2.02 PWS.pdf

FY23 FIRE & EMERGENCY SERVICES (F&ES)

WHEELED HALOTRON FIRE EXTINGUISHER

SIX YEAR INTERNAL MAINTENANCE, REFILL AND SERVICING CONTRACT

STATEMENT OF WORK

1.0 BACKGROUND

1.1 Flight-line wheeled fire extinguishers are the first line of defense in protecting Navy assets required by NAVAIR 00-80R-14 NATOPS Aircraft Firefighting & Rescue Manual. Internal maintenance and hydrostatic testing is required for compliance with current National Fire Protection Association (NFPA) Standard 10, for Portable Fire Extinguishers and the AMEREX manufacturer’s manual. Failure to meet these requirements could result in catastrophic loss of life & property and will impact the Navy's mission.

1.2 This non-personal service contract satisfies the mandatory 6-year internal maintenance and hydrostatic testing with chemical removal and refill service required for all of the AMEREX model

673, 65-LB.

(4A:80BC) HALOTRON Wheeled Flight-line Fire Extinguishers in Navy Region Southwest. This contract includes the ability to perform Corrective Maintenance (CM) while the maintenance is performed.

1.3 The timing for servicing the cylinders is based on the original delivery schedule to the installations from 2018 to 2019, beginning with NAS El Centro & NAS Lemoore. The remainder of the installations, Navy Base Ventura County, NAS Fallon, Navy Base Coronado & NAWS China Lake, will be completed in Option Year 1 of the contract.

2.0 SCOPE

2.1 Contractor will provide required maintenance, repairs, part replacement for HALOTRON fire extinguishers below, in accordance with National Fire Protection Association (NFPA) Standards.

3.0 APPLICABLE DOCUMENTATION

3.1 National Fire Protection Association, Standard for Portable Fire Extinguishers (2022 edition)

3.2 Manufacturers Service Manuals (Amerex)

3.3 Applicable State Fire Marshal License

3.4 U.S. Department of Transportation (DOT) regulation CFR 49, Subpart G

3.5 Navy Instruction OPNAVINST 3960.16A

3.6 NAVAIR 00-80R-14 NATOPS Aircraft Firefighting & Rescue Manual

4.0 SPECIFIC TASKS

4.1 MAINTENANCE:

The Contractor shall provide all, tools, supplies, equipment and labor necessary to conduct the following: 4.1.1 Six year internal maintenance and hydrostatic testing with chemical removal and refill for the 65 LBS (4A:80BC) HALOTRON Cylinders

4.1.2 All wheeled units shall be returned to the respective installation from where they were removed.

4.1.3 All work shall include transportation pick-up and delivery for servicing

4.1.4 Contractor shall comply with Federal, State and local laws, rules, and regulations that will ensure their serviceability and prevent deterioration in value or effectiveness.

4.1.5 NO MORE THAN 8 UNITS MAY BE REMOVED FROM AN INSTALLATION AT ONE TIME.

(See section 4.2 for scheduling)

4.1.6 The Contractor shall provide a draft plan of actions and milestones (POA&M) with its proposal for Government review. The POA&M shall allow enough time for completion of services at all locations prior to end of contract year to ensure adequate time for return of extinguishers being serviced.

The Government retains the right to establish the final approved schedule.

4.1.7Pick up and drop off shall be scheduled one week in advance with the Installation Fire & Emergency Service Point-of-contact at each location and will be during normal operating hours

4.1.8 Delivery of fully serviced wheeled extinguishers shall be delivered to the respective Installation within 20 days from the original pick-up date or date acceptable to the Installation Fire & Emergency Service POC.

4.1.9 Pick-up and drop-off shall be scheduled at a minimum one week in advance with the Installation Fire & Emergency Service Point-of-contact at each location and will be during normal operating hours

4.1.10 Additional Chemical shall only be added as needed to “top off” cylinders or to refill the cylinder in the event there has been damage of some kind to the cylinder *AS-NEEDED ONLY – CONTACT COR

FIRST

4.1.11 Contractor shall contact COR BEFORE additional chemical is added to the units and provide quantities, cost and nomenclature for the cylinder in question.

4.1.12 Hose and Gauge Replacement Service for Wheeled Units shall only be required after discharge or failure. *AS-NEEDED ONLY – CONTACT COR FIRST

4.1.13 Contractor shall contact COR BEFORE corrective maintenance is performed to the units and provide services required, cost and nomenclature for the cylinder in question.

4.2 Maximum number of wheeled units removed from each installation will not exceed the quantities listed below:

4.2.1 PREVENTATIVE MAINTENANCE

BASE YEAR:

TOTAL EXTINGUISHER QTY - BY LOCATION:

NAS El Centro - 63 NAS Lemoore – 200

ESTIMATED TRIPS REQUIRED:

(8) NAS El Centro - El Centro, CA

(25) NAS Lemoore - Lemoore, CA

OPYR 1:

TOTAL EXTINGUISHER QTY - BY LOCATION:

Navy Base Ventura County - 75 NAS Fallon – 115 Navy Base Coronado - 160 NAWS China Lake – 56

ESTIMATED TRANSPORT TRIPS:

(15) Navy Base Ventura County - Ventura, CA

(6) NAS Fallon - Fallon, NV

(32) Navy Base Coronado - Coronado, CA

(11) NAWS China Lake - Ridgecrest, CA

4.2.2 CORRECTIVE MAINTENANCE ESTIMATES

Table 1 – Estimate Labor Hours Per year

YEAR CM Estimated Labor Hours

BASE YEAR 44

OPTION YEAR 1 68

Table 2– Estimate Repair Parts Cost per Year per Year (Ceiling Price)

YEAR CM Repair Parts NTE AMT

BASE YEAR $71,100.00

OPTION YEAR 1 $109,800.00

Table 3– Estimate Halotron Recharge per Year (lbs)

YEAR CM Halotron Recharge (lbs)

BASE YEAR 6,500

OPTION YEAR 1 13,000

4.3 FIRE EXTINGUISHER RECHARGE: Fire extinguishers shall be properly recharged in accordance with NFPA 10 and the manufacturer’s service instructions. The replacement of extinguisher agent also includes the agent expellant for extinguishers. No agent shall be expelled into the atmosphere and shall use a certified recovery system to refill agent. Recharge agent shall be Halotron I only. Halon 1301, Halotron II or Halotron VRX shall not be used inside a Halotron I cylinder. Halotron I cylinders are not designed to hold anything other than specified.

4.4 LABELING: (NFPA 10, Chap 7, 8)

The Contractor shall replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals and other required information labeling if the originals are damaged or missing. Labeling shall be in accordance with NFPA 10, t h e manufacturer’s specifications and respective installation numbering system. If painting of exterior is needed, the respective installation designation identification will mirror existing design.

4.5 HYDROSTATIC TESTING: (NFPA 10, Chap 7, 8) Every 6 years, stored-pressure fire extinguishers that require a 12-year hydrostatic test shall be emptied and subjected to the applicable internal and external examination procedures as detailed in the manufacturer’s service manual and this standard.

When required, the Contractor shall hydrostatically test extinguishers as specified in NFPA 10 and the manufacturer's instructions. The Contractor shall identify pertinent information (sticker, stamp etc.) on extinguisher with test completion date IAW NFPA 10. Extinguishers that fail the hydrostatic test or are not serviceable shall be identified, recorded and disposed of by the Contractor.

4.6SIX-YEAR MAINTENANCE: (NFPA 10, Chap 7, 8) The Contractor shall perform overhaul maintenance in accordance with the manufacturer’s requirements for each type extinguisher. Internal maintenance shall be identified by the Verification of Service Collar. Any extinguishers that fail the maintenance requirements or exceed the individual unit contract price shall be identified, recorded on the service invoice for that installation and immediate notification to the installation POC for decision on disposal of a unit. Disposal, if approved by installation POC, will be completed by the Contractor.

5.0 PLACE OF PERFORMANCE

Contract requirements for the pick-up and drop-off of all wheeled fire extinguishers will be at a central location on each installation listed below. The Contractor shall provide a draft plan of actions and milestones (POA&M) with its proposal for Government review. The POA&M shall allow enough time for completion of services at all locations prior to end of contract year to ensure adequate time for return of extinguishers being serviced. The Government retains the right to establish the final approved schedule.

5.1 Naval Air Station Fallon, Building 18, 4th Street, Fallon, NV 89496

5.2 Naval Base Coronado, Bldg. 792, Hanger Rd, Coronado, CA 92135

5.3 Naval Air Station Lemoore, 767 Franklin Ave. NAS Lemoore CA 93246

5.4 Naval Air Station El Centro, 137 A Street, El Centro, CA 92243

5.5 Naval Weapons Station China Lake, Bldg. 02473, MS1306, 1 Administration Circle, China Lake, CA 93555-6100

5.6 Naval Base Ventura County, 391 Ronald Reagan, Point Mugu CA 93042

6.0 PERIOD OF PERFORMANCE

BASE: 1 Year (12 months) OPYR 1: 1 Year (12 months)

7.0 DELIVERABLES

7.1 The Contractor shall provide a draft plan of actions and milestones (POA&M) with its proposal to the COR and TPOC (SEC 13.0) for Government review. The POA&M shall allow enough time for completion of services at all locations prior to end of contract year to ensure adequate time for return of extinguishers being serviced. The Government retains the right to establish the final approved schedule.

7.2 The following shall be provided to the Installation Fire Chief, COR and TPOC during and/or within 7 calendar days after each installation’s service visit:

7.2.1 During the service visit, cylinders requiring Corrective Maintenance shall be tagged out and the COR notified of corrective services required and the cost to perform these services prior to work being performed.

7.2.2 ALL corrective actions for each cylinder shall be identified on the work order summary

7.2.3 A work order summary of services shall be completed and submitted in Adobe Acrobat (PDF) format to the Installation Fire Chief, TPOC and COR within 7 calendar days.

7.2.3.1 Information in the summary shall include the following for EACH cylinder serviced:

- Cylinders serial number,

- Model number,

- The installation/location,

- The internal fire department numbering,

- Current service date

- Service status

- Any corrective actions taken to include quantities of chemical and specific parts replaced

7.4.4 All Test Sheets shall be submitted in Adobe Acrobat (PDF) format (no hand written ink comments allowed) to the Installation Fire Chief, TPOC and COR within 7-calendar days.

7.4.5 All Test Sheets shall be complete with proper comments as outlined in SEC 7.1.2.1 and shall be signed and dated by the service tech.

8.0 HOURS OF OPERATION

Pick up and drop off shall be scheduled one week in advance with the Installation Fire & Emergency Service Point-of-contact at each location and will be during normal operating hours of Monday thru Friday 07:00 AM (PST) to 3:00 PM (PST), excluding U.S. Government Holidays.

9.0 U.S. FEDERAL HOLIDAYS.

The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday.

FEDERAL HOLIDAYS

• New Year's Day

• Martin Luther King's Birthday, President's Day

• Memorial Day, Juneteenth, Independence Day/4th July, Labor Day

• Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day

10.0 TRAVEL AND BASE ACCESS REQUIREMENTS

10.1 Base Access: The contractor shall maintain proper security protocol in accordance with all base regulations. Security approval for all contractor personnel will be obtained through the COR.

Identifications furnished for approved employees shall be returned to the COR by the contractor immediately when such employees are no longer employed under this contract. The contractor is responsible for ensuring that all employees requiring routine access to Government facilities during the period of performance of this contract are properly registered in Defense Biometric Identification System

(DBIDS).

10.2 Special requirements must be met for access to NAWS China Lake. Contractor must work with the COR to provide additional documents required for access to these sites.

1 0 . 3 Contractor shall furnish a list of contact personnel of the contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency.

10.4 As changes to personnel occur and additional information becomes available, contractor shall correct and change the information contained in lists provided for contact personnel of the contractor and subcontractors.

10.5 Identification Badges: Contractor shal l immediately report instances of lost or stolen badges to the COR.

11.0 GOVERNMENT EQUIPMENT LIST

11.1 NONE

12.0 PAYMENT AND INVOICING.

12.1 Payment shall be made through the WAWF:

WAWF Routing Data Table*

12.2 The Contractor shall submit an electronic invoice to the COR and the Financial POC. An invoice must include the following information:

- Name and address of the Contractor;

- Invoice date and number;

- Contract number, contract line item number and, if applicable, the order number;

- Description, quantity, unit of measure, unit price and extended price of the items delivered;

- Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

- Terms of any discount for prompt payment offered;

- Name and address of official to whom payment is to be sent;

- Name, title, and phone number of person to notify in event of defective invoice1

13.0 Attachments:

13.1 Quality Assurance Surveillance Plan (QASP)

13.1 TECHNICAL : QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

PERFORMANCE

ELEMENT

PERFORMANCE

REQUIREMENT

SURVEILLANCE

METHOD

ACCEPTABLE

QUALITY LEVEL

INCENTIVES/

DISINCENTIVES

PWS:

Read and acknowledge the requirements for annual maintenance services, PM & CM, and Security requirements as laid out in this contract

• KTR to respond directly to the COR and the KO within the first 30 days of this contract with any questions or deviations

100% of Acknowledgment is required

Adverse Performance/response to be documented in

CPARS

Preventative Maintenance

(PM)

Complete PM and provide records of work performed and report any items that need CM to Fire Chief and COR.

• COR periodically reviews contractor records and discusses with Fire Chief for confirmation of communication and accuracy of performance at site

100% of records and reports performed and provided to Fire Chief and COR.

>94% of records and reports performed and provided to Fire Chief and COR.

Adverse performance

Corrective Maintenance

(CM)

Complete PM and provide records and invoices for work performed and report any items that are BER to Fire Chief and COR.

• COR periodically reviews contractor records and discusses with Fire Chief for confirmation of communication and accuracy of performance at site

100% of records and reports performed and provided to Fire Chief and COR.

>94% of records and reports performed and provided to Fire Chief and COR.

Adverse performance

Invoicing Compliance

Submit all invoices into the WAWF and provide a hard copy to the COR with the requested information

• COR periodically reviews contractor records

100% of Invoices are submitted on time and with correct information

>94% of Invoices are submitted on time and with correct information

Adverse performance