2.1.1 70B06C25Q00000070 Attachment 2- Statement of Work.pdf

CBP LESC Ballistic Shields 70B06C25Q00000070 Attachment 2

Request for Quotes (RFQ)

70B06C25Q00000070

Customs and Border Protection (CBP)

Statement of Work (SOW) for

DHS Ballistic Shield

Version 1.0

PR#20149363

1. BACKGROUND:

1.1 U.S. Customs and Border Protection (CBP) has identified a need for high quality, rigid, lightweight ballistic shields that can be deployed by individual Officers/Agents during dynamic law enforcement response to active threats. These ballistic shields will support CBP’s Active Threat Training Program and operational response by all CBP law enforcement personnel.

1.2 This contract shall be awarded and administered by U.S. Customs and

Border Protection (CBP).

1.3 The contract shall be available for use by all federal agencies both within and out of the Department of Homeland Security (DHS). Relevant components within DHS and outside of DHS may include but are not limited to the following listed in Table 1.3.

Table 1.3

Agencies and Abbreviations

DHS Component Abbreviation

U.S. Customs and Border Protection CBP

U.S. Federal Protective Service FPS

U.S. Coast Guard USCG

Federal Emergency Management Agency FEMA

Other DHS Components or Non-DHS Agencies

N/A

2. SCOPE:

2.1 CBP Intends to contract for rigid, handheld ballistic shields that have been tested in accordance with ASTM Standard Test Method for Ballistic Resistant Shields for Law Enforcement and passed the standards set forth in the ASTM International Standard Specification for Ballistic-Resistance Shields Used by Law Enforcement Officers.

2.2 Ballistic Shields shall be available in two (2) ASTM designated protection levels: HG2 and RF1.

2.3 Ballistic Shields shall be available in two (2) nominal sizes; 20”W x 30”H and 24”W x 36”H.

2.4 Ballistic Shields shall include ballistic resistant viewport.

2.5 Ballistic Shields shall include an ambidextrous-capable carry handle system.

2.6 Carry bags shall be available as an accessory through a separate line item.

2.8 All ballistic shield makes/models shall have a manufacturer’s ballistic warranty of 10 years. Warranty commences at date of acceptance by the Government.

3.0 APPLICABLE DOCUMENTS/STANDARDS:

3.1 ASTM International Standard E3347/3347M; Standard Specification for Ballistic-Resistant Shields Used by Law Enforcement Officers

3.2 ASTM International Standard E3141/E3141M; Standard Test Method for Ballistic Resistant Shields for Law Enforcement

4.0 TECHNICAL AND ADMINISTRATIVE REQUIREMENTS:

4.1 General Ballistic Requirements

4.1.1 The standard(s) for testing and performance of ballistic shields shall be those established by the ASTM International Standard E3347/3347M; Standard Specification for Ballistic-Resistance Shields Used by Law Enforcement Officers and ASTM International Standard E3141/E3141M; Standard Test Method for Ballistic Resistant Shields for Law Enforcement. The most current versions at the time of solicitation posting shall be the versions of record throughout the contract period of performance.

4.1.2 All shield models shall pass all testing identified in Section 4.1.1 for their respective threat rating (HG2 and RF1). For reference, the following chart provides the required test threats and reference velocities for each threat rating.

ASTM Shield Ballistic Protection Levels and Associated Test Threats

ASTM Shield Ballistic Protection Level Test Threat Test Threat Reference Velocity

ASTM-Shield-HG2

T1: Handgun, 9 mm Luger FMJ RN 124 grains 448 ± 9.1 m/s [1470 ± 30 ft/s]

T2: Handgun, .44 MAG JHP 240 grains 436 ± 9.1 m/s [1430 ± 30 ft/s]

ASTM-Shield-RF1

T3: Rifle, 7.62 × 51 mm M80 Ball NATO FMJ Steel Jacket, 147 +0/-3 grains (U.S. military supply or rounds meeting NATO specifications)

847 ± 9.1 m/s [2780 ± 30 ft/s]

T4: Rifle, 7.62 × 39 mm, MSC Ball Ammunition Type 56 from Factory 31, 123 grains

732 ± 9.1 m/s [2400 ± 30 ft/s]

T5: Rifle, 5.56 mm M193, 56 +0/-2 grains (U.S. military supply or rounds meeting NATO specifications)

990 ± 9.1 m/s [3250 ± 30 ft/s]

4.1.3 All ASTM ballistic testing shall be done on shields with ballistic viewport.

4.1.4 ASTM test item sizing requirements:

4.1.4.1 The smallest test item shall include the 20”x30” size variant but may be smaller.

4.1.4.2 The largest test item shall include the 24”x36” variant but may be larger.

4.1.5 All testing shall take place at an independent National Institute of

Justice (NIJ) Approved Laboratory at no cost to the Government.

Approved laboratories shall be one of those listed on the Criminal Justice Technology Testing and Evaluation Center website, National

Institute of Justice Approved Test Laboratories – Criminal Justice

Technology Testing and Evaluation Center (CJTTEC) .

4.1.6 The contractors shall provide complete NIJ Laboratory Test Reports for each make/model. The test report shall be in compliance with Section 15 (Test Report) of the ASTM International Standard E3347/3347M.

4.1.7 The contractor shall provide the manufacturer’s build sheet and dimensioned diagram indicating the location of hardware, interfaces between the viewport and the shield body, and thickness of the viewport.

4.1.8 All ballistic shields shall be “stand alone.” “In conjunction with” shields are not acceptable.

https://cjttec.org/compliance-testing-program/nij-approved-test-laboratories/

4.1.9 All ballistic shield bodies shall be monolithic in their build specifications with a consistent thickness throughout the body.

4.2 General Requirements

4.2.1 All additional testing for dimensions, area of coverage, weight, and any other measurable requirements described within the SOW, shall take place at an independent NIJ approved laboratory, and shall be at no cost to the Government. Certification Letters from the laboratory for this testing shall be provided by the contractor to the

4.2.2 All testing, including subjective end-user evaluations, shall be done using shields in an “Out of the Box” configuration.

4.2.3 Ballistic shields shall be shaped to provide ballistic protection for the head and torso.

4.2.4 Ballistic shield body may be flat or with radius curvature and shall be symmetrical in shape.

4.2.5 Ballistic shields shall have a weapon index platform on each side allowing the operator to position their weapon for accurate handgun or long-gun deployment.

Illustration 4.2.5

4.2.6 Ballistic shields shall have a viewport that optimizes both lateral and vertical viewing capability while balancing weight considerations.

4.2.7 Viewports shall be positioned to optimize overall balance and reduce the shield’s inclination to tip forward when held in an operational position.

4.2.8 Additional design features, such as detachable pads, may be included to help balance weight distribution and/or user comfort.

4.2.9 Ballistic shields shall be black in color and have a protective, sprayed on, polyurea outer coating on all faces. Fabric coating or covering of any kind is not acceptable.

4.2.10 With proposal submission, the contractor (if not the manufacturer) shall provide a letter from the manufacturer indicating it is an authorized distributor/retailer of the ballistic shields. Unauthorized distributors and retailers are unacceptable and will not be considered.

4.3 Sizing Requirements

4.3.1 20”x30” Body Dimensions

4.3.1.1 (A) Ballistic shield shall be 20” ±.75” when measured edge to edge at its widest point.

4.3.1.2 (B) Ballistic shield shall be 30” ±.75” when measured edge to edge at its tallest point.

4.3.2 24”x36” Body Dimensions

4.3.2.1 (A) Ballistic shield shall be 24” ±.75” when measured edge to edge at its widest point.

4.3.2.2 (B) Ballistic shield shall be 36” ±.75” when measured edge to edge at its tallest point.

Illustration 4.3.2

20”x30” 24”x36”

Curved Shield Flat Shield

4.3.3 Surface Area of Coverage (Surface areas are calculated by the total 2 dimensional area covered by body/viewport inclusive of any edge treatment)

Illustration 4.3.3 (Edge Treatment)

4.3.3.1 20”x30” shall be a minimum of 460 in².

4.3.3.2 24”x36” shall be a minimum of 650 in².

4.3.4 Ballistic Viewport Dimensions (Dimensional measurements shall be taken on the front side of the viewport and include only the transparent material.)

4.3.4.1 (A) Ballistic viewport shall be 8” ±1” at its widest point.

4.3.4.2 (B) Ballistic viewport shall be 3” ±.5” at its tallest point.

Illustration 4.3.4

4.3.4.3 Ballistic viewport shall not protrude from the face of the ballistic shield body greater than 1.5”.

4.4 Weight Requirements

4.4.1 20”x30” Weight

4.4.1.1 HG2 Rated ballistic shield shall not exceed 15.0 lbs.

4.4.1.2 RF1 Rated ballistic shield shall not exceed 21.0 lbs.

4.4.2 24”x36” Weight

4.4.2.1 HG2 Rated ballistic shield shall not exceed 19.0 lbs.

4.4.2.2 RF1 Rated ballistic shield shall not exceed 25.0 lbs.

4.5 Carry handle system

4.5.1 Ballistic shields shall have a carry handle system that allows for both right and left-handed operational use without any modifications.

A B

4.5.2 Carry handle shall be designed and positioned as to reduce the shield’s inclination to tip forward when held in an operational position.

4.5.3 Carry handle system may include forearm pad capable of positional adjustments.

4.5.4 Carry handle system shall include a forearm strap. The strap shall be adjustable with one hand and have quick release attachment points on both sides.

4.6 Placard/Identifier

4.6.1 Ballistic shield shall have a rectangular low profile loop attachment point for an associated placard affixed to the center of the strike face of the shield.

4.6.1.1 The loop dimensions shall be 10” (W) X 5” (H) in size.

4.6.2 Ballistic Shields shall come with an identification placard containing the word “POLICE”.

4.6.3 Placards shall be 10” (W) X 5” (H) in size to match the loop attachment point.

4.6.4 Placards shall be black in color with white reflective lettering.

4.6.5 Placards shall be made from soft Polyvinyl Chloride (PVC).

4.6.6 Placards shall be backed with a hook attachment.

Illustration 4.6

4.7 Carry Bag

4.7.1 Carry bags shall not be included with the ballistic shield but available as a separate line item on the schedule of supplies.

4.7.2 Carry bags shall be sized individually to the shield dimensions (20”x30” or 24”x36”) so as to reduce shield movement during transport to the maximum extent possible.

4.7.3 Carry bag shall offer some level of protection to the shield in transport.

4.7.4 Carry bag shall be of a lightweight material and of durable construction.

4.7.5 Carry bag shall be black in color.

4.7.6 Carry bag shall have both a carry handle(s) and a shoulder strap for easy of transport.

4.8 Labeling

4.8.1 Ballistic shield labels shall be in compliance with Section 14

(Product Label and Package Label Requirements) of the ASTM International Standard E3347/3347M.

4.8.2 HG2 rated ballistic shields shall have an additional label conspicuously located on the user facing side that clearly states “Pistol Threat Only”

4.8.3 The contractor shall provide a replacement label if, at any time, the label starts to (or has) become illegible/unreadable.

4.9 Serialization

4.9.1 All ballistic shields shall be serialized per Section 14 (Product Label and Package Label Requirements) of the ASTM International Standard E3347/3347M.

4.9.2 Serialization errors shall be corrected at no expense to the

4.9.3 Serialization errors shall be corrected within seven (7) business days after the agency representative notifies contractor, or the contractor receives the affected shield(s) in cases where the serial number needs to be physically changed.

4.10 Barcodes

4.10.1 Serial numbers shall be encrypted as barcodes either on the product label or on a separate label affixed to the body facing side of the ballistic shield.

4.10.2 Barcodes shall use Code 3 of 9 barcode symbology (also known as Code 39).

4.11 Quality Assurance

4.11.1 The ballistic shield manufacturer shall be certified by an authorized registrar that offers third-party audit services to the ISO 900X series standards, namely the International Standards of Quality Control as described in International Standard ISO 900X (Quality Systems - Model for quality assurance in design, development, production, installation, and servicing).

4.12 Warranties

4.12.1 All ballistic shields shall have a ten (10) year manufacturer’s ballistic warranty. Warranty period shall begin upon acceptance of the shields by the Government. (Extended warranty coverage provided by resellers is not acceptable.)

4.12.2 All ballistic shields shall have at minimum a one (1) year warranty for manufacture’s defects. Warranty period shall begin upon acceptance of the shields by the Government. (Extended warranty coverage provided by resellers is not acceptable.)

4.12.3 The contractor shall provide a letter or certificate of warranty issued by the shield manufacturer (for each make/model) indicating a 10-year ballistic warranty and 1-year manufacturer’s defect warranty.

4.12.4 Ballistic shield labels shall also indicate a 10-year warranty period.

4.12.5 Contractor shall be contacted by the Contracting Officer

Representative (COR), or an authorized representative of CBP, for all warranty work.

4.12.6 The contractor shall provide a return authorization number for all warranty claims.

4.12.7 Contractor shall provide a primary point of contact, to include phone number and email address.

4.12.8 Contractor shall acknowledge receipt of warranty claims to the

Government appointed COR within two (2) business days of being notified.

4.12.9 Warranty claims shall be remedied at no expense to the

Government, including shipping to and from the contractor.

4.13 Packaging

4.13.1 Ballistic shields shall be packaged in a manner that minimizes the potential for loss or damage during shipping.

4.13.2 For ballistic shields being shipped by ground, individual boxes shall not exceed 50 lbs. each. Palletized shipments being shipped via common carrier may exceed this weight threshold.

4.14 Shipping

4.14.1 All items are to be shipped FOB destination.

4.14.2 Shipping locations may be centralized, or may include locations throughout the CONUS, Alaska, Hawaii, US Virgin Islands, and Puerto Rico.

4.14.3 Specific delivery addresses shall be provided at the time of Delivery

Order issuance.

4.14.4 Orders containing 5 units or less shall be shipped via ground (unless exempted by the COR). All other orders may be shipped via common carrier freight (palletized).

4.14.5 All shipments shall be trackable.

4.15 Delivery Schedule

4.15.1 The delivery schedule will be provided per each individual delivery order.

4.15.2 Delivery orders shall be shipped within 60 days ARO, unless otherwise agreed upon by the Contracting Officer.

4.16 Reporting Requirements

4.16.1 Delivery Order (DO) Report

4.16.1.1 Report shall be provided to the Contracting Officer or the designated COR prior to contractor performance conferences. Additional reports shall also be made available anytime, at the request of the Contracting Officer or his/her designated representative.

4.16.1.2 Reports shall be provided in electronic format.

4.16.1.3 The Delivery Order Report shall include a line-item

summary of all delivery orders.

4.16.1.4 Each line in the report shall contain the following

information: the name of the purchasing agency/group;

delivery order (DO) number, DO Line number, unit cost, original quantity of DO, original value of DO, current total of units ordered, current amount of funding expended against the DO, current number of units remaining on the DO, and the current amount of funding remaining on the DO.

4.16.1.5 The Delivery Order Report shall be categorized by

agency, purchasing group, and any other subcategory as needed.

4.17 Contractor performance meetings

4.17.1 Within 30 days of contract award, the contractor shall host a pre-production meeting either in person or virtually (at the Governments discretion).

4.17.2 CBP and the contractor shall meet once per year, commencing six months after production begins and continuing approximately every year thereafter. These performance conferences are to discuss contract issues, review the technical and financial status of the contract, discuss contractor and Government performance, and to resolve any problems or other issues as they may arise. Each year, the contractor may be required to host one of the performance conferences at its production facility, with all meeting locations (including virtual) at the discretion of the Government.

4.17.3 Government attendees may include the Contracting Officer and/or the Contract Specialist, the Contracting Officer’s Representative, as well as other attendees from the various DHS components and/or representatives from the DHS Weapons and Ammunition Commodity Council.

4.18 Security

4.18.1 All work under this SOW is UNCLASSIFIED but may require secure handling of information designated as for official use only (FOUO).

4.19 Special considerations

4.19.1 Contractor shall coordinate with each agency representative to ensure proper distribution of invoices to insure timely payment.

4.19.2 Contractors shall take Government purchase card as a payment if requested, with no additional service fees. If a Government purchase card is utilized, the contractor shall notify the Contracting Officer via email of the purchase including the total value of the transaction.

4.19.3 The contractor shall provide in writing to the Contracting Officer and COR a dedicated Point of Contact (to include cell phone and e-mail address) and a back-up point of contact.

4.19.4 For accountability purposes, the contractor shall provide a list of serial numbers for each delivery order. This shall be done in an excel format (see example picture 4.19.1.5 below), separated and identified by each box alpha or numeric identifier, be in numerical order, and shall include additional information related to the order (to include contractor’s name, contractor’s address, delivery order number, invoice number, sales order number [if separate], make/model of ballistic shields, unit cost, quantity, and total cost.).

This document shall be included in each shipment.

Picture 4.19.1.5

Vendor Name:

Vendor Address:

PO/Acqusition Number: 12345 Invoice Number: 6789 Sales Order 1011121314

Make: Wilco Co Model: X019 Unit Cost: $500.00 Qty 5 Total Cost: $2,500.00

Serial Numbers: Wil123 Wil456 Wil789

Wil1122 Wil3344

Make: Roger Co Model: Y556 Unit Cost: $300.00 Qty 3 Total Cost: $900.00

Serial Numbers: Rog123 Rog456 Rog789

Make: Foxtrot Co Model: Z762 Unit Cost: $400.00 Qty 1 Total Cost: $400.00

Serial Numbers: Fox123

* Serial numbers should be in numberical order.

Vendor Phone Number: 202-555-1212Acme Tactical

1313 Mockingbird Lane

Creepy, CA 90210