2-4468 Construction Management Services for Norwalk Fire Station 4 - FINAL.pdf

CITY OF NORWALK

PURCHASING DEPARTMENT

08052025

SEALED RFPS MUST BE RECEIVED BY THE OFFICE OF THE PURCHASING AGENT, 125 EAST AVENUE NORWALK, CT 06851

BY THE DATE AND TIME OF RFP OPENING

PROJECT NUMBER: 4468

REQUESTING DEPARTMENT: Building Management

DATE OF RFP ISSUANCE: 09/19/2025

TITLE OF RFP: Construction Management Services for Norwalk Fire Station 4

RFI/QUESTION DEADLINE: 2:00PM 10/07/2025

ELECTRONIC SUBMISSION DEADLINE: 2:00PM 10/14/2025

HARD COPY SUBMISSION DEADLINE: N/A

MANDATORY WALKTHROUGH:

DATE, TIME, AND LOCATION OF WALKTHROUGH

YES ( ) NO (X )

September 29, 2025, 2:00 PM, Norwalk Fire Station 4, 180 Westport Ave., Norwalk, CT.

TIME/DATE OF RFP OPENING: 2:00 PM 10/14/2025

RFP DEPOSIT REQUIRED:

IF YES, AMOUNT REQUIRED

YES ( ) NO (X )

SUCCESSFUL BIDDERS ONLY:

PERFORMANCE & PAYMENT BOND REQUIRED:

IF YES, AMOUNT REQUIRED

YES ( ) NO (X )

SUCCESSFUL BIDDERS ONLY:

MAINTENANCE BOND REQUIRED:

YES ( ) NO ( X)

ALL TERMS AND CONDITIONS, SPECIFICATIONS AND BID FORMS ARE ATTACHED HERETO.

NOTE: THE FOLLOWING DOCUMENTS WILL BE REQUIRED FOR A BID TO BE COMPLIANT

1. BIDDER’S INFORMATION AND ACKNOWLEDGEMENT FORM

2. RFP FORMS, INCLUDING PRICING SHEETS AND ADDENDA ACKNOWLEDGMENT FORMS

3. EXCEPTIONS (IF ANY)

Page 1 of 84, Construction Management Services for Norwalk Fire Station 4 - FINAL

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NOTICE TO BIDDERS

1. ALL RFPS WILL BE OPENED PROMPTLY AT THE ADVERTISED TIME OF OPENING. THERE WILL BE NO DELAYS OR POSTPONEMENTS WHICH ARE NOT PUBLICLY ADVERTISED. ANY RFP RECEIVED AFTER THE ADVERTISED TIME

OF OPENING WILL NOT BE ACCEPTED.

2. OBLIGATION OF BIDDERS:

a. AT THE TIME OF OPENING RFPS, EACH BIDDER SHALL BE PRESUMED TO HAVE INSPECTED THE SITES

AND TO HAVE MADE THEMSELVES THOROUGHLY FAMILIAR WITH THE PLANS AND CONTRACT

DOCUMENTS, INCLUDING ALL ADDENDA. THE FAILURE OR OMISSION OF ANY BIDDER TO RECEIVE OR

EXAMINE ANY FORM, INSTRUMENT OR DOCUMENT SHALL IN NO WAY RELIEVE ANY BIDDER FROM

ANY OBLIGATION IN RESPECT TO THEIR RFP.

b. EACH BIDDER MUST FULLY INFORM THEMSELVES OF THE CONDITONS RELATING TO THE WORK WHICH WILL BE PERFORMED. FAILURE TO DO SO WILL NOT RELIEVE THE SUCCESSFUL BIDDER OF

THEIR OBLIGATION TO FURNISH ALL LABOR AND MATERIALS NECESSARY TO CARRY OUT THE

PROVISIONS OF THE CONTRACT DOCUMENTS AND TO COMPLETE THE CONTEMPLATED WORK. IN AS MUCH AS POSSIBLE, THE CONTRACTOR MUST, IN CARRYING OUT THEIR WORK, EMPLOY SUCH MEANS AND METHODS AS WILL NOT CAUSE ANY INTERRUPTIONS OR INTERFERENCE WITH THE WORK OF ANY

OTHER CONTRACTOR.

3. TIME IS OF THE ESSENCE (IF APPLICABLE):

a. IF THE PROJECT IS NOT COMPLETED BY THE DATE SPECIFIED AS THE SUBSTANTIAL COMPLETION DATE IN THE CONTRACT ENTERED INTO BY THE CITY AND THE CONTRACTOR, THE CONTRACTOR WILL BE

SUBJECT TO CONSEQUENTIAL AND/OR LIQUIDATED DAMAGES.

Page 2 of 84, 08052025

GENERAL INFORMATION

1. INTRODUCTION

The City of Norwalk (The City) is soliciting qualifications from Construction Management (CM) firms to provide comprehensive Construction Management Services and assist the Norwalk Land Use and Building Management Committee of Norwalk Common Council, and the Project Architect regarding the building improvements and addition at Norwalk’s Westport Ave. Fire Station #4. The requirements of this project are outlined in greater detail under Section 2 Scope of Work/Project Specifications.

2. RFP DOCUMENTS

All RFP documents for this invitation are available over the internet at http://www.norwalkct.gov. Adobe Acrobat reader is required to view this document. If you do not have this software you may download it for free from Adobe.

3. ADDENDA

All addenda, if issued will be available over the internet at http://www.norwalkct.gov. We strongly suggest that you check for any addenda a minimum of forty-eight hours in advance of the RFP deadline. It is the responsibility of the bidder to check for issuance of any addenda.

4. BIDDER’S LIST

Bidder’s list for this solicitation will not be published.

5. QUESTIONS CONCERNING THIS RFP

All questions concerning this solicitation must be directed, via e-mail, to Carleen Megaro, Buyer at cmegaro@norwalkct.gov. Please include the Project Number and Project Title in the subject line. The deadline for the submission of questions is 2:00 pm, October 7, 2025.

6. SUBMISSION OF RFP

The City of Norwalk requires electronic sealed submission for this project in the City of Norwalk’s BONFIRE portal (https://norwalkct.bonfirehub.com/portal/?tab=openOpportunities)

All sealed electronic submissions must be submitted in Bonfire no later than October 14, 2025, at 2:00PM.

Page 3 of 84, Construction Management Services for Norwalk Fire Station 4 - FINAL http://www.norwalkct.gov/ http://www.norwalkct.gov/ mailto:cmegaro@norwalkct.gov https://norwalkct.bonfirehub.com/portal/?tab=openOpportunities

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7. SUMMARIES

A list of the proposing firms will be available any time after 5:00 pm on the day of the RFP opening at Purchasing-Bid Postings. RFP results will not be provided over the phone.

SPECIAL NOTES:

1. Pre-Proposal Conference: A Non-Mandatory pre-proposal conference and walkthrough will be held at 2:00PM, September 29, 2025, at Norwalk Fire Station #4, 180 Westport Ave., Norwalk, CT.

i. Please note that no additional walkthroughs are planned for this facility. Subcontractors are encouraged to attend the scheduled pre-bid conference.

2. Public Opening: Per the City of Norwalk Purchasing Guidelines, Bids shall be opened publicly by the Purchasing Agent or his designee, in the presence of one or more witnesses at the time and place designated in the Invitation for Bids. Receipt of Proposals: Proposals shall be opened so as to avoid disclosure of contents to competing proposers during the process of negotiation. A Register of Proposals shall be prepared in accordance with these Procurement Guidelines and shall be open for public inspection after contract award. If you wish to hear the bid/RFP opening, please join us through a teleconference.

Access Number: (866) 640-4044 or (678) 302-3554

Participant Code: 968 704

Page 4 of 84, https://www.norwalkct.gov/Bids.aspx?CatID=showStatus&txtSort=Date&showAllBids=on&Status=open https://www.norwalkct.gov/DocumentCenter/View/334/City-Procurement-Guidelines?bidId=

SECTION 1 – RESPONSE FORMS

Page 5 of 84, PROPOSER’S INFORMATION AND ACKNOWLEDGMENT FORM

Proposer’s Name

Street Address

City State Zip

Business Telephone:

Email Address:

Printed Name and Title of Individual Submitting Proposal

The undersigned acknowledges that the terms, conditions and specifications of this RFP are understood and unconditionally accepted.

Signature Date

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Exceptions: Note any vendor(s) responding to this proposal shall indicate any/all exceptions (if any) taken to language in this proposal. BIDDERS MAY NOT TAKE EXCEPTION TO SUBSTANTIVE TERMS OF STANDARD CONTRACT FORMS PROVIDED IN THE RFP/RFQ/ITB. Exceptions must be declared below in order to be considered by the City:

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1.1 PROPOSAL RESPONSE FORM

Vendor Name -

Address -

Phone -

Fax -

Email -

Manager -

Fed ID#

The undersigned hereby declares that they have carefully examined the plans, specifications and project sites and has satisfied themselves as to all the quantities and conditions and understands that in signing this proposal they waives all right to plead any misunderstanding regarding the same.

The undersigned further understands and agrees that they will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City.

It is further understood and agreed that all information included in, attached to, or required by the Request for Proposal shall be public record upon delivery to the City.

A. PROPOSED FEES

A Preconstruction Phase Services- Lump sum Fees $ Fee in words:

B CM Fees: Express as a percentage of trade cost of construction and CM General Requirements

% Percentage in words:

C General Condition Fees: Based on Exhibits C “Allocation of Cost for Staffing and Expenditures” and completed Exhibit D- “Staffing Matrix” (Note: minimum full-time staff required on site during construction) $ Fee in words:

D General Conditions Monthly Adjustment: This value will be used to negotiate increase/decrease the CM’s general conditions in response to the final agreed upon construction schedule.

$ Fee in words:

E Construction Manager Contingency: in percentages of trade cost.

Percentage in words:

F CM Insurance Rate:

% per $1,000 Percentage in words:

G CM Payment & Performance Bond Rate

% per $1,000 Percentage in words:

Page 8 of 84, Identify the project team members who will provide these services. Quantify their level of involvement (X %).

Give a per diem and hourly rate for each member.

Name Title % Involved Hourly Rate A Project Executive

B Project Manager

C Gen. Superintendent

D Project Superintendent

E Sr. Project Engineer

F Project Engineer

G Safety Manager

H MEP Manager/Supt.

I Project Accountant

J Other

K Other

L Other

B. CERTIFICATION

Submitted By: Signature:

Authorized Agent of Company (Name & Title):

Date:

C. The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable):

Addendum # Dated Addendum # Dated

Addendum #

Dated Addendum #

Dated

Page 9 of 84, 08052025

1.2 STATEMENT OF QUALIFICATIONS

Please answer the following questions regarding your company's past performance. Failure to reply to this instruction may be regarded as justification for rejecting a bid.

1. Number of years in business:

2. Number of personnel employed: Part Time Full Time

3. List six contracts of this type/size your firm has completed within the last four years:

Project Date Contact Person Phone No.

4. SUBCONTRACTORS: If subcontractors are to be used, please list firm name, address, name of principal, and phone number below or on a separate sheet. Also indicate portion or section of work subcontractor will be performing.

COMPANY NAME ADDRESS PRINCIPAL PHONE PORTION/SECTION

OF WORK

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5. ORGANIZATIONAL

STRUCTURE OF

BIDDER (check which applies) general partnership limited partnership limited liability corporation limited liability partnership corporation doing business under a trade name individual doing business under a trade name other (specify)

6. STATUS OF THE

BUSINESS AND ITS

CURRENT STANDING

WITH THE SECRETARY

OF STATE'S OFFICE; e.g., are all required filings current and in good standing or has the entity been withdrawn or canceled

Connecticut corporations - Will the Secretary of State be able to issue a Certificate of Good Standing within 30 days of the bid opening?

Yes No

Out-of -State corporations - Do you have a valid license to do business in the State of Connecticut? (Evidence in the form of a Certificate of Authority from the Connecticut Secretary of State will be required within 30 days of the bid opening.)

Yes No

7. CT eLICENSE (https://www.elicense.ct.gov ) / Business Registration (https://business.ct.gov/?language=en_US) :

8. Is your local organization an affiliate of a parent company? If so, Indicate the principal place of business of your company and the name of the agent for service if different from what has been indicated on the response form:

Business Name

Address

City. State & Zip

Name of Agent

Page 11 of 84, https://www.elicense.ct.gov/ https://business.ct.gov/?language=en_US

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NOTE: In the case of a Limited Liability Corporation or a Limited Liability Partnership a certified copy of the Articles of Organization certified as valid and in effect as of the date of the bid opening will be required within 30 days of the bid opening. A listing of the corporate officers, in the case of a corporation; the general or managing partners, in the case of a partnership; or the managers and members in the case of either a limited liability partnership or company will be required within 30 days of the bid opening.

9. Your company may be asked to submit the following information relative to your company's financial statements prior to receiving an award. This information will not be part of the public bidding record and will remain confidential.

All information should be supported with appropriate audited financials

a. Book Value (Total Assets (-) Total Liabilities)

b. Working Capital (Current Assets (-) Current Liabilities

c. Current Ratio (Current Assets/Current Liabilities)

d. Debt to Equity Ratio (Long Term Debt/Shareholder's Equity)

e. Return on Assets (Net Income/Total Assets)

f. Return on Equity (Net Income/Shareholder's Equity)

g. Return on Invested Capital (Net Income/Long Term Debt = Shareholders' Equity)

All responses to this questionnaire are understood to be proprietary to the vendor, and will be considered confidential.

Additional information may be requested subsequent to your responding to this bid request.

1.3 CITY OF NORWALK VENDOR RECORDS

If you have not done business with the City of Norwalk as a vendor, your business information needs updating or your City of Norwalk vendor record has not been updated over three (3) years. Please complete and include the latest version of Internal Revenue Service (IRS) W-9 Form with your submission. Here is the URL to the IRS website:

https://www.irs.gov/forms-pubs/about-form-w-9

1.4 INSURANCE

Insurance Agency Name: Tel:

Agency Address: Email:

Page 12 of 84, https://www.irs.gov/forms-pubs/about-form-w-9

1.5 CITY OF NORWALK VENDOR QUESTIONNAIRE – IT INFORMATION SECURITY

Page 13 of 84, City of Norwalk Vendor Questionnaire

IT Information Security

Rev 8.4.22

1. Third-Party Contact Information (please provide the POC for follow-up questions to this questionnaire):

Vendor Name, Address, Point-of-Contact Name, Phone Number and Email

2. Description of Services/Products: Please provide a detailed description of services/products your organization aims to provide to the City?

3. System and Equipment Access: Will your organization use your own systems and equipment to perform the services, or will your organization need access to the City’s systems, equipment and network? (Yes or

No, If Yes, please explain)

YES ☐ NO ☐

4. Description of Data: Are you using data from the City in order provide the services/product to the City

(Yes or No, if Yes proceed to 3.1)

a. What data is needed to provide the services/products to the City?

Example: Name, Social Security Number, Trade Information, Source Code, Payroll or Accounts Payable data, student or patient data, Law Enforcement data, any Personally Identifiable Information (PII), etc.

Page 14 of 84, If your answers to Questions 3 and 4 are BOTH “NO”, thank you for completing the IT

Information Security Questionnaire.

If one or both questions are “YES”, please complete the remaining questions.

5. Office Locations: How many office locations does your organization have? Please include the locations of your organization.

6. Data Center Locations: How many data centers does your organization utilize to provide services/products to the City? Please include the locations of the data centers utilized by your organization.

7. Business Entity: What is your business entity type?

*Example: Sole Proprietorship, Partnership, C Corporation, S Corporation, Limited Liability Corporation (LLC), Limited Liability Partnership (LLP)

8. How many employees and contingent workers do you have in your organization?

1-10 ☐ 10-50 ☐ 50-100 ☐ 100-500 ☐ 500-1000 ☐ 1000 or more ☐

9. Physical Access: Does your organization need to be onsite or offsite to provide services/products to the City?

YES ☐ NO ☐

Page 15 of 84,

10. Access to Data: How is your organization accessing City data?

*Example: Is the data supposed to be sent to your organization via email or will the data need to be uploaded to an application?

*Note: For third-parties that are providing an application to perform the services, please specify whether the application will be an internally hosted solution, cloud-based solution (i.e. SaaS, IaaS, PaaS), or a traditional web-based application (i.e. eBay, WebEx, online banking application)

11. Data Storage: Does your organization outsource data storage or does your organization utilize its own databases to store data? Does your organization store data outside of the United States?

YES ☐ NO ☐

12. Segregation of Data: Does your organization’s database structure allow segregation of sensitive client data?

YES ☐ NO ☐

13. Independent Attestations: Does your organization have independent attestations such as (i.e. ISO 27001, SSAE-18 SOC-1, SOC-2, PCI- DSS, ISO 9001)?

Page 16 of 84,

14. Information Security

a. Does your organization have written information security policies and procedures (WISP)?

b. How often are the information security policies and procedures reviewed and updated?

c. Who in the organization is responsible for reviewing and updating the information security policies and procedures?

d. Does your organization have privacy policies and procedures?

e. How often are the privacy policies and procedures updated?

f. Who in the organization is responsible for reviewing and updating the privacy policies and

g. What methods of encryption are utilized for data at rest and in transit?

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h. Are the encryption methods utilized FIPS 140-2 approved?

i. Does your organization utilize firewalls to filter incoming data and information from the internet into your company network?

j. Does your organization perform penetration testing at least once per year to determine if unauthorized access to the computer network and malicious activity is possible externally?

k. Does your organization perform vulnerability testing at least once per year in order to identify vulnerabilities within the internal network?

l. Does your organization perform background checks on employees and contingent workers prior to onboarding them? Describe the nature of these background checks (i.e., criminal, credit, international, etc.).

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m. Does your organization utilize multi-factor authentication?

n. Does your organization utilize scan cards or biometric scans to grant employees and contingent workers access to the building and data centers where data is stored?

o. If offering a technology product, does the organization utilize software development life cycle (SDLC) or

Agile to build and maintain technological product?

p. Does the technological product undergo information security testing and quality assurance testing prior to deployment?

q. Does the Vendor provide annual Cybersecurity Awareness training to their employee?

Page 19 of 84,

r. Does the Vendor provide annual phishing simulations for their employee?

s. Have users been educated on how to report suspected security violations or vulnerabilities?

t. Does the Vendor have an employee identified as the Chief Information Security Officer?

u. Are all the Vendor laptops encrypted?

v. Are all Vendor computers (workstations, notebooks) required to join the Company’s domain and receive Group Policies?

w. Does the Vendor meet the NIST 800-63 password guidelines?

Page 20 of 84,

15. Risk Management

a. Does your organization have an enterprise risk management framework implemented at your organization?

b. Does your organization have documented enterprise risk management policies and procedures?

c. Who in the organization is responsible for reviewing the enterprise risk management policies and

d. Does your organization utilize an outside third-party to provide services/products to the client?

e. Does your organization have a third-party risk management program (TPRM)?

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f. Does your organization include right-to audit clauses in contracts with third parties?

g. Does your organization have a certificate of insurance (COI)? Please attach a copy of your COI.

Business Continuity/Disaster Recovery

a. Does your organization have a business continuity plan?

b. How often is the business continuity plan updated?

c. Does your organization conduct business continuity tests once per year?

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d. Does your organization have a disaster recovery plan?

e. How often is the disaster recovery plan updated?

f. Does your organization conduct disaster recovery tests once per year?

g. Does your organization have business continuity and/or disaster recovery sites?

h. Are the business continuity/disaster recovery sites located in the United States or outside the

United States? Please include the locations of business continuity/disaster recovery sites?

Page 23 of 84, SECTION 2 – SCOPE OF WORK / PROJECT SPECIFICATIONS

Page 24 of 84,

2.1 Introduction

The City of Norwalk, through the Land Use and Building Management Committee of the Norwalk Common Council, is responsible for implementing all major City building construction projects. The City is hereby soliciting proposals from qualified Construction Management (CM) firms. They will provide comprehensive Construction Management Services and assist the Norwalk Land Use and Building Management Committee, and the Project Architect regarding the renovations made to Norwalk Fire Station #4. This includes construction phase services through the construction process to project completion.

Funding for this project is available from the City of Norwalk capital budget for a total amount including soft and hard construction costs of $4 million.

Firms responding to this RFP must have sufficient staff to ensure timely project completion.

The City of Norwalk has retained the architectural firm of Antinozzi & Associates for this project. They are currently in the schematic design phase.

Anticipated Schedule:

• Design Phase October 2025 - May 2026

• Bid Phase May/June 2026

• Approval and Construction Contracting July - August 2026

• Start of Construction August/September 2026

• Construction Completion June 2027

Project Estimate:

• Budgeted Construction Costs (GMP): $3,200,000

• Budgeted Soft Costs and Owner Contingencies: $800,000

2.2 Project Scope

The intent of this request is to obtain proposals from qualified Construction Management firms with extensive experience in the renovation of fire stations, licensed in the State of Connecticut, and are able to provide construction administration services for this project.

The CM shall also assist the City in obtaining all necessary State and City approvals, including but not limited to, Planning & Zoning Commissions, Norwalk Common Council, in addition to any and all others as deemed necessary by the City. Evaluation of candidates will be based on demonstrated competence and professional experience, and the ability to work successfully with committees.

Page 25 of 84, Fire Station #4 was built in 1967 and provides support to the northeastern portion of the City. The Norwalk Fire Department is interested in expanding this building to accommodate additional fire fighters and an officer, requiring more fire equipment and support spaces. The building is one-story with a basement below existing living space. Currently the living space and apparatus floors are approximately 4500sq. feet. It is steel framed with masonry veneer construction. Overall, the building infrastructure has not been upgraded over the years. The project consists of an alteration of the existing restroom, locker room, and construction of a new addition to house a new fitness center, kitchen/lounge, and turnout/gear room.

Included in this RFP are the following Exhibits further detailing the project.

• Exhibit A is the Proposed Development and Building Programing Plan for this project.

• Exhibit B is a Conceptual Building Design Plan.

• Exhibit C is the Allocation of Cost for Staffing and Expenditures.

• Exhibit D is the Staffing Matrix

2.3 Special Instructions

A. Respondents are required to submit, along with their qualification package, a conceptual

Construction Schedule for the proposed new project. This project will be implemented while the building is occupied. Such schedule shall include, but not be limited to, design phase milestones, proposed overall phasing plan (if applicable), construction activities, hazmat abatement work, etc. Identify procedures and the methodology the CM will use to isolate construction activities from the building occupants.

B. Respondents are hereby notified that all qualification submissions and information contained therein and attached thereto shall become public information. All financial statements and confidential documents must be separately sealed and specifically labeled “Confidential”.

C. Construction Managers responding to this RFP must have sufficient staff to ensure timely project completion. The Construction Manager must assign personnel to this project who are qualified for this type of work.

D. The successful Construction Manager must perform services related to this project from an office located in the Connecticut area. Respondents must identify the location of said office in the qualifications submitted.

E. The successful Construction Manager will not be allowed to self-perform any construction trade work.

F. Upon review of the RFP, all requests for clarification and/or additional information must be identified as part of the CM’s submissions which will be considered.

G. The City of Norwalk reserves the right to reject any or all qualifications, including portions thereof for any reason they determine to be in its best interests.

Page 26 of 84,

2.4 Scope of Services

A. PRE-CONSTRUCTION

1. CM shall provide two construction cost estimates – one for the Design Development Phase and the other at Construction Document Phase.

2. Participate and lead the project team in ongoing value-engineering and constructability reviews, to ensure smooth organization of the project and optimum efficiency. Identify major building design elements and advise on options for their potential constructability, budget, and scheduling impact. The CM shall maintain a method of determining and documenting actual cost savings as a result of value engineering for review by the City. A list of value engineering options list shall be provided and managed for every estimate. Value engineering options list to be formatted with the following categories for documentation; accepted, alternate, not accepted, and pending. An independent constructability review report shall be provided with each estimate.

3. Maintaining the project on its originally established budget is of paramount concern to the City.

Regularly review the construction documents as they are developed by the Design Team and provide detailed estimates of project costs at Design Development and 90% Construction Document levels. Advise on adequacy of contingencies at each design level. Provide recommendations for value engineering or other revisions as required to keep the project on budget at each estimate level, and at final bids if required.

4. Assist the City and Design Team in public presentations of the proposed design and related costs as needed.

5. Develop and present phasing plans and schedules (i.e. phase areas, shift work, weekends, etc.).

6. Provide a detailed construction schedule including design milestones and critical path method management for City review. Update the schedule at least monthly and track progress of the Pre-Construction period. Include planning for all anticipated phasing, including any use of shift work.

7. Attend all meetings, provide technical support to the Architect, and confer with all other public and private agencies involved in or connected with the project.

8. Make recommendations concerning construction feasibility, availability of labor and materials, and the time required for construction of the project.

9. Establish site utilization, site security and safety plans.

Page 27 of 84,

10. Attend and provide minutes of scheduled progress meetings with the City and Design Team to ensure the project is progressing smoothly and according to the established plan. Advise the City as to any possible delays and cost variance.

11. Provide bi-weekly forecasts to determine if any critical item will cause a problem to the extent that the project will experience a delay or significant cost impact.

12. Implement a process that ensures quality and cost control for construction documents and onsite construction, define roles and responsibilities, suggest methods for preventing and resolving disputes and delays. Efficiently process change orders for the City of Norwalk in proper format and ensure that all personnel perform in accordance with all OSHA and other safety standards.

13. CM shall provide in-house interdisciplinary drawings coordination services as part of its basic services. In the event that this service is considered as an out-of-scope service due to the scale of this particular project, the CM shall identify this service as additional service together with a fee proposal.

B. BIDDING

Develop bid packages to assure optimal trade efficiencies and reduce excessive trade contractor mark-ups.

Develop contracts for awards in conjunction with the City of Norwalk Purchasing Department and the Design Team.

Incorporate City and funding agency(ies) applicable requirements and regulations into bid documents, including but not limited to compliance with prevailing wage regulations, local hiring ordinances, Commission on Human Rights and Opportunities (CHRO) regulations, etc.

Provide lists of qualified bidders for trade sub-contractors and suppliers, determine the best methods and means of packaging the various trades for bidding purposes, assist in the selection of specialty consultants, conduct pre-bid conferences, and actively seek and solicit bids from a wide variety of trade contractors in order to ensure that an adequate pool of competitive bids are obtained and that the requirements of CHRO are being met.

Provide Bid Advertisement, Pre-bid meetings, walkthroughs. Handle all bidder questions.

Analyze all bids and prepare written analysis and comparisons. Review all required bid bonds, payment/material bond, performance bond, and insurance certificates.

1.

2.

3.

4.

5.

6.

Page 28 of 84,

7. Evaluate all bid qualifications to determine and recommend the lowest responsible bidder.

Conduct scope review meetings with the apparent low bidders to verify project scope and costs.

Provide technical evaluation on bid alternates and forward recommendations to the City for consideration.

8. Assure that required competitive labor rates and unit pricing are solicited during the bid process to assist the Architect and the City in determining fair pricing of change orders.

9. Based on the trade costs, agreed upon CM fees, General Conditions, pass-through allowances and Contingency, Construction Manager shall develop a Guaranteed Maximum Price (GMP) to be submitted to the City for approval, which will then be incorporated as an Amendment to the Construction Management Agreement.

10. CM shall incorporate appropriate requirements in the bid documents to achieve maximum material recycling and environmental conservation relating to all construction activities.

C. CONSTRUCTION

1. Develop a comprehensive cost control and reporting system related to the value of the trade contractor bid packages and all costs within the GMP.

2. Provide document handling and coordination (i.e. request for information (RFI), Submittals, Change Orders).

3. Work with the Architect, to establish a thorough and efficient RFI and submittal process.

4. Provide onsite Project Engineering, Safety Control plans, progress reports, General Conditions, insurance status, wage rate verification, CHRO compliance, invoicing, and disbursements, in accordance with the project requirements.

5. Provide Punch List administration and turnover process.

6. Develop cash flow schedules for the duration of the project.

7. Assist in the resolution of all labor disputes and shortages affecting the project.

8. Supervise, direct, and provide coordination of all contracts and subcontracts to maintain progress of the work.

9. Provide field supervision, inspections, and testing, to ensure that all work is in conformance to the contract documents.

Page 29 of 84,

10. Manage the independent material testing, lab services and inspections for the project. This shall include, but not be limited to, testing and inspection services for concrete work, steel work fireproofing, masonry, soil, etc. CM to schedule and coordinate all required tests and inspections and provide and maintain a separate material testing sign-in log.

11. Prepare Monthly reports for the City and the Architect providing the following minimum information:

i. Current cost report including estimates to complete for each budgeted item, including status of all allowances and contingencies.

ii. All current and pending change orders.

iii. A schedule update including narrative detailing progress and/or delays that might affect the overall project schedule. Include corrective plans and actions taken regarding any project delays.

12. Attend meetings of the Building Advisory Committee and participate in Land Use and Building Management Committee meetings as required.

13. Assume overall responsibility for managing, supervising, coordinating, and maintaining control over all aspects of construction.

14. Obtain all required permits. The City will make direct payment for permit costs.

15. Maintain full-time, on-site experienced personnel required for the administration of all contracts and the execution of the work.

16. Program and plan the work in advance of actual construction operations to ensure that trade contractors are utilized to their fullest extent.

17. Inspect the work daily to ensure City’s objectives are being met in accordance with the drawings, specifications, all other contract documents, and local laws.

18. Coordinate the activities of utility companies and regulatory agencies.

19. Prepare all change orders and other required construction-related information.

20. Conduct and provide minutes of weekly progress meetings with the City, project manager, architects and engineers to ensure all matters of construction are being considered.

21. Conduct regular safety meetings.

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22. Maintain daily coordination with the designated City’s representative of all change orders and assist in the resolution of disputes and delays. The CM shall make every effort to minimize the scope of change orders and obtain the best pricing or multiple prices where applicable.

23. Prepare all applications for payment to be submitted to the City for approval. On a regular (monthly) basis, complete and submit budget control reports that outline cash flow, actual cost

vs. budget, etc. Certified payrolls, or acknowledgement of receipt thereof, shall accompany each application for payment in accordance with applicable Labor Department regulations. CM shall serve as Keeper-of Record’s during the construction period and shall maintain all certified payrolls and make them available for city and other entities for their review and inspection.

CM shall provide all certified payrolls to the City as part of the project closeout for project records.

24. Provide close-out reports including guarantees, warranties, as-built drawings, maintenance, and procedure manuals for new equipment, attic stock, and provide signoffs by proper authorities.

25. Identify and remedy any incomplete or non-conforming work. Obtain required approvals from State and local building officials to expedite the Certificate of Occupancy and Conditional Certification of Occupancy when applicable. Provide technical and staff support for project closeout.

26. Receive and submit partial and final Waivers of Liens and Certified Payrolls from suppliers, contractors, subcontractors, and any other entity in connection with the project. CM shall verify and maintain up to date lien waivers and certified payroll records as a condition of submission of monthly application for payment. The CM should maintain these monthly records in their procession and provide the original documents to the City as part of project closeout documents.

27. Comply with all local codes and ordinances as to means and methods of construction.

28. Maintain required insurance and licenses on all sub-contractors and suppliers.

29. Records retention policy. The following files (at a minimum) must be provided to the City of Norwalk. CM’s must provide a written description of their file organization procedure, including a table of contents.

i. Purchasing files.

ii. Accounting files. (Files to include all insurances and bonds. Requisition copies to be limited to cover sheets without backup.)

iii. Scheduling files.

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iv. Estimating files.

v. Final As–Builts.

vi. All approved submittals/shop drawings. (Not including material samples)

vii. Record set of the contract drawings.

viii. Safety files.

ix. Final Change Orders (including interim CCA’s).

x. Test & Inspection Reports

xi. Permit and Certificate of Occupancy Files

xii. Engineering Logs (RFI’s, submittal’s, etc.)

xiii. A/E Inspection Reports

xiv. Punchlist / Benchmark / Mockup info

xv. CM Superintendent Reports

xvi. Meeting Minutes

xvii. CM Monthly Reports and Final Report

xviii. Certified Payrolls

30. Provide all necessary staff support to complete all incomplete or unresolved project closeout items. Note: The release of final payments shall not release the CM from responsibilities relating to any incomplete or unresolved work and/or issues.

31. Develop and track completion of punch-list items.

32. Track and document for all eligible costs as it relates to state reimbursement requirements for the purpose of managing the various phases of design, construction, and close-out.

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2.5 Proposal Submission Format

Proposals should put forth full, accurate, and complete but concise information as required by this request. The City shall not be liable for costs incurred in the preparation of the response to this RFP or in connection with any presentation before a Selection Committee.

Firms should create their submissions in 8½” x 11” document size using a minimum 12-point font size, double sided, include page numbers and any blank pages must be watermarked “Intentionally Left Blank”. Proposals should be prepared simply and economically, providing a straightforward, concise description of the applicant's ability to meet the requirements of the RFP. Emphasis should be on completeness and clarity of content.

The City reserves the right to reject proposals/parts thereof or to solicit new proposal and award contracts as it deems tin its best interest. All proposals will remain property of the City. It is further understood and agreed that all information included in, attached to, or required by the Request for Proposal shall be public record upon delivery to the City.

To enable the City to compare the proposals received we ask that your proposal include the information specified below, the sequence listed, with each section of your proposal numbered to correspond to the numbers sequenced below.

Request for Proposal (RFP) shall include the following, in this order:

1. Cover Letter (1 page): This should include your company name, address, telephone and Fax numbers, email addresses, and proposed project representative.

2. Executive Summary (No more than 3 pages): provide a brief history of your firm and outline similar current or completed projects. Identify key qualities or services provided that distinguish your firm from other Construction Managers. Also provide Safety track record (provide the company’s current EMR).

3. Organization and Staffing (No more than 1 page, not including resumes): Discuss your company organization, along with your proposed project team organization. Include resumes (1 page each) of all key project team members.

a. Provide an organizational chart for the firm and the staff for this project, including any consultants.

b. Include previous assignment information such as title, length of time on job, references, and contract information. Provide a brief description of projects similar to this in which the key personnel have worked together as a team. The City reserves the right to interview and select key staff members for this project.

Estimate the percentage of time you will have each staff member working on the assigned project.

c. List the Principal of the firm who will be responsible for the project.

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4. Subcontractors (1page): List the name and address of any consulting firm(s) or subconsultants to the CM that may be used on this project, with a brief description of qualifications and your association with them.

5. Pre-construction (No more than 2 pages): Briefly describe how your firm would interact under this phase of the project.

a. List any additional services not noted in the preceding Scope of Services.

b. Explain how and when the preliminary budget is developed into revised budgets that represent contractor prices, award, and possible change orders.

c. Describe methods for notifying the City of changes to budget and schedule.

d. Describe bidding procedures, including the selection of qualified bidders and your plan for soliciting M/WBE contractors in accordance with CHRO requirements.

e. Describe award procedures and negotiations with subcontractors and suppliers.

f. Describe procedure for dispute resolution.

6. Construction (No more than 2 pages): Briefly describe how your firm would control this phase of the project.

a. List any additional services not noted in the preceding Scope of Services.

b. Describe your firm’s approach and plan of operation to accomplish the project schedule and control the cost of the work.

c. Describe your process for change order analysis, management, and approval.

d. Describe payment to subcontractors and suppliers, and requisitions to City.

e. Describe your quality control procedures.

f. Describe how shop drawings and submittals are reviewed for compliance to plans and specifications as well as code and regulatory requirements.

g. Describe your post-construction procedures (punch-list, warranties, etc.).

h. Respondents are required to submit, along with their qualification package, a

Conceptual Construction Schedule for the proposed project. The schedule shall include, but not be limited to:

design phase milestones, proposed overall logistics plan, construction activities, etc. Identify procedures and methodology CM will use to isolate construction activities from occupants and being able to maintain the building in full operation.

7. Section 6-Forms: Fully Completed Section 1 – Response Forms

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2.6 Selection Process

Proposals will be initially reviewed by a Selection Committee. The Selection Committee may select the two or three firms that best meet the City’s requirements. These firms will then be invited to represent their proposals to and respond to questions from the Selection Committee.

Following this selection process, the Selection Committee will make a recommendation to the Common Council Committee. Approval to enter into a contract has to be authorized by the Norwalk Common Council.

The City of Norwalk reserves the right to reject any and all proposals submitted, to request additional information from all proposers and to negotiate with one or more of the finalists regarding the terms of this engagement. The City of Norwalk also reserves the right to retain the proposals, use any ideas contained in the proposals and is not obligated in any manner to reimburse the proposers for the costs incurred in connection with responding to this Request for Proposals.

The Selection Committee intends to recommend the firm that, in its opinion, best meets the City’s needs, not necessarily the firm with the lowest fees.

The anticipated selection schedule is as follows:

RFP Interviews (if necessary) Week of October 20, 2025 Common Council Committee Review November 2025 Common Council Review December 2025

2.7 Criteria for Evaluating Proposal Submissions

The City of Norwalk shall be responsible for reviewing the proposals received and will further evaluate them, using the following criteria. The City reserves its rights to examine any other criteria and take the same under consideration and to reject any firm or proposals despite its compliance with these criteria if it determines that to do so would be in its best interests.

Criteria Weight

Qualifications and Experience:

Respondent must demonstrate adequate experience in the following areas:

• Qualification, general experience and technical competence of the project team

• Experience, resources, and technical expertise with similar type/size project

• Feedback from References with projects similar in size & scope

20%

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Overall Impression of Proposal

• Organization, clarity, conciseness, and thoroughness.

• Approach to the scope of services and statement of works

• Proposed project schedule

• Extent of services offered, and depth and extent of overall resources that can be used to ensure the success of the project.

20%

Additional Considerations (applicable only when not in conflict with state or federal guidelines)

• Interview/Presentation

• Change order cost control process and demonstrated experience and commitment in assuring fair and reasonable trade contractor pricing for work authorized by change order

• Safety track record (provide the company’s current EMR).

• Demonstrated ability to provide and maintain strict quality control procedures

20%

Cost Proposal

• Understanding the scope of services and schedule.

• Overall pricing structure.

40%

Total Possible Points 100%

2.8 Prime Proposer Responsibility

Firm’s submitting proposals to this RFP may utilize the services of subcontractors. If subcontractors are planned to be used, this should be clearly explained in the proposal. The prime proposer will be responsible for the entire contract performance whether or not subcontractor is to perform.

All corporate information required in this RFP must be included for each proposed subcontractor. The proposal must also include copies of any agreements to be executed between the prime proposer and any subcontractors in the event of contract award. Under this RFP, the City of Norwalk retains the right to approve all subcontractors.

2.9 Key Personnel

The personnel and commitments identified on any proposer’s proposal will be considered essential to the work to be performed under this RFP. Prior to diverting any of the specified individuals to other programs or changing the level of effort of the specified individuals, the proposer must notify the City of Norwalk fourteen (14) days in advance and will be required to submit justification, including proposed substitutions, in sufficient detail, to permit evaluation of the impact on the project. The proposer will make no deviation without the prior written consent of the City of Norwalk. Replacement of personnel will be with personnel or equal ability and qualifications.

Any employee of the proposer, who in the sole opinion of the City of Norwalk is unacceptable, shall be removed from the project pursuant to the request of City of Norwalk. The proposer will have Fourteen

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(14) Days to fill the vacancy with another employee of acceptable technical experience and skills subject to the written approval of the City of Norwalk.

2.10 Availability of Funds

The contract award under this RFP is contingent upon the availability of funds to the City of Norwalk for this project. In the event that funds are not available, any contract resulting from this RFP will become void and of no force and effect.

2.11 Payment & Invoices

The proposer will bill the City of Norwalk based on the submission of monthly invoices in a format to be determined by the City.

2.12 Termination for Default or for the Convenience of the Contracting Agency Performance under this contract resulting from this RFP may be terminated by the City of Norwalk whenever;

The proposer, in the sole opinion of the City, is in default in the performance of the contract and shall fail to correct such default within the period specified by the contracting officer in a notice specifying default; or the contracting officer shall determine that termination is the best interest of the City of Norwalk.

Termination will be effected by delivery to the proposer of a notice to terminate, stating the date upon which the termination becomes effective. Upon receipt of the notice to terminate, the proposer shall:

• Stop all work

• Assign to the City of Norwalk all rights, title and interest in the work being developed;

• Deliver forthwith to the City of Norwalk all completed work and work in progress;

• Preserve and protect, until delivery to the City, all material plans, and documents related to this contract which, if the contract had been completed, would have been furnished to the City of Norwalk or necessary to the completion of the work

2.13 Negotiated changes

In the event negotiated changes occur after the awarding of the contract, the same pricing policies called for in the original contract will remain in effect

2.14 Contract Agreement(s) and Contract Period(s)

The selected proposer will be required to agree to and sign a formal written contract between the City of Norwalk and the proposer, prepared by the Law Department of the City of Norwalk. A sample of the contract, is provided in a separate section to illustrate the type of contract the City will use to contract for this project.

2.15 Right of Set-Off

The undersigned bidder hereby authorizes the City to set off against monies payable hereunder by the City to the bidder, an amount equal to any unpaid real and personal property taxes and assessments (the collection of which is not barred by the State of Limitations), owing by the bidder to the City, including all interest and lien charges in connection with such paid taxes.

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2.16 Duration of Proposals

Proposals will remain in effect for a period of ninety (90) days from the deadline for submission of the proposal.

2.17 Acceptance of RFP Content

Provisions of this RFP and the contents of the successful response will be used to establish final contractual obligations. The City retains the option of canceling the award if the successful Respondent fails to accept such obligations. The City and the successful Respondent shall enter into a written contract for the work to be performed.

It is understood that…