2. DRAFT PWS Crane Maintenance III (RFI) (20260826).pdf

CRANE MAINTENANCE III

Attachment 1

Page 1 of 31 Pages

U.S. Army Ship-To-Shore Cranes (STS) and Rail Mounted Gantry Cranes (RMG) Maintenance Logistics Sustainment III Performance Work Statement (PWS)

26 Aug 2026

1. Contract or Title. U.S. Army Ship-To-Shore (STS) Cranes and Rail Mounted Gantry (RMG) Cranes Maintenance Logistics Sustainment III Contract

2. Background. The U.S. Army Transportation Command (ARTRANS) has a requirement to maintain Ship-To-Shore (STS) and Rail Mounted Gantry (RMG) Cranes. Requirements include Scheduled Maintenance (SM) and on-call Unscheduled Maintenance (USM). SM meanings: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating conditions by providing systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. SM includes inspections (except Quadrennial Inspections), load tests and certifications, measurements, adjustments, repairs, and parts replacement, performed specifically to prevent faults from occurring. USM includes all actions to perform special inspections, diagnose equipment malfunctions, and restore the equipment to normal operating condition.

3. Objective: The primary objective of this contract is to avoid or mitigate the consequences of failure of mission critical STS container cranes and RMG cranes.

4. Scope. This is a non-personal services contract to provide SM and USM, Support Services, and Spare Parts (Spares) Sustainment on STS & RMG Crane sites (Appendix A) for the 597th Brigade located at the Military Ocean Terminal Sunny Point (MOTSU), and for the 596th Brigade sites located at Southport, North Carolina, the Military Ocean Terminal Concord (MOTCO), Concord, California, and Naval Magazine Indian Island (NMII), Port Hadlock, Washington. The Contractor shall be required to perform daily SM, USM, mission support, or upgrade projects as identified. These efforts shall be accomplished in accordance with (IAW) the requirements of the Original Equipment Manufacturer (OEM) manuals, and American Society of Mechanical Engineers (ASME) B30.24. The Contractor shall have the mechanical, electrical, and structural engineering service capability to support maintenance and sustainment of the cranes in this contract. The Contractor shall be responsible for obtaining equipment maintenance service manuals that are not available from the Government and provide copies to the Government. The Contractor shall be responsible for software/modernization upgrades required for the cranes. Contractor shall be provided maintenance/user access to the Crane Industrial Control system (ICS). All ICS system administration and cybersecurity functions shall remain the responsibility of the Government. The Contractor shall coordinate with ICS system administrator for approval prior to making changes to crane software settings.

During the performance of this contract, the Government may add additional equipment such as STS or RMG Cranes at any of the three locations mentioned in the above Scope. The Government currently has plans to add two STS Cranes at MOTCO, however the installment date for both cranes has yet to be determined.

NOTE: A “crane” is defined by OSHA (29 CFR 1917-1919) as a machine for lifting and lowering a load and moving it horizontally, with the hoisting mechanism an integral part of the machine. Cranes, whether fixed or mobile, are driven manually or by power.

DRAFT

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5. Performance Requirements.

5.1 Manpower Requirements. During the performance of this contract and within five (5) business days of award, the Contractor shall assign Project Managers at both MOTSU and MOTCO to facilitate a Government-Contractor communications and to maintain a high level of performance and service across all aspects of the contract. The Project Managers shall be the primary technical and managerial interface between the Contractor and the Government. The names of these individuals and their alternates, who shall act for the Contractor when a Manager is absent, shall be designated in writing to the Contracting Officer (CO) and Contracting Officer Representative (COR). The Project Managers or alternates shall have full authority to act for the Contractor on all contract matters relating to daily operations.

The Project Managers or alternates must be on-site at both MOTSU and at MOTCO during normal duty hours, as specified herein, and to meet with Government personnel to discuss problems and to interface SM and USM requirements with the operational schedule. Pre-coordination of SM, USM, and visits to NMII must be accomplished Government-to-Government between the 596th Brigade and NMII personnel.

This includes operational requirements and Contractor arrival for preparation for operational mission requirements.

The Project Managers or alternates must be on-site during active ship loading and unloading operations where the crane(s) shall be utilized at MOTSU, MOTCO, or NMII.

The Contractor's Project Managers shall meet with the CO/COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures but no less than monthly on the first Thursday of each month. At these meetings, a mutual effort shall be made to resolve all problems identified. Written minutes of these meetings shall be prepared by the Contractor, signed by the Contractor's designated representative, and furnished to the Government within two (2) business days of the subject meeting.

The Project Manager or alternate(s) must:

a) be able to read, write, speak, and understand English,

b) possess the skills required to balance SM and USM against operational requirements,

c) attend meetings to understand the pace and requirements of the Government, and

d) possess a working mechanical knowledge of crane(s) in order to coordinate required repairs and services.

At a minimum, the Contractor shall assign three (3) permanent, qualified, trained, and certified crane mechanics at MOTSU and, at a minimum, two (2) permanent, qualified, trained, and certified crane mechanics at MOTCO. In addition, there shall be one (1) permanent contract employee at MOTSU and one (1) permanent contract employee at MOTCO whose primary duty shall be to manage and update all Ship-to-Shore and RMG crane statuses in the Accountable Property System of Record (APSR) and one

(1) permanent contract employee each at MOTSU and at MOTCO whose primary duty shall be to manage, maintain custody of, and strictly account for all bench and shop stock hardware. The Contractor shall ensure the continuous availability, proper storage, and accurate tracking of all such inventory.

Accountable Property System of Record (APSR):

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Parts Management IAW AR 710-4 and 710-2; DA Pam 710-2-2 / Purchase Documentation IAW DoD Instruction 5000.64.

a) APSR is the only parts associated with crane maintenance and Government Furnished Property (GFP) / Government Furnished Equipment (GFE)

b) Parts on hand shall be transferred to the APSR for accountability, tracking for future Maintenance Notification and Assignment

c) Parts order through contract modifications funded by the Government for equipment repair are the property of the Government

d) All purchases for repair parts regardless of cost shall be updated in APSR to capture cost and purpose within 72 hours of fault or purchase

Maintenance will be completed monthly at NMII by Contract personnel from MOTCO and/or MOTSU.

The Contractor shall provide training records for each contract employee working at the military ocean terminals demonstrating an acceptable knowledge of these standards by each contract employee. The Contractor shall have certified crane operators to perform operational checks and load testing of the cranes after work/repairs are completed. Crane operators shall comply with the standards stated in Federal Maritime Standards 1917.27 and CAL OSHA Subchapter 7 Group 13 Article 98 Section 5006.

The Contractor shall employ qualified Contractor employees according to the following categories to perform the specific tasks delineated in this PWS. This section represents the specific categories of maintenance that shall be applicable to this effort. The categories listed below are the Government’s best estimate as to what categories shall be needed for the period of performance. The skill classifications contained in this PWS are consistent with the Department of Labor (DOL)’s Register of Wage Determinations issued under the Service Contact Act. Job descriptions for each classification are taken from the latest version of the Service Contract Act Directory of Occupations.

Recommended Team Complement:

1) Administrative Assistant DOL Code 01020

2) Materials Coordinator DOL Code 21030

3) Production Control Clerk DOL Code 01270

4) Electronics Technician Maintenance DOL Code 23183

5) Heavy Equipment Mechanic DOL Code 23430

6) Computer Systems Analyst DOL Code 23430

7) Stock Clerk DOL Code 21150

The Contractor shall provide a current and complete roster of employees by location including training and certifications the first business day of each month during the life of this contract. One copy of the report will be provided to the COR, CO, and entered into APSR.

5.2 Crane Standard Operational Performance. The Contractor shall maintain cranes at field level maintenance and sustainment/depot level maintenance which includes both SM and USM tasks. The Contractor shall provide trained and qualified technicians to maintain, perform diagnostics, and repair the container cranes and associated equipment. The Contractor shall not perform any USM repair including

Page 4 of 31 Pages all associated diagnostic work without approval from the COR for Proposed Offers for $10,000 and below or from the CO for Proposed Offers for over $10,000. The Contractor shall schedule all work with the COR. The COR / CO shall authorize the repair method which is most advantageous to the Government or decline to authorize any repair at all if it is determined unnecessary to meet mission requirements. The Contractor shall ensure all repairs, SM, and scheduled service calls include a post-maintenance check report to verify safe and full operation of the crane. The Contractor shall be responsible for possessing or obtaining sufficient spare parts (including all bench and shop stock hardware required by ARTRANS G4). The Contractor is responsible for all labor, tools, supplies, consumables, and transportation to perform timely and efficient maintenance. Contractor personnel working at ARTRANS Military Ocean Terminals shall comply with all applicable safety and health regulations to include but not be limited to:

29 Code of Federal Regulations (CFR) Part 1917 and 29 CFR Part 1910 were incorporated into 29 CFR Part 1917.

29 CFR Part 1910, Subpart D - Walking Working Surfaces 29 CFR § 1910.146 - Permit-Required Confined Spaces 29 CFR § 1910.147 - The Control of Hazardous Energy (Lockout/Tagout) 29 CFR § 1910.179 - Overhead and Gantry Cranes NFPA 70E Standard for Electrical Safety in the Workplace

The Contractor shall ensure all applicable inspections and tests are conducted as appropriate by location by a California Operational Health and Safety Administration (CAL OSHA) (MOTCO Only) licensed agency or Federal Maritime licensed agency with experience in container cranes for each crane.

California Code of Federal Regulations for cranes and other hoisting equipment requires that tests and examinations shall be conducted annually by a currently licensed certificating agency or designee listed in the certificating agency license, and a certificate shall be issued by the certificating agency. The Contractor shall ensure OSHA standards regarding crane use OSHA Standard 29 CFR § 1910.179 and OSHA Standard 29 CFR § 1910.180 are adhered to. All maintenance actions shall be entered into APSR.

The Contractor shall be required to acquire and provide:

a) All parts required for repair of cranes.

b) A daily report on crane readiness provided to the COR(s) and entered it into APSR IAW Army Regulation (AR) 700-138. Contractors must have certified APSR personnel to perform any actions in APSR. Prepare and submit written reports after each service, repair, and replacement performed. The report shall include:

1) Date and time of the service call and arrival at Government location.

2) The location of the equipment serviced, the repairs performed, the designation

(Routine/Emergency and the name of the technician performing the repairs.

3) Labor Hours spent, and tasks performed.

4) All replacement parts are used by part number, part name, quantity, and cost per unit.

5) Will be supported by actual supplier invoices, published price lists, and/or proof of payment.

6) Description of malfunction and work/service performed, and corrective action taken.

7) Chane hour meter reading.

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8) All reports shall be provided to the CORs and uploaded in the APSR maintenance system for management reports and key performance indicators.

c) A Post-Inspection and Maintenance Check Report daily to verify safe and full operation of the crane. The Contractor shall provide one copy to the CORs and enter the report into APSR.

5.3 Maintenance, Service, and Repair.

5.3.1 Purchase Orders (PO) Approvals.

a) The Contractor will obtain written approval from the Government for all requests of USM provided by the COR / CO. The Contractor will assume liability for all expenses for any work performed outside of the order or without written authorization of the COR / CO.

5.3.2 Scheduled Maintenance (SM) and Preventative Maintenance (PM). The Contractor shall:

a) Provide a weekly crane readiness report to the CORs and CO and enter the report into APSR detailing the status of each open work order on the first business day of each week.

b) Provide a monthly SM plan to the CORs and CO and enter the plan into APSR on the first business day of each month.

c) Provide a monthly SM report identifying work completed on each crane to the CORs within five

(5) business days after the end of each month.

d) Provide a periodic inspection of each crane IAW OEM recommendations and California Code of

Regulations Title 8, Article 100, Section 5031-5035. A record of the dates and results of these inspections for each crane and any deficiencies noted during the inspection must be corrected and a final inspection report entered into the APSR before the crane is operated.

e) Provide a lubrication schedule based on the OEM and ASME B30.24 requirements. The

Contractor shall ensure maintenance and lubrication are completed and documentation shall include lubricants utilized with quantities entered into APSR.

f) Provide a corrosion control plan based on the OEM and environmental conditions. Corrosion

Control Measures shall be implemented to prevent, minimize, and correct the effects of electrochemical or chemical attack on materials by the environment.

a. Repair of painted surfaces as a corrective measure shall include the cleaning, surface preparation, priming, and painting of all areas where the paint is deteriorating due to age and weathering or is chipped or damaged, exposing the base metal to the elements. As part of corrosion control the Contractor shall prepare, refinish surfaces, and apply protective coatings and under-coating as required to prevent corrosion. Materials and applications must meet or exceed OEM specifications and service bulletins.

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g) Maintain the daily currency on all service bulletins released by the OEM and component suppliers (e.g., motors, generators, brakes, bearings, couplings) and attain and maintain current OEM manuals for the cranes.

h) Maintain the equipment and facilities in satisfactory operating condition by providing systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. SM includes inspections (except Quadrennial Inspections), load tests and certifications, measurements, adjustments, repairs, and parts replacement, performed specifically to prevent faults from occurring.

i) Perform SM and PM at NMII with Contractor personnel from MOTCO and/or MOTSU. Because access to NMII is restricted and regular assignment of Contractor personnel is not possible, SM shall be performed by Contractor personnel from MOTCO and/or MOTSU.

5.3.3 Unscheduled Maintenance (USM). The Contractor shall:

a) Provide Trouble shooting and or diagnosis (Non-Destructive Inspection) of the crane defect within twenty-four (24) hours or one (1) business day of notification by the COR.

b) Provide a Time and Material (T&M) Purchase Order (PO) proposal to the COR and CO, within three business days, when parts failure is identified during inspections or failures occur during operation. The PO will consist of a cost breakdown for each proposal identifying the cost of parts, shipping, labor, and any overhead applied. The COR and CO shall approve the Contractor’s proposal only after determining whether the work is necessary and whether the proposed price is fair and reasonable.

c) Order repair parts within two business days after receipt of the CO’s written approval of the Contractor’s proposal. If OEM parts are not available, or the Contractor believes that non-OEM parts would result in a cost savings benefit to the Government without degrading performance or sustainability of the cranes, the Contractor shall inform the COR of the need to use replacement parts and shall identify non-OEM parts that shall be at least equal to the original manufacturer’s specifications in all material respects.

Non-OEM notifications must contain the following information to be considered complete:

OEM Part Information:

Part Number Manufacturer Country of Manufacture Current Unit Cost Current Order Lead Time

Non-OEM Part Information:

Part Number

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Manufacturer Country of Manufacture Current Unit Cost Current Order Lead Time

Salient Characteristics: The qualities or specifications necessary to meet mission needs that the non-OEM part meets or exceeds and any qualities or specifications of the OEM part that the non-OEM part does not meet.

Justification: A short explanation of the necessity or benefit the Contractor is relying upon to support its request for the OEM waiver.

d) Contractor may provide the CO for reviewing a Commercial Financing Milestone Proposal for proposals exceeding $1,000,000 and potential incorporation into the resultant modification. The Government is under no obligation to approve or incorporate any such financing proposal.

e) Ensure all ordered parts are delivered on-site within 30 calendar days. If the projected delivery date is to exceed the 30 calendar days, the Contractor shall identify why on the weekly USM report.

f) Start crane repair on the crane within three business days after receipt of parts. If the start date cannot start within three business days, the Contractor shall the Contractor shall identify why on the weekly USM report.

g) Confirm the cranes are repaired within three to five business days after starting dates depending on severity of malfunction. If repairs take more than five business days, the Contractor shall identify why on the weekly USM report.

h) Provide a weekly report on USM tasks including specific crane, total price per task, date repair parts were ordered, date repair parts were received, status of repair, projected repair date to the CORs, CO, and ARTRANS CSO. The weekly reports shall be submitted to USARMY Scott AFB ARTRANS Contract Support and Oversight Office at usarmy.scott.artrans.mbx.g9-ame@army.mil. The reports are due on the first business day of the week.

5.3.4 Mission Essential Services. Mission Essential Services, for the purposes of Tasks and Subtasks included in this PWS, are those responsible for ensuring the STS and RMG Cranes and associated equipment under this contract are in a Fully Mission Capable (FMC) status which the Government considers necessary for the accomplishment of the organization’s mission. Mission Essential Services are identified in Subtasks:

5.3.5 - Mission Support Operations.

5.3.6 - Surge Operations.

5.3.7 - Emergency Service.

5.3.8 - Exercises mailto:usarmy.scott.artrans.mbx.g9-ame@army.mil mailto:usarmy.scott.artrans.mbx.g9-ame@army.mil

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5.3.5 Mission Crane Support Operations. The Contractor shall be required to provide certified crane mechanics during mission operations at MOTSU, MOTCO, and NMII. Requirements for the number of certified mechanics shall be provided at each location as follows:

a) MOTSU. The Contractor shall provide an adequate number of certified crane mechanics who shall provide maintenance support for the four cranes, two STS and two RMG cranes, during mission support operations. Contractor shall prepare the crane(s) for active ship loading and unloading operations and Contractor shall provide all necessary preventative maintenance checks and services (PMCS) on the cranes as specified in the OEM manuals during mission support operations. In addition to performing all necessary PMCS tasks on the cranes, the Contractor shall be required to perform all necessary emergency maintenance if a crane becomes Non-Mission Capable (NMC) in order to bring the crane back to FMC status. The number of crane mechanics required for mission support operations shall be determined by the specific mission. The Contractor will have an adequate number of crane mechanics on-site to support the number of cranes being utilized during mission support.

b) MOTCO. The Contractor shall provide an adequate number of certified crane mechanics who shall provide maintenance support for the two STS cranes during mission support operations.

Contractor shall prepare the crane(s) for active ship loading and unloading operations and Contractor shall provide all necessary PMCS on the cranes as specified in the OEM manuals during mission support operations. In addition to performing all necessary PMCS tasks on the cranes, the Contractor shall be required to perform all necessary emergency maintenance if a crane becomes NMC to bring the crane back to FMC status. The number of crane mechanics required for mission support operations shall be determined by the specific mission. The Contractor will have an adequate number of crane mechanics on-site to support the number of cranes being utilized during mission support.

c) NMII. The Contractor shall provide an adequate number of certified crane mechanics who shall provide maintenance support for the one STS crane during mission support operations.

Contractor shall prepare the crane(s) for active ship loading and unloading operations and Contractor shall provide all necessary PMCS on the cranes as specified in the OEM manuals during mission support operations. In addition to performing all necessary PMCS tasks on the cranes, the Contractor shall be required to perform all necessary emergency maintenance if a crane becomes NMC to bring the crane back to FMC status. The number of crane mechanics required for mission support operations will be determined by the specific mission. The Contractor will have an adequate number of crane mechanics on-site to support the number of cranes being utilized during mission support.

d) The Contractor shall provide Mission Support Operations per the mission schedule, which may require performance prior to, and after normal duty hours, and on weekends. All mission support operations are firm fixed prices under Scheduled Maintenance and Preventative Maintenance. The Contractor shall not receive additional compensation for performance outside of normal duty hours.

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5.3.6 Surge Operations. MOTSU and MOTCO may experience surges in workload requirements. Surge requirements are unanticipated demands for labor. This includes the ability of the Contractor to ramp-up quickly to meet early requirements as well as to sustain the increased pace throughout the mission support surge requirements. These workloads may require off-shift working hours, evenings, weekends, and holiday working hours. Surge work done outside the predetermined standard work week shall be over and above and paid at over and above rates.

5.3.7 Emergency Service. The Contractor shall provide emergency repair, service, and diagnostic services, when notified by the COR. On a 24 hour/7 day per week basis, emergency service calls require response within two (2) hours after notification to begin the repair process to bring to an operational state.

Repairs that cannot be corrected at the time of the initial call shall be handled under USM. The Contractor shall have one (1) business day to have emergency repair parts placed on order upon approval of the COR or CO. Emergency Service done outside the predetermined standard workweek shall be over and above and paid at over and above rates.

5.3.8 Exercises. MOTSU, MOTCO, and NMII may conduct crane exercises. Exercises are planned, structured training events designed to prepare military forces for real-world missions. Exercises may require off shift working hours, evenings, weekends, and holiday working hours. Exercise work done outside the predetermined standard workweek shall be over and above the paid at over and above rates.

5.3.9 Quadrennial Inspection (QI). The Contractor shall ensure quadrennial inspections are completed every four years. The QI shall comply with all annual inspection requirements and include proof load testing of the crane to no less than 120% and no greater than 125% of the crane’s rated capacity at a given radius. A Copy of the inspection will be provided to the CORs and uploaded into APSR. The QI falls under USM.

5.3.10 Nidec Support Agreement. The Contractor shall utilize the annual Nidec support contract to provide continued maintenance of the cranes as they rely upon the utilization of this ongoing contract.

The Nidec Support Agreement falls under USM.

5.3.11 Equipment Maintenance and Inspections. The Contractor shall perform periodic inspections IAW OEM Manual and Federal Maritime Standards and CAL OSHA Standards. Corrosion control inspection and prevention measures shall be performed. Corrosion Areas that existed prior to Preventative Maintenance and identified during the inspection shall be considered a repair under SM and Preventative Maintenance. Equipment Maintenance Report and Inspections will be provided to the CORs and uploaded into APSR.

5.3.12 Load Test and Certification. For all lift capable equipment serviced and /or repaired, a selective inspection and either a load test or other appropriate proof test and certification shall be made after adjustment, repair, replacement, or alteration/modification of a load bearing or load controlling part or component. The load test or other appropriate proof test need only be performed where the adjustment, repair, replacement, or alteration/modification, if not performed correctly, could result in dropping, uncontrolled shifting, or movement of the load. If holding strength is a function of the parts or components affected by the maintenance work, a load test and certification shall be performed. The Contractor shall maintain records on completed load testing and certifications shall be made available to

Page 10 of 31 Pages the COR upon request. Load test and certification shall be performed as part of Preventative Maintenance.

5.3.13 APSR Process Flow. All maintenance actions conducted under this contract shall be documented by the Contractor in the APSR. Based on previous maintenance services and recommended maintenance intervals, APSR will generate a SM Work Order notification. The Contractor shall accept or propose an alternate schedule within five business days. The Government shall accept or reject any or all Contractor proposed changes within five business days of receipt of the Contractor’s proposed schedule. Acceptance or rejection of any or all proposed changes shall not result in any cost adjustments. Upon completion of the SM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity, and the cost per unit), and the name of the Contractor personnel performing the SM. Within one business day of work completion, the performing contract technician shall submit the work order to the COR. If work is accepted, the COR shall sign and date the work order as acceptance of the equipment. Within four business days of acceptance of the work, the Contractor shall provide the signed work order and invoice to the COR and Contractor shall enter data into APSR.

5.3.14 Mean-Time-Between Failure. The Contractor shall track mean-time-between- failure of each part replaced, and document those results against the mean-time-between failure recommended by the manufacturer of the part. Provide one copy to CORs and upload in APSR.

5.3.15 Crane Rails Maintenance. Crane rails are subject to high forces and extreme conditions that result in stress and movements. Crane rail systems have a working life dependent on the operation of the crane on the rails. The Contractor shall conduct Visual Inspections of the rails and fasteners within fifteen (15) days after contract award and then annually and that highlight the condition of the Rail and fasteners. The Contractor shall provide Rail System Diagnostics Plan to include foundations assessments and structure support assessments within sixty (60) days of contract award. The assessments/inspections shall identify any localized damage / deterioration.

5.4 Manpower Reporting. The Contractor shall report weekly all Contractor labor hours (including subcontractor labor hours) required for performance of services under this contract through the Assistant Secretary of Army Manpower and Reserve Affairs (ASA M&RA) via that secure data collection site. The Contractor is required to fill in all required data fields using the following web address:

https://sam.gov

5.5 Quality Control Plan and Quality Assurance

5.5.1 Quality Control Plan. The Contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. A pdf copy of the Contractor’s Quality Control Plan shall be provided to the CO on the contract start date with updates provided as changes occur. The plan shall be subject to the CO’s approval and shall include, at a minimum, the items listed below:

a) An inspection system covering all the maintenance and repair services required by this contract and any other areas deemed necessary by the Contractor.

b) The plan must specify the services and equipment to be inspected on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the Contractor personnel who will perform the inspections including their title and qualifications. The method for https://sam.gov/

Page 11 of 31 Pages identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

c) On-site records of all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

5.5.2 Quality Assurance. The COR is responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the CO and COR at any time during the term of the contract. Additional Government personnel may observe or inspect Contractor operations during the performance of this contract. Upon contract award, the identity of the CORs and their duties and authority will be furnished to the Contractor.

The Project Manager may be required to meet at least on a weekly basis with the COR during the first month of the contract and thereafter as often as necessary as determined by the COR. The Contractor shall be responsible for preparation of written meeting minutes which will be signed by the Project Manager and the COR, with a copy provided to the CO. Should the COR not concur with the minutes, the Contractor shall provide revised minutes and submit to the COR within five business days. The COR shall advise the Project Manager in person when discrepancies occur and will request corrective action.

The COR shall make annotation of the discrepancy, the date and time the deficiency was noted, and shall request the Project Manager (or authorized representative) to initial the entry.

6. Deliverables and Performance Standards.

6.1 Deliverables

Services to be performed by Contractor

Deliverable Duration Acceptance Criteria

5.1

The Contractor shall provide a current and complete roster of employees by location including training and certifications

Monthly on the first business day of the month

One copy of the COR, CO, and uploaded into APSR

5.2b The Contractor shall provide a Report on Crane Readiness

Weekly

One copy of the report to the CORs and enter the report into APSR

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5.2c

The Contractor will provide a Pre- and Post-Inspection and Maintenance Check Report to verify safe and full operation of the crane two days prior to mission execution

Two days before every mission

5.3.2a provide a Report on Crane Readiness

Weekly

5.3.2b provide a SM plan

Monthly on the first month

CORs, CO, and enter the report into APSR

5.3.2c provide a SM report identifying work completed on each crane

Monthly within 5 business days of the end of each month

CORs and uploaded into

APSR

5.3.2d provide periodic inspections of each crane

IAW OEM

recommendations and California Code of Regulations Title 8, Article 100, Section 5031-5035

Record of dates and results of inspections and deficiencies corrected and entered into APSR

5.3.2e provide a lubrication schedule

Based off OEM and

ASME B30.24

requirements

Documentation shall include lubricants used and quantities entered into APSR

5.3.2f provide a corrosion control plan

IAW OEM and environmental conditions

Plan provided to CORs and entered into APSR

5.3.2g maintain the currency on all service bulletins released by OEM and component

Daily

Provided to the CORs upon request

Page 13 of 31 Pages suppliers and attain and maintain current OEM manuals for the cranes

5.3.3b The Contractor shall provide a Firm Fixed Price (FFP) Purchase Order (PO) Proposal for USM

Within three (3) business days

One copy of the PO to the CORs and the CO

5.3.3h provide a report on USM tasks

Weekly on the first week

CORs, CO, and emailed to usarmy.scott.artrans.mbx.g9-ame@army.mil

5.3.9

The Contractor will provide Quadrennial Inspections

Completed every four years

Inspection provided to the CORs and uploaded into

5.3.11 provide Equipment Maintenance and Inspections

Periodic inspections IAW OEM Manual and Federal Maritime Standards and CAL OSHA Standards

Report and inspection provided to the CORs and uploaded into APSR

5.3.12 provide Load Tests and Certification

Completed as applicable

Provided to the CORs upon request

5.3.13 The Contractor shall

document maintenance actions through APSR Process Flow

Completed as applicable

Follow APSR Process Flow through completion

5.3.14 The Contractor shall

track mean-time-between-failure of each part results against recommendations by the manufacturer of the part

Daily as applicable Provide one copy of results to CORs and upload in

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5.3.15 inspect the Crane Rails at Military Ocean Terminal Sunny Point

(MOTSU), NC,

Military Ocean Terminal Concord (MOTCO), CA, and Naval Weapons Magazine Indian Island (NWII), WA

15 days after contract award and then annually

Validated through Contractor on site survey by the CORs

5.4 Manpower Reporting

– Contractor shall report all Contractor labor hours (including subcontractor labor hours)

Weekly Via https://sam.gov

5.5.1 The Contractor shall

establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified

Contract start date and as changes occur

A .pdf copy shall be provided to the CO

5.5.2 The Contractor shall

be responsible for preparation of written meeting minutes

Weekly for the first month and then as required thereafter

Signed by the contract manager and the COR, with a copy provided to the CO.

6.2 Performance Standards

Performance Standard Acceptable Quality Level (AQL)

Methods of Calculation

1. PWS Paragraph 5.2:

Maintain cranes at field level maintenance and sustainment/depot level maintenance which includes both SM and USM tasks

Repairs are completed on time 95% of the time

100% INSPECTION.

COR shall observe all Contractor operational checks

2. PWS Paragraph 5.3.2(e):

Maintenance and lubrication are completed as required and documented in APSR

100% of the time Validated by CORs through reporting in APSR by COR

Page 15 of 31 Pages

3. PWS Paragraph 5.3.3(a):

Trouble shooting and or diagnosis (Non-destructive Inspection) of the crane defect within twenty-four hours or one business day of notification by the COR

100% of the time Validated by COR receipt of Purchase Order (PO) proposal from Contractor

4. PWS Paragraph 5.3.3(b):

Submitted Purchase Order (PO) proposal of repairs is provided within three business days

100% of the time 100% INSPECTION Validated by COR receipt of Purchase Order (PO) proposal from Contractor

5. PWS Paragraph 5.3.3(c):

Repair parts on order within two business days after CO approval

100% of the time Validated by COR through Weekly Report on USM tasks

6. PWS Paragraph 5.3.3(e):

Ensure all ordered parts are delivered on-site within 30 calendar days

95% of the time Validated by COR through Weekly Report on USM tasks

7. PWS Paragraph 5.3.3(f):

Start repairs on the crane within three (3) business days after receipt of parts

100% of the time 100% INSPECTION.

COR shall observe Contractor performance on start date

8. PWS Paragraph 5.3.3(g):

Confirm the cranes are repaired within three to five business days after replacement parts are on-site depending on severity of malfunction

100% of the time 100% INSPECTION.

COR shall observe all Contractor operational checks

9. PWS Paragraph 5.3.3(h):

Provide weekly report on USM

100% of the time Validated by COR, CO and

ARTRANS CSO

10. PWS Paragraph 5.3.7:

Emergency response within two (2) hours after notification by COR

100% of the time Contractor will notify CORs within two hours the repair process has begun.

11. PWS Paragraph 5.3.9:

Quadrennial Inspection

100% of the time Validated by CORs through reporting in APSR

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12. PWS Paragraph 5.3.10:

Nidec Support Agreement

100% of the time 100% INSPECTION.

Validated by COR with receipt of Purchase Order (PO) proposal

13. PWS Paragraph 5.3.12:

Load Test and Certification

100% of the time 100% INSPECTION.

COR shall observe all Contractor operational checks.

14. PWS Paragraph 5.4:

Report all labor hours through the ASA M&RA

100% of the time 100% INSPECTION.

COR shall observe labor hours through https://sam.gov

15. PWS Paragraph 5.5.1:

Provide Contractor’s Quality Control Plan to the CO on the contract start date and as changes occur

100% of the time 100% INSPECTION.

Copy provided to CO subject to approval

6.2.1 Army Readiness Standards. The Contractor shall maintain an Equipment readiness goal rating as defined in AR 700-138 of 90 percent or better:

a. Green=Capability of 90–100 percent of requirement; negligible risk; minor problems, shortfalls, deficiencies, issues, concerns, or limiting factors; fully supportable.

b. Amber=Capability of 70–89 percent of requirement; some risk; some issues, problems, shortfalls, deficiencies, concerns, or limiting factors; supportable with limitations.

c. Red=Capability of 60–69 percent of requirement; high risk; major issues, problems, shortfalls, deficiencies, concerns, or limiting factors; supportable with severe constraints.

d. Black=Capability of less than 59 percent of requirement; grave risk; potential war stopper; not supportable.

6.2 Determining Operational Readiness.

a) Authority: Operational Readiness shall be a commander-determined metric, subject to the final evaluation and sign-off of the governing Unit Commander.

(b) Governing Standard: The Contractor shall ensure all deliverables, equipment sustainment, and support services align with the authoritative standards outlined in paragraph 5.5 of AR 220-1, dated 16 August 2022. No alternative readiness metrics shall be substituted without prior written modification to this Agreement.

https://sam.gov/

Page 17 of 31 Pages

The cranes shall be considered in “continued and productive service” operational during standard OEM manual maintenance inspections, unless a component is found inoperable that affects safety or the operational capability of the crane or the crane is being recertified. At that point the downtime for that specific crane starts until it is operational again.

7. Place of Performance. Travel in and around the primary place(s) of performance may be required throughout the contracted period of performance. Additional travel within CONUS may be required to support the requirements of this PWS.

7.1 Container Crane Locations (See Appendix A for specific crane locations).

Military Ocean Terminal-Sunny Point 6280 Sunny Point Road Southport, North Carolina 28461

Military Ocean Terminal-Concord 410 Norman Ave Building 607 Concord, CA 94520

Naval Magazine Indian Island 100 Indian Island RD Port Hadlock, WA 98339

8. Period of Performance. The period of performance shall include an initial 30-day phase-in period, a 12-month base period, and 4 12-month option periods. The total period of performance including all option periods shall not exceed 67 months including the optional 6-month extension period IAW FAR 52.217-8.

9. Security Requirements. The Contractor or authorized representative shall submit to the COR a roster identifying all Contractor personnel who will be performing under this contract and require access to the equipment for which maintenance services are required. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any Contractor personnel changes occur. All personnel working on this contract will require a background investigation. Access to Government facilities and the performance of work within restricted zones are strictly limited to United States citizens. All requests for access and scheduling shall be submitted directly to, and are subject to the prior approval of, MOTCO, MOTSU, or NMII Access Control personnel. Formal access requests must be received and approved no later than 3 business days prior to the scheduled arrival on-site.

Remedy for Non-Compliance: Failure to provide the required 72-hour notice may result in the immediate denial of site access. Any delays in the performance of work or project schedule resulting from such denial shall be deemed the sole responsibility of the Contractor. The Government shall not be liable for any additional costs, including but not limited to standby time, mobilization fees, or liquidated damages, incurred due to the Contractor’s failure to adhere to these notice requirements.

Name (last, first, middle initial), aliases Status (type of employment) Name of company Office Phone https://www.pecklaw.com/client_alerts/the-clock-is-ticking-construction-delays-and-liquidated-damages/

Page 18 of 31 Pages

Home address Date of birth Weight, height, hair color and eyes Length of anticipated employment

9.1 Personnel Investigation Requirements for a Common Access Card (CAC). Personnel assigned to this contract who require access to non-secure internet protocol router network (NIPRNET) applications, UNCLASSIFIED Government systems, and/or require a CAC, must successfully complete a Tier 1 (T1) investigation, or have a completed National Agency Check with Inquiries (NACI) or suitable investigation meeting the T1/NACI or higher level, resulting in favorable suitability for Public Trust eligibility. T1 investigations must be opened with fingerprint, name, and criminal records checks returned favorably before Contractors are cleared to begin work on the contract. Favorable Tier I or NACI investigation results must be posted in the Defense Information System for Security (DISS) before a Contractor is granted a CAC or access to Government information systems. T1 requests shall be submitted by MOTSU, the Security Manager, via a Personnel Security Investigation Program (PSIP) form, for processing as soon as the employees are identified. MOTSU and MOTCO shall only process T1/Position of Trust investigations and shall not complete any personnel security investigations for classified access. It is incumbent upon the Contractor to have the appropriate investigations completed upon start of performance.

The Contractor shall ensure the roles/privileges assigned to contract employees on the Government computing platforms are limited to the roles/privileges essential to that individual’s performance of his/her assignments. These roles/privileges can be limited or revoked by the Government for any reason.

If the Government notifies the Contractor that the employment or the continued employment of any Contractor employee is prejudicial to the interests or endangers the security of the United States of America, that person shall be removed and barred from the worksite. All Contractor employees at MOTSU or MOTCO shall submit to an NCIC criminal background check through the appropriate Visitor Center. NMII Access Control shall vet the contract employees for access to the installation.

9.2 Identification Badges

Contractor shall ensure all employees entering MOTSU and MOTCO must have Government-issued identification and their MOTSU or MOTCO-issued picture identification badge. Each Visitor’s Center shall issue their picture identification badge upon completion and review of the NCIC criminal background check. The Contractor shall coordinate with NMII Access Control to obtain Navy Region Northwest identification badges to facilitate routine access to the installation. As of 7 May 2025, the U.S.

Department of Homeland Security Real ID Act requires that all personnel have a Real ID compliant driver’s license or be able to provide an accepted form of supplemental identification before they will be allowed access to the installation. Additional information regarding Real ID and the accepted forms of supplemental identification can be found at https://www.dhs.gov/real-id.

9.3 Removal of Contract Employee

Circumstances surrounding the removal of contract employees include security deviations/incidents and credible derogatory information received or uncovered on contract members during the contract period of performance. The contract company shall make any changes necessary in the appointment(s).

9.4 Reporting Threat-Related Incidents

People employed by Army Contractors shall report threat-related incidents, behavioral indicators, and other matters of Counterintelligence (CI) interest specified in AR 381-12, Chapter 3, to their company

Page 19 of 31 Pages

Facility Security Officer, the nearest military CI Office, the Federal Bureau of Investigation (FBI), or

DCSA.

9.5 Investigation Validation Checks. Upon award of this contract, the names and social security numbers of all contract employees supporting this contract shall be submitted to the Local Government Security Manager for vetting in DISS to ensure investigative requirements have been obtained before contract start date. This requirement shall be completed prior to the COR/Trusted Agent (TA) submitting contract employees for their CAC in the Mission Partner Identity, Credential and Access Management (MP ICAM) formerly known as TASS. If a contractor employee does not have the appropriate investigative requirement, they will be denied the ability to work in support of this contract and will not be loaded in

MP ICAM.

9.6 CAC Issuance (including 596th and 597th Special Security Requirements Language). Upon notification by the Local Government Security Manager that Contractor personnel meet the required investigative levels, personnel shall be loaded in MP ICAM for a CAC issuance for a period up to three years or the end of the contract (including all option years), whichever is sooner. Once approved in MP ICAM, the Contractor employees shall go to the nearest Real-Time Automated Personnel Identification System (RAPIDS)/Defense Enrollment Eligibility Reporting System (DEERS) office for CAC issuance.

At termination of the contract the Contractors’ CACs and any security badges issued shall be turned in to the COR. If an employee is terminated the same procedures are required for CAC turn-in. The COR will return CACs and badges to the Local Government Security Manager. This shall be accomplished on the last day of the contract or upon any termination/reassignment of a contract employee. CORs who obtain CAC and security badges due to short notice terminations or release of contract employees shall revoke access in MP ICAM. CAC Issuance is required for anyone that is going to work in APSR, whether at MOTCO, MOTSU, or NMII.

9.7 Operations Security (OPSEC). All information furnished to the Contractor is considered Controlled Unclassified Information (CUI) and follow DoD Instruction 5200.48 procedures. The Contractor is required to be aware of OPSEC requirements from ARTRANS. Information determined as CUI or included as part of the OPSEC Critical Information List (CIL), and Essential Elements of Friendly Information (EEFI) is not to be released to the public.

9.8 FPCON Impact on Work Levels (US Installation Only)

Contractors may be considered mission essential in this PWS; therefore, access to the installation during increased force protection conditions (FPCON) BRAVO, CHARLIE, and DELTA may be authorized based on circumstances related to the increase in FPCON.

Contractor employees shall comply with the installation access and control procedures.

9.9 Security Regulation Compliance. The Contractor shall be required to comply with all security…