2.2 70FBR921R00000005.docx

Combined Synopsis/Solicitation

70FBR921R00000005

The Federal Emergency Management Agency (FEMA) is considering the issuance of a Fixed Price Contract for repair and quarterly maintenance for the HVAC system.

Place of Performance is at the FEMA Region IX Pacific Area Office located on Fort Shafter at 546 Bonney Loop, Honolulu, HI 96819.

Period of Performance is 14 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). Follow-on quarterly maintenance shall be scheduled and performed in three-month intervals within 1 year of date of award.

The Contractor’s responsibilities shall include providing all labor, equipment, tools, permits, license and insurance required to perform the tasks and services as set forth in the attached Statement of Work (SOW).

The Service Contract Act of 1965, as amended (41 U.S.C. 351) is applicable to this procurement for PAO HVAC services. The following wage determination shall be applicable to the resulting purchase order:

Wage Determination No. 2015-5689 (Rev.-13).

This solicitation is being issued as a request for quotation (RFQ) in accordance with Federal Acquisition Regulation Part 12, Acquisition of Commercial Items, in conjunction with Part 13, Simplified Acquisition Procedures. The incorporated provisions and clauses within this solicitation document are those in effect through Federal Acquisition Circular (FAC 2020-07). The NAICS Code and small business size standard for procurement are 238220 and $16.5M, respectively. This action is a small business set-aside.

All vendors shall be registered and have an active DUNS number in SAM.gov in order to quote.

SUBMISSION INSTRUCTIONS

Each Quoter is requested to submit an electronic version of your business’ price quote. The electronic version shall be submitted to the Contract Specialist Ameka Ali at Ameka.Ali@fema.dhs.gov.

Electronic submission of your quote is due no later than 10am PST, Friday, May 14, 2021.

Questions regarding this solicitation shall be e-mailed to ameka.ali@fema.dhs.gov; which are due by 1:00 pm PST, Wednesday, April 26, 2021, Questions received after this time may not be considered.

Please contact Carolyn Crowder at carolyn.crowder@fema.dhs.gov to coordinate the REQUIRED walk-through at FEMA Region 9, Pacific Area Office (PAO) 546 Bonney Loop, Ft. Shafter, HI. 96819. The walk-through is scheduled for Monday, May 10, 2021.

Due to COVID 19 our office is minimally staffed. When visiting we ask that you and your employees please wear a mask.

All quote submissions must include the following information (preferably to be provided on the quote submission cover letter):

1. Tax Identification Number (TIN)

1. Dun & Bradstreet Number (DUNS)

1. Contract Name

1. Contact Email address

1. Contract telephone and fax number

1. Complete business mailing address The offeror must be determined responsible in accordance with FAR 9.104. The Government reserves the right to request additional information from the offeror and to review sources such as CPARS and FAPIIS to make this determination. Offerors must complete and submit the Contractor’s Statement of Assurances. (See Attachment)

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.209-6, 52.209-9, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-4, 52.223-5, 52.223-6, 52.223-9, 52.223-10, 52.223-15, 52.223-18, 52.225-13, 52.232-33. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

EVALUATION CRITERIA AND BASIS FOR AWARD

A single award will be made to the responsible offeror submitting an overall quote that is determined most advantageous to the Government, price and other factors considered. The following technical factors will be used to evaluate offers:

Factor 1 – Technical Solution The Government will give preference to local offerors with the lowest price and have complied with the submission and evaluation requirements listed in this document as set forth in provisions FAR 52.226-3, 52.226-4 and 52.226-5.

Factor 2 - Price Quoters shall complete full breakdown including labor, materials, Overhead, profit, etc.

Pricing Instructions:

Offerors shall include a price proposal in response to the Statement of Work in the following format at a minimum:

Non-Routine Service/Repair Callouts Services under this CLIN shall be requested via written request from the FEMA technical POC. Upon receipt of request for repair contractor must provide a cost estimate to the FEMA Technical POC and Contracting Officer for acceptance and written approval prior to execution of service.

Factor 3 - Past Performance & Company Experience The submitted past performance experiences shall be of contractual work that is similar to the requirements set forth in this solicitation. The Quoter shall identify at least (2) contracts/task orders that demonstrate recent and relevant past performance. Past experience summaries shall be for projects completed in the last three years or currently in process, which are of similar size, scope, and complexity relevant to the effort required by this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror may not be used. The following information shall be provided for each referenced contract:

a. Program title or product name

b. Contract number

c. Contract type

d. Brief synopsis of work performed

e. Brief discussion of how the work performed is relevant to this solicitation

f. Contract Value

The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror’s experience. The past performance evaluation will assess the Offeror's record of relevant and recent work for government and private sector clients.