2 Data Requirements.pdf

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DATA ITEM DESCRIPTION

Title: COMMERCIAL OFF-THE-SHELF (COTS) MANUALS AND ASSOCIATED

SUPPLEMENTAL DATA

Approval Date: 20211203 Limitation: No GIDEP Applicable: No

Number: DI-TMSS-80527D AMSC Number: 10283 DTIC Applicable: No Office of Primary Responsibility: TM

Applicable Forms: None

Use/relationship: Commercial Off-the-Shelf Manuals may be used as-is or with supplementation to support COTS equipment used by DOD. This DID is used to:

a. Acquire sample COTS manuals for evaluation.

b. Acquire COTS manuals that have been evaluated and found to be acceptable.

c. Acquire associated supplemental data, if required.

This DID contains format, content, and intended use information for the data deliverable(s) resulting from the work described in MIL-PRF-32216.

This DID supersedes DI-TMSS-80527C, dated 12 Aug 2011.

Requirements:

1. Content. The manual shall contain all technical information on the assembly, installation, operation, parts, and maintenance of commercial equipment.

2. Evaluation. The manual shall be evaluated using the criteria found in MIL-PRF-32216.

3. Supplementation. The manual may be supplemented with additional data to comply with contract.

Supplemental data shall be prepared in accordance with MIL-PRF-32216.

4. Format. The basic manual shall be presented in the contractor's format. Supplemental data shall be presented in the format specified by the acquiring activity.

5. Digital files. Interactive Electronic Technical Manuals (IETMs) or PDFs are preferred for electronic COTS manuals.

6. PDF Files. PDF files shall be searchable, capable of having links added, and have fonts embedded.

7. IETMs. IETMs shall meet the general style and format and user interface requirements in MIL- STD-40051-1 (Army only) or MIL-STD-3031 (Army only).

8. Paper manuals. If paper manuals are acquired, the data shall be clearly legible and on paper of sufficient quality for long term use.

9. Quick Reference Guides (QRGs). QRGs shall meet the requirements of MIL-PRF-32614.

End of DI-TMSS-80527D

Title: CALIBRATION CERTIFICATE/REPORT

Number: DI-QCIC-80798C Approved Date: 20170123 AMSC Number: F9766 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 36 Project Number: QCIC-2017-003 Applicable Forms: N/A Use/Relationship: The Calibration Certificate/Report documents calibration certificates or reports accompanying the calibrations performed on Department of Defense (DoD) test, measurement, and diagnostic equipment.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID is applicable to contracts requiring calibration of test equipment prior to delivery.

This DID is consistent with ISO/IEC 17025, General requirements for the competence of testing and calibration laboratories, requirements for calibration reports or certificates.

(Copies of this document are available online at http://www.iso.org.)

c. This DID supersedes DI-QCIC-80798B.

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Contractor format is acceptable.

3. Content. The calibration certificate or report shall include:

a. Title (e.g., calibration certificate or calibration report);

b. The name and address of the laboratory and the location where the calibrations were carried out, if different from the address of the laboratory;

c. Unique identification of the calibration certificate or test report (such as the serial number), and on each page an identification in order to ensure that the page is recognized as a part of the test report or calibration certificate, and a clear identification of the end of the calibration certificate or test report;

d. The name and address of the client or customer;

e. Identification of the method used;

f. A description of, the condition of, and the unambiguous identification of the item(s) tested or calibrated;

g. The date of receipt of the test or calibration item(s) where this is critical to the validity and application of the results, and the date(s) of performance of the test or calibration;

DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

DI-QCIC-80798C

h. Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results;

i. The test or calibration results with, where appropriate, the units of measurement;

j. The name(s), function(s) and signature(s) or equivalent identification of person(s) authorizing the calibration certificate or test report;

k. Where relevant, a statement to the effect that the results relate only to the items tested or calibrated;

l. The conditions (e.g., environmental) under which the calibrations were made that have an influence on the measurement results;

m. The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof;

n. Evidence that the measurements are traceable.

End of DI-QCIC-80798C.

Title: FAILURE MODES, EFFECTS, AND CRITICALITY ANALYSIS

Number: DI-SESS-81495B Approval Date: 20190516

AMSC Number: N10028 Limitation: N/A

DTIC Applicable: Yes GIDEP Applicable: Yes http://www.dtic.mil/dtic/submit http://www.gidep.org/data/submit.htm

Preparing Activity: AS Project Number: SESS-2019-016

Applicable Forms: N/A

Use/relationship:

The Failure Modes, Effects, and Criticality Analysis (FMECA) identifies independent single item failures and the resulting potential impact on mission success, performance, safety, and maintainability. The FMECA promotes corrective actions by identifying potential failure risk and maintainability issues in order that appropriate corrective actions may be taken early to eliminate or control high risk items to improve operational readiness and reduce life cycle cost. The FMECA also establishes the baseline engineering information to identify and eliminate or control all failure modes throughout the systems life cycle. The FMECA analytics establish the basis for fault detection, fault isolation, operator and maintainer failure recognition, depot test parameters and lay-in repair parts.

This Data Item Description (DID) contains the format, intended use information, and content preparation instructions for the data product generated by the specific and discrete task described in the solicitation, and should be tailored appropriately.

This DID supersedes DI-ILSS-81495A.

1. Format. The Failure Modes, Effects, and Criticality Analysis (FMECA) shall be in contractor’s format.

2. Content. These data shall explicitly show and document the relationship of the FMECA to the systems architecture and engineering artifacts and analysis, as required by the contract statement of work, and shall include:

a. Identification of how the FMECA aligns to the digital systems engineering environment.

b. Identification of the system overview, operational profile, scope, level of analysis, assumptions, summary of results, documentation of the data sources and techniques used in performing the analysis, and worksheets used during the analysis. The worksheets shall be organized to first display the highest indenture levels of the system. Sample worksheets for

Failure Modes Effect Analysis (FMEA) and Criticality Analysis (CA) are shown in Figures 1 and 2, respectively not all inclusive.

http://www.dtic.mil/dtic/submit http://www.gidep.org/data/submit.htm

DI-SESS-81495B

c. Analysis performed for all mission profile(s), under worst-case conditions, which shall document and relate all associated failure modes from the piece part (or lowest indenture level specified) through all indenture levels through the subsystem and system levels, as well as identifying severity levels (categories I through IV) for each indenture level. All single-point failure modes shall be identified, evaluated and design mitigation documented.

d. Identification of those failure modes which are detectable by Built-In-Test (BIT) and to what level they will be isolated. When failures are identified as undetectable but the failure has no effect on the mission, the consequences of a second, separate item failure shall be analyzed. For those cases in which the mission would be jeopardized by the second failure, it shall be determined whether or not a failure indication would now be evident to the operator, maintainer, or detectable by BIT. The report shall also identify failure modes that result in an out-of-tolerance condition or loss of functionality rather than a “hard” failure. The report shall identify the extent to which system monitoring and warning features will provide warning of impending failure, to facilitate corrective action during a preventive maintenance period.

e. Identification of both the preventive maintenance provisions which would minimize the probability of occurrence and the corrective maintenance features which would minimize downtime in the event of occurrence, and a description of the methodology and controls used to ensure the preventive and corrective actions are adequate.

f. Identification and description of the hardware and software design provisions for maintenance by modular replacement, indication probable adjustment requirements following repair, and identification of the first point at which the post-repair checkout can be made to verify that the maintenance action is complete.

g. A description of the impact of the FMECA analysis on design, maintenance planning/supportability, and diagnostics. Major problems detected by the analysis shall be detailed, including how the problems were resolved (e.g. design changes, etc), including impacts on safety, supportability, and diagnostics. Contractor rationale and comments concerning the analysis and identification of the critical items list and initiated or recommended actions for control of failure risk shall be included.

h. A description of how the FMECA is used in and aligned to the Fault Tree Analysis (FTA), Reliability Centered Maintenance (RCM) analysis, Maintenance Task Analysis (MTA), and

Level of Repair Analysis (LORA).

i. Identification of information necessary for investigating root cause is identified and documented in FMECA to include

The root cause(s) is identified

Failure compensation based on appropriate technical or statistical analyses that fully address the root cause(s) mitigation

j. A summary which shall include contractor conclusions and recommendations based on the analysis results and problem information included in the report.

Figure 1 – Sample FMEA Worksheet

A – Serial number, Logistics Control Number (LCN) or other reference designation identification number is assigned for traceability purposes.

B - The name or nomenclature of the item or system function being analyzed for failure mode and effects.

C – The first function shall be numbered 01, the second 02, and so on.

D - A concise statement of the performance required by the function performed by the item including any performance standards.

E – The first functional failure shall be numbered A, the second B, and so on.

F – Ways an item can either partially (with upper and/or lower performance limits) or totally fail to perform its functions.

G - All predictable failure modes along with their root cause(s) for each indenture level analyzed shall be identified and described.

H - A concise statement of the mission phase descriptions, operational mode and system Con-Ops requirements in which the failure occurs.

I - Local performance effects identify the impact a failure mode has on the operation and function of the item in listed in block A.

J - Next higher level performance effects identify the impact an assumed failure has on the operation and function of the items in the next higher indenture level above the indenture level under consideration.

K - End effects evaluate and identify the total performance effect a failure has on the mission and the surrounding environment.

L - A description of the methods by which occurrence of the failure mode is detected by the operator at the system level.

M - Describe the most direct procedure that allows a maintainer to isolate the malfunction or failure.

Describe the method by which ambiguities are resolved when more than one failure mode causes the same failure indication. Identify to what indenture level failures can be isolated by the use of BIT features and indicate when ancillary test equipment will be required for fault isolation.

N - The compensating provisions, either design provisions or operator actions, which circumvent or mitigate the effect of the failure.

O - Severity classification categories (I-IV) assigned to each failure mode, without considering compensating provisions, according to the failure effect at the uppermost system. The severity classification categories are:

Category I - Catastrophic - A failure which may cause death or system loss (i.e., aircraft, tank, missile, ship)

Category II - Critical -A failure which may cause severe injury, major property damage, or major system damage which will result in mission loss.

Category III - Marginal -A failure which may cause minor injury, minor property damage, or minor system damage which will result in delay or loss of availability or mission degradation.

Category IV - Minor - A failure not serious enough to cause injury, property, or system damage, but which results in unscheduled maintenance or repair.

P - Describe the basic actions taken by the maintainer to correct the failure.

Q - Any pertinent remarks or Contractors Rationale pertaining to and clarifying any other columns or recommendations for design improvements.

Figure 2 – Sample Criticality Analysis Worksheet

Columns A, B, D, G, H, O, & Q on the Criticality Analysis worksheet are copied from the FMEA worksheet.

R – Failure probability or Failure rate data source - When failure modes are assessed in terms of probability of occurrence (Levels A-E):

Level A – Frequent: High probability of occurrence that may be defined as a single failure mode probability greater than or equal to 10-1 of the overall probability of failure during the operating time interval.

Level B – Reasonably probable: Reasonable probability of occurrence that may be defined as a single failure mode probability of occurrence which is more than 10-2 but less than 10-1 of the overall probability of failure during the item operating time.

Level C – Occasional: Occasional probability of occurrence that may be defined as a single failure mode probability of occurrence which is more than 10-3 but less than 10-2 of the overall probability of failure during the item operating time.

Level D – Remote: Remote probability of occurrence that may be defined as a single failure mode probability of occurrence which is more than 10-6 but less than 10-3 of the overall probability of failure during the item operating time.

Level E – Extremely unlikely: Extremely unlikely may be defined as a single failure mode probability of occurrence which is less than 10-6 of the overall probability of failure during the item operating time.

When failure rate data are to be used in the calculation of criticality numbers (column W), the data source of the failure rates used in each calculation shall be listed. When a failure probability is listed, the remaining columns S-V are not required.

S - The conditional probability that the failure effect will result in the identified criticality classification, given that the failure mode occurs. The values represent the analyst's judgment as to the conditional probability the loss will occur and should be quantified in general accordance with the following:

Actual loss 1.0

Probable Loss > 0.10 to <1.0

Possible Loss >0 to = 0.10

No Effect = 0

T - The fraction of the part failure rate related to the particular failure mode under consideration.

U - The failure rate from the appropriate reliability prediction.

V - The operating time of the item per mission shall be derived from the government approved operational concept or System Requirements Specifications.

W – A relative measure of consequence of a failure mode and its frequency of occurrence.

X – A relative measure of consequence of an item failure and its frequency of occurrence.

End of DI-SESS-81495B

DIDS

Cal Cert.pdf

DID Cal Cert

DID Failure

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DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

1403209658C

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1_DATA_ITEM_NO: A001

2_TITLE_OF_DATA_ITEM: Commercial-Off-The-Shelf (COTS) Manual

3_SUBTITLE:

4_AUTHORITY_Data_Acquisit: DI-TMSS-80527D

5_CONTRACT_REFERENCE: PD 23M-244A-OP

6_REQUIRING_OFFICE: AFLCMC/WNMM

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT: A

10_FREQUENCY: ASREQ

11_AS_OF_DATE: ASREQ

12_DATE_OF_FIRST_SUBMISSI: See BLK 16

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16_REMARKS: Blk 12: No later than 30 days after contract award, 1 copy(ies) of the final manual is(are) required on CD/DVD in indexed Portable Document Format (iPDF). Ship to addressee #1 listed in BLK 14a. If manuals are available electronically, the file or web link may be sent to frank.capuano@us.af.mil. Reference contract number in all correspondence.

Blk 12: Concurrent with delivery of production units contractor shall furnish and pack 1 set of the manuals with the proposed evaluation unit. Manual shall be on CD/DVD in indexed Portable Document Format (iPDF). Ship with unit.

Blk 13: Concurrent with delivery of production units contractor shall furnish and pack 1 set of the manuals with each unit. Manual shall be on CD/DVD in indexed Portable Document Format (iPDF). Ship with unit.

17_PRICE_GROUP:

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1_APPROVED_BY:

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Page: 1 reg38t: 11

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: A(FY 23)

TDP:

TM: x

OTHER:

DSYSTEMITEM: Digital Theodolite

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FCONTRACTOR:

of_pages: 4

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CAPUANO.FRANK.R.1403209658

2023-01-30T10:53:54-0500

SKINNER.KEVIN.L.II.1024227223

DD FORM 1423-2, AUG 96

(2 Data Items)

The public reporting burden for this collection of information is estimated to average 220 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

TDP ________ TM _______ OTHER _________________________

11. AS OF DATE 13. DATE OF SUBSEQUENT

12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

Page ____ of ____ Pages

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: A (FY 23)

TDP: Off

TIM: Yes

OTHER:

D_SYSTEMITEM: Digital Theodolite

E_CONTRACTPR_NO:

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1_DATA_ITEM_NO1: A002

2_TITLE_OF_DATA_ITEM1: Calibration Certificate

3_SUBTITLE1:

4_AUTHORITY1: DI-QCIC-80798C

5_CONTRACT_REFERENCE1: PD 23M-244A-OP Atch

6_REQUIRING_OFFICE1: AFLCMC/WNMM

7_DD_250_REQ1: N/A

8_APP_CODE1: N/A

9_dist1: A

10_FREQUENCY1: ASREQ

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12_DATE_OF_FIRST_SUB1: See BLK 16

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1_DATA_ITEM_NO2: A003

2_TITLE_OF_DATA_ITEM2: FAILURE SUMMARY AND ANALYSIS REPORT

3_SUBTITLE2:

4_AUTHORITY2: DI-SESS-81495B

5_CONTRACT_REFERENCE2: PD 23M-244A-OP Atch

6_REQUIRING_OFFICE2: AFLCMC/WNMM

7_DD_250_REQ2: N/A

8_APP_CODE2: N/A

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17_PRICE_GROUP1:

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addr2_2: Ship with unit addr2_3:

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CAPUANO.FRANK.R.1403209658

2023-01-30T10:55:29-0500

SKINNER.KEVIN.L.II.1024227223

DD FORM 1423-1, FEB 2001

(1 Data Item)

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

TDP ________ TM _______ OTHER

Page of Pages

1_DATA_ITEM_NO: B001

2_TITLE_OF_DATA_ITEM: Commercial-Off-The-Shelf (COTS) Manual

3_SUBTITLE:

4_AUTHORITY_Data_Acquisit: DI-TMSS-80527D

5_CONTRACT_REFERENCE: PD 23M-244A-OP Atch

6_REQUIRING_OFFICE: AFLCMC/WNMM

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT: A

10_FREQUENCY: ASREQ

11_AS_OF_DATE: ASREQ

12_DATE_OF_FIRST_SUBMISSI: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB: See BLK 16 addressee1:

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16_REMARKS: Blk 13: Concurrent with delivery of production units contractor shall furnish and pack 1 set of the manuals with each unit. Manual shall be on CD/DVD in indexed Portable Document Format (iPDF). Ship with unit.

The listed number of copies is the maximum amount for the acquisition. Specific quantities will be identified by issuance of a modification to exercise option quantities.

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY:

H_DATE: 1/30/23

1_APPROVED_BY:

J_DATE: 1/30/23

Page: 3 reg38t: 27

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: B (FY 24-25)

TDP:

TM: x

OTHER:

DSYSTEMITEM: Digital Theodolite

E_CONTRACTPR_NO:

FCONTRACTOR:

of_pages: 4

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SKINNER.KEVIN.L.II.1024227223

DD FORM 1423-2, AUG 96

(2 Data Items)

The public reporting burden for this collection of information is estimated to average 220 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

TDP ________ TM _______ OTHER _________________________

11. AS OF DATE 13. DATE OF SUBSEQUENT

12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

Page ____ of ____ Pages

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: B (FY 24-25)

TDP: Off

TIM: Yes

OTHER:

D_SYSTEMITEM: Digital Theodolite

E_CONTRACTPR_NO:

FCONTRACTOR:

1_DATA_ITEM_NO1: B002

2_TITLE_OF_DATA_ITEM1: Calibration Certificate

3_SUBTITLE1:

4_AUTHORITY1: DI-QCIC-80798C

5_CONTRACT_REFERENCE1: PD 23M-244A-OP Atch

6_REQUIRING_OFFICE1: AFLCMC/WNMM

7_DD_250_REQ1: N/A

8_APP_CODE1: N/A

9_dist1: A

10_FREQUENCY1: ASREQ

11_AS_OF_DATE1: ASREQ

12_DATE_OF_FIRST_SUB1: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB1: See BLK 16 addr1_1:

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1_DATA_ITEM_NO2: B003

2_TITLE_OF_DATA_ITEM2: FAILURE SUMMARY AND ANALYSIS REPORT

3_SUBTITLE2:

4_AUTHORITY2: DI-SESS-81495B

5_CONTRACT_REFERENCE2: PD 23M-244A-OP Atch

6_REQUIRING_OFFICE2: AFLCMC/WNMM

7_DD_250_REQ2: N/A

8_APP_CODE2: N/A

9_dist2: A

10_FREQUENCY2: ASREQ

11_AS_OF_DATE2: ASREQ

12_DATE_OF_FIRST_SUB2: See BLK 16

13_DATE_OF_SUBSEQUENT_SUB2: See BLK 16 addr2_1:

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addr1_2: Ship with unit draft1_2:

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15_total_Draft1: 0

15_TOTALReg1: 27

15_TOTALRepro1: 0

16_REMARKS1:

BLK 12: Concurrent with delivery of proposed evaluation unit, the contractor shall furnish and pack one (1) calibration certificate. Ship with unit.

The listed number of copies is the maximum amount for the acquisition. Specific quantities will be identified by issuance of a modification to exercise option quantities.

17_PRICE_GROUP1:

18_totalprice1:

addr2_2: Ship with unit addr2_3:

addr2_4:

16_REMARKS2: BLK 12: A complete Failure Summary and Analysis Report shall be provided once at the end of every Fiscal Year (once/if warranty repairs begin).

The listed number of copies is the maximum amount for the acquisition. Specific quantities will be identified by issuance of a modification to exercise option quantities.

17_PRICE_GROUP2:

18_totalprice2:

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15_TOTALReg2: 1

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G_PREPARED_BY:

H_DATE: 1/30/23

1_APPROVED_BY:

J_DATE: 1/30/23

Page: 4 of_pages: 4

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