2. PWS SAT Exodus Bus.pdf

Performance Work Statement – San Antonio

Exodus Bus Transportation Services

17th Force Support Squadron

Goodfellow AFB, Texas

1. Contractor will provide charter bus services to and from Goodfellow Air Force Base

(GAFB), Texas, to and from San Antonio International Airport (SAT) as listed below:

1.1 Departure Trip: Date for departure will be 19 - 20 December 2024, with approximately 10 (ten) 55-passenger buses (550 total seats). The dates are subject to change and dates will be finalized No Later Than (NLT) 01 November 2024. Total number of buses required will be provided to the Contractor by 13 December 2024.

This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for departure from GAFB for Option Year 1 are anticipated to be late December 2025, but finalized dates will be communicated to the Contractor by 31 October 2025. Final bus count for Option Year 1 will be provided by 12 December 2025.

1.1.1 Buses must go through the Commercial Vehicle Inspection Area (CVIA), located at the south end of the installation, off Chadbourne Street, near the Jacobson Gate, NLT 8:00 PM Central Time on 19 December 2024, for inspection. Following inspection, buses will follow golf carts to various locations for loading. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for departure from GAFB for Option Year 1 are anticipated to be late December 2025, but finalized dates will be communicated to the Contractor by 31 October 2025.

1.1.2 Buses will depart from GAFB for SAT at 2200 on 19 December 2024. The dates are subject to change and dates will be finalized NLT 01 December 2024. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for departure from GAFB for Option Year 1 are anticipated to be late December 2025, but finalized dates will be communicated to the Contractor by 31 October 2025.

1.1.3 Buses are required to make a midway stop at a gas station for 15 minutes enroute to SAT and will not resume the journey until all original occupants are present and accounted for back on the bus.

1.2 Return Trip: The first buses must arrive at SAT no later than 0930 on 02 January

2025 for loading. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for arrival to SAT for Option Year 1 are anticipated to be early January 2026, but finalized dates will be communicated to the Contractor by 31 October 2025.

1.2.1 Buses will arrive to SAT on 02 January 2025, with approximately 10 (ten) 55-passenger buses (550 total seats). The bus drivers must communicate NLT 30 minutes out from their arrival time with a GAFB Point of Contact (POC) at SAT. GAFB will provide a POC NLT 01 Dec 2024. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the return date for SAT to GAFB for Option Year 1 is anticipated to be early January 2026, but a finalized date will be communicated to the Contractor by 31 October 2025.

1.2.2 Buses will depart from SAT to GAFB beginning at 1000 on 02 January 2025, with the last bus departing at approximately 1800. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the return date for Option Year 1 is anticipated to be early January 2026, but a finalized date will be communicated to the Contractor by 31 October 2025.

1.2.2.1 Buses will depart when full.

1.2.3 The contractor may need multiple drivers due to wait/loading times at airport.

1.2.4 An empty bus must be onsite at SAT within 30 minutes of the departure of the previous bus.

1.2.5 Drop off: The buses will drop off students at the base Commissary parking lot.

2. Contractor must provide at least 3 additional buses to support the mission and to alleviate any delays or mission failures due to motor vehicle accidents that may occur or mechanical issues that may arise. Replacement bus must report within 1 hour to the location of bus it is replacing. Contractor shall have at least 3 additional bus drivers that are able to flex from current position or route, in case additional drivers are needed in response to unknown factors, illness, accidents, etc. These additional bus drivers will be submitted on a Base Access Letter (BAL) NLT 19 Nov 2024. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for the BAL to be submitted for Option Year 1 are anticipated to be NLT 19 Nov 2025.

3. Contractor will send one (1) representative to GAFB for an on-site visit and walk through NLT two (2) weeks prior to the 2024 event. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the date for the contractor on-site visit and walk through will be NLT two (2) weeks prior to the 2025 event.

4. Contractor, on-site coordinator, and sub-contractor (if applicable) will attend a ZOOM or

TEAMS meeting one (1) week prior to the 19 – 20 December 2024 event to discuss event itinerary. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for Contractor, on-site coordinator, and sub-contractor (if applicable) will attend a ZOOM or TEAMS meeting one (1) week prior to the December 2025 event to discuss itinerary.

5. Contractor will provide an on-site coordinator for both departure from GAFB and arrival back to GAFB.

6. Contractor will provide tracking capabilities of buses for the following.

6.1 Enroute to GAFB on 19 December 2024, and departure from GAFB, until arrival at

SAT on 20 December 2024. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for departure for Option Year 1 are anticipated to be late December 2025, but finalized dates will be communicated to the Contractor by 31 October 2025.

6.2 Enroute to SAT on 02 January 2025, and departure from SAT, during return and arrival back at GAFB. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for return for Option Year 1 are anticipated to be early January 2026, but finalized dates will be communicated to the Contractor by 31 October 2025.

7. In the event luggage cannot be moved to the replacement bus, contractor is responsible for cost of shipping luggage to owner; shipping cost not to exceed $275 + 5% fuel charge.

8. Contractor must provide required information of all potential departure trip bus drivers to the 17th Force Support Squadron (FSS) POC for base access NLT 10:00 AM on 19 November 2024. Required information for all potential return trip bus drivers must be sent to the 17th FSS POC by 19 December 2024. Required information is full name (first, middle, and last), date of birth, last four of the SSN and valid driver’s license (DL) number/state of issue. This will be a Base + 1 Option Year contract. Should the decision be made by the Government to exercise Option Year 1, the dates for providing all required information of all potential departing bus drivers to the 17th FSS POC for base access for Option year 1, are anticipated to be NLT 10:00 AM on 19 November 2025, and by 19 December 2025, for return trip drivers, but finalized dates will be communicated to the Contractor by 31 October 2025.

9. Bus drivers must contact GAFB Law Enforcement Desk at 325-654-3504 no less than 10 miles/15 minutes from anticipated arrival at GAFB, upon both departure and return.

10. Buses will utilize the GAFB South Gate which is accessed from S. Chadbourne St. (FM

1223).