2.2.1 Att.1. SOW Portable Restrooms v.1.2.pdf

Statement of Work (SOW)

U.S. Customs and Border Protection Office of Border Patrol (OBP) - Tucson Sector

Rental and Service of Portable Restrooms & Handwash Stations

1. BACKGROUND

The U.S. Customs and Border Protection (CBP), Office of Border Patrol (OBP) is responsible for providing portable restrooms, hand washing units, and black/gray water pump out service to support the health and well-being of migrants in the custody of the Tucson Sector as well as Border Patrol Agents working in remote areas. The purpose of this Statement of Work is to ensure that all Tucson Sector Border Patrol locations are serviced, and the selected contractor meets all state and federal regulations.

2. SCOPE

It is the intent of CBP to procure portable restrooms and handwash stations for rental and servicing to geographically separated Tucson Sector Border Patrol locations. The contractor will provide all materials, labor, equipment, transportation and supervision to supply and service portable restrooms and handwashing stations at the locations stated within this SOW. This will also include removal, exchange, and delivery of all materials, waste removal, and cleaning services. The contractor will provide services for these toilets and handwash stations between the hours of 0600 and 1800 MST. Services will be provided twice weekly at each location with at least three days, but no more than four between servicing.

The Government makes no guarantee of the term that each portable(s) will be required. Portables are subject to removal or relocation on short notice. Contractor will be notified twenty-four (24) hours in advance when portables require removal or relocation. Contractor shall be capable of supplying multiple portable restrooms and handwashing stations at every location at any giving time.

3. APPLICABLE DOCUMENTS

None Anticipated.

4. SPECIFIC REQUIREMENTS

The Contractor shall provide all labor, supervision, tools, materials, vehicles, equipment, transportation, and other items necessary to provide the services required herein.

The Contractor shall perform the following tasks at each site located throughout all locations.

4.1. Specifications for Toilets:

4.1.1. Toilets are to be in serviceable condition without holes or chemical leaks, are of a material having a nonabsorbent finish, doors, hinges and latches shall operate as intended. Collapsible and wood toilets are not acceptable. Toilets shall be of modern high-quality construction and a toilet seat with lid, a urinal, a toilet paper holder designed for that purpose, screened ventilation, an outside door handle, and an inside locking door latch. In the event the toilet is ordered with sink option, the urinal can be deleted.

4.1.2. Toilets are to be of a high-density polyethylene construction (or equal), are impervious to moisture, have urinals securely fastened to the tank or structure (except those ordered with a sink in section 3.2.a), have adequate drain flow, and present a pleasing appearance and color.

4.1.3. Units are to be secured against high winds and “tip-over” vandalism.

4.1.4. The contractor shall provide american disabilities act (ADA) compliant handicapped approved, portable chemical toilets when ordered by the Government.

4.1.5. Due to operational necessity, it may be necessary to increase or decrease the amount of equipment at the discretion of the Government. The vendor will be given at least -5 days’ notice regarding increase, decrease or cancellation of equipment.

4.1.6. Subcontracting of any portion of this contract is strictly prohibited unless authorized in advance and writing by the CO or unless emergency measures are necessary to perform the afore-mentioned duties.

4.2. Cleaning Service – Toilets Only:

4.2.1. Cleaning services will include cleaning and inspecting the portable toilets and hand wash stations.

This will include the floors, ceilings, walls, toilets, and seats. All units will be free of waste odors and must smell clean and fresh upon inspection.

4.2.2. Cleaning the toilet shall consist of removal of all existing waste and liquid solutions from the waste container.

4.2.3. Services will also include keeping materials stocked; i.e... the soap dispenser full, toilet paper on dispenser with 2 rolls available for back up, hand drying towel dispenser full with 1 package for back up.

4.2.4. The price for routine cleaning shall be included within the firm-fixed price for the rental. Routine cleaning services are to be performed per schedule in the Place of Performance table for all toilets and hand wash stations.

4.2.5. The initial placement of a toilet does constitute the first cleaning of the week. The Contractor will be responsible for clean-up of all debris/trash generated as a result of the cleaning service. All debris/trash will be removed and lawfully disposed of in a proper facility. Any hazardous or toxic materials created from this project will be removed and disposed of in a legal manner so as not to harm the environment.

4.3. Septic Service – Toilets Only:

4.3.1. Septic Service on a Government-owned bathroom trailers. Trailers contains 375-gallon tank that needs pumping service twice a month. Price shall include full evacuation of the septic tank into a contractor furnished vehicle for disposal at an approved disposal site. A visual inspection, site-clean up and any spill response necessary are included in the price. The price for septic service shall be included within the firm-fixed price for rental and service for the toilets. Routine cleaning/pumping service are to be performed per schedule in section 7, Place of Performance table, for the septic tank located in the GOV owned trailer.

4.4. Supplies – Toilets Only:

4.4.1. Resupply toilets whenever serviced with a sufficient amount of good quality toilet paper to maintain all portable chemical toilets between servicing, hand washing soap, hand dry paper towels, disposable toilet seat covers and items applicable to functioning hand washing and portable toilet usage.

4.4.2. Provide an odorless disinfectant and maintain a pumping fluid of between 5 to 7 gallons.

4.4.3. Provide and utilize chemicals in accordance with previously submitted Occupational Safety and Health Administration (OSHA) material safety data sheet (s), as well as Federal, State, and local laws.

4.5. Maintenance – Toilets Only

4.5.1. Maintain and repair toilets as necessary to keep them in good working order and with a good appearance. All dirt, mud, dust, markings, and graffiti shall be removed from the interior and exterior of the toilets. Maintenance is to be included in the rental price. If damage is apparent and is considered beyond ordinary wear and tear, an investigation will ensue to determine fault. If negligence is due to the fault of the Government, its personnel, or anyone under its supervision and control, the Contractor is to contact the COR to arrange a joint inspection. Upon issuance of a separate task order against the contract.

4.5.2. The Contractor shall be required to provide the Government a maintenance-cleaning schedule at start of the contract and with (3) working day’s notice to the COR prior to any changes taking place. The COR has final approval on the schedule and any changes.

4.5.3. Service stickers are to be located on the inside of the portable toilet door. Upon placement of toilets, the contractor shall annotate the date and sign the sticker each time toilets have been serviced.

4.5.4. When damages to a unit are due to deliberate and extensive abuse by the Government, the Contractor is to contact the COR and point of contact to arrange a joint inspection. Excessive amounts of graffiti and abuse of toilets shall be immediately reported to the COR and the Contracting Officer. A written estimate of damage shall be forwarded to the Contracting Officer. The Contractor shall not make any repairs due to deliberate and extensive abuse by the Government to the toilet(s) until the Contracting Officer and COR give approval and a modification has been completed. Damages will be handled by issuance of a separate task order against the contract.

4.6. Additional Services

4.6.1. The Government may require the contractor to provide additional cleaning and maintenance services within a 1-day notice by the Government during regular working hours. Additional services shall be priced separately as negotiated in the contract.

4.7. Emergency Services

4.7.1. The Government may require the Contractor to provide emergency cleaning/maintenance services on either the Toilets or the Shower Trailers, with four (4) hour’s advance notice by the Government when directed by the COR or order officer. On-call service shall be priced separately as negotiated in the contract.

4.8. Septic Maintenance (all units)

4.8.1. Provide service stickers that are to be located within a suitable area designated by a Government Site manager. Upon cleaning of the septic system, the Contractor shall annotate the date and sign the sticker each time the septic tank has been serviced.

4.8.2. The Contractor shall be required to provide the Government a septic cleaning schedule at the start of the contract and within three working day’s notice to the technical POC and the site point of contact prior to any changes taking place.

4.9. Delivery Requirements

4.9.1. The Government may require the Contractor to deliver, locate, and maintain portable toilets in rough terrain or unpaved areas, therefore delivery to and servicing at these areas may require the Contractor to use 4-wheel drive vehicles.

4.9.2. Deliver within two (2) working days on routine requests, additional toilets meeting the government’s specifications. Additional charges will be by modification.

4.10. Quality Control The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided. This inspection system shall cover the services listed in the Performance Requirement Summary (PRS) herein and provide for some form of positive validation of all services performed. The Contractor shall be responsible for establishing methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. The Contractor shall maintain on-site records of all inspections conducted and corrective action taken. Changes or updates to the QCP shall be submitted to the COR and CO for approval.

4.11. Transportation Costs. The Contractor shall be responsible for all transportation costs to bring units, and move or relocate toilets during initial placement or discontinuance of services. Transportation costs shall not be separately priced but shall be included in the standard monthly charges. Transportation Costs are not included for toilets replaced due to negligence on the part of the government.

4.12. Delivery and Relocation Costs. Delivery and Relocation Costs include delivery costs to replace portable toilets due to negligence on the part of the Government. Relocation costs include moving existing toilets to another area after initial placement of the toilets.

4.13. Storage Requirements. Storage of chemical toilets in areas other than those designated for the performance of this contract is not permitted. The contractor shall remove all units from the site, which are no longer being rented within three working days after notification by the Government.

4.14. Transition Plan. In accordance with FAR 52.237-3 herein, the successful offeror shall meet with the Point of contacts in section 7 prior to the start date of this contract to arrange the coordinated, replacement of chemical toilets and hand wash stations to prevent a lapse in service. The successful offeror agrees to cooperate in a like transition plan at the termination or expiration of the resulting contract.

4.15. Safety and Fire Protection. The Contractor shall comply with the current editions of Operation Safety and Health Administration (OSHA) Standards, National Fire Protection Association (NFPA) and any Government published safety related requirements and regulations not mentioned above. It is the Contractor’s responsibility in obeying these guidelines.

4.16. Coordination for delivery and installation of contractor-owned portable toilets shall be arranged 72 hours in advance with the points of contact.

5. GOVERNMENT-FURNISHED PROPERTY AND INFORMATION:

5.1. The Government does not anticipate providing any GFP/I other than that provided in this SOW and the resulting contracting instrument.

6. DELIVERABLES

6.1. The contractor shall provide a schedule of services for each location to the Contracting Officer Representative (COR), at the beginning of the contract period.

6.2. Designated POCs, locations, and quantities are as follows:

Tucson Coordination Center – Tucson (TCC-TCA) Designated POC: To Be Provided at Contract Award Address: 2430 South Swan Road; Tucson Arizona 85711 – 2 Portable Restrooms; Serviced 3x/week

AJO Border Patrol Station Designated POC: To Be Provided at Contract Award Address: 850 North Highway 85; Why, Arizona 85321 – 4 Portable Restroom; 2 Handwash Stations;

Serviced 3x/week.

Firearms Range Route 85 (MM13.5), 1 Portable Restrooms; Serviced 2x/week.

85C MM18, 2 Portable Restrooms; Serviced 2x/week.

Puerto Blanco Dr. – 4 Portable Restrooms: 1 Handwash Stations; Serviced 2x/week.

Lukeville POE – 3 Portable Restrooms; Serviced 2x/week.

Casa Grande Border Patrol Station Designated POC: To Be Provided at Contract Award Address: 396 Camino Mercado; Casa Grande, Arizona 85222 – 1 Portable Restroom; 1 Handwash Station; Serviced 2x/week.

FR-15 Checkpoint – 1 Portable Restroom; 1 Handwash Station; Serviced 2x/week.

FR-15 Checkpoint GOV Trailer – Serviced 2x/week.

Casa Grande Station Firearms Range 2730 South Isom Road – 1 Portable Restroom; Serviced 2x/week

Papago – 2 Portable Restrooms: 1 handwash station; Serviced 2x/week.

Douglas Border Patrol Station Designated POC: To Be Provided at Contract Award Address: 1608 South Kings Highway; Douglas Arizona 85607

Paul Spur North – 1 Portable Restroom; 1 Handwash Station; Serviced 2x/week.

South End of Big Slab at Paul Spur East 1 Portable Restrooms; 1 Handwash station Serviced 2x/week.

D Hill- 1 Portable Restroom; Serviced 2x/week.

Brian A. Terry Border Patrol Station Designated POC: To Be Provided at Contract Award Address: 2136 South Naco Highway; Bisbee Arizona 85603

Motts Ranch Tower – 1 Portable Restroom; Serviced 2x/week.

Windmill and Cross – 1 Portable Restroom; Serviced 1x/weekly.

Nogales Border Patrol Station Designated POC: To Be Provided at Contract Award Address: 1500 West La Quinta Road, Nogales Arizona 85621 – 5 Portable Restrooms; 3 Handwash Stations; Serviced 2x/week.

I-19 Agua Linda Checkpoint – 2 Portable Restrooms; 2 Handwash Stations; Serviced 2x/week.

I-19 Agua Linda Checkpoint GOV Trailer – Serviced 2x/week.

Sonoita Border Patrol Station Designated Ordering Official: To Be Provided at Contract Award Address: 3225 Highway 82; Sonoita Arizona 85637 – 1 Portable Restroom; 1 Handwash Station;

Serviced 2x/week.

Three Points Border Patrol Station Designated POC: To Be Provided at Contract Award Address: 16435 W Ajo Way Tucson, AZ 85736 San Miguel FOB 31.58449 - 111.771769 – 3 Portable Restrooms; 1 Handwash Stations; Serviced 2x/week.

Tucson Border Patrol Station Designated POC: To Be Provided at Contract Award Address 2430 S Swan Road, Tucson Arizona 85711 State Route 286 Checkpoint – 3 Portable Restroom; 3 Handwash Station; Serviced 2x/week.

State Route 286 Checkpoint GOV Trailer – Serviced 2x/week.

Highway 86 Checkpoint GOV Trailer – Serviced 3x/week.

Sasabe FOB 41455 S Sasabe Road, Sasabe Highway – 5 Portable Restrooms; 3 Handwash Stations;

Serviced 3x/week.

Willcox Border Patrol Station Designated POC: To Be Provided at Contract Award Address: 200 South Rex Allen Jr. Road; Willcox 85644

Highway 191 Checkpoint – 1 Portable Restroom; Serviced 2x/week.

Highway 191 Checkpoint GOV Trailer – Serviced 2x/week.

Highway 90 Checkpoint – 1 Portable Restroom; 1 Handwash Station; Serviced 2x/week

Highway 90 Checkpoint GOV Trailer – Serviced 3x/week

Highway 80 Checkpoint – 1 Portable Restroom; 1 Handwash Station; Serviced 2x/week.

Highway 80 Checkpoint GOV Trailer – Serviced 2x/week.

Fort Grant Firing Range – 1 Portable Restroom;1 handwash station Serviced 2x/week.

6.3 Delivery Documentation

a. Bill of Lading / Delivery Document

Contractor shall be responsible for submitting to the COR and Contracting Officer (CO) a Bill of Lading or similar documentation itemized by individual station detailing sizes and quantities of water delivered.

This documentation shall be provided no later than 72hrs after delivery actions are completed and may be submitted by email or in person.

7. SECURITY

7.1. There are no specific security classification level requirements associated with this procurement action. Information is deemed unclassified but see the following, as well:

7.1.1. Any information made available to the vendor by the Government, or its customers shall be used only for carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

7.1.2. Contractor shall adhere to the requirements found in FAR Part 24, Protection of Privacy and Freedom of Information.

7.2. Contractor personnel shall comply with all rules and regulations governing conduct of personnel while operating on U.S. Government property.

7.3. Contractor shall employ only those personnel who are US Citizens or cleared to work in the United States.

7.4. Contractor employees shall not enter any area to which access is restricted, unless specifically authorized in writing and escorted by CBP personnel.

8. SPECIAL CONSIDERATIONS

Not applicable.