2. AddQA DCF RFP 2324 105.pdf

Addendum No. 02 with Written Inquiry Responses

DCF RFP 2324 105 -

KEYS TO INDEPENDENCE

Program Office (OCFW)

PMT-08 1 Rev. January 30, 2024

Solicitation Number: DCF RFP 2324 105 Solicitation Title: KEYS TO INDEPENDENCE

Response(s) Due Date: 01/22/2025 Addendum Number: 02 Addendum Date: 01/06/2025

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF RFP 2324 105 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

Section 4.2.4.4 is amended as follows:

Provide information which will demonstrate the Respondent’s and subcontractor(s)' ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits, and referenced supporting documentation. The Respondent’s and any proposed subcontractor(s)’ information shall be shown separately. Subcontractor(s)’ information shall be provided in Appendix IV.

PMT-08 2 Rev. January 30, 2024

Response to Written Inquiries:

Question # Vendor Name Solicitation

Section Question Department Response

1 Ready for Life, Inc.

Introduction 1.1

Can we contact the current provider to ask them questions about the program?

No, as doing so may be considered collusion pursuant to Florida Statute 838.22.

2 Ready for Life, Inc.

Introduction 1.1

Can you please provide a copy of the current provider’s full contract and monitoring reports for the Keys to Independence services? Or do we need to submit a formal records request?

Information related to current contracts are available on the Florida Accountability Contract Tracking System:

https://facts.fldfs.com/Search/ContractSearch.aspx. Be aware that contracts vary as needs and legislation dictate, so current contract information may not be applicable to this solicitation.

3 Ready for Life, Inc. Section 3.3

Does “no cost of living increases” mean that we are not allowed to budget for pay raises annually? Our raises are not COLA related.

Section 3.3 has no bearing on Vendor proposals. “No Cost-of-Living Increases” refers directly to requesting additional funds for cost of living beyond the mutually agreed and executed contract amount. As stated in Section 3.3, such increases are not funded.

4 Ready for Life, Inc.

Section 4 Response

Instructions & Appendix

IV

Under which tab would you like Appendix IV to be added? We did not find that information in section 4, nor on Appendix IV or Appendix V.

Appendix IV should be included in Tab 3.

See Section 4.2.4.4

5 Ready for Life, Inc.

Section 4.2.6.2

What type of projects would you consider similar to Keys to Independence if the provider is only operating in Florida? Our assumption would be that services provided to the specific age range within the child welfare system and beyond would be credited as “similar’.

The assumption is accurate.

6 Ready for Life, Inc. Section 5.5

How many evaluators are there and what are their areas of expertise?

Can you name them please?

Evaluators are appointed by the Department’s Secretary and meet requirements of subsection 287.057(17)(a)1., Florida Statutes, as they “collectively have experience and knowledge in the program areas and service requirements for which commodities or contractual services are sought”. Their names and information are

PMT-08 3 Rev. January 30, 2024

Question # Vendor Name Solicitation

Section Question Department Response not disclosed during an active solicitation. Information can be requested through a public records request after the solicitation is closed.

7 Ready for Life, Inc.

Exhibit F F.1.

& F.1.1.

What was the approved fixed price and cost reimbursement budgets for the current fiscal year and past three years?

The approved fixed price and cost reimbursement budgets for the past three years and the current fiscal year are as follows:

• FY 2021-2022: $800,000

• FY 2022-2023: $1,453,064

• FY 2023-2024: $961,785.52 (expires 12/31/2024)

8 Ready for Life, Inc. Exhibit F.13.

Does PESS, Homeless funding and 15-21 PESS funding vary from year to year? And if so, are the deliverables renegotiated annually? What happens if the money runs out during the fiscal year?

• Does PESS, Homeless funding and 15-21 PESS funding vary from year to year? The funding for both PESS Homeless and 15-21 PESS programs can fluctuate from year to year, depending on the scope and specifics of the proposed services. The reimbursement is typically based on a cost-reimbursement model, where the amount provided is determined by what is submitted and approved as part of the service delivery.

• And if so, are the deliverables renegotiated annually? Deliverables are not renegotiated mid-contract. Any adjustments or renegotiations may be considered during the contract renewal process, rather than throughout the fiscal year.

• What happens if the money runs out during the fiscal year? In the unlikely event that the funding is exhausted during the fiscal year, it becomes unavailable, as funding is allocated on a first-come, first-served basis. However, there are generally specific allotments for each

PMT-08 4 Rev. January 30, 2024

Question # Vendor Name Solicitation

Section Question Department Response participant (such as children in the program), and these allocations are not exceeded.

9 Ready for Life, Inc. Exhibit F1

Did the current provider experience financial penalties, and if so, how much money over the past 12 months was lost due to those penalties?

The current Provider has not had financial consequences imposed.