2.2.1-Solicitation.pdf

Solicitation – GMC Yukon AT4

INSTRUCTIONS TO OFFERORS AND EVALUATION CRITERIA

The Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE) has a requirement for ten (10) Black GMC Yukon XL AT4 Ultimate Sports Utility Vehicles (SUVs).

This Request for Quote (RFQ) is prepared in accordance with FAR Part 12 and 13.5. The Government anticipates a Firm Fixed Price (FFP) contract type. The Purchase Order anticipated period of performance is two (2) months.

SOLICITATION QUESTIONS DUE DATE

All questions concerning this solicitation shall be submitted in writing via e-mail, no later than Tuesday, September 23, 2025, at 9:00 a.m. Eastern Standard Time (EST), to Contract Specialist, Amy Dallaire, at Amy.Dallaire@ice.dhs.gov, and the Contracting Officer, Yasmin Atkins at Yasmin.Atkins@ice.dhs.gov.

WRITTEN QUOTE DUE DATE

Final written quote submissions via e-mail, on Thursday, September 25, 2025, at 1:00 p.m.

Eastern Standard Time (EST), to Contract Specialist, Amy Dallaire, at Amy.Dallaire@ice.dhs.gov, and the Contracting Officer, Yasmin Atkins at Yasmin.Atkins@ice.dhs.gov.

No other methods of submission will be accepted.

1.0 INSTRUCTIONS TO OFFERORS

1.1. General Quote Preparation Instructions

Information requested within this RFQ shall be furnished in writing, shall be prepared in accordance with the instructions provided, and shall conform to all aspects of this RFQ and the attached Statement of Work (SOW). To aid in evaluation, responses submitted shall be clearly and concisely written, and shall be neat, indexed and logically assembled. Quotes must clearly demonstrate how the Offeror intends to accomplish the work required and must include convincing rationale and substantiation of all claims. Offerors shall assume that the Government has no prior knowledge of their facilities, capabilities, and experience and will base its evaluation solely on the information presented in the Offeror’s quote. Each Offeror shall submit a response to the solicitation consisting of the items described below.

The information requested and the manner of submittal is essential to permit prompt evaluation of all quotes on a fair and uniform basis. Accordingly, any response in which material information mailto:Amy.Dallaire@ice.dhs.gov mailto:Yasmin.Atkins@ice.dhs.gov mailto:Amy.Dallaire@ice.dhs.gov mailto:Yasmin.Atkins@ice.dhs.gov requested is not furnished, or were indirect or incomplete, may be considered unacceptable for evaluation.

The following introductory information (letter format is acceptable) is required on the first page of your quote:

a) RFQ Number & Title,

b) Name and address of Offeror,

c) Name, telephone number & e-mail address of main point-of-contact (POC),

d) Name of your contract administration office (if applicable),

e) Date of submission,

f) Name, title and signature of authorized representative (if different than the POC), and

g) Unique Entity Identifier (UEI)

Offerors shall use standard 8½ x 11” size paper with, at minimum, 3/4” margins on all sides. The entire written submission shall use Times New Roman or other plain font that is easily decipherable and, at minimum, a 12-point font size for text and a 10-point font size for tables and graphics. All pages shall include page numbering. Any excess pages over the specified page limitations for each factor will not be considered or evaluated.

The Government will not pay any expenses incurred by any Offeror for the preparation and submission of a quote in response to this RFQ. Offerors are cautioned to ensure that their quotes are complete, address all requirements, are reflective of the evaluation factors and are submitted on the most favorable terms. Offerors are strongly encouraged to be succinct, clear, and concise in writing their quote. Graphical presentations must be within the main body of the quote, bullet-sized, and/or outline formats are welcomed where appropriate and count towards the page limit.

The Government cautions Offerors that taking exception to any terms or conditions of the RFQ, including submitting any alternate quote that requires attenuation of the requirement, may render a quotation unacceptable and the Offeror ineligible for the Purchase Order award, unless the RFQ expressly authorizes such an exception with regards to a specific term or condition.

If any subcontractors or teaming partners are proposed, the Offeror’s quotes shall clearly delineate the specific services to be performed by such subcontractor or teaming partner.

1.2 Quote Content & Instructions

Offerors shall provide the following information:

The quote shall clearly describe the vehicles being proposed, and the Offeror’s capability to deliver them within the timeframe specified in the SOW.

Teaming arrangements are not mandatory, but if used, they should clearly delineate the specific services/roles/responsibilities to be performed by subcontractors or teaming partners.

The quote shall clearly define the delivery lead time for vehicles and price.

The total quote shall not exceed 5 pages.

2.0 EVALUATION & BASIS OF AWARD

The Government intends to award a FFP Purchase Order (PO), to the responsible Offeror submitting the lowest price, technically acceptable (LPTA) quote that satisfies all terms and conditions of the RFQ. The Government intends to evaluate responsive quotes to the RFQ using the LPTA process. Quotes that were not deemed responsive will not be evaluated. Responsive quotes shall be evaluated in order of total price (lowest price first) until a technically acceptable quote is determined. Responsive quotes will be evaluated for acceptability only. A responsive quote shall be determined to be technically acceptable or unacceptable based on the rating definitions in the table below. Due to the LPTA evaluation method, all responsive quotes may not be evaluated.

Rating Definition

Acceptable

The Offeror can provide all products and services* identified in the attached Statement of Work.

Unacceptable

The Offeror cannot provide all products and services in the attached Statement of Work.

* If any subcontractors or teaming partners are proposed, the Offeror’s quotes shall clearly delineate the specific services to be performed by each subcontractor or teaming partner.

The Offeror’s proposed price will be evaluated in comparison to the Independent Government Cost Estimate and quotes received for this solicitation to determine fair and reasonableness for the tasks required in the SOW.

Per FAR 32.003, contract financing shall not be provided.