2.2.1 SAM RFQ 70US0925Q70092166.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation: quotes are being requested and a written solicitation shall not be issued. The solicitation number is 70US0925Q70092166 and is issued as a Request for Quote (RFQ) for Comprehensive Preventative Maintenance and Curative Repair under the Beckman Coulter PT Protection Service Plan IAW Statement of Work (SOW). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Federal Acquisition Circular 2025-03 effective January 17, 2025. This solicitation is unrestricted (full and open) and the associated North American Industry Classification System (NAICS) code 811210. The Government intends to award a base plus four

(4) one (1) option years contract from this solicitation.

FAR 52.212-1 Instructions to Offerors - Commercial Items. (SEP 2023) is applicable to this solicitation.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) and the specific evaluation criteria to be included in paragraph (a) of that provision is applicable to this solicitation.

EVALUATION CRITERIA

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

The Government will use the factors stated in Section 1.1 to evaluate the quotes and does not commit to evaluating offerors for strict compliance with all aspects of the solicitation. Award may be made to other than the Offeror with the lowest priced quote, if the Government determines that a price premium is warranted due to nonprice factors merit. The Government may also award to other than the highest rated quote, if it determines that a price premium is not warranted. The Government will not make an award at a higher overall price to achieve only slightly better performance capabilities. If two or more quotes are determined not to have any substantial technical differences (i.e., approaching technically equivalency), price may become the determining factor, and award may be made to the lower priced Offeror.

The Government anticipates selecting the best-suited contractors from initial responses, without engaging in exchanges with contractors. Contractors are strongly encouraged to submit their best technical solutions and price in response to this RFQ.

Once the Government determines the contractors that are the best-suited (i.e., the apparent successful contractor), the Government reserves the right to communicate with only those contractors to address any remaining issues, if necessary, and finalize a contract with those contractors. These issues may include technical and price. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next best-suited contractor (s) based on the original analysis and address any remaining issues.

1.0 Evaluation Factors.

1.1 Factor Identification – The evaluator will evaluate the quotes received in response to comprehensive preventative maintenance and curative repair under the Beckman Coulter PT Protection Service Plan for three (3) pieces of equipment and their associated components- Request for Quotes using the following factors:

• Factor 1 - Technical Capability

• Factor 2 - Key Personnel/Staffing Required Elements

• Factor 3 - Price

1.2 Order of Importance: USSS will evaluate using best value/trade-off evaluation among cost price and non-cost factors. USSS will evaluate using best value/trade-off evaluation among cost price and non-cost factors. For the purposes of this RFQ, “best value” is defined as the procurement process resulting in the most advantageous acquisition decision for the Government. Factor 1 and 2, when combined, are more important than price.

2.0 Evaluation Criteria: In determining which quote provides the best value to the Government, non-price (technical) evaluation factor is more important than evaluated price. The extent to which the offeror’s quote effectively demonstrates an approach that meets the requirements in the SOW, provides key personnel/staffing required elements and effectively demonstrates to Department of Homeland Security -United States Secret Service how the effort will be managed according to that approach. The quality of answers in relation to each subject will be evaluated rather than the quantity of pages.

The Government may elect to award to other than the lowest priced quote, based on the results of the trade-off analysis between non-price and price factors. To be eligible for award, the offeror must be deemed responsible in accordance with FAR 9.1, meet all requirements of the solicitation, and conform to all required terms and conditions.

3.0 Factor 1: Technical Approach

3.1.1 Submission Requirements: Interested vendors are requested to submit a maximum combined 20-page Times New Roman, 12-Font, capability statement of their knowledge and capabilities to perform the comprehensive preventative maintenance and curative repair requirement detailed in the Statement of Work.

3.1.2 Letter from Beckman Coulter detailing access to manufacturer’s parts necessary for curative repair and preventative maintenance (models specific to SOW).

3.1.3 Visual process for access to Web Support (as defined under Beckman Coulter Total Plus Support Agreement).

3.1.4 Visual process for access to Technical Support and dispatch (as defined under Beckman Coulter Privileged Call Center Entitlements).

4.0 Factor 2: Key Personnel/Staffing Required Elements

4.1 Qualified and certified primary service engineer (letter and certification provided by Beckman Coulter) meeting the security requirements defined in Sections 1.6.7 through 1.6.9 of

SOW.

4.2 Qualified and certified back-up service engineer (letter and certification provided by Beckman Coulter) meeting the security requirements defined in Sections 1.6.7 through 1.6.9 of

SOW.

4.3 Availability of personnel to meet response windows; no substitution of certified personnel is permitted without prior authorization as defined in the SOW.

5.0 Factor 3: Price

5.1 Minimum Requirement: The quote will be evaluated but not scored using the tradeoff method for evaluating. Each offeror’s price quote will be evaluated to determine if it is consistent with the offeror’s approach and reflects a clear understanding of the solicitation requirements.

Unrealistic prices or inconsistencies between the Technical Capability, Key Personnel/Staffing Required Elements, and Quote may be assessed as risk under the evaluation.

5.2 Submission Requirements: This part of the quote shall include details for all resources required to accomplish the requirements.

5.3 Options: The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under FAR 52.217-8 (maximum of six months), the Government will evaluate the option to extend services by adding six months of the offeror’s final option period price to the offeror’s total price. This amount will be the total evaluated price. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract’s/order’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.” Evaluation of options does not obligate the Government to exercise the options. The Government reserves the right to exercise some, all, or none of the Option CLINs.

There will be no “confidence” rating for the Price Factor.

2. EVALUATION METHODOLOGY

The Government reserves the right to consider a quote other than the lowest price which provides the best benefit to the Government. The Government will award a contract resulting from this solicitation to the responsible offeror (s) whose quote conforming to the solicitation is most advantageous to the Government. Technical Capability and Key Personnel/Staffing Required Elements, when combined, are more important than price.

The evaluation of each Factor (Factor 1 and 2) will be done holistically with a rating scale of “high confidence”, “some confidence,” and “low confidence,” representing the Government’s confidence that the Offeror understands the requirement and will be successful in performing the work. Any offeror who receives a “low confidence” rating will NOT be eligible for award.

Ratings for Factors 1 and 2

Table 1 - Confidence Ratings – Factor 1 – Technical Capability

Rating Definition

High Confidence The Government has high confidence that the Offeror understands the requirement, quotes a sound approach, and will be successful in performing the contract.

Some Confidence The Government has some confidence that the Offeror understands the requirement, quotes a sound approach, and will be successful in performing the contract.

Low Confidence The Government has low confidence that the Offeror understands the requirement, quotes a sound approach, or will be successful in performing the contract.

Table 2 - Confidence Ratings – Factor 2 - Key Personnel/Staffing Required Elements

Rating Definition

High Confidence The Government has high confidence that the Offeror’s Key Personnel/Staffing Requirements are met, and the offeror will be successful in performing the contract.

Some Confidence The Government has high confidence that the Offeror’s Key Personnel/Staffing Requirements are met, and the offeror will be successful in performing the contract.

Low Confidence The Government has high confidence that the Offeror’s Key Personnel/Staffing Requirements are met, and the offeror will be successful in performing the contract.

A completed copy of the provision FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services (MAY 2024) must be included with Offerors proposal. If you have completed the annual representations and certifications electronically through the System for Award Management (SAM), then provide a statement as such and it shall be verified.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023), applies to this acquisition. Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation shall only be available by downloading the documents at the SAM Website at https://sam.gov. By submitting a response to this solicitation, the vendor shall be self-certifying that neither the offeror nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency.

Offeror Questions/Clarifications

All offeror questions and clarifications pursuant to this RFQ must be requested to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Sabine McCorry sabine.mccorry@usss.dhs.gov no later than February 05, 2025, at 1:00 PM, EDT. No additional questions and/or clarifications will be accepted after that date and time. The Government reserves the right not to provide a response for any Offeror question/clarification. If the Contracting Officer determines that a request cites an issue of significant importance, the Government shall provide a written response to all offerors.

The Government shall not provide information in response to telephone calls. Contacting other USSS personnel regarding this solicitation in an attempt to gain procurement-sensitive information may result in disqualification from the evaluation process. Written responses to all Offerors questions/clarifications shall be published on sam.gov no later than February 12, 2025, at 1:00 PM. EDT.

Quote Submission Due Date

Quotes shall be submitted to the Contracting Officer, Jade Gaston, at jade.gaston@usss.dhs.gov and Contract Specialist, Sabine McCorry, at sabine.mccorry@usss.dhs.gov no later than no later than February 26, 2025, at 10:00 AM, EDT. No late quotes will be accepted.

STATEMENT OF WORK

Liquid Handlers Maintenance and Curative Repair Service

1. GENERAL INFORMATION

1.1. INTRODUCTION: The United States Secret Service (USSS) provides Laboratory Threat analysis in support of the overall USSS protective mission. This is a non-personal services contract to provide comprehensive preventative maintenance and curative repair under the Beckman Coulter PT Protection Service Plan for three (3) pieces of equipment and their associated components: two (2) Biomek i7 Hybrid automated liquid handlers (MC + Span-8) with enclosures, two (2) Pipetting heads, two (2) Orbital Shaker ALPs, two (2) tip loaders, and two (2) Automation Controllers, and one (1) Biomek i5 Hybrid automated liquid handlers (Span-

8) with enclosure, one (1) Orbital Shaker ALP, one (1) tip loader, and one (1) Automation Controllers. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.2. Background: The USSS purchased the Biomek i7 platforms in 2017 and 2018 and the Biomek i5 unit in 2023. All units were purchased with a 1-year warranty post installation which then were transitioned to service agreements which are due to expire 03 June 2025 (Biomek i7 unit) and 25 March 2025 (Biomek i5 unit). Comprehensive curative repairs and scheduled preventative maintenance for the instrumentation is vital to daily operations and operational tempo. The government requires the use of a contractor to provide Beckman Coulter PT Protective Preventative Maintenance and Curative Repair services for the four automated liquid handlers used in mission critical analytical operations.

The selected contractor must have the experience and reliability to adequately maintain laboratory automated liquid handlers and must be able to quickly diagnose and repair the equipment to the individual equipment manufacturer(s), USSS and applicable ISO standards.

This includes access to manufacturer parts, hardware, and software as needed to ensure functionality and availability of equipment as well as priority telephone and email technical support. Functional laboratory equipment is critical in order to ensure that supported operations are not compromised.

1.3. Objectives: The objective of this procurement is ensuring laboratory instrumentation is operational 100% of the time and able to produce accurate, defensible results in support of the USSS mission.

1.4. Scope: Preventative Maintenance and Curative Repair: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventative maintenance and curative repair as defined in this Statement of Work except for those items specified as Government furnished property and services. The contractor shall accomplish:

1.4.1. Beckman Coulter PT Protective Service includes annual preventative maintenance for each instrument and accompanying components (i.e., computer, software, hardware interfaces) to ensure unit is operationally functional and meeting manufacturer’s specifications upon departure. Preventative maintenance will be scheduled to occur within 3 weeks of the previously scheduled preventative maintenance. All units may not be available on the same day and may require additional service visits to complete.

1.4.2. Comprehensive, unlimited repair services for all components. This includes 4 hours call back response to schedule visits with a two-business day on-site repair response as well as telephone and email technical support to ensure critical instruments are available to meet mission requirements of daily sample analysis.

1.4.3. All costs for labor, travel costs, parts, and consumables are included under the comprehensive plan at a firm, fixed price annually. No additional costs may be added to this service agreement without the Contracting Officers formal written acceptance.

1.4.4. The contractor shall have a minimum of two manufacturer certified service engineers with active site suitability access approval and capable of passing a Department of Defense background check at all times. Site suitability access approval requires submission of background investigation and non-disclosure agreement paperwork within 2 weeks of award and every six months thereafter. Department of Defense background investigation requires day of visit background investigation prior to arrival to the USSS site.

1.5. Specific Tasks:

1.5.1. Scheduled Preventative Maintenance: The contractor shall perform scheduled PT

Protective preventative maintenance on each of the Government Furnished Equipment (GFE) Biomek i5 and i7 Liquid Handler instruments and associated components.

1.5.1.1. Items can be added, removed, or moved between schedules with bilateral agreement at same fixed price terms. The baseline Maintenance and Calibration Schedule must be detailed in the proposal and within 30 days of the start of each period of performance.

1.5.1.2. Preventative maintenance will be performed in compliance with instrument manufacturer and applicable ISO standards, including with manufacturer recommended parts, hardware, and software as needed to ensure functionality and availability of equipment and includes all parts, labor, and required components. Preventative maintenance for each component will be completed and allow each unit to be operationally functional without error or modifications upon completion of service. Units shall be operational and have an uptime greater than 95% of the time.

1.5.1.3. Scheduling and Reach-back: The contractor shall coordinate with the Contracting

Officer’s Representative (COR) at least one week in advance to schedule the preventive maintenance and recall services. The contractor shall provide telephone support service with a call back within 4 business hours. Due to mission requirements, facility hours for access may be restricted and outside routine 9:00 am to 5:00 pm business hours.

1.5.2. Comprehensive Curative Repair: The contractor shall perform PT Protective curative repair on each of the Government Furnished Equipment (GFE) Biomek i5 and i7 Liquid Handler instruments and associated components.

1.5.2.1. Curative repair will be performed in compliance with equipment manufacturer and applicable ISO standards, including with manufacturer recommended parts, hardware, and software as needed to ensure functionality and availability of equipment.

1.5.2.2. The contractor shall provide four-hour call back response on notification of a problem or need for curative repair and two (2) day on-site response for curative repair. All repairs shall be completed in one site visit unless approved by COR. On-site services shall include correcting any software issues as well as performing all required physical repairs and adjustments to return the instrumentation and accessories to proper working order. Curative repair for each component will allow each unit to be operationally functional without error or modifications upon completion of service. Units shall be operational and have an uptime greater than 95% of the time.

1.5.2.3. Curative repair shall be scheduled within 4 hours of telephonic notification from the POC. Due to mission requirements, facility hours for access may be restricted and outside routine 9:00 am to 5:00 pm business hours. Curative repair still requires active site suitability access approval and successful day of Department of Defense background investigation.

1.5.2.4. Extended Repair: If the Contractor anticipates that a repair will take longer than

2 business days to respond, or 1 day of onsite service due to factors such as (but not limited to) complexity, intermittent nature of problem, or shortage of available parts, the COR will be notified via email with a proposed path forward and proposed completion date.

1.5.2.5. Parts and Consumables: The contractor is expected to arrive with the parts predicted to be needed for the repair. They shall provide all parts and labor for service calls including consumables and accessory components. All instrumentation is maintained/supplied per OEM Specs; no “after-market” parts accepted.

1.5.2.6. Repaired items will be maintained, certified, and calibrated to the same standard as Scheduled items with preventative maintenance and certification/calibration documentation as noted in those sections.

1.5.3. Qualified Staff: The contractor shall provide qualified staff (referred to as service engineer/technicians) that can achieve and maintain USSS site suitability approval as defined in the Security section.

1.5.3.1. Qualified personnel shall be trained, and company certified to perform preventative maintenance and curative repairs. The contractor shall provide the COR required site suitability documentation for the qualified staff within five (5) business days of award. The contractor is responsible for maintaining a minimum of two site suitability approved individuals available for curative repair and PM services throughout the contract period of performance.

1.5.3.2. The Contractor shall provide all personnel, materials, parts, and equipment to accomplish the work specified herein. All work shall be performed by qualified technicians who have completed manufacturer certified unit specific training and have been certified by the manufacturer to receive delivery of all applicable manuals, materials, parts, and components to maintain and repair the instrumentation. Upon request from the COR, the Contractor shall provide training and certification records for assigned service technicians to demonstrate acceptable training in the calibration, certification, and repair of covered instrumentation.

1.5.4. ISO 17025 (https://www.iso.org/standard/39883.html) Preventative Maintenance and

Repair activities must be performed by an accredited ISO 17025 organization (preferred) or equivalent (ISO 9001, ISO 8655, ANSI/NCSL Z540.3, ASTM and GMP/GLP requirements).

1.5.5. Support. The Contractor shall provide priority telephone and email access to technical support, as needed, at no charge.

1.5.6. Safety and PPE. The Contractor is responsible for ensuring compliance with safety and environmental regulations, ensuring that all personnel are in the possession of, and are properly trained in the use of personal protective equipment for Biosafety Level 2, chemical laboratory, and sampling environments, which will be encountered during the performance of this contract.

1.5.7. End of Call Briefing. Upon completion of each service call, the Contractor shall conduct a closing brief for the COR or designee to summarize the status of the day’s effort, found problems and corrective actions taken, equipment requiring repair, and any recommendations for future repairs/modifications.

1.5.8. Service Reports. The contractor shall submit a service report detailing services performed

(preventative maintenance or curative repair), serial number and system ID, items replaced, before and after conditions for each piece of equipment, individual performing the service, date of service, and any findings and recommendations for additional work to ensure improvement. The report is to be submitted to COR within 48 hours of work completion. If an item is unable to be maintained, repaired, or replaced, the contractor shall provide a report regarding measures taken to attempt the maintenance and/or repair and the Contractor’s assessment of the problem to the COR within 48 hours of work completion.

1.5.9. Shipping. The Contractor is responsible for return shipping of any items that must be worked on away from the Government site. The Government is responsible for shipping of any items to the Contractor site for items that must be worked on away from the Government site.

1.5.10. Damages. The Contractor shall be responsible for all work including damage or loss of property resulting from the Contractor’s failure to properly complete work required. This shall include reimbursement to the government for repair of any equipment damage or lost material as a result of the Contractor’s error or omission.

1.5.11. Guidance. Equipment certification and calibration will be performed as recommended by manufacturer specific guidelines and checklists for each equipment model, plus any additional requirements specified by the USSS in this SOW. The contractor is responsible for tracking instrument due dates and for documenting completion of calibration. All calibration visits must be performed prior to due dates, but not to exceed one month prior to due dates, unless otherwise authorized by the COR.

https://www.iso.org/standard/39883.html

1.5.12. Reference. Maintenance required is specified by instrument model-specific guidelines and checklists available from the manufacturer(s). The contractor is responsible for tracking preventative maintenance due dates and for documenting completion of maintenance. All maintenance visits must be performed prior to due dates, but not to exceed one month prior to due dates, unless otherwise authorized by the COR.

1.5.13. Certificate of Calibration/Certification. The Contractor shall provide documentation of all calibration and certification services performed, including electronic and hard copy versions of final reports, for on and off-site work. Calibration and certification paperwork must meet ISO 17025 standards and must contain “as found” and “as left” data, and calculated measurements of uncertainty. Reports will detail all required elements stipulated in ISO17025 (i.e., data detailing as found, as completed, date of calibration, method used, traceability references, conditions references, technician performing calibration or certification, date of service, pass or fail certification or calibration). Copies of reports shall be emailed to the COR within 48 hours of work completion.

1.5.14. Preventative Maintenance Documentation. The contractor shall provide an electronic preventative maintenance report for all instrumentation maintained by the Contractor detailing date of preventative maintenance, next due preventative maintenance date, and technician and company performing preventative maintenance as required by ISO 17025 guidelines.

1.5.15. Condition Report. In addition to the Certificate of Calibration/Certification, the

Contractor shall provide condition reports to identify any items that cannot be maintained, repaired, certified, or calibrated. Condition reports shall be emailed to the COR within 48 hours of work completion. The report shall include the Contractor's recommended repair with time estimate. Upon receipt of the Contractor's condition report and concurrence of the COR, the COR shall authorize repairs to the extent deemed necessary.

1.5.16. Equipment Modification / Upgrades: The vendor shall notify the government of all available upgrades within 30 days of new software release. Installation will be coordinated with the COR.

1.5.17. Firm Fixed Price Rate. The contractor shall provide the firm fixed price per item in the proposal under the following CLIN structure as tabulated below:

CLINs Description Serial Number

Part # Quantity Unit Price

Total (unit price X

Quantity)

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Base Year

B8758517K03 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Base Year B8759017K02 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Base Year

379410AU102

0170001 B82840 1 $ $

Beckman Coulter PT Protective Automation Controller – Base

Year A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Base Year

B8758518K05 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Base Year B8759018J03 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Base Year

379410AU091

9180002 B82840 1 $ $

Beckman Coulter PT Protective Automation Controller – Base

Year A04611 1

Beckman Coulter PT Protective Biomek i5 Hybrid (MC + Span-

8) with Enclosure - Base Year

B8758422J007

C04085 1

Beckman Coulter PT Protective Automation Controller – Base

Year A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Option Year

B8758517K03 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Option Year 1 B8759017K02 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Option

Year 1

379410AU102

0170001 B82840 1

Beckman Coulter PT Protective Automation Controller – Option

Year 1 A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Option Year

B8758518K05 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Option Year 1 B8759018J03 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Option

Year 1

379410AU091

9180002 B82840 1

Automation Controller – Option

Year 1 A04611 1

Beckman Coulter PT Protective Biomek i5 Hybrid (MC + Span-

8) with Enclosure - Option Year

Beckman Coulter PT Protective Automation Controller – Option

Year 1 A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Option Year

B8758517K03 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Option Year 2 B8759017K02 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Option

Year 2

379410AU102

0170001 B82840 1

Beckman Coulter PT Protective Automation Controller – Option

Year 2 A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Option Year

B8758518K05 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Option Year 2 B8759018J03 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Option

Year 2

379410AU091

9180002 B82840 1

Beckman Coulter PT Protective Automation Controller – Option

Year 2 A04611 1

Beckman Coulter PT Protective Biomek i5 Hybrid (MC + Span-

8) with Enclosure - Option Year

Beckman Coulter PT Protective Automation Controller – Option

Year 2 A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Option Year

B8758517K03 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Option Year 3 B8759017K02 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Option

Year 3

379410AU102

0170001 B82840 1

Year 3 A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Option Year

B8758518K05 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Option Year 3 B8759018J03 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Option

Year 3

379410AU091

9180002 B82840 1

Beckman Coulter PT Protective Automation Controller – Option

Year 3 A04611 1

Beckman Coulter PT Protective Biomek i5 Hybrid (MC + Span-

8) with Enclosure - Option Year

Beckman Coulter PT Protective Automation Controller – Option

Year 3 A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Option Year

B8758517K03 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Option Year 4 B8759017K02 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Option

Year 4

379410AU102

0170001 B82840 1

Beckman Coulter PT Protective Automation Controller – Option

Year 4 A04611 1

Beckman Coulter PT Protective Biomek i7 Hybrid (MC + Span-

8) with Enclosure - Option Year

B8758518K05 C04085 1

Beckman Coulter PT Protective Pipetting head, MC96, 1-300ul –

Option Year 4 B8759018J03 C04507 1

Beckman Coulter PT Protective Orbital Shaker ALP – Option

Year 4

379410AU091

9180002 B82840 1

Beckman Coulter PT Protective Automation Controller – Option

Year 4 A04611 1

Beckman Coulter PT Protective Biomek i5 Hybrid (MC + Span-

8) with Enclosure - Option Year

Year 4 A04611 1

TOTAL

CONTRACT

VALUE

1.6. General Information

1.6.1. Period of Performance: The period of performance will be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

• Base Year 04 June 2025 to 03 June 2026

• Option Year I 04 June 2026 to 03 June 2027

• Option Year II 04 June 2027 to 03 June 2028

• Option Year III 04 June 2028 to 03 June 2029

• Option Year IV 04 June 2029 to 03 June 2030

1.6.2. Place of Delivery: Preventative Maintenance and curative repair shall occur at the site below with notification and coordination provided to the POC listed below.

Edward Limowski 245 Murray Lane SW Mail Stop 8702 Washington, DC 20223 edward.limowski@usss.dhs.gov 202-610-8830

1.6.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0600 - 1800 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work outside of this schedule must be approved in advance by the COR and the Contractor. Some analytical instrumentation is generally not available for maintenance after 11:00 AM. Not all instrumentation may be made available for maintenance on the same day due to operational needs.

1.6.4. Type of Contract: The Government will award a firm, fixed price contract.

1.6.5. Privacy Act: Personnel who have access to Privacy Information shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.6.6. Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7. Controlled Access Facilities / Information Systems Security: The contractor and his/her employees and sub-contractors shall be citizens of the United States. None of the services required by this contract shall be subcontracted to or performed by persons other than the mailto:edward.limowski@usss.dhs.gov

Contractor or the Contractor's employees without the prior written consent of the Contracting Officer.

1.6.8. Site Suitability Access Approval. The US Secret Service Contracting Officer Representative (COR) or their US Secret Service designee is responsible for determining the contract employee’s position description level as being either Escort Access, Low Risk, or High Risk. The COR or their designee will also make the determination when contract employees require access to US Secret Service controlled Information Technology systems, unless otherwise stipulated within this Statement of Work.

Contract employees shall undergo a Suitability Assessment as determined by the US Secret Service’s Security Management Division’s, Contractor Support Branch (SMD-CSB) prior to performing any work within US Secret Services controlled access facilities or on US Secret Service’s information technology systems. Additional Continuous Suitability Reviews will be required for continued work requirements as determined by SMD-CSB, but no less than once every two years.

All contractors shall ensure that their employees are pre-cleared prior to the start of any US Secret Service (USSS) contract. The COR or their designee is responsible for ensuring that all employees supporting USSS contracts are compliant with USSS security requirements. Additional Continuous Suitability Reviews shall be required for continued work requirements as determined by Security Management Division (SMD).

At a minimum, the contractor shall submit to the COR the following completed documentation for each Escort Access contract employee requiring access to US Secret Services controlled access facilities, in order to satisfy initial and/or recurring (as requested by the COR) Continuous Suitability Reviews:

• DHS-11000-25: DHS Form Contractor Fitness/Security Screens Request

• SSF 4024: US Secret Service Non-Disclosure Agreement

• SSF 3230A: Disclosure and Authorization Pertaining To Consumer Reports

The contractor shall notify the COR via email of any personnel changes, including change in duties, departure from the company, or replacement by another individual within 5 business days of any change. Any new personnel documentation must be submitted within 15 days of the change. There shall be no charge to the Government for filling out the required paperwork or for initial visits to complete the paperwork as necessary.

1.6.9. Department of Defense Facility Access. All contractor and subcontractor employees with an area of performance within a US Military controlled installation, facility, and area will comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government security representative or COR) in addition to those established by the USSS and listed above in Controlled Access Facilities. The contractor must be granted Joint Base Anacostia Bolling site access approval prior to any maintenance or repair event. If additional materials or components are needed, the contractor vehicle and delivery must be screened prior to delivery or pickup. The contractor will notify the COR in advance and submit to the COR the following information a minimum 24 hours prior to any work for each vehicle and each person requiring access:

• Employee’s full name

• Company name

• Date of birth

• Contact mobile phone number

• Dates and times of visit

• Vehicle description (make, model, license tag number, and size and length for CDL vehicles)

The information is required prior to the person’s first visit and is usually valid for six months. At the front gate, the contractor will obtain a visitor’s pass after presenting proper identification documents and may be subject to vehicle inspection prior to entry. A contractor escort will be provided as needed. Entry requirements may change as directed by the Force Protection Condition (FPCON). The COR will communicate any additional requirements prior to the first delivery and as they develop. Contractor personnel must resubmit paperwork and information as necessary to maintain continued access approvals.

All Contractor personnel will be required to provide a REAL-ID compliant license or non-expired Government issued passport, vehicle registration and vehicle insurance information to access the military installation and facility.

1.6.10. Deliveries. All deliveries shall be coordinated with government staff a minimum of 48 hours prior to delivery. If additional materials or components are needed, the contractor vehicle and delivery must be screened prior to delivery or pickup. The contractor will notify the COR in advance and submit to the COR the following information a minimum 24 hours prior to delivery for each vehicle and each person requiring access:

• Employee’s full name

• Company name

• Date of birth

• Contact mobile phone number

• Dates and times of visit

• Delivery volume, dimensions, and description (i.e., 4 pallets of filters, parts, etc.)

• Vehicle description (make, model, license tag number, and size and length for CDL vehicles)

1.6.11. Safety and Health. The contractor will comply with all Federal, State, Military, and local laws and regulations concerning the environmental, occupational safety and health, and hazardous material. In case of conflict among these laws and regulations, the most stringent law or regulation will apply. The contractor will ensure employees have all required training and certifications related to Occupational Safety and Health Administration (OSHA) requirements.

1.6.12. Hazardous Materials. The contractor will perform work in areas where hazardous materials are present. Contractor personnel responsible for reviewing proper training in the accessing hazardous areas, which may include the use of personnel protective equipment. The contractor is responsible for handling and disposal of PCR systems components that may contain hazardous materials.

1.6.13. Government Observers. Government personnel, such as CO, COR, or Facilities staff are authorized to observe contractor activities. Efforts will be made to minimize the degree of disturbance on contractor performance.

1.6.14. Secret Facility Clearance (Not applicable)

1.6.15. Key Personnel: The contractor shall provide a point of contact (POC) who shall be responsible for the QS6 Preventative maintenance and curative repair coordination. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The POC or alternate shall have full authority to act for the contractor on all contract matters.

1.6.16. Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear Visitor badges while on-site in the performance of this requirement.

1.6.17. Contractor Travel: Contractor will be required to travel CONUS and within the National Capital Region (NCR) during the performance of this contract to perform preventative maintenance and curative repair of QS6 instruments. Contractor will be authorized travel expenses consistent with FAR 31.205-46, the substantive provisions of the Federal Travel Regulation (FTR), and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. There shall be a minimum of one planned service events per year per piece of equipment for scheduled PM and an indefinite number of visits for repairs. The number of days for each visit will depend upon the availability of laboratory equipment, the state of repair of the equipment, and the complexity of equipment requiring service at the time of the visit. Travel costs will be included in the annual service agreement cost and are not added to any agreement costs.

1.6.18. Other Direct Costs: Any costs associated with shipping parts or materials for use in performance of this agreement will be included in the firm fixed price cost per the comprehensive level service plan. No additional costs are authorized.

1.6.19. Data Rights: (Not applicable): The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.20. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2. Definitions and Acronyms:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract/order. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract/order, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract/order.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE (QA). The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract/order requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the contractor provides services in accordance with the contract/order.

2.2. ACRONYMS:

CDL Commercial Driver’s License

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

CPFF Cost Plus Fixed Fee

CR Continuing Resolution

DHS Department of Homeland Security

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

GFP Government Furnished Property

HSAR Homeland Security Acquisition Regulation

ISO International Organization for Standardization

JBAB Joint Base Anacostia Bolling

LH Labor Hour

MS Mass Spectrometer

NCR National Capital Region

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PCR Polymerase Chain Reaction

PIPO Phase In/Phase Out

POC Point of Contact

PM Preventative Maintenance

QA Quality Assurance

QAP Quality Assurance Plan

QASP Quality Assurance Surveillance Plan

SSF United States Secret Service Form

SOW Statement of Work

TE Technical Exhibit

T&M Time and Material

TPOC Technical Point of Contact

US United States

USSS United States Secret Service

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: (NOT APPLICABLE)

3.2. Facilities: The Government will provide access to the facility and instrumentation covered under the contract.

3.3. Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this SOW. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish completion of preventative maintenance and curative repair of equipment.

3.4. Equipment: The Government will provide access to two (2) Beckman Coulter Biomek i7

Hybrid and one (1) Beckman Coulter Biomek i5 Span-8 Liquid Handlers and associated components. Instrument serial numbers are listed below:

MODEL SERIAL

Biomek i7 Hybrid (MC + Span-8) with Enclosure B8758517K03

Pipetting head, MC96, 1-300ul B8759017K02

ORBITAL SHAKER ALP

379410AU102

0170001

Biomek i7 Hybrid (MC + Span-8) with Enclosure B8758518K05

Pipetting head, MC96, 1-300ul B8759018J03

ORBITAL SHAKER ALP

379410AU091

9180002

BIomek i5 Hybrid (Span-8) with Enclosure B8758422J007

ORBITAL SHAKER ALP

3.5. Materials: The Government…