1.1.4 SOW PAO HVAC Maintenance.docx

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: PAO HVAC Maintenance

2. Scope of Work: The contractor shall furnish all resources necessary to inspect and propose repair of current discrepancies and recommend scope of quarterly maintenance for the HVAC system at Region IX Pacific Area Office located on Fort Shafter at 546 Bonnie Loop, Honolulu, HI, 96819.

3. Performance Period: The contractor shall complete HVAC repairs of current discrepancies under this SOW within 14 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). Follow-on quarterly maintenance shall be scheduled and performed in three-month intervals within 1 year of date of award.

All scheduling of services shall be mutually agreed upon between the Government and the Contactor prior to the start of services. The contractor shall be given 24-hour notice for when work is required and requested.

Work performed is expected to be within regular business hours, Monday through Friday, 8am – 4pm. Any work performed outside of regular business hours shall be approved by the CO and coordinated with the on-site point of contact.

If you required a site visit/walk-through:

The PAO office is open M-F 7am-3:30pm. You can visit anytime between the hours of 8am-2:30pm. Due to COVID 19 our office is minimally staffed. When visiting we ask that you and your employees please wear a mask.

We are located within the Fort Shafter Military Installation @ 546 Bonney Loop, Building 520. If you do not have base access you will need to secure a visitor pass upon entry. Please allow time for this process and have your driver’s license, safety check and insurance card with you when requesting the visitor pass. After retrieving your visitor pass make you way back to the main road. At the 3-way stop turn right and continue pass the baseball field on your left to the STOP sign (4-way stop) and turn right, continue to the next STOP sign and make another right.

The office is located in the building on the left just past the outdoor basketball court/parking lot. You can park in any unreserved stalls. Enter the building through the first set of double doors with the “FEMA Pacific Area Office” sign on the door. In the hallway there are two sets of double doors (right and left). At the left side doors press the intercom button to announce your arrival. Your Point of Contact will be Carolyn Crowder (808) 851-7900 or 7904.

5. Type of Contract: Firm-Fixed-Price

B. GENERAL

Work shall proceed expeditiously and during schedule timeframes as coordinated with the on-site point of contact. After-hours work may be approved for this project to limit the impact to the Government.

C. STATEMENT OF WORK

1. Remove and replace furniture whips

a. Survey the HVAC system at the PAO office, evaluate the effectiveness of current components in relation to the spaces being cooled.

b. Quantify any recommended system upgrades and repairs.

c. Examine fresh air intake, circulation and exhaust

d. Inspect two ceiling mounted air handlers that are suspected of being inoperable and contributing to poor air circulation (mold)

e. Evaluate potential for in-system dehumidifiers or stand-alone dehumidifier units

f. Formulate quote for any recommended system upgrades (materials and labor)

g. Formulate plan and quote for continued quarterly preventive maintenance and service calls

h. Provide other recommendations and observations

i. Dispose of waste materials through means of offsite recycling or landfill.

D. PERMITS, ROYALTIES, AND LICENSES

The contractor shall, without additional an expense to the Authority, be responsible for obtaining all licenses, certifications and permits which are necessary to fulfill the requirements of the Statement of Work.

The contractor shall also obtain and pay the costs of any royalties and licenses for any patented or copyrighted items used in the performance of work.

Insurance requirements for successful vendor (proof required and submitted before work to begin).

a. Workers compensation Insurance as required by state law.

b. Commercial general liability insurance in the minimum amount of three million dollars.

c. Employer’s liability insurance in the minimum amount of three million dollars.

d. Business automobile insurance in the minimum amount of three million dollars.

E. Safety

The contractor shall perform all its activities pursuant to this contract in a safe manner.

The contractor shall assume responsibility on the job site for the actions of all its personnel and subcontractor(s) who are associated with performance on this contract. The contractor shall take adequate measures to prevent injury to the public or Authority property on the job site.

All proposals will be assessed for the following three factors and all factors will be weighted equally when making best value determination:

1. Price – Full breakdown including labor, materials, Overhead, profit, etc.

2. Technical Solution (2-page max) – Describe your approach to meeting all requirements of the SOW.

3. Past Performance and References – Similar scope or magnitude. In accordance with FAR 52.212-1 (b) (10) – references are requested. See attached past performance reference sheet provided to complete this requirement. If the offeror has no federal contracting experience, then they shall include references of contracts held in the following order: state, local, and private sector. Offerors with no past performance will be rated as neutral.

Failure to provide any of these three requirements may result in proposal exclusion for failure to meet the requirements of the RFP.