2.2.1 RFQ 70US0926Q70092832- Janitorial Services-Final 08.14.2023 jc kp.pdf

Combined Synopsis/Solicitation for Commercial Services

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes only solicitation. Offers are being requested, and a separate written solicitation will not be issued.

Solicitation number 70US0926Q70092832 is issued as a Request for Quotation (RFQ) for Housekeeping

Services-Wilmington, DE.

This acquisition is set aside for Total Small Business concerns. The applicable North American Industry

Classification System (NAICS) code for this solicitation is 561720 – Janitorial Services

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The solicitation document, along with all incorporated provisions and clauses, reflects those currently in effect as per Federal Acquisition Circular

(FAC) 2025-06, dated August 27, 2025.

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services. (AUG 2025)

(DEVIATION 25-21)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer

(EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the

Government office designated in the solicitation by the time specified in the solicitation.

http://www.acquisition.gov/

(2) Any offer, modification, or revision received after the time specified for receipt of offers is

“late” and will not be considered unless it is received before award is made and the Contracting

Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the

Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Quote Submission Instructions: Offerors shall prepare and submit quotes in accordance with the instructions outlined below. Failure to comply with these instructions may result in the quote being deemed non-responsive and eliminated from further consideration. Quotes must be clear, concise, and complete, and must address all requirements of the solicitation. The Government reserves the right to award without discussion; therefore, offerors are encouraged to submit their best terms in their initial quote.

For compliance purposes, all vendors must attend site visit scheduled for September 10, 2026.

Attendance by the prime contractor and at least one subcontractor (if applicable) is required. The contractor shall also provide a list of subcontractors expected to alternate or perform services during the contract period of September 25, 2026, through September 24, 2029.

All quotes shall include the following:

1. Technical Quote:

• Demonstrate an understanding of the required services.

• Provide a staffing plan that:

o Supports consistent staff assignments o Describes how staff schedules will be managed to minimize turnover and ensure service consistency o Identifies proposed work shifts and hours of coverage o Identifies a designated supervisor or point of contact responsible for quality control

• Address daily, weekly, monthly, and periodic cleaning tasks.

• Propose appropriate cleaning methods, equipment, and supplies.

• Address restroom, office, common area, entrance, and floor care requirements.

• Identify procedures for handling trash and recycling.

• Maintain cleaning logs or checklists for regular review. Logs/checklists shall require a

Government staff signature after each day of service.

• Confirm that one prime contractor representative and one subcontractor representative attended the site visit scheduled for September 10, 2026.

2. Price Quote

Submit pricing through the provided “Attachment B- Price Sheet”

Site Visit:

The Site Visit location details in Wilmington, DE will be provided once the attendee’s information has been received via the Clearance Form (Attachment A). A maximum of two (2) attendees per vendor is allowed. The Site Visit is scheduled for September 10, 2026 at 10:00am. The due date to submit the

Clearance Form Attachment A to attend the Site Visit is August 24, 2026, at 10:00 AM, EDT. The

Clearance Form shall be submitted to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Keisha Pender at keisha.pender@usss.dhs.gov (please be sure to include BOTH

Jade Gaston & Keisha Pender when submitting The Clearance Form). No late Clearance Forms will be accepted.

Question Submission: All questions regarding this solicitation shall be addressed at the Site Visit. Please have your list of questions to be discussed at Site Visit.

Quote Submission Deadline: Quotes shall be received in writing via email to the Contracting Specialist at keisha.pender@usss.dhs.gov and the Contracting Officer Jade Gaston at jade.gaston@usss.dhs.gov no later than 10:00 AM Eastern Standard Time (EST), September 18, 2026. Late submissions will not be considered.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services. (AUG 2025) (DEVIATION

25-21)

(a) Evaluation and Basis of Award. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, based on the requirements stated in the Statement of Work

Award will be made to the offeror whose quote meets the Government’s requirements, whose price is determined fair and reasonable, and who accepts all terms and conditions of the solicitation. The basis of award is lowest price, technically acceptable.

Evaluation Process: The Government will evaluate quotes based on how well the proposed products or services meet the Government’s requirement. The quote must address each minimum requirement in detail The following ratings/definitions will be utilized:

Acceptable

The proposed products or services meet the Government’s requirements.

Unacceptable

The proposed products or services do not meet the Government’s requirement.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful

Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

STATEMENT OF WORK (SOW)

Deep Cleaning and Trash/Recycle Can Services

Part 1 GENERAL INFORMATION

1. INTRODUCTION/BACKGROUND: The United States Secret Service (USSS) has a requirement for disinfected cleaning services for operational workspaces and trash/recycling can services in Wilmington, DE. The Government will not exercise any supervision or control over the mailto:keisha.pender@usss.dhs.gov mailto:jade.gaston@usss.dhs.gov contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. All labor, supplies, and equipment shall be furnished by the contractor during contract performance.

This is a Statement of Work (SOW). The requirements are stated in terms of desired results with associated quality standards. Deep cleaning and remediation services shall be performed in a manner that will present a disinfected, clean, neat and professional appearance in all areas serviced.

1.1 SCOPE/OBJECTIVE: The objective is to maintain the cleanliness of our operational workspaces and to facilitate trash and recycling product disposal by transporting trash and recycle cans to the roadway for pick-up by the waste management service provider. The Contractor shall provide deep cleaning services that prioritize removal of all soiling, stains, marks, scuffs, and other foreign material while also enhancing infection control by disinfecting surfaces. This also includes transporting trash and recycle cans to the roadway for pick-up. This includes sweeping, mopping, vacuuming, dusting, cleaning touch services, windows, restrooms, sinks, and removal of trash.

1.2 SPECIFIC TASKS: The Contractor shall provide cleaning services for the following:

Location Quantity Number of Cleanings per

Week

Residential Home 1 1

Booths/Posts 8 2

Carriage House: Main Area 1 2

The Contractor shall also provide trash/recycling can services to move the cans from the main house to the curb on the roadway. This includes the Contractor providing all labor, supervision, transportation, equipment, and materials to include but not limited to all cleaning supplies, chemicals, and cleaning equipment (brooms, vacuum cleaners, etc.), to clean our operational workspaces and provide trash/recycling can services as defined in this SOW.

1.2.1 BASIC CLEANING SERVICES: The Contractor shall accomplish all deep cleaning tasks and remediation services to meet the requirements of the S O W . This includes cleaning one residential home, five (5) small guard booths, three (3) large guard booths and the main areas of (1) carriage house, as well as moving trash/recycling cans from to the curb at the roadway. The facility’s appearance must fully meet the sanitary and aesthetic requirements for a disinfected, clean, neat and professional appearance in all areas serviced.

• Vacuuming carpeted floors and area rugs: After vacuuming, the carpeted areas shall be free of all visible dirt, debris, litter, gum, spots, stains, soil, and other foreign matters. All tears, burns and ravels shall be brought to the attention of the COR as soon as noticed. Area rugs will be returned to their normal location.

• Sweep and mop floors: After sweeping and mopping, the complete floor surface including all edges, corners, baseboards, under floor mats and area rugs, shall be free from litter, dirt dust, debris, scuff marks and foreign matter. Floors shall have a uniform appearance without steaks, swirl marks, detergent residue or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath.

• Dusting surfaces: All horizontal and vertical surfaces from floor to ceiling (including but not limited to partitions, vents, corners, crevices, moldings, ledges, hand rails, grills, doors, door handles, door knobs, door frames, blinds, push bar, kick plates, light fixtures, switches and covers, temperature controls, remotes, etc.), unless expressly exempted, shall be rendered free of dust, cobwebs/spider webs, lint and other debris and present a clean appearance upon completion of cleaning.

• Cleaning touch surfaces: All horizontal and vertical surfaces from floor to ceiling (including but not limited to partitions, vents, corners, crevices, moldings, ledges, hand rails, grills, doors, door handles, door knobs, door frames, blinds, push bar, kick plates, light fixtures, switches and covers, temperature controls, remotes, etc.), unless expressly exempted, shall be rendered free of smudges, streaks, spots, hand marks, oil, dirt, soil substances, encrustation, and any foreign matter and present a clean appearance upon completion of cleaning. Cabinets and desks covered with papers, personal items, computers, and keyboards are exempted. All wheels, casters, bases (bottom) and frames of chairs shall be free from dust and soil upon completion of cleaning.

• Cleaning windows (shall not use ammonia-based products): Clean all interior window surfaces and exterior window surfaces on the guard booths. Glass doors shall be cleaned inside and out including all frames, tracks, and ledges. When the glass surface cleaning is complete, there shall be no traces of film/streaks, dirt, smudges, water, or other foreign matter.

• Cleaning bathrooms: Completely clean and disinfect all surfaces of vents, sinks, toilet bowls, lavatories, showers, shower mats, dispensers, plumbing fixtures, doors, walls, grout, and other surfaces. After cleaning, all surfaces shall be free of deposits, dirt, streaks, and odors. Disinfect all surfaces and entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories and toilets. Descaling shall be performed to remove all scales, soap film, minerals, and other deposits. After descaling surfaces shall be free from streaks, stains, scale, scum, urine deposits and rust stains.

• Waste removal: All indoor waste containers shall be emptied, cleaned, sanitized, and returned to their proper location. Boxes, cans, and paper placed near a trash receptacle shall be removed. All plastic trash receptacle liners shall be replaced. The waste shall be collected by the Contractor and delivered to the designated waste storage area. The inside and outside of all trash receptacles shall be visibly clean, free of foreign matter, and free of odors. No debris shall be present on the ground/floor in the immediate vicinity of receptacles at the completion of the cleaning process.

• Cleaning indoor stairwell: Steps, rails, walls, and ceilings shall be free of dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, other foreign matters, and obvious soil. All landings shall be clean and refinished as needed to restore them to a clean and glossy appearance.

• Moving trash and recycling cans from/to the main house (up to 2 cans each): Trash and recycling cans shall be moved from the main house to the curb at the roadway.

1.2.2 CONTRACTOR FURNISHED ITEMS: The contractor shall furnish all cleaning/maintenance equipment and supplies required to complete all phases of the job requirements.

• Specifications: Contractor equipment shall meet the specifications listed below and shall comply with the Occupational Safety and Health Standards (OSHA) and fire regulations.

• Approval of Equipment and Materials: All Contractor proposed equipment must conform to applicable technical provisions and specifications contained herein. Materials shall comply with

Government fire and safety regulations. Proposed material and equipment for which specifications are not provided herein must be of the highest commercial quality and must be of a suitable type or grade for the required housekeeping task.

• Products: All cleaning products, disinfectants, and detergents shall be provided by the Contractor and shall be currently registered with the Environmental

• Protection Agency (EPA) if required and government approved. Products used to clean windows must not contain ammonia.

• Abrasives: Steel wool, abrasive metal cleaners, or any other cleaning supplies or equipment which could cause damage to furniture or Government property, shall not be used.

1.2.3 EQUIPMENT STANDARDS:

• Sanitation: All equipment shall be in proper working orders, as specified by the equipment manufacturer, and shall be kept clean and in good working order throughout the term of the contract.

• Electrical Equipment: All electrically operated equipment shall be equipped with an appropriate length of Underwrites Laboratories (UL) approved cord. The cord should be properly attached to the machine. The Contractor’s equipment shall be compatible with existing sources of furnished electrical power.

• Safety and Inspections: The Contractor’s equipment shall be in good working order and shall comply with all Government safety standards. Any equipment which is in disrepair or unsafe shall be removed and replaced with equivalent equipment that is in good working order and meets the specifications contained herein.

• Mop Buckets: Mop buckets may be either single or double compartmented and shall be constructed of a non-porous, acid resistant, seamless material.

1.2.4 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

• Storage Areas: The Government will not provide the space (i.e., facilities) for the contractor’s use as supply and equipment storage space.

• Utilities and Services: The Government will furnish the following utilities and services as may be required to perform work under the contract at no cost to the contractor. Utilities will be provided at existing outlets and will include electrical power, water, and sewers.

Removal of trash and waste from bulk storage containers (e.g., exterior trash and recycle cans).

Conservation of Utilities: The Contractor shall instruct Contractor employees in utilities conservation practices. The Contractor shall operate under conditions, which preclude the waste of utilities, which shall include:

• Lights shall be used only in areas where work is actually being performed. Otherwise, lights shall be turned off unless someone is working in the area that has been cleaned.

• The Contractor’s employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

• Water faucets or valves shall be turned off after their required use.

• Government telephones should not be used for personal reasons. Unauthorized calls traced to the Contractor or Contractor’s employee may be billed to the Contractor by the

Government.

CLINs Description

0001 Cleaning & Trash Services (Base year)

1001 Cleaning & Trash Services (Option Year 1)

2001 Cleaning & Trash Services (Option Year 2)

TOTAL

CONTRACT

VALUE

1.3 PERIOD OF PERFORMANCE: The contractor shall provide the services required under this SOW for one (1) base year of 12 months beginning on September 1, 2026, and two (2)

12-month option years. The period of performance reads as follows:

Base Year: September 25, 2026 to September 24, 2027

Option Year I: September 25, 2027 to August 24, 2028

Option Year II: September 25, 2028 to August 24, 2029

1.4 GENERAL INFORMATION

1.4.1 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract. The Contractor shall deliver the QCP to the CO within 30 days after contract award and any subsequent changes shall be submitted to the Contracting Officer and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to this

QC system. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.2 Meetings and Reviews: The Contracting Officer (CO) may require the Contractor to meet with

Government personnel as deemed necessary. The Contractor may request a meeting with the CO

(or other Government key personnel) when Contractor believes such meeting is necessary. The

Contractor shall prepare written minutes of such meetings, which shall be recorded in the agreement file. The Contractor Project Manager and the CO (or other Government key personnel present for the meeting) shall sign the minutes indicating their approval or provide in writing their non-concurrence within 5 calendar days following the receipt of the minutes.

1.4.3 Recognized Holidays: The contractor is not expected to perform services on Federal Holidays that are observed by the contractor.

• If the contractor recognized holiday falls on Monday, the cleaning services shall be provided on Tuesday of that week between 8:00am – 11:00am, in lieu of services on the holiday.

• If the contractor recognized holiday falls on a Thursday, the services shall be provided on the Wednesday or

Friday of that week, (at the discretion of the USSS), between 8:00am – 11:00am in lieu of the holiday.

• If the holiday falls on a Thursday, the contractor shall move the trash/recycle cans on the alternate pick-up date established by the waste management provider.

1.4.4 Hours of Operation: The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW. When hiring personnel, the contractor should keep in mind that the stability and continuity of the workforce are essential.

• Cleaning services at 1105 Barley Mill Rd: Wednesdays between 9:00am – 11:00am

• Cleaning services at 1209 Barley Mill Rd ~ Mondays between 8:00am – 11:00am and

Thursday between 8:00am – 11:00am.

• Trash/recycling can services ~ Move cans to the curb at the roadway on Thursdays before

11:00am. (NOTE: The trash cans shall be moved every week, and the recycling cans shall be moved every other week in accordance with the waste management pick-up schedule.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at 1105 Barley Mill Road and 1209 Barley Mill Road, Wilmington, DE 19807.

1.4.6 Type of Contract: Firm Fixed Price

1.4.7 Security Requirements: Contractor personnel performing work under this contract shall be subjected to criminal, credit, and other database checks.

1.4.8 Controlled Access Facilities: The US Secret Service Contracting Officer Representative

(COR) or their US Secret Service designee is responsible for determining the contract employee’s position description level as being either Escort Access, Low Risk, or High Risk.

All contractors should ensure that their employees are pre-cleared prior to the start of any US Secret

Service (USSS) contract. The COR or their designee is responsible for ensuring that all employees supporting USSS contracts are compliant with USSS security requirements.

Privacy Act: Personnel who have access to Privacy Information shall adhere to the Privacy Act, Title

5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.4.10 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting

Officer Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The

COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract/order: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of GFP, and provide site entry of contractor personnel. A letter of appointment issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the

COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.4.11 Invoices: Payment requests shall be submitted electronically as follows:

• Submit using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer

Support contact information is available at www.ipp.gov or any successor site.

• Submit a second copy of the invoice as an attachment to an email (PDF or Microsoft product attachments are readily accepted) to JBD-admin@secretservice.gov. The contract number (PO#) shall be listed on the invoice.

• The Contracting O f f i c e r (CO) is r e s p o n s i b l e f o r t h e general administration of this order.

The Contracting Officer’s Representative (COR) is responsible for the review/acceptance of all deliverables, and technical direction. The CO will serve as the Government point of contact (POC) for contractual direction. The COR will serve as the Government POC concerning information exchange, submission review and payment. Nothing said by the COR shall be construed to change the order requirements unless supported in writing in advance by the CO.

The USSS Point of Contact responsible for overall administration of this order is:

Jade Gaston

Contracting Officer

Procurement Division jade.gaston@usss.dhs.gov

• The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager or alternate shall be available between 8:00 a.m. to 5:00p.m. Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.4.12 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware http://www.ipp.gov/ mailto:JBD-admin@secretservice.gov.

mailto:jade.gaston@usss.dhs.gov that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the participating Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2 DEFINITIONS & ACRONYMS

2.1. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this procurement refers to the prime contractor.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts/orders, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract/order. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract/order, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract/order.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured items such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract/order by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract/order requirements.

2.1.9 SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have a contract with the subcontractor.

2.1.10 WORK DAY. The number of hours per day the contractor provides services in accordance with the contract/order.

2.1.11. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

GFP Government Furnished Property

HSAR Homeland Security Acquisition Regulation

NCR National Capital Region

OCI Organizational Conflict of Interest

POC Point of Contact

PM Program Manager

QC Quality Control

QCP Quality Control Program

SOW Statement of Work

TE Technical Exhibit

TPOC Technical Point of Contact

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services:

Removal of trash and waste from outdoor bulk storage containers (e.g. exterior trash and recycle cans).

3.2 Facilities: The Government will provide a small storage space in the residence at 1105 Barley Mill

Road and underneath the stairs in the Carriage House at 1209 Barley Mill Road for the contractor’s use as supply and equipment storage space.

3.3 Utilities: The Government will provide will furnish the following utilities and services as may be required to perform work under the contract at no cost to the contractor. Utilities will be provided at existing outlets and will include electrical power, water and sewers. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning and equipment.

Solicitation Provisions and Contract Clauses

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov.

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov.

(End of clause)

52.252-5 Authorized Deviations in Provisions. (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

52.252-6 Authorized Deviations in Clauses. (NOV 2020)

The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(End of clause)

Provisions incorporated by reference:

52.203-6 Restrictions on Subcontractor Sales to the Government. (JUN 2020)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements-Representation. (JAN 2017)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(JAN 2017)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)

52.249-2 Termination for Convenience of the Government (Fixed Price). (APR 2012)

Clauses incorporated by reference:

52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014)

52.222-3 Convict Labor. (JUNE 2003)

52.222-50 Combating Trafficking in Persons. (NOV 2021)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

52.244-6 Subcontract for Commercial Products and Commercial Services. (SEPT 2025)

Provisions incorporated by full text:

52.204-7 System for Award Management (AUG 2025) (DEVIATION 25-19)

The Offeror shall have an active Federal Government contracts registration in the System for Award

Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time https://www.acquisition.gov/ https://www.acquisition.gov/ of award. As part of the SAM registration process, the Government collects information, as described in paragraphs (b) through (d) of this provision, that is necessary to identify the Offeror and for the Offeror to be awarded Federal Government contracts. To register in SAM, go to https://www.sam.gov. Allow for processing time when registering in SAM. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at the Federal

Acquisition Regulation (FAR) 52.204-13, System for Award Management—Maintenance, of this solicitation.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer identification number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) Identifiers. The Offeror shall obtain and provide the following identifying information:

(1) Unique entity identifier (UEI).

(i) The Offeror shall obtain a UEI to register in SAM. The Government will independently validate the existence and uniqueness of the Offeror before assigning a

UEI to the Offeror. Go to https://www.sam.gov for instructions on obtaining a UEI.

(ii) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the

Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its

EFT indicator, if applicable.

https://www.sam.gov/ http://www.sam.gov/ https://www.sam.gov/

(iii) The Contracting Officer will use the UEI to verify that the Offeror has an active

Federal Government contracts registration in SAM.

(2) Taxpayer identification number (TIN).

(i) The Offeror shall provide its TIN or related information to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C.

6041, 6041A, and 6050M; and implementing regulations issued by the IRS. The Offeror shall consent for TIN validation; and

(3) Commercial and Government Entity (CAGE) code.

(i) The Offeror shall provide a CAGE code and legal business name (Do not use a “doing business as” name) for—

(A) Itself;

(B) Its immediate owner(s), if any;

(C) Its highest-level owner, if any; and

(D) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a

Federal contract or grant within the last three years.

(ii) If the Offeror is in the United States or its outlying areas and does not already have a

CAGE code assigned, the DLA CAGE Branch will assign a CAGE code to the Offeror as a part of the SAM registration process. For information on obtaining a CAGE code go to https://cage.dla.mil/.

(iii) The Offeror shall get from any immediate and/or highest-level owner(s) their respective CAGE code(s) to provide the code(s) as part of the registration (FAR 52.204-

7(b)(3)(i)).

(iv) If the Offeror is located outside of the United States or its outlying areas, and does not already have a CAGE code assigned, the Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in a country that is a member of the North Atlantic

Contact the appropriate National Codification Bureau

(https://www.nato.int/structur/ac/135/about/contacts) https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts

Treaty Organization (NATO) or a sponsored nation

Located in a country that is not a member of NATO or a sponsored nation

Contact the NATO Support and Procurement Agency (NSPA)

(https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)

(c) Representations and certifications.

(1) The following FAR solicitation provisions contain entity-level representations and certifications that the Offeror shall submit as part of their Federal Government contracts registration in SAM:

Provision Title Date

52.204-5 Women-Owned Business (Other Than Small Business) Oct 2014

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations—Representation Nov 2015

52.209-5 Certification Regarding Responsibility Matters Aug 2020

52.209-11

Representation by Corporations Regarding Delinquent

Tax Liability or a Felony Conviction under any

Federal Law

Feb 2016

52.219-1 Small Business Program Representations Feb 2024

52.219-1

Alt I

Small Business Program Representations, with its

Alternate I

Feb 2024

52.219-1

Alt II

Small Business Program Representations, with its

Alternate II Mar 2023 https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

52.226-2 Historically Black College or University and Minority

Institution Representation Oct 2014

(2) By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in paragraph (c)(1) of this provision are current, accurate, and complete. The Offeror’s representations and certifications in

SAM are hereby incorporated by reference into its offer.

(d) Other information. The Offeror shall provide more information on its business operations and type that is necessary to be considered for award of certain contracts and financial information necessary to receive payment under contracts.

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation

(NOV 2025) (DEVIATION 25-27)

(a) Definitions. As used in this clause—

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6

U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-3(b) applies or the requirement is waived in accordance with the procedures at 9.108-5.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation.

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (NOV 2025) (DEVIATION 25-27)

(a) The Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that–

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.219-1 Small Business Program Representations (OCT 2025) (DEVIATION 26-03)

(a) Definitions. As used in this provision-

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

HUBZone small business concern means a small business concern that meets the requirements described in 13 CFR 126.200, is certified by the Small Business Administration (SBA) and designated by SBA as a

HUBZone small business concern in the Small Business Search (SBS) (13 CFR 126.103).

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB

Program means an SDVOSB concern that is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern— https://www.ecfr.gov/current/title-13/section-126.200 https://www.ecfr.gov/current/title-13/section-126.103

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (b) of this provision.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by one or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States, and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR

124.106) by individuals who meet the criteria in paragraph (1) of this definition.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13

CFR part 127) means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA…