2-AI Consulting- Cover Letter.docx

This is a cover letter and document confirmation form for the Housing Authority of the City of Alameda's Request for Proposals for Consulting Services to Advise on Artificial Intelligence Use. The RFP seeks consultant services to advise senior management on potential artificial intelligence deployment across the agency's operations, with proposals due August 18, 2026. The consulting engagement encompasses strategic advisory services across all operational areas, including program administration, housing management, social services delivery, financial and administrative operations, and human resources functions. Consultants are required to assess the agency's current restrictive AI use policy, identify deployment opportunities aligned with the agency's mission and risk tolerance, and recommend implementation pathways that preserve information security and maintain regulatory compliance.

The cover letter requests standard company information including legal name, address, telephone number, business type (corporation, partnership, individual, or limited liability company), license or contractor number, and state of incorporation or formation. Bidders must confirm acceptance of the contract terms and insurance requirements without modification after bids are closed, and cyber liability insurance is explicitly required. The document references sample contract language and insurance requirements available in Bonfire Files. No contract value, term length, or evaluation criteria are specified in the solicitation notice.