2.02 J & A #25-134_Final.pdf

Source Selection Information – See FAR 2.101 and 3.104

Document Number: F25-134

SOLE SOURCE JUSTIFICATION

1. Identification of Agency and Contracting Activity.

The requiring activity is the United States Naval Academy (hereinafter, USNA), Division of Information Technology Services, 290 Buchanan Road, Annapolis, MD. The contracting activity is NAVSUP Fleet Logistics Center (FLC) Norfolk Contracting Dept., Regional Directorate.

2. Description of the Action Being Approved.

The acquisition of the supplies described in paragraph three (3) is a sole source action to be awarded as a follow-on requirement to Bell Techlogix, Inc., for the license renewal and support of the currently installed Microsoft Software Solutions. The placement of a firm-fixed price purchase order N0018924P2236 was procured non-competitively based under the provision of FAR Subpart 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements. And was awarded on a sole sourced requirement to Bell Techlogix, Inc. This procurement is expected to expire on 31 July 2025. and was awarded on a sole sourced basis to Bell Techlogix, Inc., and is expected to expire July 31, 2025.

3. Description of Supplies/Services.

The procurement will include software licenses, maintenance, services, and technical support for products such as SQL Server, Visio Pro, Enterprise Server, Project, Active Directory, and Microsoft 365 via the Maryland Educational Enterprise Consortium (MEEC).

The licensing will support 2,256 education-qualified users and 2,146 full-time students, at an estimated total price of $320,223.10. The software shall be compatible in all respects with existing system configurations currently in use by faculty, staff, classrooms, and midshipmen (students). The proposed contractor is Bell Techlogix, Inc., with a period of performance of 01 August 2025 through 31 July 2026. The resultant purchase order will be funded with FY25 Navy Operations & Maintenance (O&MN) appropriations.

CLIN# Product Code Product Name Quantity Unit Price Total Amount 0001 AAD-38400-M Microsoft 365 A5 Unified

(Option B) MEEC 2,300 $84.00 $193,200.00

0002 AAD-38398-TM Microsoft 365 A3 Transitional MEEC

84 $0.00 $0.00

0003 AAD-38401-TM Microsoft 365 A5 Transitional MEEC

84 $0.00 $0.00

0004 AAD-38405-SM Microsoft 365 A5 Student Use Benefit MEEC

92,000 $0.00 $0.00

0005 965-00002-M Microsoft Azure Active Directory Basic (Light Users)

MEEC

10,000 $0.00 $0.00

0006 6QV-00003-M Microsoft Enterprise CAL Services MEEC

5,000 $0.00 $0.00

0007 7HS-00001-M Microsoft Project Online Essentials MEEC

5,000 $0.00 $0.00

0008 H30-00237-M Microsoft Project Pro (On- Premise License) MEEC

20 $55.52 $110.40

0009 D87-01057-M Microsoft Visio Pro (On- Premise License) MEEC

50 $4.92 $246.00

0010 QLU-00002-2SM Microsoft Defender for Endpoint P2 (Student) Year 2

MEEC

254 $5.76 $1,463.04

0011 KW5-00358-ASM Microsoft Windows Education (Less Than 3K Students) MEEC

254 $11.12 $2,824.48

0012 HCF-00009-M Microsoft Enterprise server Platform (Employee) MEEC

2,071 $3.96 $8,201.16

0013 HCF-00005-SM Microsoft Enterprise Server Platform (Student) MEEC

4,675 $2.88 $13,464.00

0014 76A-00025-SM Microsoft Enterprise CAL (Student) MEEC

4,675 $10.92 $51,051.00

0015 NEF-00002-SM Microsoft SQL Server Platform (Employee) MEEC

2,071 $1.56 $3,230.76

0016 359-00765-M Microsoft SQL CAL MEEC 2,071 $5.76 $11,928.96 0017 NEF-00002-SM Microsoft SQL Server

Platform (Student) MEEC 4,675 $1.56 $7,293.00

0018 359-00765-SM Microsoft SQL CAL (Student)

4,675 $5.76 $26,928.00

0019 6VC-01251-XM Windows RDS CAL (Less Than Full EQU) MEEC

30 $9.41 $282.30

Grand Total $320,223.10

Period of Performance: 01 August 2025 – 31 July 2026

4. Statutory Authority Permitting Sole Source.

The statutory authority permitting this sole source action is 41 U.S. Code § 1901(e)(2), Simplified acquisition procedures - a sole source acquisition using simplified acquisition procedures for the acquisition of commercial items, as implemented by 10 U.S. C. § 3204(e) by FAR 13.501(a). Bell Techlogix, Inc., is the exclusive authorized reseller of Microsoft products for MEEC members; no other reseller is permitted to offer these products under MEEC.

5. Rationale Justifying Use of Cited Statutory Authority.

MEEC has maintained an agreement with Bell Techlogix, Inc. (hereafter, BTI) since 31 July 2018, under contract UMD #12477. This program enables MEEC institutions the ability to acquire desktop applications, operating system upgrades, and Microsoft Enterprise core Client Access Licenses at significantly reduced rates. The original contract was scheduled for a five-year term, spanning from 31 July 2018 through 31 July 2023.

However, it was subsequently extended through FY2024 and has now been extended through FY2025. BTI, was selected through a competitive Request for Proposal (hereafter, RFP) process, which adhered to the guidelines administered by the United States Military (hereafter, USM) Procurement Policies and Procedures on behalf of MEEC (RFP Number 83541-D).

This contractual relationship between MEEC and Bell Techlogix, Inc., grants exclusive rights for Microsoft education distribution within the State of Maryland, as authorized by the Maryland Higher Education Commission (MHEC). MHEC serves as Maryland’s higher education coordinating board and is responsible for establishing statewide policies for both public and private colleges.

The licenses and services provided under this agreement are exclusively designated for educational institutions within the region. They are specifically tailored for MEEC/Microsoft member institutions in Maryland-such as the United States Naval Academy (USNA)-and are critical to supporting USNA’s accreditation efforts and overall mission execution.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable, including a Description of Market Research, if applicable, and a List of Interested Sources, if any.

Both the requiring activity and contracting activity have performed market research for this requirement. Market research was performed through the review of historical purchase orders for same or similar requirements and discussions with the requiring activity. A Request for Information (RFI) was posted on 29 May 2025 with a closing date of 04 June 2025, this inquiry was presented to unlimited vendor’s.

Only four (4) timely responses were received in response. Of the four responses only one (1) vendor has the capability to provide the required supply. The following vendors provided responses to the Sources Sought/RFI posting:

Vendor Business Size Capable BHPE, LLC Small Business Not Capable- Not contracted through USM #12477 Bright Future Tech, LLC Small Business Not Capable- Not contracted through USM #12477 Bell Techlogix, LLC Large Business Capable- Contracted through USM #12477 Questivity, Inc. Small Business Not Capable- Not contracted through USM #12477

As noted in paragraph five (5) above, Bell Techlogix, Inc., (BTI) was awarded the MEEC contract though a competitive RFP process conducted in accordance with USM Procurement Policies and Procedures, with solicitations issued to all interested parties. Awarding this requirement to any other source would violate the terms and conditions of the MEEC Contract #12477 with BTI, which holds Department of Education accrediting jurisdiction over USNA. Such a violation would result in substantial duplication of prices to the Government, which cannot be offset through further competition. The BTI contract has already been awarded through a competitive process on behalf of MEEC and provides the lowest-priced bundled solution that meets USNA’s needs. Changing licensing providers at this phase is impracticable and would cause unacceptable delays in meeting the agency’s requirements.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined that the anticipated price to the Government for the supplies and services covered by this procurement is fair and reasonable. This procurement is a direct replacement for the annual renewal of the U.S. Naval Academy’s educational institution licensing and associated software assurance services for selected Microsoft software products, originally provided under Bell Techlogix, Inc.’s contract 12477 with MEEC. These products are uniquely bundled for MEEC within the State of Maryland and are critical to the USNA’s mission.

8. Actions to Remove Barriers to Future Competition.

The MEEC contract with Bell Techlogix, Inc., is scheduled to expire on 31 July 2025. Upon expiration, the requirement will be subject to a competitive re-solicitation process in accordance with the University System of Maryland (USM) Procurement Policies and Procedures. All eligible vendors will be afforded the opportunity to compete for the subsequent five-year contract with Microsoft.

As stated in Paragraph five (5), NAVSUP FLC Norfolk does not intend, at this time, to compete future contracts for the types of supplies/services addressed herein. Should a viable alternative source become available, NAVSUP FLC Norfolk will assess the feasibility of introducing competition for future requirements.

9. Contracting Point of Contact. The point of contact at NAVSUP Fleet Logistics Center Norfolk, Fleet Directorate is Trumeka King, Code 211.2, who may be contacted at (757) 443-1400, or by e-mail at trumeka.c.king.civ@us.navy.mil.

Document Number: F25-134

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

Signature Name (Printed) Date Phone No.

LEGAL SUFFICIENCY REVIEW

I have determined this Justification is legally sufficient.

CONTRACTING OFFICER CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief. To the extent that the Justification value is >$250K and <$750K, the Contracting Officer’s signature below also represents approval of the document.