2.2.1.i Attachment 1 Statement of Work.pdf

Statement of Work – Selma Fire System Repairs and Annual Fire Inspections

A. Background:

The Selma Transportable Housing Storage Site (THSS), located at 661 Selfield Rd, Selma, Alabama, requires that Selma Fire System is repaired, which includes all parts of the repair be performed on its fire safety equipment. This includes all necessary repairs to its fire safety equipment, ensuring that the equipment is adequately repaired, tested, and ready for use in the event of a fire safety emergency.

Additionally, the Selma Manufactured Housing Storage Site (MHSS), mandates the performance of annual inspections that include quarterly and monthly checks of its fire safety equipment. These inspections ensure that the equipment is tested and prepared for use in the event of a fire safety emergency.

B. Objective:

Secure funding and award a new contract for fire system repairs and regular inspection services to be issued to a qualified vendor. This vendor shall be responsible for conducting all inspections and repair services as outlined.

Specifically, the contract includes repairing the Selma THSS Fire System to ensure that all fire safety equipment is properly repaired, tested, and fully operational. This is essential for protecting personnel and property in the event of an emergency. The contractor shall be held accountable for completing all specified repairs and services. After the repairs are completed, the Contractor shall perform regular inspection services as indicated below.

C. Scope of Work / Specifications:

CLIN 1 – Repair / Replacement

The Contractor shall complete the work under Contract Line-Item Number (CLIN) 1 to address the deficiencies identified during the fire sprinkler inspection. The tasks include the following:

1. Investigate the underground leak at Fire Hydrant #1 by excavating the area around the hydrant to determine the cause of the leak. A quote for any necessary repairs shall be provided under CLIN 2. Please note that any repairs under CLIN 2 must receive a Contracting Officer’s Representative (COR) approval before work can begin. The Contractor must complete the repairs to the underground leak before addressing the issues with the fire pump, as the leak is causing the fire pump to operate continuously.

2. Replace the missing sprinkler head listed in the head box.

3. Replace the missing Fire Department Connection (FDC) sign.

4. Conduct a 5-year internal inspection of Systems #1, #2, and the riser room.

5. Replace the signs in the following locations:

- Control sign at the fire pump house

- ITV sign is located at the back left of the warehouse

- ITV sign in the women's bathroom

6. Provide a pump representative and technician to remove the top casing and the rotating assembly from the fire pump. The Contractor shall then clean and inspect the casing, replacing the case gasket, packing, gland bolts, and gland nuts as needed. Lastly, the Contractor shall perform a churn test to ensure the proper operation of the packing.

The Contractor shall supply all necessary materials, equipment, and services to fulfill the repair requirements under CLIN 1.

The Contractor shall complete all work under CLIN 1 within 30 days after date of award.

CLIN 2 - Additional Repair/Replacement (optional - as needed)

The Contractor shall also complete any additional repairs/replacements that are identified during the completion of work above.

All repairs under CLIN 2 will need COR approval before any work can be completed.

The Contractor shall remove and install the following items: jockey pump, jockey pump controller, and fire pump control panel, if determined necessary during the completion of the work under CLIN 1.

If the above items are approved, the Contractor shall provide a certified electrician that must be on site during the removal and installation, to facilitate the installation of those items to successfully meet the requirements of the SOW.

The Contractor shall also install a new fire hydrant and underground valve if determined necessary during the completion of the work under CLIN 1.

The Contractor shall furnish all materials, equipment and services necessary to fulfill the repair requirements under CLIN 1.

The Contractor shall complete all work (if needed) under CLIN 2 within 30 days after date of award.

CLIN 3 – Fire System Inspections

After the repairs are completed, the Contractor shall perform regular inspection services as indicated below.

- Quarterly Wet Sprinkler Inspection

- Annual Fire Pump Test

- Monthly Fire Pump Run Test

- Annual Backflow Preventer Inspection and Test

- Annual Fire Extinguisher Checks -Annual Fire Hydrant Test, Flush, and Lubrication of six fire hydrants located on site -Annual Fire Alarm Test/Inspection of the site's fire alarm system, which includes:

-Fire Pump Churn Test -1 Zone -5 Detectors -9 Pull Stations -Honeywell and Gamewell Alarm Panels

The contractor shall provide all materials, equipment, and services necessary to meet the inspection requirements outlined in this contract.

The contractor shall provide all reports to COR on all tests and inspections within 5 days after test or inspection is performed.

CLIN 4 - Any Other Future Maintenance (optional - as needed)

The Government will allocate a fixed dollar amount to be used for any other Future Maintenance as needed.

Period of Performance and Place of Performance / Annual Fire Inspections and Repair Work:

Base: July 28, 2026 – July 27, 2027 Option Period One: July 28, 2027– July 27, 2028 Option Period Two: July 28, 2028 – July 27, 2029 Option Period Three: July 28, 2029 – July 27,2030 Option Period Four: July 28, 2030 – July 27, 2031

Work shall be performed on-site at Selma THSS located at 661 Selfield Rd, Selma, AL 36703.

The Repair work under CLINs 1 and 2 must be completed within 30 days after award.

The Fire Inspections under CLIN 3 shall be completed as scheduled, and the Contractor shall provide all reports to COR on all tests and inspections within 5 days after test or inspection is performed.

Contractor employees shall generally perform all work between the hours of 0730 and

1530 Central Time, Monday through Friday (except Federal holidays).

D. Point of Contact:

The Point of Contact (POC) for this contract will be the Contracting Officer’s Representative (COR) Mr. Jeffery Daniels, Email Address:

Jeffery.Daniels@fema.dhs.gov or Phone: 615-946-6066. In the event that Mr. Daniels is not available, the Alternate Contracting Officer’s Representative (ACOR) and Point of Contact will be Mr. Thomas Ford Sr., Email Address: thomas.fordsr@fema.dhs.gov or Phone: 202-924-71-34.

mailto:Jeffery.Daniels@fema.dhs.gov mailto:thomas.fordsr@fema.dhs.gov