2-ATTACHMENT A – Vendor Questionnaire.pdf

Request for Proposals

26RFP044

Law Enforcement Ballistic Body Armor Systems

Attachment A – Vendor Questionnaire Instructions to Offerors:

Offerors must complete this questionnaire for the single (1) ballistic body armor system configuration proposed. All responses must correspond to the configuration submitted for evaluation. Failure to provide required information may result in the proposal being deemed non-responsive or receiving a lower score.

SECTION A — ADMINISTRATIVE ACKNOWLEDGEMENTS

(Pass / Fail – Not Scored)

A1. Legal Name of Offeror:

A2. Offeror Type (select one):

☐ Manufacturer

☐ Authorized Distributor / Retailer

A3. If Distributor / Retailer, provide the name of the Original Equipment Manufacturer (OEM) for the proposed ballistic body armor system:

A4. If Distributor / Retailer, confirm that you are an authorized reseller of the proposed product(s):

☐ Yes ☐ No If yes, attach documentation demonstrating authorization from the OEM.

A5. Offeror confirms that the proposed ballistic body armor system consists of Safariland-manufactured components certified for use together as a complete ballistic system:

☐ Yes ☐ No

A6. Offeror confirms that only one (1) ballistic body armor system configuration is being proposed in response to this solicitation:

☐ Yes ☐ No

A7. Offeror acknowledges that alternate models, multiple configurations, or substitutions will not be considered unless expressly requested by AISD:

☐ Yes ☐ No

A8. Offeror confirms that all required forms and attachments identified in the solicitation have been submitted:

☐ Yes ☐ No

Austin ISD – Request for Proposals 26RFP044 – Law Enforcement Ballistic Body Armor Systems Attachment A - Vendor Questionnaire

SECTION B — TECHNICAL COMPLIANCE (25 POINTS)

Evaluator Note: Score based on completeness, clarity, and documented compliance with the solicitation requirements.

Full points require clear, verifiable compliance.

B1. NIJ Compliance

B1.1. Does the proposed ballistic body armor system correspond to NIJ Standard 0101.06, Level III, specifically Safariland NIJ model designation BA-3A00S-SX02 (In Conjunction With configuration), or its direct Safariland successor model?

☐ Yes ☐ No (A “No” response may result in the proposal being deemed non-responsive.)

B1.2. Provide the following information for each system component. The Offeror must identify all components comprising the complete ballistic system corresponding to the required NIJ model designation:

System Component (Plates, soft armor, carrier)

OEM Model Number NIJ Designation

B1.3. Provide documentation demonstrating NIJ compliance (e.g., NIJ Compliance Product List listing or manufacturer certification).

☐ Attached

B2. System Components

B2.1. Confirm the proposed system includes all required components:

☐ Rifle-rated ballistic armor plates

☐ Level IIIA soft armor panels

☐ External vest or carrier

☐ All required hardware and accessories

B2.2. Confirm that all components are new, unused, and free from defects.

☐ Confirmed

B2.3. Confirm the proposed ballistic system is fully compatible with the Safariland Sacramento front-zip external carrier currently issued by AISD PD, maintains full manufacturer warranty when used as configured, and requires no modification to existing issued equipment:

☐ Yes ☐ No

B3. Delivery & Fitting Capability B3.1. Describe the methodology for fitting ballistic body armor systems to individual officers.

B3.2. Confirm ability to deliver and complete fitting of all units within four (4) to six (6) weeks of placement of a valid Purchase Order.

☐ Yes ☐ No

B3.3. If the Offeror is a distributor or retailer, describe how delivery and fitting services will be performed (e.g., directly by Offeror or in coordination with the OEM).

SECTION C — PRODUCT DESIGN, FIT & FUNCTION (25 POINTS)

Evaluator Note: This section evaluates form, fit, and functional suitability for law-enforcement use. Brand preference and pricing must not be considered.

C1. Describe the overall design and configuration of the proposed ballistic body armor system, including coverage areas.

C2. Provide total system weight and individual component weights (plates, soft armor).

System Component (Plates, soft armor, etc.) Weight (in lbs.)

C3. Describe sizing options and adjustment features available for the proposed system.

C4. Describe ergonomic features, including plate curvature and mobility considerations.

C5. Describe compatibility with standard law-enforcement duty gear and operational movement.

C6. Provide Product Images

☐ Attached

SECTION D — VENDOR EXPERIENCE (10 POINTS)

Evaluator Note: Scoring is based on relevance and demonstrated experience. No minimum experience threshold is required.

D1. Describe the Offeror’s experience providing or distributing Safariland NIJ-compliant ballistic body armor systems.

D2. Describe experience supplying ballistic body armor systems to law-enforcement or public-sector agencies, including approximate scope and scale.

D3. Provide the approximate number of similar ballistic body armor system deployments completed within the last five (5) years (Deployments may include individual agency purchases or multi-unit contracts.)

CONTINUE TO SECTION E ON THE

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SECTION E — PRICING DISCLOSURES

(Not Scored – Cross-Check Only)

E1. Confirm that pricing submitted in the Bid/Price Table includes all costs associated with:

☐ Fitting

☐ Delivery

☐ Implementation

E2. Are there any additional fees not reflected in the Bid/Price Table?

☐ No

☐ Yes → Describe fully below.

E3. If yes, provide a detailed description and dollar amount of each additional fee.

E4. Confirm that the unit price submitted in the Bid/Price Table represents a firm, not-to-exceed price per complete ballistic body armor system regardless of size, standard configuration, or fitting requirements.

☐ Confirmed

CERTIFICATION & ATTESTATION

By signing below, the Offeror certifies and attests that:

1. All information provided in this Technical Compliance Questionnaire and any associated attachments is true, complete, and accurate to the best of the Offeror’s knowledge and belief.

2. The Offeror has the authority to submit this response on behalf of the organization identified herein.

3. The proposed ballistic body armor system configuration described in this questionnaire is the same configuration reflected in the Offeror’s pricing submission and supporting documentation.

4. The Offeror acknowledges that material misstatements or omissions may result in the proposal being deemed non-responsive, disqualified from consideration, or grounds for contract termination if discovered after award.

5. The Offeror understands that this certification is made for the purpose of inducing reliance by the District in the evaluation of proposals and potential award of a contract.

6. The Offeror further acknowledges that failure to comply with Safariland compatibility and certification requirements may result in rejection of the proposal or termination of any resulting agreement.

AUTHORIZED SIGNATURE

Authorized Representative (Printed Name):

Title:

Signature:

Date: