2.02 Combined Synopsis.pdf

General Information:

Document Type: Combined Synopsis/Solicitation

Solicitation Number: N68836-25-Q-0051

Posted Date: Tuesday, March 18, 2025

Original Response Date: Friday, April 18, 2025

Current Response Date: Saturday, April 19, 2025

Product or Service Code: J019/ Maintenance, Repair, and Overhaul

Set-Aside: Small Business set aside

NAICS Code and Description: 325120/Industrial Gas Manufacturing

Contracting Office Address:

Naval Supply Fleet Logistics Jacksonville

110 Yorktown Ave

Jacksonville, FL 32212

Country: USA

Description

This is a combined synopsis/solicitation for commercial productsprepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 and DFARS

Publication Notice 2025-0117.

The associated North American Industrial Classification System (NAICS) code for this procurement is

325120/Industrial Gas Manufacturing, with a small business size standard of1200 (# of employees SB.

The product or service code is Maintenance, Repair, and Overhaul. The Government will award a firm-fixed price (FFP) contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/solicitation, will be most advantageous to the Government

Lowest Price Technically Acceptable (LPTA).

Trident Refit Facility, Kings Bay (TRIREFFAC-KB) serves Trident Submarines located in Kings Bay, Georgia. TRF Kings Bay has a need to procure services for refrigerant flushing. The contractor will load in necessary equipment, cylinders, and transportation to perform the scope of work. They will perform system integrity testing and refrigerant flush of the refrigerant piping using R-114a.

All interested companies must provide quotation(s) for the following:

Products

Line Item Description Quantity Unit Price Total Price

CLIN-0001 REFRIGERANT FLUSH

FFP

FOB: Destination

PSC CD: J019

1 EA

CLIN-0002 Travel 1 EA https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

Products

Line Item Description Quantity Unit Price Total Price

FFP

Travel and per diem.

FOB: Destination

PSC CD: J019

CLIN-0003 Equipment Rental

Equipment rental per the SOW.

FOB: Destination

PSC CD: J019

1 EA

CLIN-0004 SHIPPING

FFP

Total cost of shipping per the SOW.

FOB: Destination

PSC CD: J019

1 EA

CLIN-0005 REFRIGERANT USAGE

FFP

Refrigerant medium used to flush the contaminated system.

FOB: Destination

PSC CD: J019

1 EA

STATEMENT OF WORK

1.Introduction:

Trident Refit Facility (TRF) has a requirement for a Blanket Purchase Agreement (BPA) for

A Refrigerant decontamination and or a dehydration of an A/C system on a submarine at Kings

Bay, Georgia. This will be a (2) two-year agreement. Each line item will represent (1) one occurrence. TRF may have (1) one or more occupancies in one year. TRF may not have any occurrences. This BPA will allow flexibility in the event a Navy Submarine requires refrigerant.

2. SCOPE:

Contractor must be able to respond (on-site) within 14 days’ notice.

- All equipment required must be contactor owned and operated.

- All personnel must be trained, certified and possess the security access required to enter a

Navy.

Submarine. – into NAVY base all connections by TRF personnel.

Personnel must be trained and certified in handling R114 Refrigerant.

3. PROCEDURE

Contractor will load in necessary equipment, cylinders, and transportation to perform the scope of work.

Kings Bay team will perform the on-vessel hookups necessary for performance of contractor’s scope.

- Please note estimated time for this work would be roughly one day. Should the Kings Bay team need additional time for this work which keeps our team on stand-by, a day rate may need to go into effect to cover contractors’ team being on stand-by.

Contractor will recover and dehydrate the refrigerant from the System.

Kings Bay team will need to remove the compressor the system and install blank off plates with

1” ports (including ball valves) on the suction, discharge, and liquid lines.

- Contractor can remain on-call during this performance of work, and a day rate for standby will go into effect (total charges to be determined at the end of performance of scope and set up using a change order).

After the compressor has been removed and plates with ports/valves installed.

Contractor will pressurize the system with nitrogen and perform a 6-hour standing hold test.

Contractor will utilize our equipment to perform a dehydration of chiller.

Acceptance criteria shall be when vacuum is pulled below 1000 microns and held for up to four hours.

After completion of the hold test, contractor will perform a refrigerant flush of the refrigerant piping of the system using R-114.

- Contractor will provide the necessary refrigerant for this flush.

- Thermal expansion valves and solenoid valves of the System will need to be removed and temporary piping installed, or otherwise bypassed.

- Flush will be performed for 24 non-continuous hours.

- Acceptance criteria shall be a visual inspection measured by bag test. Flush shall be considered complete with the volume of particulates in the bag is less than that of a dime.

- A Goetz tube visual inspection shall be performed, and acceptance criteria shall be when the presence of oil is 0.1% or less.

- After completion of the flush of the System, contactor will recover the service refrigerant and charge the System with standing pressure of dry nitrogen (1-2 PSI).

After restoring of all components to the system, contractor will pressurize the system with nitrogen and perform a 6-hour standing hold test.

- Contractor will provide the nitrogen to perform this work.

- Contractor will pressurize to 50 PSI. Acceptance criteria shall be no loss of pressure during the 6 hours hold test.

Contractor will perform a triple evacuation on each System.

Acceptance criteria for evacuations will be a hold of below 5000 microns for 1 hours, with no more than a 3000 micron rise during the 1-hour hold test. Acceptance criteria for evacuation 3 shall be a hold of below 5000 microns for 6 hours, with no more than 3000 micron rise during the 6 hours.

After completion of the triple evacuation, Contractor will recharge the System with the recovered refrigerant.

Contractor will perform bump and run procedures on the unit and receiver. Contractor will need assistance of Customer for operation of the unit during the Bump and Runs.

- Bump and runs will consist of running each system for a short time.

- Contractor to pull charge from the vessel and clean the refrigerant and checks for contaminants.

- Bump and run procedures are repeated until the acceptance criteria is met.

- Acceptance criteria shall be a visual inspection measured by bag test. Acceptance shall be when volume of particulates in filter bag is less than a dime, Goetz tube <0.1% oil.

- Kings Bay team will disconnect all necessary equipment and materials.

- Contactor will collect equipment and demobilize from site.

Procedure and scope could change per job requirements or vessel timeline requirements.

4.0 General Requirements

In performing these services Contractor shall:

Work utilizing 12-hour shifts.

Provide all necessary transportation of equipment and supplies to and from the job site in compliance with all applicable DOT and regulations and requirements.

Perform all work in compliance with EPA regulations with respect to section 608 of the Clean

Air Act.

Utilize only EPA certified technicians for the performance of the project and will comply with all applicable EPA regulations and requirements.

Clarifications and Exclusions:

This proposal assumes that any valves that may exist that isolate the two systems will hold. Any delays due to valve leakages that prevent contractor from performing scope may incur a change order.

System compressors must be removed, and adapter flanges installed for performance of the refrigerant flush. This work is to be performed by others.

Thermal expansion valves and solenoid valves must be bypassed or removed for performance of the refrigerant flush. This work is to be performed by others.

Marine chemist, if required, to be provided by others.

Contractor does not have Red Badge ID, so if required, escorts must be supplied.

Any additional refrigerant required is excluded from this proposal but can be quoted upon request.

Customer agrees to provide the following:

- Power – 460V 3 phase at 100 amp (pier-side)

- Fresh-water supply for condensing and cooling process, including waste drain and disposal.

- Un-obstructed work area on pier (12’ x 50’) for staging of contractor pumping and recovery unit.

- Safe non-restricted workplace.

Customer shall designate an individual with authority to operate the system, approve and execute all change orders, and to certify completion of the project, which individual shall be available at all times during the project.

The system must be proven to be leak free prior to contractor work. In addition to the foregoing, Customer shall make modifications to the System prior to commencement of work by contractor.

The following are typical modifications and requirements. Actual system modifications will be reviewed upon award.

-Remove, leave open and or bypass refrigerant metering devices, solenoid valves and other restrictions to refrigerant flow. Other restrictions: filters, strainers shall be removed.

5.0 Access and General Protection/Security: Policy and Procedures. Contractor and all associated subcontractor-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by

Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, Department of the Navy (DoN) and/or local policy. In addition, to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition

(FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

5.1 Defense Biometric Identification System (DBIDS). The Defense Biometric Identification

System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data

Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric

Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April 2017 and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual need to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

5.2 Security Requirements

a. Personnel. Individuals must be United States Citizens. Contractor MUST certify employees and subcontractors are U.S. Citizens by viewing the U.S. government issued document, Employment Eligibility Verification Form I-9. Personnel with a valid government issued clearance are exempt from this requirement; verification will be accomplished using the Defense

Information System for Security (DISS).

b. Submarine access including the Dry Dock basin when submarine is present, personnel must possess a valid personnel security clearance, minimum SECRET access level required. Personnel with “INTERIM” clearance are not authorized access to the Engine Room or access to Restricted Data and Navy Nuclear Propulsion Information (NNPI) and will be issued a “purple” colored badge. Contractor will submit Personnel Security clearance data to the SRS-

36 Security Officer. Including company CAGE code, clearance access, investigation type and issuing authority and investigation closed date. This information can be sent via the Defense

Information System for Security (DISS) to “Security Manager at SRS-36 SMO Code N611076”.

c. Personnel without a valid security clearance access level who require access to the

Waterfront Restricted Area (WRA) (TRIDENT Refit Facility Wharf Enclave) or Site Six piers, less submarine or Dry Dock Basin access when submarine is present, must complete a trustworthiness determination background check and meet WRA access requirements contained in SWFLANTINST 5530.12. Trustworthiness determination, require the individual to complete a government initiated security questionnaire (SF 85P), OF-306 and provide fingerprints. Additionally, each individual must consent to a National Crime Information Center

(NCIC) background check. The government reserves the right to deny access based upon unfavorable trustworthiness determination, unfavorable NCIC results, or failure to provide requested security questionnaire information. Such determinations will be final. There are no appeal rights to a determination to deny access. It is the COs prerogative to deny access to any area under their jurisdiction.

d. Contractor will:

(1) Provide a worksite access list containing: company name, individual’s full name, social security account number, date and place of birth, date, citizenship, to SRS-36 Security

Officer. Contractor is required to maintain an accurate worksite access list throughout the period of contract.

(2) Adhere to personnel worksite access requirements as stated above when hiring subcontractor or temporary service personnel.

e. Visitors and delivery personnel who do not possess a clearance or a trustworthiness determination are required to be escorted while inside the WRA or Site VI piers, and must consent to NCIC background check before being granted access to Submarine Base, Kings Bay, GA.

f. A limited number of Contractor personnel may be authorized WRA escort privileges upon favorable completion of trustworthiness determination process or with an approved security clearance. Escorts will exercise positive control of personnel while within restricted areas, or the designated escort and unescorted personnel will be ejected from the restricted area. If required, due to time constraints, the government may provide this service until such time the contactor is capable of assumption.

g. Material Deliveries. Material deliveries to the worksite other than government authorized vehicles, provide name of company, name of driver, U.S. citizenship, vehicle information, purpose of delivery, actual date, time, point of contact (including phone number) and description of load material on government provided Restricted Area Vehicle Access Request (RAVAR) form to TRIDENT Refit Facility, Kings Bay (TRIREFFAC-KB) Security Office. Notification should be at least 1 working day prior to expected arrival.

h. No privately owned vehicles including rental cars are allowed access to the WRA or Site

Six pier.

i. General Security Requirements. It will be the Contractor’s responsibility to provide employees (including subcontractors) who comply with these requirements, the regulations in force on the station or those, which may be promulgated at a later date. All personnel will keep within the limits of the work and avenues of ingress and egress and will not enter any restricted areas without prior approval of the SRS-36 Security Officer. The Contractor’s equipment will be conspicuously marked for identification. Government Security Force and Law Enforcement personnel challenges must be answered and all orders obeyed. During performance of the contract work, government drills may be conducted and may temporarily affect access to the work site. The Government will take effort in keeping the Contractor informed of anticipated major delays of one hour or more.

j. If the Contractor is required to bring their vehicle into the work site, it must be approved by the SRS-36 Security Officer. A RAVAR will be submitted for each company vehicle where the

Contractor must provide proof of insurance, license and registration for the vehicle(s). Once approved, vehicles must have the company’s name permanently attached and displayed on each of the vehicles in a manner and size that is clearly visible.

k. No cameras, to include Portable Electronic Devices (PED’s) and Personal Digital

Assistants (PDA’s) with photographic capabilities are allowed within TRIREFFAC-KB work spaces, work centers, or offices unless approved by the TRIREFFAC-KB Security Officer, via the SRS-36 Security Officer. The TRIREFFAC-KB Security Officer or designated representative will approve all photographs taken inside a restricted area for release. Cell phones and other PEDs/PDAs with photo capability are strictly prohibited from use and possession within a designated Restricted Area.

l. External photography of a submarine is prohibited unless specifically authorized by the

Commanding Officer (CO) or his designated representative. Internal photography of the submarine is prohibited unless the classification for the space, equipment, or operation to be photographed has been established, specific permission is obtained from the Immediate Superior-

In Command (ISIC), and the ships CO or his designated representative is briefed and positive control shipboard has been established to ensure the space, equipment, operations is properly sanitized to prevent disclosure.

6.0 Payment Information:

METHOD OF PAYMENT SHALL BE VIA WIDE AREA WORKFLOW (WAWF). WAWF

FORM ATTACHED, SERVICE CANNOT BE PREPAID IN ACCORDANCE WITH

APPROPRIATIONS LAW. VENDOR MAY BILL MONTHLY, QUARTERLY OR YEARLY

IN ARREARS.

7.0 Designated Government Representative (DGR) and Contracting Officer’s Representative.

The Contracting Officer’s Representative under this action and the person responsible for performing inspection and acceptance of the contractor’s performance at the destination is:

COR: Gary Moberg

Voice Phone: 912-573-9374

E-Mail: gary.l.moberg.civ@us.navy.mil

The Designated Government Representative for this contract is Theresa Liger, (912) 573-4121 and E-mail: theresa.liger@navy.mil.

8.0 Normal Duty Hours. The Contractor is responsible for providing performance/service, between the hours of 0600 to 1700 hours except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. The Contractor is responsible for providing performance/service, between the hours of 0600 through 1700, Eastern Standard Time (EST), Monday through Friday, except on Federal holidays. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

8.1 Federal Government Holidays

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th Day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer (KO) or the

Designated Government Representative (DGR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

8.2 Inclement Weather. The contractor shall perform services as scheduled including during periods of inclement weather unless specific approval to delay is requested by the contractor and approved by the Designated Government Representative (DGR). Such approval will normally be granted only in cases of particular severe weather, such as hurricanes or tornados, etc. The contractor shall not request additional cost for schedule changes due to inclement weather

Place of Performance

Address: Trident Refit Facility

990 USS Thomas Jefferson Dr.

Pier Side

Kings Bay, GA.

Postal Code: 31547

Country: UNITED STATES

9.1 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

10.0 Non-Personal Service Statement. Contractor management will ensure that employees properly comply with the performance work standards outlined in this Statement of Work.

Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in

Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

11.0 Employment of Federal Employees. The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States

Government, either military or civilian, unless such person receives approval IAW applicable

Federal and DOD regulations.

12.0 Personnel Compliance. The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

13.0 Identification (ID) Badge. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

14.0 Smoking/Drug/Alcohol Policy. The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies.

15.0 Personnel Conduct. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform the work specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. The contractor shall ensure that personnel present a professional appearance. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

16.0 Personnel Removal. Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this statement of work. The contractor is expected to provide support services despite personnel removal or other unforeseen condition(s). Should replacement become necessary, the government reserves the right to review all resumes of proposed candidates.

•Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18 U.S.C. 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

•Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove am employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

•Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presences on the installation may be contrary to good order, discipline, or installation security and safety.

•Removal for Unsatisfactory Performance: The government reserves the right to require the

Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

17.0 Interaction With Other Activities. Government and contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with

Government work in the area where any service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this SOW, the contractor shall notify the Designated

Government Representative immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or Designated

Government Representative to stop work. Failure by the contractor to notify the Designated

Government Representative and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other

Government contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between contractor’s performing other contracts and this contract. The contractor shall provide all further required coordination between other contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

18.0 Safety. The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated

Government Representative within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

Performance Measurement: Performance Requirements Summary (PRS). The performance standards for this PWS are stated in the PRS Below:

Performance

Objective

Performance

Standard

Surveillance

Method Frequency

Acceptable

Quality

Level

Recover contaminated R-

114 from the #4 system

TRIREFFAC-KB and contractor will verify that the system has been fully evacuated.

Visual inspection by

TRIREFFAC-KB

One time.

Timeliness:

On or ahead of schedule at least

100% of the time.

After the compressor is removed, Hudson will return and pressurize the system with N2 for a 6 hour hold test.

TRIREFFAC-KB and contractor will verify

Zero loss of pressure.

Visual inspection by

Hudson

Technologies and

TRIREFFAC-KB.

One time. 100%.

After N2 Charge test is satisfactory, flush system with R-11

Contractor will perform acceptance criteria with bag tests, flush is complete when

Final inspection and certification by

Hudson

Continuous for 24 hours.

100% on final inspections.

for 24 non-continuous hours.

particulate is less than that of a dime as well as Goetz tub visual inspections, acceptance criteria is less than .1% oil.

Technologies and

TRIREFFAC-KB.

Upon completion of flush, recover the service refrigerant and charge the system with standing pressure of dry

N2 (1-2 PSI).

None. None.

One time hold.

No loss of pressure.

After TRF restores system, Hudson will again pressurize the system to 50PSI for a standing hold test for 6 hours.

No loss of standing pressure during the 6-hour period.

No loss of standing pressure during the

24-hour period

One time hold.

No loss of pressure.

Hudson will perform a triple evacuation on the system.

Acceptance criteria for evacuations will be a hold of below 5000 microns for 1 hour with no more than a 3000 micron rise during the hold test.

Acceptance criteria for evacuation 3 shall be 6 hours with the same criteria of the 1-hour hold.

Meet acceptance criteria of below

5000 microns with no more than a 3000 micron rise during the test.

One time. 100%

After triple evacuation, Hudson will recharge the system with R-

114 provided by

TRF/Ships Force.

None. None. One Time. 100%

Award will be made to the offeror whose quotation is the Lowest Price Technically Acceptable

(LPTA) being the best value to the Government.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

Offerors must complete annual representations and certifications online in the System for Award

Management (SAM) in accordance with FAR 52.212-3. If paragraph (b)(2) of the provision is applicable, a written submission is required.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$240,000.00 $475,000.00

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

/ CAGE

0001 POP 01-JUN-2025 TO

31-MAY-2027

N/A N/A

FOB: Destination

0002 POP 01-JUN-2025 TO

0003 POP 01-JUN-2025 TO

https://www.acquisition.gov/far/part-52

0004 POP 01-JUN-2025 TO

0005 POP 01-JUN-2025 TO

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-11 Certification and Disclosure Regarding Payments to

Influence Certain Federal Transactions

SEP 2024

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-16 Preventing Personal Conflicts of Interest JUN 2020

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.203-18 Prohibition on Contracting With Entities That Require

Certain Internal Confidentiality Agreements or

Statements--Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal

Confidentiality Agreements or Statements

JAN 2017

52.204-2 Security Requirements MAR 2021

52.204-7 System for Award Management NOV 2024

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-17 Ownership or Control of Offeror AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services--

Representation.

OCT 2020

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.216-21 Requirements OCT 1995

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former

DoD Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7008 Compliance With Safeguarding Covered Defense

Information Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for

Litigation Support

JAN 2023

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services --

Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment

Requirements

NOV 2023

252.211-7003 Item Unique Identification and Valuation JAN 2023

252.215-7013 Supplies and Services Provided by Nontraditional

Defense Contractors

JAN 2023

252.223-7006 Prohibition On Storage, Treatment, and Disposal of

Toxic or Hazardous Materials

SEP 2014

252.225-7048 Export-Controlled Items JUN 2013

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.232-7010 Levies on Contract Payments DEC 2006

252.239-7098

(Dev)

Prohibition on Contracting to Maintain or Establish a

Computer Network Unless Such Network is Designed to

Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.246-7003 Notification of Potential Safety Issues JAN 2023

252.247-7023 Transportation of Supplies by Sea OCT 2024

Clause that are Full Text

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

This is a Request for Quotation (RFQ). Quoter shall ensure that quotes are received by the Government point of contact no later than the date and time indicated on page one (1) of the SF1449. Block 8. Quotation submissions shall be emailed to kenenth.b.brown24.civ@us.navy.mil

The Government intends to post solicitation N6883625Q0051 and all amendments to Sam.gov.

QUESTIONS

All questions and clarifications regarding this solicitation must be submitted via email to kenneth.b.brown24.civ@us.navy.mil.

Questions/Clarifications for N6883625Q0051. Each question or comment should reference the applicable document, page number, and paragraph number. Quoters shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential quoters. All questions must be submitted no later than 10 April 2025 10:00 AM ET.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, quoters are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the proposal timeframe.

(a) North American Industry Classification System (NAICS) code and small business size standard. This procurement is being solicited in accordance with Federal Acquisition Regulation (FAR) Subpart 19.5 – Small

Business programs. See block 10 of the SF1449 for the type of Small Business Set Aside, the North American

Industry Classification Code System (NAICS), and the Small Business Size Standard.

(b) Submission of offers. Quotes shall be submitted in PDF format and the volume shall contain a cover sheet and be structured as follows:

The quote shall contain the following information:

1. Solicitation number as indicated on page one (1) of the SF1449, Block 5 and the Title of the procurement.

2. Time specified for receipt of quotes: Quoters shall ensure that quotes are received by the Government point of contact no later than the date and time indicated on page one (1) of the SF1449, Block 8.

3. Name, title, e-mail address, and telephone number of the individual(s) with authority to bind the company.

4. Offeror’s POC information for contractual questions/discussions. CAGE Code, Unique Entity ID (UEI),

5. Business Size, and GSA Contract Number if applicable.

6. Technical Description: See volumes below.

7. Terms of any express warranty: Not modified.

8. Provide Price and any discount terms as described in Price Volume.

9. “Remit to” address: Quoters shall submit all volumes of their quotes electronically via email to Kennth

Brown at kenneth.b.brown24.civ@us.navy.mil

10. Representations and certifications: See Contractor Responsibility Volume.

11. Acknowledgment solicitation amendments: All amendments issued with signatures to acknowledge terms and conditions of amendments. Acknowledgement of all amendments issued to the solicitation shall be signed and dated.

12. Quotes that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Quotes shall be submitted in volumes as follows:

mailto:kenneth.b.brown24.civ@us.navy.mil mailto:kenneth.b.brown24.civ@us.navy.mil

Volume I Price There is no page limit for Volume I submission

Quoters shall submit the following:

1. Standard Form (SF) 1449. Blocks 17a, 30a, 30b, and 30c of page one (1) of the SF 1449 shall be completed and signed to show the Quoter has read and agrees to comply with all terms, conditions, and instructions provided in the solicitation document.

2. SF 30 (Amendment), if applicable. Box 8, 15a, 15b, and 15c of page one (1) of SF 30 shall be completed and signed to show the Quoter has read and agrees to comply with all terms, conditions, and instructions provided in the solicitation.

3. Price Offer. The Quoter shall fill in the price schedule and include unit prices. The unit price should be evenly incremented so that it adds up to the total price without rounding past the second digit right of the decimal point for total prices for all contract line items (CLINs). Pricing shall be structured in accordance with the contract line items identified in the SF 1449 bid schedule.

AWARD NOTICE TO SUCCESSFUL OFFEROR

a) A written notice of award or acceptance of a quote will be emailed to the successful Quoter. Before the

Quoter’s specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

b) Failure to submit all required documentation may render a quote non-responsive and the quote will not be considered for award.

c) Period for acceptance of offers. Quoters agree to hold their prices firm for a period of 90 calendar days from the date specified for receipt of quotes unless another time period is specified in an amendment to the solicitation.

d) Product samples. Not modified.

e) Multiple offers. The Government IS NOT accepting multiple quotes presenting alternative terms and conditions, including alternative line items, or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

f) Late submissions, modifications, revisions, and withdrawals of offers. Not modified.

g) Contract award. Not modified.

h) Multiple awards. The Government WILL NOT accept any item or group of items of a quote. The

Government WILL NOT accept quantities less than those specified in the schedule. The Government

WILL NOT make an award on any item for a quantity less than the quantity quoted, at the unit prices quotes.

(i) Availability of requirements documents cited in the solicitation. Not modified.

i) Unique entity identifier. Not modified.

j) Reserved.

k) Debriefing. Not modified.

Basis of Evaluation-Commercial Products and Commercial Services per FAR Subpart 13.106

Per FAR Subpart 13.106-1: This is to notify Quoters that the basis on which award will be made is lowest price, technically acceptable (LPTA). The Government intends to award a firm-fixed-price contract resulting from this solicitation to the responsible Quoter whose offer conforming to the solicitation will be the most advantageous to the government. Each quote shall be in the form prescribed by, and shall contain a response to, each of the areas identified in the solicitation provision entitled “Addendum 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services.”

The type of source selection utilized in this procurement is price only. The Government reserves the right to make award solely on initial quote received.

Price - The Government will evaluate price in accordance with FAR 13.106-3(a), Award and Documentation. The

Government may evaluate any and all information submitted by the quoter to support the reasonableness of the prices quoted. The method of evaluation used is solely within the discretion of the Contracting Officer.

Price will be evaluated by multiplying the estimated quantities by the offered unit price for each line item and then adding the totals together thereby identifying the offeror’s total estimated price for each line item.

Note: Quotes that do not quote all items or which quote only partial CLIN pricing may be considered non-responsive. Failure to furnish the price in accordance with the instructions above may render the quote unacceptable.

BASIS FOR AWARD

Award will be made to the offeror whose quotation is the Lowest Price Technically Acceptable (LPTA) being the best value to the Government.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and

10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004s) (Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV

2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN

2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment

Act of 2009.)

___ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see

FAR 3.900(a).

___ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (6) [Reserved]

X (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of

Pub. L. 117-328).

___ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders--Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115-390, title II).

___ (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders--Prohibition. (DEC 2023) (Pub. L.

115-390, title II).

___ (ii) Alternate I (DEC 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41

U.S.C. 2313).

____ (14) [Reserved]

____ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT…