RFP-2025-753-AVI-GS Aviation On Call Sustainability Consultation Service

Requested Information

City of Albuquerque

Request for Proposals

Solicitation Number: RFP-2025-753-AVI-GS

Aviation On Call Sustainability Consultation Services April 23, 2026

Deadline for Receipt of Proposals: June 09, 2026: 4:00 p.m. (Mountain Time)

The City eProcurement System will not allow Proposals to be submitted after this date and time.

Pre-Proposal Conference:

https://cabq.zoom.us/j/81409160180 at April 29, 2026, 03:30 p.m.-04:30 p.m. MST

City of Albuquerque

Department of Finance and Administrative Services Purchasing Division

V2024.07.10 JLB

TABLE OF CONTENTS

Page

Introduction 3

Part 1 Instructions to Offerors 4

Part 2 Proposal Format 13

Part 3 Scope of Services 15

Part 4 Evaluation of Proposals 20

Appendix A Cost Proposal Forms 22

Exhibit F Federally-Mandated contract provisions 23

Exhibit S Airport Security Provisions 27

SAMPLE AGREEMENT 33

INTRODUCTION

The City of Albuquerque is accepting proposals from qualified Offerors to provide Aviation

Sustainability Consultation Services.

There are many grant funding opportunities through the Federal Aviation Administration (FAA), Federal Environmental Protection Agency (EPA), State of New Mexico, and local governments.

These grant opportunities require very specific qualifications, expertise, and knowledge, and very short timelines to respond and submit a variable application for grant award.

Aviation is seeking an experienced and knowledgeable consultant to provide studies, project formulation, computer modeling, technical data, reports, updates, planning, preparation and submittal of these FAA, EPA, State of New Mexico, and local environmental and sustainability grant applications. In addition, to providing assistance in the development and implementation of sustainability management initiatives for Aviation to include Sunport and DEII.

The City of Albuquerque Aviation Department (Aviation) is the owner and operator of the Albuquerque

International Sunport (Sunport) and Double Eagle II Airport (DEII). Aviation has established a sustainability program in 2008 with the goal of operating the “Greenest” airport system in the country and identified sustainable management as a tenet of a proactive approach to conducting business activities at both airports. This approach involves leading a Cultural change among Aviation staff and includes all operators doing business with both airports so that sustainability becomes increasingly integrated into daily decision-making.

Aviation’s Sustainability policy statement states that “The City of Albuquerque Aviation Department will be increasingly sustainable with regard to natural resource conservation, economic strength and community contributions”.

PART 1

INSTRUCTIONS TO OFFERORS

1.1 RFP Number and Title: RFP-2025-753-AVI-GS, " Aviation Sustainability Consultation Services

1.2 Proposal Due Date: June 09, 2026 at 4:00 PM (Local Time)

The time and date Proposals are due shall be strictly observed.

1.2.1 Non-Mandatory Pre-Proposal Conference: This is not a mandatory pre-Proposal conference, but highly recommended. Those vendors who choose not to attend shall be solely responsible for obtaining any additional information, clarifications or addenda resulting from this meeting. https://cabq.zoom.us/j/81409160180

1.2.2 Questions: All questions shall be submitted in written format in the City’s eProcurement system prior to the close date for questions and answers.

1.3 Purchasing Division: This Request for Proposals (“RFP”) is issued on behalf of the City of

Albuquerque by its Purchasing Division, which is the sole point of contact during the entire procurement process.

1.4 Authority: Chapter 5, Article 5 of the Revised Ordinances of the City of Albuquerque, 1994, (“Public Purchases Ordinance”). The City Council, pursuant to Article 1 of the Charter of the City of

Albuquerque and Article X, Section 6 of the Constitution of New Mexico, has enacted this Public

Purchases Ordinance as authorized by such provisions and for the purpose of providing maximum local self-government. To that end, it is intended that this Public Purchases Ordinance shall govern all purchasing transactions of the City and shall serve to exempt the City from all provisions of the New

Mexico Procurement Code, as provided in Section 13-1-98K, NMSA 1978. This contract is not funded in whole or in part with Federal Aviation Administration (FAA) Airport Improvement Program (AIP) funds.

However, certain task assignments may involve preparation of applications for federal or state funding and must comply with applicable program requirements.

1.5 Acceptance of Proposal: Acceptance of Proposal is contingent upon Offeror's certification and agreement by submittal of its Proposal, to comply and act in accordance with all provisions of the following:

1.5.1 City Public Purchases Ordinance

1.5.2 City Purchasing Rules and Regulations: These Rules and Regulations (“Regulations”) are written to clarify and implement the provisions of the Public Purchases Ordinance. These

Regulations establish policies, procedures, and guidelines relating to the procurement, management, control, and disposal of goods, services, and construction, as applicable, under the authority of the Ordinance.

1.5.3 Civil Rights Compliance: Acceptance of Proposal is contingent upon the Offeror's certification and agreement by submittal of its Proposal, to comply and act in accordance with all provisions of the Albuquerque Human Rights Ordinance, the New Mexico Human Rights Act, Title VII of the U.S. Civil Rights Act of 1964, as amended, and all federal statutes and executive orders, New Mexico statutes and City of Albuquerque ordinances and resolutions relating to the enforcement of civil rights and affirmative action. Questions regarding civil rights or affirmative action compliance requirements should be directed to the City of Albuquerque Human Rights

Office.

1.5.4 Americans with Disabilities Act Compliance: The Offeror certifies and agrees, by submittal of its Proposal, to comply and act in accordance with all applicable provisions of the

Americans With Disabilities Act of 1990 and federal regulations promulgated thereunder.

1.5.5 Insurance and Bonding Compliance: Acceptance of Proposal is contingent upon

Offeror's ability to comply with the insurance requirements as stated herein. Please include a certificate or statement of compliance in your Proposal and bonds as required.

1.5.6 Ethics:

1.5.6.1 Fair Dealing. The Offeror warrants that its Proposal is submitted and entered into without collusion on the part of the Offeror with any person or firm, without fraud and in good faith. Offeror also warrants that no gratuities, in the form of entertainment, gifts or otherwise, were, or will be offered or given by the Offeror, or any agent or representative of the Offeror to any officer or employee of the City with a view toward securing a recommendation of award or subsequent contract or for securing more favorable treatment with respect to making a recommendation of award.

1.5.6.2 Conflict of Interest. The Offeror warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under the contract resulting from this

RFP. The Offeror also warrants that, to the best of its knowledge, no officer, agent or employee of the City who shall participate in any decision relating to this RFP and the resulting contract, currently has, or will have in the future, a personal or pecuniary interest in the Offeror’s business.

1.5.7 Participation/Offeror Preparation: The Offeror may not use the consultation or assistance of any person, firm company who has participated in whole or in part in the writing of these specifications or the Scope of Services, for the preparation of its Proposal or in the management of its business if awarded the contract resulting from this RFP.

1.5.8 Debarment or Ineligibility Compliance: By submitting its Proposal in response to this

RFP, the Offeror certifies that (i) it has not been debarred or otherwise found ineligible to receive funds by any agency of the federal government, the State of New Mexico, any local public body of the State, or any state of the United States; and (ii) should any notice of debarment, suspension, ineligibility or exclusion be received by the Offeror, the Offeror will notify the City immediately.

Any Proposal received from an Offeror that is, at the time of submitting its Proposal or prior to receipt of award of a contract, debarred by or otherwise ineligible to receive funds from any agency of the federal government, the State of New Mexico, any local public body of the State, or any state of the United States, shall be rejected.

Upon receipt of notice of debarment of an Offeror awarded a contract as a result of this RFP

(“Contractor”), or other ineligibility of the Contractor to receive funds from any agency of the federal government, the State of New Mexico, any local public body of the State, or any state of the United States, the City shall have the right to cancel the contract with the Contractor resulting from this RFP for cause in accordance with the terms of said contract.

1.5.9 Goods Produced Under Decent Working Conditions: It is the policy of the City not to purchase, lease, or rent goods for use or for resale at City owned enterprises that were produced under sweatshop conditions. The Offeror certifies, by submittal of its Proposal in response to this solicitation, that the goods offered to the City were produced under decent working conditions. The City defines “under decent working conditions” as production in a factory in which child labor and forced labor are not employed; in which adequate wages and benefits are paid to workers; in which workers are not required to work more than 48 hours per week (or less if a shorter workweek applies); in which employees are free from physical, sexual or verbal harassment; and in which employees can speak freely about working conditions and can participate in and form unions. [Council Bill No. M-8, Enactment No. 9-1998]

1.5.10 Graffiti Free: When required, the Contractor will be required to furnish equipment, facilities, or other items required to complete these services, that are graffiti-free. Failure of

Contractor to comply with this requirement may result in cancellation of the contract resulting from this RFP.

1.6 City Contact: The sole point of contact for this RFP is the City of Albuquerque Purchasing

Division. Questions regarding this RFP should be directed to the following Purchasing representative unless otherwise specified in the solicitation. The City Contact will communicate with Offerors through its e-procurement system, Bonfire. Offerors will receive e-mail notifications from Bonfire to the e-mail that Offeror included in its Bonfire registration. Offerors are responsible for monitoring any communications sent through Bonfire and responding to any requests for information or directives within stated deadlines. Offerors who fail to abide by this instruction may be deemed nonresponsive.

• Greg Smith Senior Buyer, Department of Finance and Administrative Services, Purchasing

Division

• Phone: (505) 768-4792 or E-Mail: gregorysmith@cabq.gov

• Post Office Box 1293, Albuquerque, New Mexico 87103

1.7 Contract Management: The contract resulting from this RFP will be managed by the Aviation

Department, Environmental and Sustainability Division.

1.8 Clarification: Any explanation desired by an Offeror regarding the meaning or interpretation of this RFP must be requested in writing not less than ten (10) working days prior to the deadline for the receipt of Proposals to allow sufficient time for a reply to reach all Offerors before the submission of their Proposals. No extension of time will be granted based on submission of inquiries subsequent to the required date nor will such inquiries be answered. All inquiries must be directed to the Purchasing

Division as stated herein and must be submitted through the City’s eProcurement system Bonfire. The

City will not respond to questions that are submitted by any other means than electronically mailto:gregorysmith@cabq.gov through the City’s eProcurement system. Oral explanations or instructions given before the award of the contract or at any time will not be binding. Purchasing shall prepare answers to questions in the form of Addenda to this RFP and shall post all such Addenda to the online eProcurement System.

1. 9 Submission of Proposals. The Offeror’s Proposal must be submitted electronically through the eProcurement system pursuant to the following requirements:

1.9.1 Electronic Copy. Submit your complete Proposal including all forms, attachments, exhibits, Technical Proposal, Cost Proposal, etc. using the eProcurement System at https://cabq.bonfirehub.com/portal/?tab=openOpportunities. Please allow a minimum of two (2) business days to submit your proposal. If you do not have a username and password, please register as this is the only method to submit electronically on the Bonfire portal. Please make sure to register on the system in order to receive notices and submit a response to a solicitation. For assistance, please contact support@gobonfire.com or 1-800-354-8010. Failure to submit your proposal electronically through the City’s eProcurement system shall result in your proposal being deemed nonresponsive.

1.9.2 Format. Each file uploaded to the eProcurement System shall be in single PDF format unless otherwise indicated. The City’s preferred format is Optical Character Recognition (OCR) searchable PDF format. Do not encrypt files and do not password protect the documents submitted.

1.9.3 ALL PROPOSALS MUST BE RECEIVED BY THE CITY PURCHASING DIVISION AS

SPECIFIED HEREIN. IF YOU FAIL TO COMPLY WITH THE SUBMISSION REQUIREMENTS IN

THIS SECTION 1.9, THE CITY SHALL DEEM YOUR PROPOSAL NONRESPONSIVE.

1.9.4 No other methods of Proposal delivery. Neither telephone, facsimile, nor telegraphic

Proposals shall be accepted.

1.9.5 Modification. Proposals may be modified or withdrawn only by written notice, provided such notice is received prior to the Proposal Due Date.

1.9.6 Receipt of Proposals. The only acceptable evidence to establish the time of receipt of

Proposals by City Purchasing Office is the time-date stamp of the eProcurement System.

1.9.7 Acknowledgment of Addenda to the Request for Proposals. Receipt of Addenda to this RFP by an Offeror must be acknowledged in the City’s eProcurement system. Failure to acknowledge an Addendum may result in your response being deemed non-responsive.

1.10 Modifications to Scope of Services: In the event that sufficient funds do not become available to complete each task in the Scope of Services, the Scope of Services may be amended, based upon the cost breakdown required in the Cost Proposal.

1.11 Required Contract Terms: The Required Contract Terms can be accessed at this link https://www.cabq.gov/dfa/purchasing-division/vendor-services/terms-and-conditions, click on “Request for Proposals Required Contract Terms”. The Offeror certifies that it accepts the Required Contract

Terms, or has uploaded its exceptions to the Required Contract Terms in the City’s e-Procurement system, under “Requested Information” “Exceptions to Section 1.11 Required Contract Terms.” Any exceptions shall be identified by the RFP Section, Subsection, and must state the specific exception the Offeror has, as well as any alternative language. The City’s receipt of exceptions in a response is https://cabq.bonfirehub.com/portal/?tab=openOpportunities http://www.cabq.gov/vendor/email-notification mailto:support@gobonfire.com https://www.cabq.gov/dfa/purchasing-division/vendor-services/terms-and-conditions not an acceptance of any requested changes to the Required Contract Terms. The Required Contact

Terms may differ from the terms in the final contract awarded under this RFP.

1.12 Contract Term: The contract resulting from this solicitation is anticipated to have a term of three

(3) years with up to two (2) one-year renewal options, exercisable at the City’s sole discretion.

1.13 Evaluation Period: The City reserves the right to analyze, examine and interpret any Proposal for a period of ninety (90) days after the hour and date specified for the receipt of Proposals. The City reserves the right to extend the evaluation period if it feels, in its sole discretion, such an extension would be in the best interest of the City.

1.14 Evaluation Assistance: The City, in evaluating Proposals, reserves the right to use any assistance deemed advisable, including City contractors and consultants.

1.15 Rejection and Waiver: The City reserves the right to reject any or all Proposals and to waive informalities and minor irregularities in Proposals received.

1.16 Award of Contract:

1.16.1 When Award Occurs: Award of contract occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Offeror. A Recommendation of

Award does not constitute award of contract.

1.16.2 Award: If a contract is awarded, it shall be awarded to the responsive and responsible

Offeror whose Proposal conforming to this RFP will be most advantageous to the City as set forth in the Evaluation Criteria.

1.17 Cancellation: This RFP may be canceled for any reasons and any and all Proposals may be rejected in whole or in part when it is in the best interests of the City.

1.18 Negotiations: Negotiations may be conducted with the Offeror(s) recommended for award of contract.

1.19 City-Furnished Property: No material, labor, or facilities will be furnished by the City unless otherwise provided for in this RFP.

1.20 Public Records:

1.20.1 The Purchasing Division’s procurement file and any documents relating to this RFP, including the Proposals submitted by Offerors, shall be open to public inspection in accordance with applicable law after the recommendation of award of a contract has been approved by the

Mayor or the Mayor’s designee.

1.20.2 An Offeror who chooses to submit material they consider a “Trade Secret” must do so in a segregated file clearly designated as containing trade secrets both in the file name and within the contents of the file itself. These segregated files are to be used by the City for reference only. An Offeror’s failure to segregate such materials constitutes a failure to reasonably, under the circumstances, maintain the materials’ secrecy and Offeror indemnifies and holds the City harmless for any and all liability resulting from the disclosure of any materials not segregated as described above.

1.20.3 If an Offeror submits with a proposal material required by law to be kept confidential, the

Offeror must segregate such material in a separate file. Such a file should be clearly designated as “Legally Confidential” in both the file name and within the contents of the file. The contents of the file must include a description and citation to the legal basis for why the material must be kept confidential. Failure to segregate the material and describe the legal basis for why it is to be kept confidential may result in the information being disclosed. Designating the entire proposal confidential is not acceptable without providing the legal basis and may result in the information being disclosed. Offeror indemnifies and holds the City harmless for any and all liability resulting from such disclosure resulting from information not segregated as described above.

1.20.4 Pricing, makes and models or catalog numbers of items offered, delivery terms, and terms of payment shall not be designated as trade secrets or required to be kept confidential by law.

1.20.5 The City will endeavor to restrict the release of material segregated and designated as

“Trade Secret” or “Legally Confidential to only those individuals involved in the review and analysis of the Proposals, and to any other party as required by law or court order. Under the

New Mexico Inspection of Public Records Act (Sections 14-2-1 et seq, NMSA 1978) (“Act”) the

City may redact trade secrets and other material required to be kept confidential by law, but may not redact proprietary or confidential information. Any Proprietary or Confidential Data provided as part of a Proposal is subject to public inspection under the Act. Notwithstanding any provision of this RFP, the City shall not be responsible or liable to the Offeror for any disclosure of records required by the Act or an order of a court or other tribunal with jurisdiction over the City.

1.21 Procurement Preferences: A Pay Equity Preference as provided in Section 5-5-31 R.O.A.

1994 (as amended by C/S O-17-33) and the State Preferences as provided in 13-1-21 NMSA 1978 are applicable to this solicitation. To request the application of a preference, as applicable, Offeror shall submit with its Proposal a City Pay Equity Preference Form or the New Mexico State Certification for the requested preference.

1.22 Request for Proposals Protest Process:

1.22.1 RFP Documents: If the protest concerns the specifications for the RFP or other matters pertaining to the solicitation documents, the protest must be filed with the Chief Procurement

Officer no later than 5:00 p.m., ten (10) business days prior to the deadline for the receipt of

Proposals.

1.22.2 Recommendation of Award: If the protest concerns the Recommendation of Award, the protest must be filed with the Chief Procurement Officer no later than 5:00 p.m. of the tenth

(10th) business day after the receipt of notice of the Recommendation of Award.

1.22.3 Timely Protests: Protests must be received by the Chief Procurement Officer prior to the appropriate deadline as set out herein, or they will be rejected. The Chief Procurement

Officer may waive the deadline for good cause, including a delay caused by the fault of the City.

Late delivery by the U.S. Postal Service or other carrier shall not be considered good cause.

1.22.4 How to File a Protest: Any Offeror who is aggrieved in connection with a competitive solicitation or recommendation of award of a contract may protest to the City Chief Procurement

Officer. The protest shall be addressed to the Chief Procurement Officer, must be submitted in written form and must be legible. Protests may be electronically delivered via email or mailed.

Facsimile, telephonic, telegraphic or any other type of electronic protests will not be accepted.

1.22.5 Required Information: The protest shall contain at a minimum the following:

1.22.5.1 The name and address of the protesting party;

1.22.5.2 The number of the competitive solicitation;

1.22.5.3 A clear statement of the reason(s) for the protest detailing the provisions believed to have been violated;

1.22.5.4 Details concerning the facts, which support the protest;

1.22.5.5 Attachments of any written evidence available to substantiate the claims of the protest; and

1.22.5.6 A statement specifying the ruling requested.

1.22.6 Delivery of Protests:

1.22.6.1 By Mail: Protests may be mailed in an envelope marked “PROTEST” with the solicitation number. Protests which are mailed should be addressed as follows:

Chief Procurement Officer City of Albuquerque, Purchasing Division P.O. Box 1293 Albuquerque, NM 87103

PROTEST, RFP-2025-753-AVI-GS

1.22.6.2 By Electronic Mail: Protests may be emailed to:

Kathleen Oney, Chief Procurement Officer koney@cabq.gov

The message should clearly indicate “PROTEST” and the RFP number in the subject line.

1.22.7 Protest Response by Chief Procurement Officer: The Chief Procurement Officer will, after evaluation of a protest, issue a response. Only the issues outlined in the written protest will be considered by the Chief Procurement Officer.

1.22.8 Protest Hearing: If a hearing is requested, the request must be included in the protest and received within the time limit. Only the issues outlined in the protest will be considered by the Chief Procurement Officer, or may be raised at a protest hearing. The granting of a hearing shall be at the discretion of the Chief Procurement Officer following review of the request.

mailto:koney@cabq.gov

1.23 Insurance

1.23.1 General Conditions: The City will require the successful Offeror, referred to as the

Contractor, to procure and maintain at its expense during the term of the contract resulting from the RFP, insurance in the kinds and amounts hereinafter provided with insurance companies authorized to do business in the State of New Mexico, covering all operations of the Contractor under the contract. Upon execution of the contract and on the renewal of all coverages, the

Contractor shall furnish to the City a certificate or certificates in form satisfactory to the City as well as the rider or endorsement showing that it has complied with these insurance requirements.

All certificates of insurance shall provide that thirty (30) days written notice be given to the Risk

Manager, Department of Finance and Administrative Services, City of Albuquerque, P.O. Box

470, Albuquerque, New Mexico, 87103, before a policy is canceled, materially changed, or not renewed. Various types of required insurance may be written in one or more policies. With respect to all coverages required other than professional liability or workers’ compensation, the

City shall be named an additional insured. All coverages afforded shall be primary with respect to operations provided.

1.23.2 Approval of Insurance: Even though the Contractor may have been given notice to proceed, it shall not begin any work under the contract resulting from this RFP until the required insurance has been obtained and the proper certificates (or policies) are filed with the City.

Neither approval nor failure to disapprove certificates, policies, or the insurance by the City shall relieve the Contractor of full responsibility to maintain the required insurance in full force and effect. If part of the contract is sublet, the Contractor shall include any or all subcontractors in its insurance policies, or require the subcontractor to secure insurance to protect itself against all hazards enumerated herein, which are not covered by the Contractor's insurance policies.

1.23.3 Coverage Required: The kinds and amounts of insurance required are as follows:

1.23.3.1 Professional (Errors and Omissions) Liability Insurance. A commercial insurance for Errors and Omissions:

$1,000,000 Per Occurrence

$1,000,000 Policy Aggregate

$1,000,000 Professional Liability

Said policy of insurance must include coverage for all operations performed for the City by the Contractor and contractual liability coverage shall specifically insure the hold harmless provisions of the contract resulting from this RFP.

1.23.3.2 Automobile Liability Insurance. A comprehensive automobile liability insurance policy with liability limits in amounts not less than $1,000,000 combined single limit of liability for bodily injury, including death, and property damage in any one occurrence. The policy must include coverage for the use of all owned, non-owned, hired automobiles, vehicles and other equipment both on and off work.

1.23.3.3 Workers' Compensation Insurance. Workers' compensation insurance policy for the Contractor's employees, in accordance with the provisions of the Workers'

Compensation Act of the State of New Mexico, (the "Act"). If the Contractor employs fewer than three employees and has determined that it is not subject to the Act, it will certify, in a signed statement, that it is not subject to the Act. The Contractor will notify the City and comply with the Act should it employ three or more persons during the term of the contract resulting from this RFP.

1.23.4 Increased Limits: During the life of the contract the City may require the Contractor to increase the maximum limits of any insurance required herein. In the event that the Contractor is so required to increase the limits of such insurance, an appropriate adjustment in the contract amount will be made.

1.23.5 Additional Insurance: The City may, as a condition of award of a contract, require a successful Offeror to carry additional types of insurance. The type and limit of additional insurance is dependent upon the type of services provided via the contract by the successful

Offeror.

1.24 Pay Equity Documentation. All Proposals shall include a Pay Equity Reporting Form that can be accessed at https://www.cabq.gov/gender-pay-equity-initiative. Offerors who believe they are exempt because they are an out-of-state contractor (meaning that you have no facilities and no employees working in New Mexico) are not required to report data, but must still submit a Pay Equity Reporting Form with the box verifying the exempt status checked. Any Proposal that does not include a Pay Equity Reporting Form shall be deemed nonresponsive, as stated in the Public Purchases Ordinance, 5-5-31. A Pay Equity Reporting Form will be automatically issued within two

(2) business days of completing your information at the link above. To ensure you have your form before the deadline for solicitation close, please access the link at least three (3) business days prior to the solicitation deadline. Please contact the “City Contact” identified above in Section 1.6 with any questions about the Pay Equity Reporting Form.

https://www.cabq.gov/gender-pay-equity-initiative

PART 2

PROPOSAL FORMAT

A “Proposal” consists of two distinct sections: a “Technical Proposal” and a “Cost Proposal” that are submitted separately in Bonfire. Failure to submit the Technical Proposal and Cost proposal separately shall result in the City deeming your submission non-responsive.

2.1 Technical Proposal Format, Section One

2.1.1 Offeror Identification: State name and address of your organization or office and nature of organization (individual, partnership or corporation, private or public, profit). Subcontractors, if any, must be identified in a similar manner. Include name, email address and telephone number of person(s) in your organization authorized to execute the contract resulting from this

RFP. Submit a statement of compliance with all laws stated herein. Submit a statement of agreement to the Required Contract Terms; state exceptions as directed in Section 1.11.Show receipt of Addenda if applicable. Provide a statement or show ability to carry the insurance specified.

2.1.2 Experience:

2.1.2.1 Current Experience. State relevant experience of the company and person(s) who will be actively engaged in the proposed project, including experience of subcontractors. Submit resumes for the individuals who will be performing the services for the City.

2.1.2.2 Past Experience. Describe a minimum of three (3) projects of similar scope and size, which are now complete; state for whom the work was performed, year completed, and a letter of reference for each regarding the work. We do not require specific format for the letters of reference. References must be for work performed in the past three to five (3 to 5) years. DO NOT use City employees or any City elected officials as a reference. The City will not contact and will not assign any evaluation points for references from City employees or elected officials. State relevant experience with other municipalities or government entities.

2.1.3 Proposed Approach to Tasks: Discuss fully your proposed approach to each of the tasks described in Part 3, Scope of Services. Use charts to illustrate the number of hours dedicated to each task and who will be performing each task [individual(s)/firm(s)]. Reference

Appendix A, attached hereto, without stating the price structure.

2.1.4 Management Summary: Describe individual staff and subcontractor's responsibilities with lines of authority and interface with the City of Albuquerque staff. Describe resources to be drawn from in order to complete tasks.

2.2 Cost Proposal Format, Section Two

2.2.1 Total Cost: Submit your Cost Proposal (Appendix A) separately from your Technical

Proposal (upload Appendix A in the City’s eProcurement system). Failure to submit your cost separately from your Technical Proposal shall result in your proposal being deemed non-responsive.

2.2.2 The Cost Proposal Shall, at a minimum, contain the following information:

• The cost for the entire project broken down by the activities or steps shown on the project schedule.

• Estimated periodic billing to the City based on the cost of the deliverable items.

• Cost or pricing details should be shown by task. This might include, but is not limited to:

• Hours by category, hourly rates, and total labor broken out by professional and other labor. Rates are to include all overhead and profit.

• Purchased materials, unit costs, and quantities.

• Travel, lodging, and other direct expenses.

• Subcontract costs if applicable, and additional consulting beyond the scope of the described tasks (if requested).

2.2.3 Offerors should show detailed costs by task and number of hours dedicated to each task as listed in the specifications.

2.2.4 All Costs: All costs to be incurred and billed to the City should be described by the

Offeror for each item, to allow for a clear evaluation and comparison, relative to other Proposals received. All costs should include any applicable gross receipts taxes. The Offeror should understand that the City shall not pay for any amounts not included in the cost Proposal -- for example, insurance or taxes -- and that liability for items not included remains with the Offeror.

2.2.5 An example of the preferred format is attached to this RFP as Exhibit A. Your response to this section will be used in performing a cost/price analysis.

PART 3

SCOPE OF SERVICES

If selected, the City may award a single or multiple awards as determined to be most advantageous to the City. The Consultant or Consultants shall provide consulting services for the Environmental and Sustainability Division within the Albuquerque International Sunport Aviation Department. It is not the responsibility for the Consultant to find grants, rather to prepare and submit grants at the direction of the Aviation Department

The Scope of Services and tasks are described below:

3.1 Project formulation, preparation and submittal of FAA environmental and sustainability grant applications to include:

3.1.1 The AIP VALE Program for the following projects:

3.1.1.1 Purchase of low-emission vehicles.

3.1.1.2 Preconditioned air units.

3.1.1.3 Chargers for electric ground support equipment like bag tugs and belt loaders.

3.1.1.4 Electric gates at the terminals, and

3.1.1.5 Other major infrastructure improvements.

3.1.2 The FAA AIP Program under Section 511 and ZEV for the following projects:

3.1.2.1 Vehicles that transport airport passenger and employees.

3.1.2.2 Light and heavy-duty trucks.

3.1.2.3 The construction or modification of infrastructure to facilitate fuel delivery to funded ZEV’s that includes refueling stations, rechargers, on-site fuel storage tanks, and other equipment needed for station operation.

3.1.3 The FAA AIP program under Section 512 Energy Efficiency of Airport Power Sources or any other newly developed or implemented FAA grant funding sources for the following projects;

3.1.3.1 Energy efficiency measures in airport buildings

3.1.3.2 Glycol recovery vehicles

3.1.3.3 Climate Resilience and Adaptation studies to address long-term risks like flooding or extreme weather

3.1.3.4 Other projects as assigned.

3.1.4 All project formulations, preparations, and submittals of FAA environmental and sustainability grants listed in TASK #3.1 above shall include, but not be limited to the following:

3.1.5 Coordinate with the City Project Manager, and others to discuss the scope of work for a specific project.

3.1.6 The preparation of final formal FAA grant applications and technical proposals for submission to the FAA shall be consistent with the most recent Technical Guidance Version for ZEV, VALE, and Section 512 and shall include the following:

3.1.6.1 Preliminary draft submitted to City Aviation for review and comment.

3.1.6.2 The project description to include the project’s cost effectiveness and emission reduction estimates.

3.1.6.3 Funding sources.

3.1.6.4 Completion schedule.

3.1.6.5 Appendices with all of the necessary ZEV, VALE, or other required program worksheets, emission support data, etc., as required by the Technical Guidance Appendices.

3.1.6.6 Application for Federal Assistance SF-424.

3.1.7 Coordination will include all stakeholders involved in a project as necessary, including City of Albuquerque staff, City of Albuquerque Aviation staff, design engineers, Louisiana/New Mexico Airports District Office (ADO), FAA Southwest Region, and FAA Headquarters, and other potential stakeholders. The coordination shall include, but not be limited to the following:

3.1.7.1 Participation in a kickoff meeting to ensure that all stakeholders are aware of the scope, schedule, milestones, and refinement of the scope of services

3.1.7.2 Coordination with FAA headquarters, region, and district offices to ensure that the proposed ZEV project is clearly understood and funded through the ZEV Program.

3.1.8 Data collected with a Dashboard tool or annual reports that will be coordinated with the City Project Manager and others to collect all data that is required for preparing the XEV, VALE, and Section 512 program grant application and technical proposal. At a minimum, the following data for input into the grant application should include, but not be limited to consultant and engineer’s estimates, project bid cost, schedule, data including the detailed breakdown of the bid costs of infrastructure, equipment, and installation. The Dashboard or annual progress reports will also track KPIs like Greenhouse Gas (GHG) inventory baselines, waste diversion rates, and energy reduction targets.

3.1.9 Familiarity with industry rating systems like LEED (for buildings) or Envision (for infrastructure) to ensure projects meet high-performance standards.

3.1.10 Emission reductions shall be estimated for the specific air pollutant(s) identified or required by the ZEV, VALE, and Section 512 grant application requirements. Ozone precursor air pollutants oxides of nitrogen (NOx) and volatile organic compounds (VOC’s), carbon monoxide (CO) or other identified air pollutant(s) will be estimated utilizing the tools provided under the specific program technical guidance. Given that the ZEV, VALE, and Section 512 programs focus on maintenance and non-attainment (Level One) pollutants and ozone precursors.

3.1.11 Prepare and submit National Environmental Policy Act (NEPA) environmental documentation and that is required for FAA review and approval of proposed projects. It is anticipated that most projects will qualify for an FAA categorical exclusion (CATEX) and may be included on FAA’s “Presumed to Conform List”.

The Contractor shall prepare draft environmental documentation for City review and incorporate comments as necessary. The Contractor shall also prepare final documentation for submission to the FAA for review and determination.

3.2 Project formulation, preparation and submittal of Federal Environmental Protection Agency (EPA) environmental and sustainability grant applications include, but are not limited to the EPA Diesel Emission Reduction act (DERA) and other newly developed and implemented EPA grant funding.

3.3 Project formulation, preparation and submittal of State, and Local environmental and sustainability grant applications.

3.4 All project formulations, preparations, and submittals for EPA, State and Local environmental and sustainability grant listed in task 3.3 and 3.4 above shall include, but not be limited to the following:

3.4.1 Coordination with City Project Manager, and others to discuss the scope of work for a specific project.

3.4.2 The preparation of final format grant applications and technical proposals for submission shall be consistent with the most recent Technical Guidance available for the specific program and shall include the following:

3.4.2.1 Preliminary draft submitted to City Aviation for review and comment.

3.4.2.2 The project description to include the project’s cost effectiveness and emission reduction estimates.

3.4.2.3 Funding sources.

3.4.2.4 Appendices with all the necessary or other required program worksheets, emission support data, etc. as required by the technical guidance.

3.4.2.5 Application for Federal, State, or Local assistance.

3.6 Tenant Sustainability Coordination: Provide incentives or guidelines for airlines and vendors (e.g., green leases) is a best practice seen at airports.

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3.4.3 Coordination with all stakeholders involved in a project as necessary, including City of Albuquerque staff, City of Albuquerque Aviation staff, design engineers, EPA Region 6, EPA Headquarters, State of New Mexico (State), city of Albuquerque (City), Bernalillo County (County), and other potential stakeholders. The coordination shall include, but not be limited to the following:

3.4.3.1 Participation in a kickoff meeting to ensure that all stakeholders are aware of the scope, schedule, milestones and refinement of the scope of services.

3.4.3.2 Coordination with EPA, State, City, County, and others to ensure that the proposed project is clearly understood and funded through the specific Program.

3.4.4 Data collection will be coordinated with the City Project Manager and others to collect all data that is required for preparing the program grant application and technical proposal. At a minimum, the following data for input into the grant application should include the following consultant and/or engineer’s estimates, project bid cost and scheduled date;

including a detailed breakdown of the bid costs of infrastructure, equipment, and installation.

3.4.5 Emission reduction shall be estimated for the specific air pollutant(s) identified or required by the specific grant application. Ozone precursor air pollutants oxides of nitrogen (NOx) and volatile organic compounds (VOC’s), carbon monoxide (CO) or other identified air pollutant(s) will be estimated utilizing the tools, provided under the specific program technical guidance.

3.5 Development and implementation of sustainability and environmental initiatives; including, but not limited to management plans, energy sufficiency, energy conservation and management, renewal energy, airport carbon accreditation, greenhouse gas emission reductions and inventory preparation. Specific scope of services for this task shall be determined and agreed upon by the City Project Manager.

3.6 The City makes no representation or guarantee that any grant application prepared under this contract will be awarded.

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PART 4

EVALUATION OF PROPOSALS

4.1 Selection Process. The Mayor of Albuquerque shall name, for the purpose of evaluating the Proposals, an Ad Hoc Advisory Committee. On the basis of the evaluation criteria established in this RFP, the committee shall submit to the Mayor a list of qualified firms in the order in which they are recommended. Proposal documentation requirements set forth in this RFP are designed to provide guidance to the Offeror concerning the type of documentation that will be used by the Ad Hoc Advisory Committee. Offerors should be prepared to respond to requests by the Purchasing Office on behalf of the Ad Hoc

Advisory Committee for oral presentations, facility surveys, demonstrations or other areas deemed necessary to assist in the detailed evaluation process. Offerors are advised that the City, at its option, may award this request on the basis of the initial Proposals.

4.1.1 Selection of Finalist Offerors (If Applicable). The Ad Hoc Advisory

Committee may select Finalist Offerors (also known as the “short list”). The Purchasing

Office will notify the Finalist Offerors. Only Finalist Offerors will be invited to participate in the subsequent steps of the procurement if this Finalist process is used.

4.1. 2. Oral Presentation or Demonstrations by Finalists (If Applicable).

Finalist Offerors may be required to present their proposals to the Ad Hoc Advisory

Committee (“Oral Presentation”). The Purchasing Office will schedule the time for each

Finalist Offeror’s presentation. All Finalist Offeror Oral Presentations will be held remotely via Zoom unless notified otherwise. Each Oral Presentation will be limited to one (1) hour in duration unless notified otherwise. NOTE: The scores from the initial proposal evaluation will only carry over to the Oral Presentation evaluation in the case of a tie score after Oral Presentations.

4.2 Evaluation Criteria. The following general criteria, not listed in order of significance, will be used by the Ad Hoc Advisory Committee in recommending a contract award to the Mayor. The Proposal factors will be rated on a scale of 0-1000 with weight relationships as stated below.

4.2.1 Evaluation Factors:

100 -- The Offeror’s general approach and plans that details the methodology for navigating complex FAA/EPA requirements to meet the requirements of the RFP.

150 --The Offeror's detailed plans to meet the objectives of each task, activity, etc.

on the required schedule.

200 -- Experience and qualifications of the Offeror and personnel as shown on staff resumes to perform tasks described in Part 3, Scope of Services.

100 -- Adequacy of proposed project management and resources to be utilized by the Offeror.

50 - Innovation and Adaptability to propose creative solutions for net-zero goals

RFP-2025-753-AVI-GS Aviation On Call Sustainability Consultation Service 21 or renewable energy integration.

200 --The Offeror's past performance on projects of similar scope and size.

125 -- The overall ability of the Offeror, as judged by the evaluation committee, to successfully complete the project within the proposed schedule. This judgment will be based upon factors such as the project management plan and availability of staff and resources.

75 -- Cost Proposal – The costs proposed by the Contractor as described in Section 2.2 of this RFP to perform the tasks listed in Part 3, Scope of Services. The evaluation of this section will occur after the technical evaluation, based on a cost/price analysis.

4.2.2 Cost/Price Factors: The evaluation of cost factors in the selection will be determined by a cost/price analysis using your proposed figures. Please note that the lowest cost is not the sole criterion for recommending contract award.

4.2.3 Cost Evaluation. The cost/price evaluation will be performed by the City

Purchasing Division or designee. A preliminary cost review will ensure that each

Offeror has complied with all cost instructions and requirements. In addition, Proposals will be examined to ensure that all proposed elements are priced and clearly presented. Cost Proposals that are incomplete or reflect significant inconsistencies or inaccuracies will be scored accordingly or may be rejected by the Ad Hoc Advisory Committee if lacking in information to determine the value/price/cost relative to the services proposed.

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APPENDIX A

COST PROPOSAL FORM

(THIS FORM MUST BE SUBMITTED SEPARATE FROM PROPOSAL RESPONSE

FORMAT)

Position Rate per Hour

Project Manager $__________ per hour

Grant Writer $__________ per hour

Administrative Support Staff $__________ per hour

Additional staff can be listed as appropriate

Other Staff (Please Specify) $___________ per hour

Other Staff (Please Specify) $___________ per hour

Other Staff (Please Specify) $____________per hour

Other Staff (Please Specify and add as many lines as necessary)

$____________ per hour

Travel, Lodging and other direct expenses for travel. $____________per Visit

Purchased materials directly related to the scope of the RFP

$____ per contract period

Subcontracting if applicable beyond scope of RFP and if requested

$____________ per hour

Other Cost (Please Itemize and add as many lines as necessary)

$___________ per UOM

(UOM = Unit of Measurement)

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Exhibit F

This Exhibit F contains the federally-mandated contract provisions that the City of Albuquerque, as airport sponsor for the ABQ Sunport, is required to insert in all contracts and agreements. These terms are non-negotiable. In the event the Federal government makes a change to the mandatory contract language, the City will amend this exhibit by notifying the Contractor of said change: (a) in writing using registered or certified mail; (b) personally delivered; or (c), email transmission to the e-mail address provided by licensee, provided that the completed transmission is electronically verified.

Amendments affecting this Exhibit will not require signatures of either Party.

1. General Civil Rights Provisions

A. In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

B. The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.

2. Civil Rights – Title VI Assurances

A. Solicitation Clause

The City of Albuquerque, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full…