2.2.1 Solicitation Flagger Device.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation: quotes are being requested and a written solicitation shall not be issued. The solicitation number is 70US0925Q70092362 and is issued as a Request for Quote (RFQ) for the rental of Automated Flagger Assistance Devices and Maintenance. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation Federal Acquisition Circular 2025-04 effective May 12, 2025. This solicitation is unrestricted (full and open) and the associated North American Industry Classification System (NAICS) code 334290. The Government intends to award a Firm Fixed Price contract with one Base Year and three Option Years from this solicitation. The anticipated period of performance September 1, 2025, through August 31, 2029.

FAR 52.212-1 Instructions to Offerors - Commercial Items. (SEP 2023) is applicable to this solicitation.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) and the specific evaluation criteria to be included in paragraph (a) of that provision is applicable to this solicitation.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Selection of award shall be based on Lowest Price Technically Acceptable. To be technically acceptable all requirements must be met in accordance with the attached Statement of Work. All specifications must be met or exceeded.

A completed copy of the provision FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services (MAY 2024) must be included with Offerors proposal. If you have completed the annual representations and certifications electronically through the System for Award Management (SAM), then provide a statement as such and it shall be verified.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023), applies to this acquisition. Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation shall only be available by downloading the documents at the SAM Website at https://sam.gov. By submitting a response to this solicitation, the vendor shall be self-certifying that neither the offeror nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency.

Offeror Questions/Clarifications

All offeror questions and clarifications pursuant to this RFQ must be requested to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Aisha Collins, aisha.collins@usss.dhs.gov no later than June 25, 2025 at 4:00 PM, EDT. No additional questions and/or clarifications will be accepted after that date and time. The Government reserves the right not to provide a response for any Offeror question/clarification. If the Contracting Officer determines that a request cites an issue of significant importance, the Government shall provide a written response to all offerors.

The Government shall not provide information in response to telephone calls. Contacting other USSS personnel regarding this solicitation in an attempt to gain procurement-sensitive information may result in disqualification from the evaluation process. Written responses to all Offerors questions/clarifications shall be published on sam.gov no later than June 26th at 4:00

PM. EDT.

Quote Submission Due Date

Quotes shall be submitted to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Aisha Collins at aisha.collins@usss.dhs.gov no later than June 27th at 4:00 PM, EDT. No late quotes will be accepted.

STATEMENT OF WORK (SOW)

AUTOMATED FLAGGER ASSISTANCE DEVICE LEASE AND MAINTENANCE

(PALM BEACH, FL)

PART 1

GENERAL INFORMATION

1. Introduction: This is a non-personal services contract for services in Palm Beach, FL. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: The United States Secret Service (USSS) is a premier Law Enforcement Agency. The USSS requires the lease and maintenance for Automated Flagger Assistance Devices (AFADs) during protective operations.

1.2 Objectives: Obtain the lease and maintenance services for Automated Flagger Assistance Devices. The contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation, fuel and other items necessary in accordance with this Statement of Work (SOW).

1.3 Scope: The purpose of this procurement is to procure the rental and maintenance services for three (3) Automated Flagger Assistance Devices. The contractor shall provide the following items to include all labor (delivery, pick-up, setup, removal, etc).

The AFADs shall have the following minimum requirements:

• Traffic signal and a control alarm that lowers

• All three (3) AFADs must be synchronized

• Be solar and battery power capable

• Include a mini message board

• Breakaway arm barrier with a fluorescent orange flag o 4” arm height

• Short arm extension

• 12-inch red and yellow LED signal lights shall be highly visible

The maintenance shall have the following minimum requirements:

• Inspecting standard radial trailer tires

• Inspecting bolt-on fenders o Replace if damaged

• Inspecting the durable powder-coat finish

Additional Requirements:

• The contractor assumes full liability for any property damage they cause during the performance of their services.

• All items shall be in great condition, no sign of rust.

• The contractor shall be “on-call” during rental period for service calls.

o The contractor shall provide the USSS POC(s) listed in Section 1.6 with the contact information of the authorized representative(s) that can be contacted during the rental period.

o The contractor shall respond to all service calls (issues with the equipment) within two (2) hours of being contacted by the USSS POC.

• The contractor shall be responsible for off and on loading equipment and materials.

• All items must be installed/removed by the time designated stated by USSS POC.

• Contractors must be registered in the System Award Management (SAM). If you are not already registered with SAM and wish to do so, please go to www.fsd.gov.

1.4 Specific Tasks

1.4.1 Task Heading: Automated Flagger Assistance Device Lease and Maintenance

CLIN Description Quantity Price

0001 Base Year: Rental and Maintenance of Automated Flagger Assistance Devices (AFADs)

1 $TBD

1001 Option Year 1: Rental and Maintenance of Automated Flagger Assistance Devices (AFADs)

1 $TBD

2001 Option Year 2: Rental and Maintenance of Automated Flagger Assistance Devices (AFADs)

1 $TBD

3001 Option Year 3: Rental and Maintenance of Automated Flagger Assistance Devices (AFADs)

1 $TBD

Total Price

*Repairs will be funded as needed http://www.fsd.gov/

Technical Quotes:

• Shall include maintenance plan details.

• Shall include a detailed description (to include pictures and specifications) of the AFADs proposed.

1.5 General Information

1.5.1 Period of Performance:

• Base Year: September 1, 2025- August 31, 2026 Anticipated Season: October 1, 2025- May 31, 2026

• Option Year 1: September 1, 2026- August 31, 2027 Anticipated Season: October 1, 2026- May 31, 2027

• Option Year 2: September 1, 2027- August 31, 2028 Anticipated Season: October 1, 2027- May 31, 2028

• Option Year 3: September 1, 2028- August 31, 2029 Anticipated Season: October 1, 2028- May 31, 2029

1.5.2 Place of Performance: Palm Beach, FL

1.5.3 Type of Contract: The Government will award a Firm Fixed-Price (FFP) award.

1.5.4 Privacy Act: Personnel who have access to Privacy Information shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. All data provided to the contractor by the government and/or developed by the contractor for the government shall be treated as Sensitive but Unclassified (SBU).

All other information relating to the items to be delivered or services to be performed under this order may not be disclosed by any means without prior approval by the Contracting Officer, in concurrence with TBD.

Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The contractor will not release to any person/entity the name of the agency procuring the items/services of this requirement to include any subcontractors at any tier.

1.5.4.1 Security Requirements:

The contract employees shall be subjected to criminal, credit and other database checks.

No clearances are required for this effort

1.5.5 General Compliance: Occupational Health and Safety Administration (OSHA)

1.6 Points of Contact:

• TBD

1.7 Invoices: Payment requests shall be submitted electronically as follows:

Submit invoices using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information is available at www.ipp.gov or any successor site.

1.7.1 All invoices shall state the date and items provided; otherwise, the invoice will be rejected.

1.7.1.1 All invoices shall reference the contract number (PO) and the unique Payment

Authorization (PA)# which is assigned for each service request.

1.7.2 Submit another copy of the invoice as an attachment to an email (PDF or Microsoft product attachments are readily accepted), to PPD.Budget@usss.dhs.gov.

1.7.2.1 The invoice shall state the dates and items provided; otherwise, the invoice will be rejected.

1.7.2.2 The invoice shall reference the contract number (PO) and the unique PA# which is assigned for each service request.

1.8 Authority: The Contracting Officer (CO) is responsible for the general administration of this order. The Contracting Officer’s Representative (COR) is responsible for the review/acceptance of all deliverables, and technical direction. The CO will serve as the Government point of contact for contractual direction. The COR will serve as the Government point of contact concerning information exchange, submission review and payment. Nothing said by the COR shall be construed to change the order requirements unless supported in writing in advance by the CO.

The USSS Point of Contact responsible for overall administration of this order is:

Contracting Office POC:

Name: Jade Gaston Title: Contracting Officer Email: jade.gaston@usss.dhs.gov

Program Office POC/COR:

Name: Jasmine Mitchell Title: Senior Business Acquisition Analyst Phone: (202) 993-1859 Email: jasmine.mitchell@usss.dhs.gov mailto:PPD.Budget@usss.dhs.gov

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Contractor, Contracting Officer, Deliverable, Key Personnel, and Physical Security.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.4. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2. ACRONYMS: CFR, CO, CONUS, COR, COTS, CPFF, FAR, FFP, GFP, HSAR, LH,

NCR, OCI, OCONUS, ODC, PIPO, POC, PM, SOW, TE, TM, and TPOC.

CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CPFF Cost Plus Fixed Fee FAR Federal Acquisition Regulation FFP Firm Fixed Price GFP Government Furnished Property HSAR Homeland Security Acquisition Regulation LH Labor Hour NCR National Capital Region OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PM Program Manager PPD Presidential Protective Detail SOW Statement of Work TE Technical Exhibit TSD Technical Security Division TM Time and Material TPOC Technical Point of Contact