2. HVAC Instructions to Offerors.docx

Solicitation 75H71221R00015, Fort Duchesne Indian Health Clinic HVAC Controls

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

Instructions, Conditions, and Notices to Offerors

1. Objective The resulting contract from this acquisition will be a Firm Fixed Price Contract. The Government will utilize Lowest Price Technically Acceptable source selection procedures to conduct a Total Small Business set-aside competition. IAW FAR Clause 52.219-6 – Notice of Total Small Business Set-Aside (Nov 2011), this procurement is 100% set-aside for Small Businesses. Offers received from firms other than Small Businesses will not be considered.

NAICS CODE: 238220

SIZE STANDARD: $16.5 Million

2. Government Point of Contact The Government individuals listed below are the primary and alternate points of contact for this acquisition. Address all questions or concerns to both individuals. Written requests for clarifications may be sent to both individuals via email. The Government points of contacts are as follows:

3. Formal Communications Offerors who determine the requirements of this solicitation require clarification(s) in order to enable submittal of a responsive proposal are requested to send all questions clearly stated with specific page, section, and paragraph. Questions should include sufficient detail to enable the Government to respond without requesting further clarification. These questions shall be directed to the points of contacts listed. Answers will be compiled and posted electronically to beta SAM*GOV formally known as Federal Business Opportunities (FBO) website: https://beta.sam.gov/.

4. General Instructions To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

5. General Guidance This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Offeror’s are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those items identified as evaluation factors. Offeror’s must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and capabilities and will base the evaluations on the information presented in the offeror’s proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired or required.

The offeror shall ensure that the proposals pricing is good for 90 days from solicitation closing date.. The offeror shall make a clear statement in the proposal that the proposal is valid through this date.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy all other copies of unsuccessful proposals. No destruction certificate will be issued to the offeror.

5.1. Electronic Proposals

Proposals shall be submitted electronically by email (preferred) to the Contracting Specialist at (dale.clark@ihs.gov). MAILED, HAND DELIVERED or FAXED offers will not be accepted.

5.2. Discrepancies

If an offeror believes the requirement in these instructions contain an error, omission, or are otherwise unsound, the offeror must immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider. The Government reserves the right to award this effort based on the initial proposal, without discussion.

5.3. Electronic Reference Documents and Referenced Publications All referenced documents for this solicitation are available on the beta SAM*GOV website at https://beta.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

5.4. Oral Presentations

Oral presentation will not be considered for this requirement.

6. Qualifications:

Professional qualifications necessary for satisfactory performance of required services, as stated in Statement of Work. Meeting all the requirements in the solicitation is mandatory. The offeror is representing, by the proposal submission, that the offeror will perform all the requirements of the solicitation. The offeror should not merely reiterate the requirements specified in the solicitation, but instead should describe how the offeror plans to accomplish each of the requirements.

7. Key Personnel:

Specialized experience, technical competence in the type of work required for any personnel identified as “Key Personnel” in the PWs or SOW.

8. Company Management:

Management has an experienced cadre of persons that have at least five years of experience in management of delivery of services as required by the SOW, two of which have been with the contractor.

9. Capacity:

Capacity to accomplish the services and provide qualified personnel, e.g. contractor has currently available personnel or has demonstrated its ability to recruit personnel within seven days of contract award

10. Past Performance:

Past performance on at least two or more similar or same scope of contracts with government agencies and private industry in terms of quality of work, compliance with performance schedules, provision of qualified persons to client both at time of award and to replacement of contractor persons.

11. Price The purpose of this section is to ensure the offeror understands the Government will evaluate on the total price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal. The pricing information provided in the offer shall be complete. Complete means that the offeror proposed a Firm-Fixed Price for ALL applicable item numbers on the pricing schedule in section VII of the PWS. All dollar amounts shall be in whole dollars and whole cents.

The offeror shall only submit price information as instructed, unless the offeror considers it essential to document or support price position. All information pertaining to the proposed price, including all worksheets and supporting documentation must be included in the section of the proposal designated as the Price part. UNDER NO CIRCUMSTANCES SHALL PRICE INFORMATION AND DOCUMENTATION BE INCLUDED ELSEWHERE IN THE PROPOSAL.

11.1. Price Rounding

All dollar amounts provided shall be in United States currency in whole dollars and whole cents rounded to the nearest penny.

12. Proposal Reimbursement The Government will not provide reimbursement to offeror’s for ANY proposal costs.