2-ATT B Conservation Education Scope of Work.pdf
PDF 242 KB Posted
- Solicitation number
- BD26-60
- Issued by
- Utah
About this file
This Scope of Work document outlines a Forestry Education Outreach Contract (BD26-60) between the State of Utah Division of Forestry, Fire and State Lands (FFSL) and a contractor to provide conservation education and outreach to K-12 school groups under the Project Learning Tree (PLT) curriculum framework. The contractor is responsible for overseeing statewide implementation of PLT, facilitating workshops for educators and resource professionals, training and managing PLT workshop facilitators, developing and maintaining a statewide network of educators and facilitators, preparing and distributing Utah-specific workshop materials, administering in-service accreditation systems, and expanding outreach opportunities. The contract becomes effective upon last signature and remains in effect through June 30, 2027, with provisions for extension by mutual written agreement for subsequent state fiscal years. Quarterly reports are due October 7, January 7, April 7, and July 7, with annual summary reports due June 30 each year. The contractor must track and report metrics including the number of educators trained, estimated students reached, tree planting projects and trees planted, volunteer participation, existing PLT facilitators, and person hours spent on each project, with results identified by county location.
The project budget is $13,186, with the contractor required to guarantee pricing for the duration of the contract through June 30, 2027. Funding is provided through USDA Forest Service grant money received by FFSL. The contractor must provide Human Resource services for any staff hired under the project, furnish qualified personnel to coordinate and conduct identified tasks, and submit annual work plans and cost estimates including salary, benefits, and current expenses. All funds must be managed in accordance with standard accounting practices with open access to financial records for periodic audits by FFSL and the U.S. Forest Service. FFSL will cooperate with the contractor, provide partial or complete funding for authorized expenditures, make staff and equipment available, serve as liaison with USDA State & Private Forestry funding sources, and provide technical expertise and resource specialists. The agreement is structured to supplement rather than replace existing functions of either party, with quarterly meetings required to review opportunities and progress.
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Scope of Work Forestry Education Outreach Contract BD26-60
1. Introduction
The Division of Forestry, Fire and State Lands is required to provide education and outreach to K-12 school groups. The Division receives grant money from the USDA Forest Service to assist in this effort.
The standard for forestry curriculums is in a program called Project Learning Tree (PLT). Under the authority of Title 65A-8-1 of the Utah Code, The Division is enabled to enter into agreements with public or private agencies or individuals for the express purpose of protecting, managing or rehabilitating non-federal forest and watershed lands.
1.1 Background
Conservation education is a means to connect people with the land by providing them knowledge and tools to make informed decisions and actions related to sustaining natural and cultural resources. Project Learning Tree is one of the tools that provide learning opportunities to promote the understanding of natural resources and ecosystems – their interrelationships, conservation, use, management and value to society.
1.2 Scope of Work
This contract provides a framework for the Division of Forestry, Fire and State Lands (FFSL) and another entity (Contractor) to reach the following goals:
● Facilitate Project Learning Tree workshops to educators and resource professionals throughout Utah.
● Train and manage a cadre of PLT workshop facilitators to conduct educator workshops.
● Act as a link between Utah and National environmental educators.
1.3 Requirements
Under this contract the Contractor will:
● Oversee the statewide implementation of Project Learning Tree curriculum.
● Provide Human Resource services for any staff member hired under this project.
● Furnish, as required, qualified personnel who will coordinate and conduct tasks as identified in this agreement and annual work plan associated with this agreement.
● Provide FFSL with an annual work plan for the Project Learning Tree Coordinator and projects authorized under this agreement.
● Provide FFSL with an estimate of annual costs including salary, benefits, and current expenses for the PLT Coordinator and projects authorized under this agreement.
● Prepare and distribute Utah specific workshop packets of supplemental environmental education materials to educators.
● Develop and maintain a statewide network of PLT educators and facilitators.
● Attend PLT workshops and steering committees.
● Administer the educator in-service accreditation systems, as appropriate, through the Utah State
Office of Education and/or Utah State University.
● Develop and expand outreach opportunities for promoting the PLT program.
● Ensure that funds provided under this agreement are managed in accordance with standard accounting practices.
● Provide open access to financial records for periodic audits by FFSL and/or US Forest Service.
● Provide FFSL with quarterly reports and an end of the year report summarizing the Contractor’s activities and accomplishments each year.
FFSL will:
Scope of Work Forestry Education Outreach Contract BD26-60
● Cooperate with Contractor and other partners to ensure that projects are carried out as efficiently as possible.
● Provide funds as partial or complete payment of expenditures incurred by Contractor for completion of projects implemented under the terms of this agreement.
● Make staff, equipment, information, and materials available for use on and in support of individual projects as necessary for efficient implementation of this agreement.
● Serve as liaison between Contractor and USDA State &Private Forestry funding sources.
● Provide technical expertise and resource specialists to support this program.
FFSL and Contractor mutually agree:
● That the provisions of this agreement will not replace functions that are being conducted by FFSL or Contractor, but will supplement those activities and increase the program benefits to all parties.
● That sharing, exchanging, and coordinated acquisition of information and data is necessary to accomplish the objectives of this agreement.
● To meet at least quarterly to review opportunities and progress.
2. Compliance Quarterly reports will include:
● Number of educators trained on PLT methods
● Estimated number of students reached through trained educators.
● Number of tree planting projects and trees planted
● Number of volunteers
● Number of existing Utah PLT facilitators.
● And number of “person hours” spent on each project
Each project will also be identified by location at the county level.
3. Project Timeline
The annual reporting period is the State Fiscal Year, meaning July 1 to June 30 each year. Quarterly reports will be due October 7, January 7, April 7, and July 7 and the annual summary report is due on June 30 each year.
This agreement shall become effective the date of last signature and shall remain in effect through June 30, 2027, unless terminated by either party as per the terms of this agreement. This agreement may be extended for subsequent state fiscal years by written mutual agreement of the parties to this agreement.
4. Project Budget
The budget for this project is $13,186.
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