2. CBRF - PWS- Dated 20250505 (Recompete) (002).docx
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- Building Ranger Resiliency-Chaplain Program
- Solicitation number
- PANMCC-26-P-0000043460
About this file
This is a Performance Work Statement (PWS) for a non-personal services contract supporting the 75th Ranger Regiment's "Building Ranger Families" Program at Fort Benning, Georgia. The contract period of performance is September 8, 2026 through September 7, 2027, with 12-month base year and option periods. The contractor must provide comprehensive event planning, logistical coordination, and management services for relationship training initiatives targeting single and married Rangers, as well as DEERS-enrolled dependents. Key deliverables include securing and managing training venues (hotels with specified amenities including lighted parking, exercise rooms, full-service restaurants, and restricted after-hours access), provisioning attendee lodging with minimum room requirements (television, telephone, internet, refrigerator, microphone), coordinating multiple simultaneous meeting spaces within the same facility, arranging meals (up to three per day), organizing shuttle services to and from airports, and managing registration areas with complimentary wireless internet.
The contractor must employ an Event Manager/Planner with a minimum of three years of event management experience and current Certified Meeting Professional (CMP) or Certified Government Meeting Professional (CGMP) certification. Additional responsibilities include coordinating childcare services compliant with Army Regulation 608-10 and Army Directive 2014-23, subcontracting subject matter expert trainers, subcontracting alternative training venues for spiritual guidance and resiliency training (both outdoor and facility-based), purchasing and shipping training materials and branded supplies, and providing bulk copying and printing services. The contractor must develop and submit a comprehensive Quality Control Plan within 30 days of award and maintain compliance with security requirements including iWATCH training, OPSEC training, E-Verify screening, NCIC and terrorist database vetting for all employees and subcontractors. Invoices for services must be validated by the COR and Battalion Unit Ministry Team no later than 20 calendar days following event completion before payment authorization. The Government furnishes no equipment, facilities, or services; the contractor is responsible for all items and services necessary to execute the program requirements.
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Text version
March 1, 2022
| March 1, 2022 |
| 6 May 2025 |
STATEMENT OF WORK (PWS)
75th Ranger Regiment “Building Ranger Families” Program Fort Benning, GA
1. GENERAL: This is a non-personal service contract providing planning, logistical, and management services in support of the “Building Ranger Families” Program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. This is an initiative to provide relationship training to both single and married Rangers, as well as DEERS enrolled dependents, ensuring the preservation of the force and Ranger family. Period of Proformance: 08 September 2026-7 September 2027
1.1. BACKGROUND AND PURPOSE: Ranger chaplains have run chaplain led training programs at the battalion level. This program shall serve as a centrally managed program at the regimental headquarters to equip and fund the ranger battalion chaplains to execute their training that falls under the constraints of the program. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to perform training event planning, coordination, and logistical support as defined in this Performance Work Statement except for those items specified in Part 3 as government furnished property and services. The contractor shall perform to the standards in this contract.
1.2. OBJECTIVES: The contractor must provision for attendees lodging, meeting space, and childcare to accommodate all events, to ensure adequate space for learning and to meet the needs of the units within the 75th Ranger Regiment. This includes Hotel rooming, meeting space rooms, audio-visual (screens, audio connections, computer hookups, and microphones), and space for community partners, shuttle service and serve up to three meals a day. The contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support “Building Ranger Family” Events presentations and training and to provide those government personnel and their families attending the event with quality accommodations and identified support services. The Contractor shall have the ability to begin work on event six (6) month from the projected start date.
1.3. SCOPE OF WORK: The Contractor shall provide an Event Manager/Planner who shall be responsible for the logistics planning of the training event. The Event Manager/Planner or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract and coordinate all logistics services for the training event to include site selection, room blocks, meeting space, Banquet Event Orders for food & beverages, childcare services, trainer sub-contracting, training materiel, audio visual services, invoicing subcontractors, submitting invoices to the Contracting Officer or Contracting Officer Representative, and transmitting payment of invoices. The Event Manager/Planner must have three years of event management/planning experience and hold a current a CMP (Certified Meeting Professional) or CGMP (Certified Government Meeting Professional) designation. A copy of all applicable local and national business licenses and certifications authorizing the business function shall be submitted with the proposal. A copy of all applicable local and national business licenses and certifications authorizing the business function shall be provided from any subcontracted business or entity.
1.3.1. CONUS Training Site – The contractor shall be responsible for locating and securing a training site which includes but is not limited to hotels, conference centers, & restaurants). Securing the training site includes but is not limited to booking conference/ball rooms to be used for training or childcare, catering services at the training site, audio/visual requirements, rooming block management, and any other training space reservation requirement identified by the Contractor or the COR. The contractor shall provide a hotel that shall offer the following: lighted parking lot, small gift shop, an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, valet laundry, vending, and ice machines. Restricted Access afterhours, such as key cards are used as a security measure to enter the hotel. As a minimum, individual lodging rooms shall be equipped with the following: television with remote, telephone, internet access, small refrigerator, and microwave. The event venue shall have meeting space for multiple simultaneous briefings, and a staff operations center. The event venue shall have sufficient seating to meet the requirements for the anticipated attendance plus normal occupation within reasonable proximity to the meeting spaces. The event venue shall have easy and inexpensive public transportation, or their own shuttle service to and from the airport. The Contractor shall provide an on-site representative from the time the advance party arrives on the Thursday or Friday before the event until the advance party leaves on the Sunday and departure of the Government’s event staff. A preliminary number of actual sleep room numbers shall be provided 14 days prior to the event start date. A final number of actual sleep room numbers shall be provided 5 days prior the event. Rooms shall be within a close vicinity of each other, in order to keep family members close to each other. The hotel shall be less than 1.5 miles of five (5) dining facilities for families to use during Friday or Saturday dinner time. The Contractor shall provide conference space located in the same facility as the guest rooms. No onsite renovations, noise, unsightly distractions or other activities shall interfere with meeting space. No pillars or posts obscuring views. Comfortable padded chairs shall be provided to accommodate extended meetings. No conference meeting spaces are allowed in basements. The meeting rooms shall be secured for attendees, staff, government information, supplies, equipment and other properties. Limit conference area entries to outsiders during the 3 day event. All conference spaces and meeting rooms shall be in the same hotel. From the Thursday prior to each event through the Sunday of each event, a government staff operations room shall be established with internet connectivity for up to 10 staff members. A event registration desk shall be setup to accept registration from event participants on the Friday of each event, beginning at 12:00 a.m. and concluding at 7:00 p.m. at each event, preferably in the lobby of the lodging facility or in proximity to the lodging facility’s registration desk. The area shall provide sign-in, welcome, and orientation packages for attendees. The area shall have approximately two (2) registration tables and the tables shall be properly dressed with table cloths and skirted. Complimentary wireless high-speed Internet access shall be provided for the Registration Area. Rope stanchions and easel stands shall be available upon request. A meeting room to accommodate a training session shall be needed beginning on Friday at 5:00 p.m. and shall be available for the duration of the event and follow the schedule provided by the COR.by the COR.
1.3.2. OCONUS Training Site – The contractor shall be responsible for locating and securing a training site which includes but is not limited to hotels, conference centers, & restaurants. Securing the training site includes but is not limited to booking conference/ball rooms to be used for training or childcare, catering services at the training site, audio/visual requirements, rooming block management, and any other training space reservation requirement identified by the Contractor or the COR. The contractor shall provide a hotel that shall offer the following: lighted parking lot, small gift shop, an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, valet laundry, vending, and ice machines. Restricted Access afterhours, such as key cards are used as a security measure to enter the hotel. As a minimum, individual lodging rooms shall be equipped with the following: television with remote, telephone, internet access, small refrigerator, and microwave. The event venue shall have meeting space for multiple simultaneous briefings, and a staff operations center. The event venue shall have sufficient seating to meet the requirements for the anticipated attendance plus normal occupation within reasonable proximity to the meeting spaces. The event venue shall have easy and inexpensive public transportation, or their own shuttle service to and from the airport. The Contractor shall provide an on-site representative from the time the advance party arrives on the Thursday or Friday before the event until the advance party leaves on the Sunday and departure of the Government’s event staff. A preliminary number of actual sleep room numbers shall be provided 14 days prior to the event start date. A final number of actual sleep room numbers shall be provided 5 days prior the event. Rooms shall be within a close vicinity of each other, in order to keep family members close to each other. The hotel shall be less than 1.5 miles of five (5) dining facilities for families to use during Friday or Saturday dinner time. The Contractor shall provide conference space located in the same facility as the guest rooms. No onsite renovations, noise, unsightly distractions or other activities shall interfere with meeting space. No pillars or posts obscuring views. Comfortable padded chairs shall be provided to accommodate extended meetings. No conference meeting spaces are allowed in basements. The meeting rooms shall be secured for attendees, staff, government information, supplies, equipment and other properties. Limit conference area entries to outsiders during the 3-day event. All conference spaces and meeting rooms shall be in the same hotel. From the Thursday prior to each event through the Sunday of each event, a government staff operations room shall be established with internet connectivity for up to 10 staff members. An event registration desk shall be setup to accept registration from event participants on the Friday of each event, beginning at 12:00 a.m. and concluding at 7:00 p.m. at each event, preferably in the lobby of the lodging facility or in proximity to the lodging facility’s registration desk. The area shall provide sign-in, welcome, and orientation packages for attendees. The area shall have approximately two (2) registration tables and the tables shall be properly dressed in tablecloths and skirted. Complimentary wireless high-speed Internet access shall be provided for the Registration Area. Rope stanchions and easel stands shall be available upon request. A meeting room to accommodate a training session shall be needed beginning on Friday at 5:00 p.m. and shall be available for the duration of the event and follow the schedule provided by the COR.
1.3.3. CONUS Childcare – If required, the Contractor shall coordinate Child Care for the event. Child Care refers to the general care of children during set hours. It includes, but is not limited to, overseeing child play and activities, child hygiene and restroom needs, and feeding children with food provided by the catering service used for the training event. The childcare vendor shall provide a copy of their certificate of insurance. The childcare vendor shall provide a copy of their state licensing. The childcare vendor shall supply toys, play items, cribs, pack-and-plays, TVs, DVD players, and G- rated movies for use during childcare. A sufficient number of childcare workers are present to meet age composition, adult/child ratios, and group sizes as required by Army Regulation 608-10, current Army regulatory guidance, and state and local child protection requirements. The Contractor shall verify that childcare workers have completed required screening and background checks before entering into an agreement for childcare services. Only childcare workers with the appropriate completed background checks as required by Army Directive 2014- 23 and/or other current Army regulatory guidance shall be utilized to support Army childcare requirements. The Contractor shall ensure childcare vendors provide a standard operating procedure outlining the services to be provided. Any incident involving a child shall be reported immediately to the facilitation team, OCCH, and in keeping with local, state and federal law. The Contractor shall coordinate for certified and qualified childcare providers for events as required by Authorized Event List. In addition to other applicable requirements, the Contractor shall comply with Army Directive 2014-23 and Army Regulation 608-10. Childcare providers shall meet all applicable Federal, State, and Local requirements. The Contractor shall submit all childcare providers' background checks with derogatory information to the COR for adjudication.
1.3.4. OCONUS Childcare– If required, the Contractor shall coordinate Child Care for the event. Child Care refers to the general care of children during set hours. It includes, but is not limited to, overseeing child play and activities, child hygiene and restroom needs, and feeding children with food provided by the catering service used for the training event. The childcare vendor shall provide a copy of their certificate of insurance. The childcare vendor shall provide a copy of their state licensing. The childcare vendor shall supply toys, play items, cribs, pack-and-plays, TVs, DVD players, and G- rated movies for use during childcare. A sufficient number of childcare workers are present to meet age composition, adult/child ratios, and group sizes as required by Army Regulation 608-10, current Army regulatory guidance, and state and local child protection requirements. The Contractor March 1, 2022, shall verify that childcare workers have completed required screening and background checks before entering into an agreement for childcare services. Only childcare workers with the appropriate completed background checks as required by Army Directive 2014- 23 and/or other current Army regulatory guidance shall be utilized to support Army childcare requirements. The Contractor shall ensure childcare vendors provide a standard operating procedure outlining the services to be provided. Any incident involving a child shall be reported immediately to the facilitation team, OCCH, and in keeping with local, state and federal law. The Contractor shall coordinate for certified and qualified childcare providers for events as required by Authorized Event List. In addition to other applicable requirements, the Contractor shall comply with Army Directive 2014-23 and Army Regulation 608-10. Childcare providers shall meet all applicable Federal, State, and Local requirements. The Contractor shall submit all childcare providers' background checks with derogatory information to the COR for adjudication.
1.3.5. CONUS Trainer subcontracting – The contractor must be able to subcontract trainers that are experts in their field and shall support the overall training requirement of the program. The contractor shall be responsible for all logistical matter regarding subcontracted trainers.
1.3.6. OCONUS Trainer subcontracting – The contractor must be able to subcontract trainers that are experts in their field and shall support the overall training requirement of the program. The contractor shall be responsible for all logistical matter regarding subcontracted trainers.
1.3.7. CONUS Alternative Training Seminars, location or venues- The contractor must be able to subcontract venues or non-profit organizations which provide alternative spiritual guidance or resiliency training. These trainings can include but are not limited to the following: Outdoor resiliency trainings for individual rangers and outdoor resiliency trainings for families.
1.3.8. OCONUS Alternative Training Seminars, locations or venues- The contractor must be able to subcontract venues or non-profit organizations which provide alternative spiritual guidance or resiliency training. These trainings can include but are not limited to the following: Outdoor resiliency trainings for single rangers and outdoor resiliency trainings for families.
1.3.9. Training Materiel – The contractor must be able to purchase and ship goods that are a required for or enhance the training event. The supplies may include but are not limited to training books, training software, branded Regiment training supplies (notepads, pens, tablecloths, clothing, etc.).
1.3.10. Bulk copying and printing service shall be provided.
1.3.11. Validation of services – The contractor shall provide a copy of all completed invoices pertaining to a single training event in a single document to the BN UMT and the COR NLT 20 calendar day prior to the last day of the event. These invoices shall be reviewed by both parties and validated. Once the invoices are validated, the contractor is authorized to pay all of the validated invoices within 3 business days.
1.4. PERIOD OF PERFORMANCE: The period of performance for Base Year is for 12 months. The period of performance for all Options shall be for 12 months. The Period of Performance below is an example:
1.5. EXPERIENCE REQUIREMENTS:
1.5.1. The Event Manager/Planner must have 3 years of event management/planning experience and hold a current a CMP (Certified Meeting Professional) or CGMP (Certified Government Meeting Professional) designation.
1.6. SAFETY REQUIREMENTS: The Contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA).
1.7. SECURITY REQUIREMENTS:
1.7.1. Neither the Contractor nor any of its contract service providers shall be exposed to any sensitive information. Any action(s) to obtain sensitive information could result in violation of the contract and possible legal actions.
1.7.2. All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the contracting officer representative (COR) and the contracting officer.
1.7.3. The Contractor shall only conduct business with designated government personnel listed as points of contact (POCs). Names of authorized personnel shall be provided to the Contractor by the government, in writing, and updated as necessary throughout the contract period.
1.7.4. U.S. Government records, copies of original results and reports, verified original data, corrected data, and corrected supporting final reports are maintained by the Contractor, but remain the property of the U.S. Government. These files/results must be surrendered to the COR.
1.7.5. Access and general protection policy and procedures. All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. The contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, USSOCOM, USASOC and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.
1.7.6. iWATCH training. The Vendor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the government requiring activity Antiterrorism Officer (ATO)). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the designated security office. Training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees' commencing performance with the results reported to the COR no later than 90 days after contract award and new employees' commencing performance.
1.7.7. Requirement for OPSEC training. Per AR 530-1, Operations Security, new contract employees must complete OPSEC Level I training within 30 calendar days of reporting for duty. All contract employees must complete annual OPSEC Awareness Training.
1.7.8. Contractors shall be escorted in areas where they may be exposed to classified and/or sensitive materials. All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, shall be escorted in areas where they may be exposed to classified and/or sensitive materials. The Vendor shall coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction)
1.7.9. NCIC and terrorist threat data base screening required. All contractor employees, including subcontractor employees, who are not in possession of a current Common Access Card (CAC) shall be vetted by the local security office to determine fitness and eligibility for access IAW DTM 09-012, paragraph 2.b(4) to include but not limited to an NCIC III and Terrorist Database screening. The Vendor shall ensure that the government has sufficient biographical information to conduct said screening including, but not limited to the person's name, date of birth, and social security number.
1.7.10. Contractor shill Pre-screen applicants using E-Verify Program. The Vendor must pre-screen applicants using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the applicant has two valid forms of government issued identification. An initial list of applicants must be provided to the COR later than 7 business days after the initial contract award to start the CI-focused security screening process.
1.8. IDENTIFICATION OF PRIVACY ACT. This contract requires the development of a system of records in accordance with the Privacy Act of 1974.
1.9. PERFORMANCE QUALITY: The Contractor shall establish and maintain a complete Quality Control Plan that shall ensure the requirements of the contract are provided as specified in this PWS.
1.9.1. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government in accordance with FAR 52.246-4, Inspection of Services -- Fixed-Price and 52.246-5, Inspection of Services – Cost Reimbursement. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non- conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The contractor shall develop and submit, within 30 days after contract award, electronic copies of a comprehensively written QCP to the Contracting Officer (KO) and Contracting Officer's Representative (COR), and within 5 working days when changes are made thereafter. Any blanket QCP developed and approved at the base contract level should be reviewed and tailored to the contract requirement as necessary prior to submittal. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.
1.9.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.
1.9.3. Federal Government Holidays: The contractor shall not be required to interact
2. DEFINITIONS AND ACRONYMS:
2.1. DEFINITIONS:
2.1.1. CONTRACTOR. The term as used in this contract refers to the prime.
2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.
2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.
Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
2.1.4. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.
2.1.5. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.
2.1.6. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.
2.1.7. SUBCONTRACTOR. One that enters into a subcontract and assumes some of the obligations of the primary Contractor.
2.1.8. WORK DAY. The number of hours per day the Contractor provides services.
2.1.9. WORK WEEK. Is defined as Monday through Sunday (dependent on workload and mobilization requirements).
2.2. ACRONYMS: List all acronyms used in the SOW and what they represent.
| ACOR | Alternate Contracting Officer's Representative | |||
| AR | Army Regulation | |||
| CFR | Code of Federal Regulations | |||
| CONUS | Continental United States (excludes Alaska and Hawaii) | |||
| COR | Contracting Officer Representative | |||
| COTR | Contracting Officer's Technical Representative | |||
| COTS | Commercial Off the Shelf DA | Department of the Army | ||
| DD250 | Department of Defense Form 250 (Receiving Report) | |||
| DMDC | Defense Manpower Data Center | |||
| DOD | Department of Defense | |||
| HIPAA | Health Insurance Portability and Accountability Act of 1996 | |||
| KO | Contracting Officer (the only person that can obligate the government and approve modifications to the contract) | |||
| POC | Point of | |||
| QA | Quality Assurance | |||
| QAP | Quality Assurance Program | |||
| QASP | Quality Assurance Surveillance Plan | |||
| QC | Quality Control | |||
| QCP | Quality Control Program | |||
| TE | Technical Exhibit | |||
| UMT | Unit Ministry Team | |||
| RUMT | Regimental Unit Ministry Team | |||
| CH | Chaplain | |||
| BN | Battalion |
3. GOVERNMENT FURNISHED ITEMS AND SERVICES:
3.1. MATERIALS.
3.1.1. The government shall not furnish any equipment or GFE to the contractor
3.2. FACILITIES.
3.2.1. GOVERNMENT SERVICES.
3.2.2. All services required are provided by the contractor.
3.3. GOVERNMENT QUALITY ASSURANCE (QA).
4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under section 3 of this SOW. Contractor shall ensure delivery confirmation of all deliverables directed in this SOW.
4.1. PERSONNEL QUALIFICATIONS. The contractor shall be trained and capable of complete installation of all cameras and associated accessories without damage to equipment or structures.
4.2. MATERIALS. Contractor shall provide all necessary equipment and materials needed and used for delivery of all listed deliverables in section 1.2. of this SOW.
4.3. EQUIPMENT. Contractor shall furnish all equipment needed to install the deliverables.
4.4. QUALITY CONTROL. Contractor shall provide Technical installation support and programming to ensure quality control throughout performance period. Contractor shall provide a 100% Functional “preliminary” system Certification test for the Access Control System and a 100% Functional “preliminary” system Certification test for the HD Video Surveillance System. Contractor shall provide a 100% Functional “FINAL” system Certification test with the government “accepting” authority, before government acceptance of work performed.
5. APPLICABLE REGULATIONS AND MANUALS:
5.1. Department of Defense Manual 5200.01, Volume 3 (DoD Information Security Program: Protection of Classified Information, 24 February 2012)
5.2. Army Regulation 380-5 (Department of the Army Information Security Program, 29 September 2000)
5.3. Army Regulation 190-13 (The Army Physical Security Program, 25 February 2011)
5.4. Army Regulation 525-13 (Antiterrorism, 11 September 2008)
5.5. Army Regulation 530-1 (Operations Security, 19 April 2007)
5.6. Army Regulation 608-10 (Child Development Services 11 May 2017)
CONTRACTOR MANAGEMENT REPORTING (SAMS.gov): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address sams.gov. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.
SPECIAL CONTRACT REQUIREMENTS: The health and safety of the total force (Service Member, Civilian, and Contractors) is essential to mission success. In the event of a declared DoD public health emergency or pandemic, all contractor personnel performing or traveling under performance of this contract are required to follow the latest issued DoD, state, and local guidance regarding Force Health Protection and Public Health. The Contracting Officer must approve any reasonable change in contract performance that results from following the latest health protection guidance. Published health protection guidance may include but is not limited to, workplace access restrictions, social distancing, personal protective equipment, Contractor Restriction of Movement (ROM), Reporting requirements, and Screening/Testing/Quarantining requirements.
TECHNICAL EXHIBIT 1
Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.
Performance Objective (The Service required—usually a shall statement)
| Standard |
| Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”) |
Method of Surveillance
PRS # 1.
The contractor shall provide logistical planning for all requested program activities. This includes but is not limited to booking various types of training sites, coordinating for meals during training, coordinating for childcare during training, purchasing materials deemed necessary for training or program.
The contractor shal provide these logistical planning service in accordance with the guidance from the RUMT, the request from the BN UMT and the Legal Review supplied by SJA at the 75th Ranger Regiment.
| Zero deviation from the standard |
| Periodic |
Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. Conducted once quarterly per event coordinator or BN by the
COR.
PRS # 2
The contractor shall provide onsite event management only when requested by the RUMT
| The contractor shall travel to the training site to assist with managing very large event only at the request from the RUMT. |
| Zero deviation from the standard |
| Validated Customer Complaint: Complaints must be validated. |
PRS # 3
The contractor shall contract required services and pay invoices to subcontractors that have been validated by the COR
| The contractor shall pay all training related invoices in a timely manner once COR has validated invoiced services have been provided. The contractor shall provide all invoices for a single training event to the BN UMT and COR for review no later than 20 calendar day following the close of training. The BN UMT and COR shall validate the services provided and authorized the contractor to pay subcontracted entetees. |
| Zero deviation form the standard |
| 100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task |
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