding the lower arms and extending to the flooring.

2.2.7. Rotor and Barrier Vertical Members: 0.25” thick steel angles, hot dip galvanized. Arms are pinned into rotor malleable iron clamps. Non-welded construction.

2.2.8. Passageway Members: Tubing with 0.125” wall thickness and 1.00” O.D. hot dip galvanized

2.2.9. Bottom Bearing: Machined gray cast iron casting 1.5” thick, 12” in diameter hot dip galvanized.

2.2.10. Contractor shall verify final operation, sensors, controls, and functionality with the Contracting Officer prior to installation.

2.2.11. Warranty – Provide a minimum five-year warranty against all defects in materials and workmanship. Warranty shall include shipping, labor and other incidental costs not covered by factory warranties to provide full warranty.

3. Installation:

3.1. Base Bid: Automated Entry Control System/Intrusion Detection System

(AECS/IDS):

3.1.1. All new cabling will be concealed above grid (drop ceiling) in existing cable trays, wire straps or conduit as needed. IDS cabling may be routed in rigid pipe (e.g. metal conduit or PVC) or equivalent raceways. Any cable unable to be concealed above a drop ceiling will be installed in EMT conduit unless otherwise specified. Contractor will ensure all panel enclosure locks operate with a single key and will provide all copies of this key to the government representative.

3.1.2. Contractor will terminate and commission all supplied equipment.

3.1.3. Contractor will perform a Contractor Verification Test (CVT) immediately upon completion of each facility or group of facilities as determined by the government. The contracting officer and government representative will witness the testing. The test will be performed in accordance with the written testing procedures provided in the installation design package.

3.1.4. Installation design package and as-built drawings of panel alarm points and panel enclosure locations will be submitted to the government prior to final payment. The design package will be provided in electronic format (CD or DVD) with an IDS block diagram in pdf format.

3.1.5. Product data sheets for all contractor provided equipment will be provided to the government. The preferred format for this documentation is pdf.

3.1.6. The contractor will conduct a weekly progress meeting with the government project manager detailing the progress of the installation as compared to the installation schedule. Alternate means of reporting weekly progress is authorized is agreed upon by both parties. Partial payments are authorized and will be based on the percentage of installation completed.

3.1.7. The 460 Security Forces Electronic Security Systems Program Manager or a designated representative will conduct functional and operational certification testing of the IDS to ensure the system meets effectiveness standards and compliance requirements. This test and certification process must be accomplished before the IDS is deemed operations. The testing and certification will occur in four phases.

3.1.8. Phase I. The contractor shall perform a Contractor Verification Test (CVT) upon install completion at each facility or group of facilities. The contractor and government representative will witness this test. The CVT will be performed in accordance with written testing procedures provided in the installation design package. Acceptance testing shall consist of the following:

intrusion tests, tamper tests, annunciation test, assessment test (as applicable), AC power loss test, line supervision test, sensor self-test, and access control test (as applicable.)

3.1.9. Phase II. Phase II testing is a battery operational test. AC power is disconnected for eight hours to ensure that the Vindicator system will still operate during loss of power.

3.1.10. Phase III. Phase II testing is a 72-hour continuous test that ensures all equipment is installed properly and is working according to specifications. It will establish the initial expectation level in regard to false and nuisance alarms. The completion of this test phase will be certified upon signing an AFTO 747, Communications and Information Systems Acceptance Certificate, at which time the system will be formally transferred to the government’s possession.

3.1.11. Completing and signing this form means the system has been tested and accepted as installed and that all noted exceptions shall be corrected by the responsible party to the satisfaction of the government.

3.1.12. Phase IV. Phase III testing is a 30-day continuous operational test to assess how well the system performs in its normal operating mode on a permanent basis. This test is to detect any premature or latent defects in the equipment, components, or programming; to allow operators and maintainers an opportunity to assess the adequacy of logistics support; and to assess the false and nuisance alarm rates of the system.

3.1.13. Phase II testing will be completed by the government. Any discrepancies will be corrected by the contractor prior to signing the AFTO 747. Phase III testing will be completed by the government.

3.2. Bid Option: Turnstiles:

3.2.1. Install to conform to manufacturer's instructions and as indicated. Ensure a smooth, level and rigid surface.

3.2.2. Test and adjust system for proper operation.

4. Collateral Support. The government will provide the following products and services in support of this effort:

4.1. Government communications specialists will identify and provide available fiber optic data transmission lines for use.

4.2. Government representatives will facilitate installation access and access into applicable facilities in conformance with the installation schedule.

4.3. The government will provide storage space/staging area for materials and an operating space for the installation team. Building 700, 140 Security Forces, will act as the main staging area for the contractor during the installation process.

4.4. 140 Civil Engineering Squadron will provide the necessary facility drawings required to facilitate system design.

4.5. 140 Civil Engineering Squadron will provide access to Building 909 for project scope and cost estimate verification. Dates and Time will be coordinated at a later date.

4.6. Contractor should not need access to DoD information systems and therefore are not required the following training (DoD Information Assurance, OPSEC, Protecting Sensitive Information, and Information Assurance Awareness Cyber Awareness Challenge) at the award of contract. However, if the need to gain access to the Government network, the contractor will be given one day to complete all necessary training.

4.7. IP Addresses, Device Addresses, Alarm Point Numbers, Portal Numbers, and location numbers will be provided by 460 SFS S5E/ESS.

5. System Maintenance:

5.1. Automated Entry Control System/Intrusion Detection System (AECS/IDS): the contractor will provide a minimum 1-year warranty for parts replacement and labor on all new IDE installed.

6. Special Requirements:

6.1. All prospective contractors shall provide a letter from Honeywell verifying their certification as Honeywell-Vindicator installers and the Vindicator Certification ID Numbers for Vindicator technicians prior to commencing work on this project.

6.2. Should any infrastructure and/or IDE malfunction occur during project installation, contractor and government representatives from the affected alarmed facility will meet and troubleshoot the problem to completion.

6.3. A joint quality assurance inspection will be conducted prior to government acceptance and system operability testing.

6.4. Access and General Protection/Security Policy and Procedures

6.4.1. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

6.4.2. Contractor personnel must meet requirements of Department of Defense Manual (DoDM) 5200.01, Volume 3, Appendix to Enclosure 3, paragraph 2.f.(1): Alarm installation and maintenance shall be accomplished by U.S.

citizens who have been subjected to a trustworthiness determination according to Reference 8.6.

6.4.3. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.5. Contractor Manpower Reporting

6.5.1. The contractor shall report ALL contractor labor hours, including subcontractor labor hours, required for performance of services provided under this contract via an Air Force collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

6.5.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk at http://www.ecmra.mi/.

Attachment(s):

1. 909 Drawings, 1st Floor

2. 1641 Drawings

Statement of Work