2. Attachment 3.8 Addendum to Invoicing Instructions.pdf

ATTACHMENT 3.8 ADDENDUM TO INVOICING INSTRUCTIONS

(a) Each invoice shall contain the following additional information:

(2) Name of the Administrative Contract Specialist and/or Administrative Contracting Officer.

Administrative Contract Specialist: Steve Snider Administrative Contracting Officer: Eric Bishop

(b) Each invoice must be submitted to the designated billing office via one of the following modes (listed in descending order of preference):

(1) Electronically – Invoices shall be submitted in Adobe pdf format with each pdf file containing only one invoice. The pdf files shall be submitted electronically using the “To” line in the e-mail address to USCISInvoice.Consolidation@ice.dhs.gov with each email conforming to a size limit of 500 KB.

(2) Via mail – If a paper invoice is submitted, mail the invoice to:

USCIS Invoice Consolidation PO Box 1000 Williston, VT 05495

(c) Invoices not meeting these requirements will be rejected and not paid until a corrected invoice meeting the requirements is received.

(d) Time-and-Materials (T&M) Burn Rate Chart and Table Deliverables

(1) The Contractor shall submit a chart and table, in the Contractor’s format as approved by the contracting officer, showing its projected and actual burn rates for each Time-and- Materials (T&M) Contract Line Item Number (CLIN) as supporting documentation for each invoice or voucher it submits to the Government for payment.

(2) The chart shall display the current period of performance, the ceiling price, and the cumulative amounts for hourly rate charges and materials charges for the instant and all previous invoices or vouchers submitted during the current period of performance for each CLIN. A notional sample is provided below for the convenience of the Contractor—

(3) The table shall include all the data used to develop the chart and may include additional data that might be helpful in the Government’s understanding of the Contractor’s progress and experience under the contract.

(4) Nothing in this section relieves the Contractor of its responsibility to give timely and proper notice to the contracting officer of the possibility of exceeding the ceiling price. The chart and table called for by this section shall not serve as that notice. The contractor shall provide sufficient notice when payments under the contract are expected to exceed 85% of the ceiling price in accordance with FAR 52.212-4 Alt I (i)(2).

(e) Invoices including T&M CLINs shall also contain a breakdown to include fully burdened labor rates, hours, and total price for each sub-CLIN to ensure invoices can be approved in a timely fashion. Each invoice shall include a cumulative dollar figure of the amount burned on each line item.

(f) Actual costs under Other Direct Costs CLINs shall be clearly identified as to the period in which the costs were incurred. The contractor shall include source documents to support billed ODCs for the Government to verify allowability in accordance with FAR Part 31. The Government will not pay for profit or indirect costs applied to ODCs.

(g) The awardee shall provide a draft invoice to the Contract Specialist and Contracting Officer within 7 calendar days of contract award for format approval.