2. Notice to Offerors_FA520923Q0015_Tree Removal and Trimming Yokota_GSUs.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

Date: 28 March 2023

MEMORANDUM FOR PROSPECTIVE QUOTERS

FROM: 374 CONS/PKBC

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA520923Q0015, Renewal Tree Trimming and Removal IDIQ on Yokota Air Base and Geographically Separated Units, Japan

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full texts available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars

b. The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation. A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

d. Notice of Pre-Proposal Conference

(1) A pre-proposal conference will be conducted at Contracting Squadron, Bldg. 620 (Conference Room 10K), Yokota Air Base on 4 April 2023 at 0930 hours for the purpose of answering questions regarding this solicitation. A site visit will be held immediately after the pre-proposal conference on 4 April 2023 to allow offerors to view Yokota Air Base requirement.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars

(2) Additionally, a site visit will be held at two other sites. A site visit will be held in Owada on 4 April 2023 at 1400 hours. The meeting spot on Owada will be provided at the pre-proposal conference. The final site visit will be held on 6 April 2023 at 1000 hours on Tama Hills. The meeting spot for Tama Hills will be provided at the pre-proposal conference.

Submit the names of all attendees to the pre-proposal conference and site visits (not to exceed three persons) to Mrs. LaShae E. Snider by e-mail at lashae.snider@us.af.mil or Ms. Tomoko Shioda e-mail at tomoko.shioda.jp@us.af.mil prior to 1400 hours, 1 Apr 2023. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(3) Offerors are requested to submit questions to the point of contact noted above not later than 1400 hours on 10 Apr 23. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

2. Point of contact on this solicitation is Mrs. LaShae E. Snider, Contract Specialist, phone at 042-552-3014 from inside Japan/011-81-42-552-3014 from U.S., or e-mail at lashae.snider@us.af.mil or Ms. Tomoko Shioda at the same number or e-mail at tomoko.shioda.jp@us.af.mil.

TOMOKO SHIODA

Contracting Officer mailto:lashae.snider@us.af.mil mailto:tomoko.shioda.jp@us.af.mil mailto:lashae.snider@us.af.mil mailto:tomoko.shioda.jp@us.af.mil