2-Attachment A - Elements of the Heat Safety Plan.docx

Attachment A Elements of the Heat Safety Plan

Responding firms must submit a Heat Safety Plan with their proposals that addresses every element noted below:

1. Portable, cool drinking water shall be provided free of charge at locations that are accessible to all employees and contract workers. The water shall be located in a place reasonably accessible during rest and meal periods and no further than 0.25 miles from the worksite for employees accessing the water source by foot.

2. Employees and workers shall have the ability to take regular breaks as needed and additional breaks for hydration. Employers shall ensure that no more than two hours of work are performed before at least ten minutes of rest when the national weather service issues a "heat advisory," an "excessive heat warning," or an "excessive heat watch." Employers may apply the same work-to-break period when temperatures exceed 100 degrees Fahrenheit or throughout the Arizona department of health services defined "heat season"- May 1st through September 30th. Employers may provide additional break periods for workers in areas where outdoor temperatures are intensified by surfaces such as pavement or asphalt.

3. Employees and workers shall be provided access to shaded areas and/or air conditioning for the duration of all breaks when the temperature exceeds ninety degrees Fahrenheit. Shade does not qualify if:

· The shaded area contains any source yielding additional heat;

· The shaded area is further than 0.25 miles from the worksite;

· The shaded area is "too small for employees to sit fully shaded in normal posture, without touching one another.

4. Employees operating vehicles or other motorized equipment within enclosed cabs shall have access to functionable air conditioning capable of cooling the workspace of the cab to a reasonable level of comfort consistent with the standards set forth in this article.

5. Effective acclimatization practices to promote the physiological adaptation of employees or contract workers newly assigned or reassigned to work in an outside environment. An employee who has been newly assigned to a high-heat area shall be closely observed by a supervisor or designee for the first 10 days of the employee's employment. Employers may follow the Arizona Division of Occupational Safety and Health (ADOSH) acclimatization recommendations, which prescribe starting with 20% of a normal workload and progressively increasing it by 20% each subsequent day.

6. Close monitoring and observation of employees working in heat, potentially including a 'buddy system' where employees are partnered together.

7. Communication and emergency response protocols: Specifically, a means of communication between supervisors and employees in the event of a heat-related emergency.

8. Training of employees and contract workers, no later than one week prior to being deployed to work in an outdoor environment, on heat illness and injury that focuses on environmental and personal risk factors, prevention, how to recognize and report signs and symptoms of heat illness and injury and how to report heat illness and injury to emergency medical personnel. Employees shall receive at least one additional training session annually thereafter.

9. The posting of signage at the job site that contains information, in both English and Spanish, explaining how to (a) recognize and report signs and symptoms of heat illness and injury; (b) administer appropriate first aid measures, and (c) report heat-related illness and injury to emergency medical personnel. The signage must also include a phone number for reporting heat violations to OSHA/ADOSH. The signage must also include a phone number for reporting heat violations to Occupational Safety and Health Administration (OSHA), Arizona Division of Occupational Safety and Health (ADOSH). The signage must indicate that reports may be made anonymously.

10. Providing written notification to all employees and contract workers regarding their new worker protections under this provision. This notification shall be provided to existing employees and during the onboarding process for new employees. The notification shall be provided to each worker in the language preferred by that worker and must be posted in the workplace. Contractors will incorporate this section in all subcontracts with subcontractors or other entities or individuals who may perform work under this contract, including the requirement that those subcontractors impose the same obligations under any subcontractors. It is the obligation of the contractor to ensure compliance with this provision by its subcontractors. City may terminate this contract for failure to comply with this provision.

Notes:

· Any subcontractor may adopt an approved Heat Safety Plan of the general contractor as its own.

· Please use the link below to view the entire Heat Safety Standards for Outdoor Workers - Ordinance No. 02025.19

· Link to Heat Safety Ordinance No. 02025.19 image2.png