2-Best Value Quote - 2602-038 Digital Screens for Recreation Center.pdf
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- Attached to
- Digital Screens for Recreation Center
- Solicitation number
- 2602-038
- Issued by
- Collin County, Garland City, Texas
About this file
This is a Best Value Quote document issued by the City of Frisco, Texas for the purchase and installation of three digital screens at the Frisco Athletic Center. The project requires vendors to provide a complete solution including hardware, software with required licenses, cloud hosting/subscription services, configuration, and installation. The contract term is one year with four optional one-year renewals available under the same terms and conditions, and the City retains the right to terminate with thirty days written notice. The City reserves the right to expand the project by adding additional locations and screens based on operational needs. All quotes were due by February 27, 2026, at 2:00 PM, with pricing valid through April 30, 2026. Vendor submissions must include manufacturer specification sheets or technical summaries for the proposed screens detailing model, size, resolution, and manufacturer information.
The evaluation methodology uses a best value approach allocating 45 points to total cost, 40 points to technical solution and product quality including compliance with specifications, and 15 points to references. Vendors must provide three professional references with detailed contact information and years of business experience. Optional pricing for annual maintenance, support, and extended warranty may be included but is not required. Bids should be submitted to Lara Froment, Buyer, at lfromont@friscotexas.gov or faxed to 972-292-5546. The quote request specifies three 55-inch digital screens with protective glass or enclosure and wall mounts, one digital signage software solution to control content, installation services for three screens, and cloud hosting/subscription services for three years.
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| File | Type | Posted |
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| 1-Supplemental Information.pdf |
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Best Value Quote 2602-038
Digital Screens for Recreation Center
The City of Frisco is receiving quotes for the purchase and installation of three (3) Digital Screens at the Frisco Athletic Center (FAC). Pricing must be based on a complete solution and include pricing for hardware and software, including any required licenses, configuration, cloud hosting/subscription and setup.
This is a one (1) year contract, with four (4) optional one-year renewals upon the same terms and conditions. The City will also have the right to terminate the contract up on thirty (30) days written notice.
The quantities listed are estimates for pricing purposes. The City have the right to increase, and add additional locations and/or additional screens at a later date based on operational needs.
Ongoing maintenance is not required, but vendors may provide optional pricing for maintenance, support and extended warranty.
Please include the manufacturer spec sheet for the proposed screens, or a short technical summary showing the key specs (model, size, resolution, manufacturer link…).
Criteria
The quote will be evaluated using a “Best Value” method that takes into consideration the following criteria:
- Total Cost 45 points
- Technical Solution/Methodology – Product quality, proposed solution and compliance with the requested specifications 40 points
- References (Exhibit A) 15 points
Item Est.
Quantity Unit Cost Extended Cost
55” TV or Digital Screen with protective glass or enclosure, wall mounts
Digital signage software solution to control the content on those 3 screens. This may involve an external media player or an integrated solution may be included with the screens above. Both options may be considered.
Installation 3
Cloud hosting/subscription / years 3
Total:
Optional: Annual maintenance and support: ____________________ $
Optional: Extended warranty: ____________________ $
ANY EXCEPTIONS OR ADDITIONAL PRICING INFORMATION:
Vendor Name____________________ Representative________________________
Vendor Address_________________________________________________________
Phone Number _______________________________Email____________________
Please fill in the pricing. Also, please attach or write in any additional information or costs that are pertinent to this request. All quotes are due by Friday, 02/27/2026, by 2:00 PM. Prices must be valid through 04/30/2026:
Representative Signature___________________________
Please email bids to lfroment@friscotexas.gov, or fax to 972-292-5546.
Thanks, Lara Froment, Buyer
EXHIBIT A: REFERENCES
VENDOR NAME: ______________________________________________________
ADDRESS: ______________________________________________________
CITY: ____________________ STATE ___ ZIP _________________
CONTACT NAME: _____________ PHONE ___________EMAIL: __________________
REFERENCES
REFERENCE 1
Entity Name:
Contact Name:
Address:
City: State: Zip code:
Phone Number: Email:
Years doing business with Entity and Capacity:
REFERENCE 2
Entity Name:
Contact Name:
Address:
City: State: Zip code:
Phone Number: Email:
Years doing business with Entity and Capacity:
REFERENCE 3
Entity Name:
Contact Name:
Address:
City: State: Zip code:
Phone Number: Email:
Years doing business with Entity and Capacity:
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