2.2 AVS Audiovisual BPA.pdf

2 AVS Audiovisual BPA

PWS

22-Nov-2021

TABLE OF CONTENTS

SECTION A…………………………………………………………………… 3

Title of Project……………………………………………… Scope of Work…………………………………………………. 3 General Information………………………………………….. 3

3.1 Equipment…………………………………………. 4

3.2 Crews………………………………………………. 4

3.3 Locations…………………………………………… 4

3.4 Travel………………………………………………. 4

3.5 Contracting………………………………………… 4

3.6 Period of Performance……………………………. 4

Performance Requirements and Standards…………………. 4

4.1 Contractor…………………………………………. 4

4.2 Security…………………………………………….. 4

4.3 Non-Compete Requirements……………………… 4

4.4 Contractor Crew Members………………………. 5

Certification…………………………………………………… 5 Labor Requirements………………………………………….. 5

6.1 Labor Rates………………………………………... 5

6.2 Other Labor Rates………………………………… 5

6.3 Full Work Day…………………………………….. 5

6.4 Half Work Day…………………………………….. 5

6.5 Overtime…………………………………………… 6

6.6 Meals……………………………………………….. 6

6.7 Local Travel Expenses……………………………. 6

6.8 Non-Local Travel Expenses………………………. 6

Environmental Controls……………………………………

7.1 Compliance with Laws and Regulations…………

7.2 Safety Requirements……………………………… 6

Broadcast Services…………………………………………….. 7

8.1 Satellite or Cell Bonding Live Transmissions…… 7

Field Production Services…………………………………….. 7 Audiovisual Production Process……………………………… 7

10.1 Pre-Production Phase……………………………. 7

10.2 Production Phase…….…………………………... 8

10.3 Post Production Phase…………………………

Travel Cost…………………………………………………….. 9 Production Services Summary……………………………….. 10 Production Services Defined……………………………… Task Request………………………………………………….. 16 Government Furnished Property and Services……………... 17 Equipment Requirements…………………………………….. 17

a. HD Field Production Package……………………. 17

b. Mobile 3-Camera Switcher Package……………... 17

c. Mobile 6-Camera Switcher Package……………... 17

d. Audio Package…………………………………….. 17

e. Lighting Package………………………………….. 18

SECTION A.1

RESERVED FOR CONTRACTING INFO

1. TITLE OF PROJECT:

Audiovisual Production Support Services Blanket Purchase Agreement (BPA)

2. SCOPE OF WORK:

2d Audiovisual Squadron (2 AVS) is an Air Force Audiovisual (AV) Production Center with the mission to create effective audiovisual productions that integrate Air Force stories to advance global Air Force and DoD missions. This Performance Work Statement sets forth a series of requirements for digital AV production and support services to facilitate the design, production, post-production and delivery of AV services. This BPA also includes AV conference support to include; projectors, large screen monitors, lighting, set-design/construction, multi-channel stage audio systems, stage dressing, and operators for live and broadcast events. Broadcasting is mass transmission via satellite or cell bonding to social media outlets and/or select receiving stations such as af.mil or DVIDS. These services support accomplishment of studio and location digital audiovisual services in support of Air Force and DOD productions and presentations.

3. GENERAL INFORMATION:

The services and support provided by the contractor must smoothly integrate into existing government audiovisual production operations and activities. Contractor will likely work with DoD civilians, active duty military and other contractors.

3.1 EQUIPMENT

In many cases, the contractor provides the audiovisual equipment required to accomplish the audiovisual mission and the call will reflect the need for equipment. There are instances where the 2 AVS will support with government equipment if it is available.

Those instances will be addressed and defined in the specific call.

3.2 CREWS

Audiovisual crews will consist of Contractor, DoD Civilian and Military members as required to complete the mission.

3.3 LOCATIONS

Place of work can include but is not limited to any DoD military base/post/station or surrounding area of the facility. This includes all MAJCOMS and COCOMS within the continental U.S. and overseas. The place of work is specific to each individual production.

3.4 TRAVEL

Travel expenses, when required, are at the discretion of the contractor. 2 AVS will use the Government Travel Per Diem rates outlined in the Federal Travel Regulation (FTR) for CONUS contractor travel and the Joint Travel Regulations (JTR) for OCONUS contractor travel the as guides for reasonable travel charges. Travel expenses cover:

transportation to and from a work site beyond 60 miles from the contractor’s home station (incases of traveling CONUS or OCONUS home station refers to hotel), meals, minor incidentals, lodging, rental vehicles for passengers and equipment.

https://www.travel.dod.mil/Policy-Regulations/Joint-Travel-Regulations/

3.5 CONTRACTING

2 AVS will request services in accordance with the “Contracting Line Item Number” (CLIN) structure. 2 AVS will provide a “Description of Service” via a “Task Request” with the CLIN for each individual project and request cost quotations from the vendor for the project. The Contractor will submit cost quotations when requested. The cost quotation will provide a price breakdown to the 2 AVS representative with each requirement in the task request. This will result in the issuance of a firm fixed price task request. The contractor’s representative shall have full power and authority to act on behalf of the contractor.

3.6 PERIOD OF PERFORMANCE

This is a multiple award Blanket Purchase Agreement with a five-year period of performance.

4. PERFORMANCE REQUIREMENTS AND PERFORMANCE STANDARDS – Anyone working for the Department of Defense and the Air Force will apply equal employment opportunity (EEO) concepts to all actions and decisions; ensuring all personnel are treated in a manner free from harassment/discrimination/retaliation.

4.1 CONTRACTOR

The contractor shall provide/properly handle/maintain all Air Force equipment, resources, and intellectual property to ensure proper usage and security of the items, as well as the safety of people involved in the production. The contractor shall return telephone calls or e-mail correspondence from the 2 AVS Executive Producer or the Contracting Office within one business day of receipt.

4.2 SECURITY

A member of 2 AVS or other Air Force personnel will escort all contractor personnel at all times while on a DoD installation. The contractor shall provide credentials for contractor personnel, as per local DoD/Air Force security requirements, for entry/access to the specific location.

4.3. NON-COMPETE REQUIREMENT

https://www.travel.dod.mil/Policy-Regulations/Joint-Travel-Regulations/ GRAFF, MARK A Maj USAF AFPAA 2 AVS/CC Our intent for travel is as follows:

If required for the work, 2AVS intends to pay for contractor travel to/from a job site. We would like the travel expenses to be broken out separately from the work performed (separate CLIN, is the appropriate nomenclature, I believe). Travel expenses would be evaluated as part of each call (e.g. if two vendors can perform the work for the same price, but one’s travel costs far exceed the other, we’d go with the one that provides best value to the government). The portion about traveling to/from a work site speaks to attempting to establish a local area, so to speak. Our intent is not to pay a contractor for their routine commute to/from work when we’re doing business with them. The same would be the case for traveling to a job site and staying in a hotel; I don’t intend to pay someone for the commute between hotel and base once they’re in the locality of the work to be performed.

This portion of the analysts comments also ask about work on federal holidays. We do not expect contractors to work federal holidays or need access to federal holidays, but would be allowed if it were charged at the regular labor rate vs. overtime. Further, if a contractor has to travel to a work site and remain in place and a federal holiday occurs in the course of that work and he/she/they are not able to access facilities, we expect that they would not work and that we would pay only per diem.

The contractor shall not maintain any form of non-compete agreement between itself and subcontract crewmembers that imposes restrictions on Air Force access to their services.

4.4 CONTRACTOR CREW MEMBERS

All production crewmembers shall be experienced audiovisual professionals with professional experience sufficient and specific to their assigned position to ensure the required level of quality of the production. 2 AVS reserves the right to request resumes and/or work samples for evaluation concerning the position to be filled. Based on that evaluation, 2 AVS will advise the contractor whether the proposed crewmember meets the required need. If not, 2 AVS will request alternate candidates.

5. CERTIFICATION:

5.1 2 AVS will certify completion and government acceptance to authorize payment against billing invoices for expenses incurred because of performance on a task request.

5.2 Certification is made to AFMC OL-H/PZIOA no more than five working days following receipt of billing invoice from the contractor.

5.3 In the event there are discrepancies between the work invoiced to the government and the actual work certified/accomplished, 2 AVS will refer with background data, as applicable, to the contracting officer (AFMC OL-H/PZIOA) for final resolution and payment as appropriate.

5.4 2 AVS will survey, evaluate and certify the quality of the work performed on each task on this blanket Purchase Agreement.

6. LABOR REQUIREMENTS: The 2 AVS Executive Producer or his/her designee identifies in the task request/CLIN the specific labor categories required. The services required are specific to each individual project.

6.1 LABOR RATES: It is anticipated that the contractor will have different labor and equipment rates depending on where the work occurs.

6.2 FULL WORK DAY: A standard production workday is 8 hours from arrival at the studio or field location to departure from that location. A standard lunch break is 30 minutes. Overtime, computed at a rate of 1.5 times the crewmember’s regular hourly rate, begins after 8 hours on the set.

6.3 HALF WORK DAY: A half day is 4 hours from arrival at the studio or field location to departure. Any time over 4 hours is paid as a full workday.

6.4 OVERTIME: All work performed in excess of 8 working hours will be paid as time and one-half of the full day per hour rate.

GRAFF, MARK A Maj USAF AFPAA 2 AVS/CC I think para 6.1 suffices. Per the analyst’s comments, we’re not certain how to respond and are not sure anything we come up with would be helpful or substantive. If this is an important point for us to make clear, please provide some standard language for us to consider. Thanks.

6.5 FEDERAL HOLIDAYS: If one of the below listed federal holidays falls within the Period of Performance of a call/task order all contractors will be paid regular hourly rate for federal holiday. If required to work on a federal holiday contractor will be paid as 1.5 times the crewmember's regular hourly rate.

• New Year's Day (January 1).

• Birthday of Martin Luther King, Jr. (Third Monday in January).

• Washington's Birthday (Third Monday in February).

• Memorial Day (Last Monday in May).

• Juneteenth National Independence Day (June 19).

• Independence Day (July 4).

• Labor Day (First Monday in September).

• Columbus Day (Second Monday in October).

• Veterans Day (November 11).

• Thanksgiving Day (Fourth Thursday in November).

• Christmas Day (December 25).

6.6 MEALS: Meals while not in travel status are at the expense of the contractor or its employee(s) unless otherwise agreed to. Meal breaks normally taken no earlier than the fourth hour of work and not later than the sixth hour unless otherwise agreed to.

6.7 LOCAL TRAVEL EXPENSES: Contractor and/or contractor employees will be responsible for travel expenses to/from the initial work site that is within a 60-mile radius of the contractor or employee home of station.

6.8 NON-LOCAL TRAVEL EXPENSES: Travel expenses, beyond a 60-mile distance from the contractor or employee home station, are part of task request. The cost for travel is at the discretion of the contractor. In rare cases, government transportation may be provided. See Travel 3.4

7. ENVIRONMENTAL CONTROLS:

7.1 COMPLIANCE WITH LAWS AND REGULATIONS: The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

7.2 SAFETY REQUIREMENTS: In performing work under this contract, the contractor shall:

(a) Conform to OSHA safety for all activities related to the project and accomplishment of the work.

(b) Take such additional immediate precautions as the government representative (GR) may reasonably require for safety and mishap prevention.

(c) Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

(d) Record and report promptly (within one day) to the designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

(e) In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

(f) If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

8. BROADCAST SERVICES

8.1 SATELLITE OR CELLBONDING LIVE TRANSMISIONS: 2 AVS broadcasts and records live events from local and remote locations. The contractor may be required to supply crewmember(s), producer, director, technical director, switcher, broadcast uplink capability and other items to support 2 AVS services. Live broadcasts will be to Defense Visual Information Distribution Service and/or customer social media sites.

9. FIELD PRODUCTION SERVICES

9.1 2 AVS often deploys crews and equipment to field locations to support audiovisual broadcasts, documentation, and productions. These field shoots involve but are not limited to conducting interviews, acquiring supporting b-roll, and staging dramatic sequences involving professional and non-professional talent. Crews may be required anywhere in the United States, including its territories and possessions and overseas locations.

9.2 A field production crew could include a videographer, audio engineer, make-up artist, grip, and other common support crewmembers. The scope of the task request determines the specific crew requirements.

9.3 2 AVS may or may not provide video production equipment. In the event that 2 AVS does not provide equipment, the contractor is required to do so.

9.4 All audiovisual materials acquired for any contracted project become the property of the Department of the Air Force. These materials shall be delivered when requested. The contractor shall not use any work product for non-authorized DoD or Air Force purposes.

The contractor agrees to make no claims regarding ownership of the footage or copyright of said footage.

10. AUDIOVISUAL PRODUCTION PROCESS- Required services may include, but are not limited to, the following audiovisual production components:

10.1 PRE-PRODUCTION PHASE

(a) The contractor may be required to work with a 2 AVS Executive Producer and his/her client to identify task request objectives and target audiences.

(b) The contractor may be required to prepare a task request outline for review and approval by the 2 AVS Executive Producer.

(c) The contractor may be required to write a treatment and multiple drafts of a shooting script as specified and required in the task request, working closely with the 2 AVS Executive Producer and the client to develop a script to that meets client’s needs.

(d) Based on the script, the contractor is required to prepare and submit a budget and a complete schedule for the project for review and approval by the 2 AVS Executive Producer.

(e) The contractor may be required to conduct location scouting, and secure permission and permits for location shooting, off an Air Force installation, from the appropriate authorities.

(f) The 2 AVS Executive Producer is responsible for securing permission to shoot on an Air Force or DoD location.

(g) The contractor may be required to conduct casting sessions. The casting sessions shall be videotaped, so that the 2 AVS Producer and the client can sign off on all casting decisions.

(h) The contractor may be required to “break down” the script, develop storyboards, and establish a production schedule that makes efficient use of time, crew, talent, and Air Force/DoD resources.

(i) The contractor may be required to make travel arrangements for contract personnel, including all transportation, per diem, and hotel accommodations. See Travel 3.4 and 5.1.7.

(j) The contractor may be required to work with local contacts to schedule times, locations, actors, and crew for all production shooting.

10.2 PRODUCTION PHASE

(a) A standard production day will be 8 hours from arrival at the studio or field location to departure from that location. Portal-to-portal charges will not apply. A standard lunch break is 30 minutes. Overtime, computed at a rate of 1.5 times the crewmember’s regular hourly rate, begins after 8 hours on the set. The contractor is expected to minimize overtime expenses to the extent possible. The contractor is also expected to estimate any potential overtime expenses and include them in budget submitted during the preproduction phase.

(b) The contractor will provide all necessary equipment that is not furnished by 2 AVS.

Specific rental equipment is discussed, agreed to, and included in the cost quote prior to production.

(c) The contractor is required to obtain talent releases according to DoD policy from individuals being captured on any audiovisual media and provide them to the 2 AVS Executive Producer.

(d) 2 AVS does not provide meals or craft services. The contractor is responsible for craft service as required by local industry standards and should be included in the cost quote.

10.3 POST PRODUCTION PHASE

(a) The contractor is normally required to review, log, and assemble all footage and other materials to be inserted in the final product and prepare a detailed schedule for editing the finished product for approval by the client office and 2 AVS Executive Producer.

(b) B-roll will be prepared for archive on the 2 AVS internal media servers according to 2 AVS policy.

(c) 2 AVS will determine which b-roll is posted to the Defense Visual Information Distribution System, (DVIDS).

(d) 2 AVS with the help of the contractor will complete the Air Force production folder for submission to AFPAA/AOX.

(e) The contractor may be required to schedule editing time in 2 AVS non-linear Editing Suites, contract post-production facilities, or other facilities as agreed to during the task request process.

(f) The contractor may be required to prepare multiple “rough cut” edits of the program as specified for review and revisions by the Air Force/DoD customer and the 2 AVS Executive Producer.

(g) Based on customer and the 2 AVS input, the contractor will be required to prepare the final program master for review and approval by an Air Force/DoD customer and the 2

AVS Executive Producer. The contractor is responsible for color correcting video, and mixing and/or sweetening audio as necessary.

(h) In most cases, the contractor is responsible for creating graphics & animation to augment and enhance the production. If 2 AVS provides the graphics and animation then the contractor is responsible for working closely with the 2 AVS graphic artist(s) to determine requirements and timelines.

(i) Upon final approval, the contractor is required to prepare an edited digital master adhering to 2 AVS pre-determined digital media standards.

11. TRAVEL COST - When travel is required to accomplish any phase of the project, the travel cost is included as a line item in the cost quote. The details of travel are at the discretion of the contractor. 2 AVS will use the Joint Travel Regulation as a guide to measure reasonable travel expenses.

12. PRODUCTION SERVICES SUMMARY

12.1 Each of the services listed below is provided by the contractor in accordance with a specific task request to be charged at the specified hourly or daily rate as applicable. The contractor shall furnish the services described below on a “per-week/day/hour” basis computed at a basic hourly rate for each service provided.

Audio Sweeting Aerial Video Services Audiovisual color correction Audiovisual Production Assistant support Audiovisual Associate Producer Audiovisual Live Technical Director (TD) Audiovisual Live Broadcast Director Audiovisual Make-Up Services Audiovisual Post-Production (non-linear editing) support Audiovisual Producer and/or Director support Audiovisual Director of Photography Audiovisual Script Development Casting Director Character Generator Operator ` Copyright Free Soundtracks/Sound Effects Digital Imaging Technician Floor Director JIB and JIB Operator Gaffer/Rigging Gaffer

Grip Grip Truck Large Screen interior/exterior projectors and/or monitors Location Studio Audio Engineer Support Location/Studio Camera/Videography support

Location/Studio Lighting Director Multi-Channel Stage Audio System Pyrotechnician Senior Engineer Set Decorator Set Design and Construction Stage Skirting/Dressing Steadicam, Gyro, Cable Camera or other Floating Rig Operator Storyboard Artist Talent for Voice-Over/Narration support Talent for On-Camera Actor/Host/Moderator Talent for On-Camera High Profile Personality support Talent Extra Teleprompt Operator Travel Costs Unmanned Aerial photography and videography Virtual Set Designer Wardrobe Manager 2D Motion Graphics Development 3D Motion Graphics Development 360/180 Visual Imagery

13. PRODUCTION SERVICES DEFINED

AUDIO SWEETING: Multi-track audio sweetening accomplished at the 2 AVS or contractor facility to meet specific requirements for high-end productions.

AERIAL VIDEO SERVICES: Services may include all crew positions and equipment necessary to capture and, when requested, livestream video from an aerial platform. Aerial platform may include either fixed or rotary wing aircraft.

AUDIOVISUAL COLOR CORRECTION: Enhanced color correction accomplished at 2 AVS or contractor facility.

AUDIOVISUAL ASSISTANT SUPPORT: The Production Assistant provides miscellaneous services to the production and the P/D. Duties may include coordinating and transporting equipment, logging scenes, digitizing footage, obtaining talent releases, focusing lights under the proper direction, laying/dressing cables, set-up and operation of camera dollies, and other miscellaneous duties as assigned.

AUDIOVISUAL ASSOCIATE PRODUCER (AP): Under the guidance of the 2 AVS Executive Producer, the Associate Producer helps the 2 AVS or contract producer/director coordinate large, complex productions. The AP may participate in production planning, casting, scouting locations, searching for stock-footage and direction of staff during productions. The AP may also be involved in screening, cataloging, and ingesting b-roll for the 2 AVS media management system and upload to DVIDS.

AUDIOVISUAL LIVE TECHNICAL DIRECTOR (TD): The Technical Director operates the video switcher controlling all incoming and outgoing audiovisual sources. This person is responsible for setting up digital effects, switching between cameras and other sources, keying graphics, setting cures for digital roll-ins, and other activities associated with the switcher. The TD shall be familiar with the operations of the equipment used for the broadcast.

AUDIOVISUAL LIVE BROADCAST DIRECTOR: Under the guidance of the 2 AVS Executive Producer, the Live Broadcast Director supervises live events for broadcast or recording. This person is responsible for all aspects of the production and for supervising and coordinating the efforts of all members of the production crew. Must be highly skilled in directing and managing complex, live, scripted productions that have multiple guests, roll-ins, and live call-ins. This person “calls the show” and supervises the technical director, graphic artist, audio engineer, floor director, teleprompter operator, and multiple camera operators. In most cases, 2 AVS will provide a mobile production and/or mobile satellite truck for live production support.

AUDIOVISUAL MAKE-UP SERVICES: Professional artistic make-up services for on-camera talent and specialized audiovisual scenes.

AUDIOVISUAL POST-PRODUCTION (NON-LINEAR EDITING) SUPPORT: Post-production (editing) accomplished at the contractor facility or if equipment is available, at the 2 AVS facility, to meet specific requirements for high-end productions.

AUDIOVISUAL PRODUCER AND/OR DIRECTOR (P/D) SUPPORT: Under the guidance of the 2 AVS Executive Producer the P/D manages and directs highly complex, high-impact audiovisual production projects to include coordination and planning for all location and studio segments, graphics and animation, post-production (editing), product review, changes and final product delivery. Depending on the individual production or project the Producer, Director and Editor can be the same person or a team of individuals. 2 AVS is the final approval for acceptance of product quality and intent.

AUDIOVISUAL SCRIPT DEVELOPMENT: Under the guidance of the 2 AVS Executive Producer the scriptwriter works closely with the client and/or the Producer/Director for the design and development of high-impact, highly technical audiovisual production scripts with the potential to influence audience response/behavior. Product could be for motivational, instructional, or information purposes.

CASTING DIRECTOR: Under the guidance of the 2 AVS Executive Producer or the assigned PD, the casting director is responsible for finding personalities, actors, hosts, or narrators suitable for each role in a script. Using intimate knowledge of national, regional or local talent the casting agent conducts auditions and establishes a viable list of actor for each part. Working with the P/D, they develop a final cast for the production. This person must have a good working relationship with agents and managers and understand SAG/AFTRA rules.

CHARACTER GENERATOR OPERATOR: This individual is responsible for the design, creation, and playback of graphical show elements such as backgrounds, banners, titles, lower thirds, and credit rolls. During live events, the character generator operator needs to operate a broadcast character generator, such as a Chyron, Type Deko, or XPression quickly with little or no supervision.

COPYRIGHT FREE SOUNDTRACKS/SOUND EFFECTS: In most cases, 2 AVS can provide the contractor with copyright free music and sound effects for Air Force and DoD productions through its paid music subscription service. If the contractor uses another music service, the music or sound effects must have legal clearance for indefinite use and upload to the internet and public viewing.

DIGITAL IMAGING TECHNICIAN: The DIT is the camera department crew member who works in collaboration with the cinematographer on workflow, systemization, camera settings, signal integrity and image manipulation to achieve the highest image quality and creative goals of cinematography desired by the director. The DIT is responsible for monitoring picture exposure, setting up Color Decision List (CDL) on daily basis and, if requested, "look up tables" (LUTs) for the post-production. Additionally, the DIT handles any settings in the digital camera's menu system, such as recording format and outputs. The DIT ensures original camera data and metadata is backed up at least twice daily, ensuring data integrity with checksum verification.

FLOOR DIRECTOR: The Floor Director serves as the rehearsal and broadcast day studio supervisor for staff and talent on the 2 AVS studio or remote set. Under the direction of the Producer/Director, the Floor Director helps direct on-set talent and assists with timing, blocking, and camera movement.

JIB and JIB OPERATOR: Skilled JIB operator and associated JIB equipment for the creation of unique high and low angle boom camera shots to enhance live and posted video productions.

If available, 2 AVS may provide the JIB equipment.

GAFFER/RIGGER GAFFER: The gaffer is responsible for managing lighting, including associated resources such as labor, lighting instruments and electrical equipment under the direction of the director of photography (DP, DOP or Cinematographer) or, in television, the lighting director (LD).

The rigger gaffer is responsible for all lighting hanging from the lighting grid or from the set.

Responsible for assisting and executing the vision of the gaffer.

GRIP: The grip assists the Lighting Director with setting up various lighting instruments; laying cable to provide power; dressing cables for safety on the set; using gels or diffusion to affect the color or quality of light; using flags or scrims to affect the intensity or direction of light; setting up generators if required; and loading equipment in and out of the grip truck as necessary. Grips may also be required to set up and operate camera dollies.

https://en.wikipedia.org/wiki/Metadata

GRIP TRUCK: Truck equipped with a small grip adjustable package for interior and exterior production. Cost includes mileage and fuel within 200 miles, and insurance for the equipment and truck.

LARGE SCREEN INTERIOR/EXTERIOR PROJECTORS AND/OR MONITORS: Some events such as conferences and air shows may require large screen projectors or monitors.

Individual projects determine the venue location, number of screens, and size of screen(s).

LOCATION/STUDIO AUDIO ENGINEER SUPPORT: Audio system set-up and operations to include studio mixing and recording, location mixing and recording, microphone selection, set-up and placement as well as other associated audio production requirements. The audio engineer is responsible for a quality audio signal to the camera, audio board and/or broadcast equipment.

LOCATION/STUDIO CAMERA/VIDEOGRAPHY SUPPORT: Work to include high-impact theatrical production, dolly/track-dolly work, boom shooting, special effects and hand-held camera operation, highly technical camera angles and moves required to achieve the desired effect.

LOCATION/STUDIO LIGHTING DIRECTOR: The lighting director is responsible for designing lighting schemes and for establishing a lighting plan, setting/hanging, focusing and operation of all lighting equipment. The Lighting Director works with2 AVS personnel or a lighting rental house to obtain and coordinate delivery of equipment. Lighting set-up requires creative ingenuity and at times rapid changes to create the precise desired effect to support the content and message for the intended audience.

MULTI CHANNEL REMOTE AUDIO SYSTEM: Complex audio for events with multiple speakers, singers, video playback, and music to live and remote audiences.

PYROTECHNICIAN: Responsible for the safe storage, handling, and setup and operation of pyrotechnics and pyrotechnic devices. Must be licensed (certified) and insured.

SENIOR ENGINEER: The Senior Engineer services maintains, repairs, and operates all 2 AVS audiovisual systems. This position serves as technical liaison with outside production facilities and uplink sites. Coordinates with 2 AVS or contractor P/D for before and during remote or studio events. Performs verification testing of all program video, audio, and cueing circuits for continuity and proper operation prior to each event to assure quality control, including system timing and phasing. Monitors all broadcasts, correcting any problems as they occur.

SET DECORATOR: The set decorator works with the P/D or his delegate to acquire props and decorate the set, consistent with the overall artistic approach for the program.

SET DESIGN AND CONSTRUCTION: Works with the producer/director to establish an overall visual concept and is capable of building the set or supervising set construction. Materials used, location and size are dependent on the individual production.

STAGE SKIRTING/DRESSING: Professionalize the stage area of any speaking or presentation event. Materials used, location and size are dependent on the individual production or event.

STEADICAM OPERATOR: The Steadicam Operator operates a Steadicam or other “floating” camera rig, ensuring that shots meet the needs of the Director and the 2 AVS Executive Producer.

STORYBOARD ARTIST: The storyboard artist works with the P/D to produce visual representations (drawings) of key frames in a production. Much like a comic book, the storyboard helps the producer and director visualize the production, solve potential problems, and share ideas with the client prior to production.

TALENT FOR VOICE OVER/NARRATION SUPPORT: Skilled professional voice over talent capable of meeting performance requirements for theatrical/motivational or informational productions. Including fluid reading of scripts with technical jargon, acronyms, and unfamiliar terms. 2 AVS may pay “scale” rates for professional union talent or non-scale for non-union talent.

TALENT FOR ON-CAMERA ACTOR/HOST/MODERATOR SUPPORT: Skilled professional on-camera talent capable of meeting performance requirements for theatrical/motivational or informational productions. Including fluid delivery of scripts with technical jargon, acronyms, and unfamiliar terms. Must be able to interact with other actors on screen or off, and memorized long passages. If a teleprompter is used the talent must read fluidly without looking as if they are reading. Talent release must include a complete buy out with rights to post on-line and use indefinitely. 2 AVS may pay “scale” rates for professional union talent or non-scale for non-union talent.

TALENT FOR ON-CAMERA HIGH-PROFILE PERSONALITY SUPPORT: Higher profile talent with name recognition or greater experience than other talent. Skilled at meeting performance requirements for theatrical/motivational or informational productions. Including fluid delivery of scripts with technical jargon, acronyms, and unfamiliar terms. Must be able to interact with other actors on screen or off, and memorized long passages. If a teleprompter is used the talent must read fluidly without looking as if they are reading. Talent release must include a complete buy out with rights to post on-line and use indefinitely. 2 AVS may pay “scale” rates or special rates for high profile personality talent.

TALENT EXTRA: Background talent with no speaking part but must be capable of presenting the correct image for any particular scene.

TELEPROMPTER OPERATOR: The Teleprompter Operator is responsible for set-up and operation of the teleprompting equipment. This person is also responsible for needed text changes to the teleprompter script.

TRAVEL: When necessary travel costs as determined by the contractor are included in the cost quote to insure on-time and safe mission execution.

UNMANNED AERIAL PHOTOGRAPHY AND VIDEOGRAPHY: 4k or higher aerial imagery that enhances the final production. Operator(s) must hold FAA license, understand local restrictions and operate safely. If available, the contractor can utilize government owned drone equipment.

VIDEO ARCHIVIST: The video archivist is responsible for screening, organizing, cataloguing, and ingesting 2 AVS media assets into the 2 AVS digital media storage system. The archivist may also be responsible for searching 2 AVS and other video archives for specific visual content.

VIRTUAL SET DESIGNER: The Virtual Set Designer produces complex, computer generated 3-D sets used with a virtual set system. This individual may use 3-D Studio Max, Maya, Cinema 4D, or comparable 3-D software for design of sets. Must be familiar with Orad 3Designer, Maestro and Page Editor Software and steps necessary to import 3-D designs in virtual set systems.

WARDROBE MANAGER: The Wardrobe Manager is responsible for designing and fabricating and/or obtaining all costumes necessary for a particular production. He or she works closely with the P/D to establish costume designs for all characters and then works closely with the casting director to ensure costumes are the right size for the actors. He or she then obtains these costumes, ensures that they fit the actors, and remains on the set during production for fixes and accuracy.

2D MOTION GRAPHICS DEVELOPMENT: The 2-D Graphic Designer produces original, still artwork or 2D animation for incorporation into audiovisual productions. This person may use PowerPoint, Adobe Photoshop, Adobe After-Effects and Adobe Illustrator and must be familiar with all procedures for importing graphics into audiovisual environments, such as alpha channels and mattes.

3D MOTION GRAPHICS DEVELOPMENT: The 3-D Animation Designer produces complex, multi-layered moving images for incorporation into video. This individual may use 3-D Studio Max, Adobe After-Effects, Adobe Premiere, Maya, Apple Motion, Apple Final Cut Pro, and Avid Media Composer.

360 OR 180 VISUAL IMAGERY: Capable of 360 or 180 view of interior or exterior settings at a 4k or higher resolution. Specific requirements are dependent on the individual production.

14. TASK REQUEST: specify single or multiple services as necessary to accomplish the project.

Task Request will include:

(a) Specific Contract Line Item (CLIN) or CLINs.

(b) Date(s) and times(s) the support is required to include start time and estimated completion time for each CLIN.

(c) Location

(d) Quantity/units (days/hours) requested under the contract.

(e) Using organization (2d Audiovisual Sq.) point of contact and telephone number.

(f) Contract line items are as follows:

15. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Whenever possible the Government will provide audiovisual editing rooms, necessary production equipment, and associated government personnel for production operations, including media format. In cases where the Government does not have the required equipment the contractor will provide the required tools.

16. EQUIPMENT REQUIREMENTS.

16.1 2 AVS owns a substantial amount of audiovisual production equipment. Depending on the nature, location, and timing of the production 2 AVS may supply all, some, or none of the equipment required for a particular video production.

16.2 2 AVS may need the contractor to provide the audiovisual production equipment that is required for the task, but not supplied by the Government. If such equipment is required, it will be requested in accordance with the associated contract line item number.

Some of these packages may include:

(a) HD Field Production Package. The High-Definition (HD) field production package will include (at a minimum) a broadcast-quality HD camera capable of 4k or better imagery, lenses, tripod, field monitor, basic lighting kit, and all necessary cords, batteries, and accessories. The field production package also must include a vehicle to transport the equipment to the site and carts to move equipment around once onsite.

(b) Mobile switcher package. The 3-camera mobile switcher package should include, at a minimum:

1. Mobile production switcher broadcast quality HD cameras with tripods and camera control units with recorders capable of recording 90 minutes

2. 8 channel mixer, hard-wired and/or wireless microphones

3. Wireless and hardwire intercom system

4. Cables and connectors

5. Field lighting equipment sufficient for location

6. Teleprompter displays and related support equipment.

(c) Mobile switcher package. The 6-camera mobile switcher package should include, at a minimum:

1. Mobile production switcher broadcast quality HD cameras with tripods and camera control units with recorders capable of recording 90 minutes

2. 8 channel mixer, hard-wired and/or wireless microphones

3. Wireless and hardwire intercom system

4. Cables and connectors

5. Field lighting equipment sufficient for location

7. Teleprompter displays and related support equipment.

(d) Audio Package. A standard audio package must include, at a minimum:

1. An 8-channel field microphone mixer

2. 1 shotgun microphone with boom and blimp

3. 3 hard-wire lavaliere microphones

4. 3 wireless microphones

5. A monitoring system and all necessary cords, batteries, and accessories.

(e) Lighting Package. A standard lighting package will contain a selection of four to six lighting instruments, preferably LED, with stands and a selection of gels and may be a combination of the instruments listed below. In some circumstances, HMI lights, in the following categories: 1200, 2500, or 4000 watts may be required. Additional lights may be specified in the individual task request/CLIN.