2.03a_RFQ_Attachment_1_PWS.pdf

DISHWASHER MACHINE LEASE AND MAINTENANCE

SEASHORE DINING FACILITY, NAVAL SUPPORT ACTIVITY (NSA) PANAMA CITY, FL

1.0 INTRODUCTION

1.1 Description of Services

This requirement is for the lease and maintenance of a commercial-grade dishwashing machine. The lease will include all necessary parts and maintenance to ensure sustained, full scullery capability at the NSA Panama City galley, thereby providing essential support for mission-critical training.

1.2 Background

The Seashore Dining Facility aboard NSA Panama City provides nutritive meals to the students at the NSA Dive School. A commercial scullery dishwashing machine is a crucial necessity for the daily operations of the galley and supports feeding efficiency and the dining experience.

1.3 Scope of Work

The Contractor shall provide a leased commercial dishwashing machine (scullery), including delivery, installation, complete maintenance, and repair services at the Panama City Galley aboard Naval Support Activity (NSA) Panama City, FL.

1.4 Period of Performance

The period of performance shall be for a twelve (12) month base period, four (4) twelve-month option periods, and FAR 52.217-8, Option to Extend Services, up to an additional six (6) months.

Period of Performance start date in accordance with the solicitation/contract.

1.5 Hours of Operation

Days Meal Period Times Weekdays:

Breakfast 0445-0700 Lunch 1100-1300 Dinner 1630-1800 Weekends:

Breakfast 0700-0900 Lunch 1100-1300 Dinner 1630-1800 Holiday Meals Brunch 0930-1200 Dinner 1400-1700

2.0 Salient Characteristics

The leased dishwashing machine must meet the following minimum performance and capacity characteristics to ensure it can handle the high-volume requirements of the Panama City Galley and integrate with the existing infrastructure:

• National Sanitation Foundation (NSF) Certification Requirement The commercial dishwasher shall be certified by the National Sanitation Foundation (NSF) and bear the appropriate NSF certification mark demonstrating compliance with current NSF/ANSI standards for commercial food service equipment. NSF certification is required to ensure the equipment meets nationally recognized standards for food safety, sanitation, cleanability, material construction, and public health protection.

• This requirement is essential to maintain compliance with Navy food safety and sanitation regulations, reduce the risk of foodborne illness, support inspection readiness, and ensure compatibility with commercial food service operations. Equipment that is not NSF-certified will not be considered acceptable, as it may not meet the sanitation and performance standards required for use in Department of the Navy dining facilities.

2.1 Performance & Capacity

• Throughput Capacity: Minimum of 240 Racks per Hour

• Water Efficiency: Maximum of 0.95 Gallons per Rack

• Conveyor Speed: Minimum of 6.8 Feet Per Minute (FPM)

• Wash Tank Capacity: Minimum of 20 Gallons

• Wash Pump Capability: Minimum of 270 Gallons Per Minute (GPM)

• Size Constraints: Must fit within the existing spatial footprint left by the removed equipment.

2.2 Water & Sanitizer Requirements

• Wash Temperature (Hot Water Sanitizing): 160°F minimum

• Wash Temperature (Chemical Sanitizing): 140°F minimum

• Rinse Temperature (Hot Water Sanitizing): 180°F minimum

• Rinse Temperature (Chemical Sanitizing): 120°F minimum

• Flow Pressure: 20±5 PSI

• Flowrate: 3.72 GPM

• Sanitizer (Chemical Mode): 50 PPM

2.3 Dimensions

• Top View Width: 59.6 inches

• Top View Depth: 27 inches

• Front View Width: 68.1 inches

• Right Side View Width: 61 inches

• Left Side View Width: 72 inches

• Dish table "Table to Table" Dimension: 44 inches

2.4 Motor Electrical Requirements

• Drive Motor HP: 1/4

• Wash Motor HP: 2

Booster heater shall be provided capable of heating final rinse water temperature to a minimum of 180 degrees Fahrenheit. A loading table with deep sink and flexible sprayer hoses shall be provided.

An unloading table for removing and stacking racks of clean kitchenware shall be provided.

3.0 Installation

3.1 Delivery & Setup:

The Contractor shall be responsible for the removal of the initial scullery machine. The Contractor shall also deliver, unpack, and assemble the leased dishwashing machine and required booster heater.

3.2 Government Responsibilities:

The Government shall be responsible for the disposal of the initial scullery machine, modifying the existing exhaust hood, and capping off any unnecessary existing utility inputs prior to the Contractor's installation.

3.3 Integration:

The Contractor shall connect the machine to the existing, Government-prepared utility connections (water, power, drainage).

3.4 Clean-up & Debris Removal:

The Contractor is responsible for the removal and proper disposal of all packaging, crates, pallets, and installation-related debris from the facility.

3.5 Initial Training:

Upon successful installation and testing, the Contractor shall provide operational and daily maintenance training to Government food service personnel.

4.0 Maintenance

4.1 Preventative Maintenance:

The Contractor shall perform scheduled preventative maintenance in accordance with the manufacturer's commercial recommendations to ensure the equipment remains in good working order.

4.2 Maintenance Schedule:

The Contractor shall provide a written schedule of planned preventative maintenance visits to the Government to ensure coordination.

4.3 Non-Interference:

Routine maintenance and inspections shall not be performed during peak meal preparation and serving hours. The Contractor must coordinate all maintenance visits with the Galley FSO to avoid disrupting daily feeding operations.

4.4 Ongoing Training: The Contractor shall provide refresher training to Government staff upon request or during scheduled maintenance visits.

5.0 Repair

5.1 Service Calls:

The Contractor shall provide repair services to restore the equipment to good working order in the event of failure or degraded performance.

5.2 Response Time:

The Contractor shall respond to service calls within 48 hours of notification by the Government.

5.3 Parts and Labor:

All parts, labor, and travel required for repairs during the lease period shall be included at no additional cost to the Government, except in cases of documented Government negligence or abuse.

6.0 Government Point of Contract

Will be provided at time of award.

7.0 Site Visit

A site visit will be scheduled for potential quoters to inspect the galley facility, verify the spatial footprint, and measure existing utility hookups (electrical, water, drainage, and exhaust hood). Quoters are strongly encouraged to attend to ensure their proposed equipment will integrate successfully with the Government-prepared site.

8.0 Defense Biometric Identification System (DBIDS): Defense Biometric Identification System (DBIDS).

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides continuous vetting anytime the DBIDS card is scanned at an installation entry point. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

• Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center (VCC) representative.

• The VCC will pull up your information in the computer, ensuring all information is current and correct.

• Once your information is validated, a temporary DBIDS credential is provided.

• Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (180 days).

• For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

• The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

• Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

• Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

• Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

• You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center. Additional information is available at https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/.

9.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information. Homeland Security Presidential Directive (HSPD)12 requires Government agencies to develop and implement Federal security standards for Federal employees and Contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the Command Security Manager. It is the responsibility of the responsible Security Officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required, Contractor employees shall in process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DoD IT SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions that require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher-level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High-Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1 and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/ and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently governmental. The Contractor supervisor is not authorized to sign the SAAR-N;

therefore, the Government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “Supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the Subcontractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to Government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three (3) workdays after contract award, the Contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Noncritical Sensitive [ADP/IT-II] positions when the contract scope of work requires physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each Contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit checks. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL Contractor employees shall in process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the Contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF86 appeal procedures) and such a determination does not relieve the Contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the Contractor employee already possesses a current favorably adjudicated investigation, the Contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the Contractor’s Security Representative. Although the Contractor will take JPAS “Owning” role over the Contractor employee, the Navy Command will take JPAS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employees’ performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.